Auxiliary Trust Fund Cash and Investment Balances As of July 31, 2010
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2 Auxiliary Trust Fund Cash and Investment Balances As of July 2010, the total auxiliary cash balance was $110.1 million. There were 4 departments with a negative cash balance of more than $10,000. Currently there are approximately 350 active auxiliary Department IDs. Below are the cash and investment balances of the Auxiliary fund reported in millions: CASH & INVESTMENT BALANCES: Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Non-Construction Related Main Auxiliary Fund (Fund ID 320, 330, & 350): Cash $ 0.5 $ (0.1) $ 1.0 $ (0.1) $ 0.6 $ 1.2 $ 6.8 $ 0.4 $ 0.4 $ 0.5 $ 0.8 $ (0.1) $ (0.1) Investments Sub Total: $ 45.9 $ 46.6 $ 47.9 $ 48.2 $ 47.1 $ 44.5 $ 50.4 $ 55.0 $ 54.4 $ 53.5 $ 54.4 $ 50.6 $ 48.8 Construction Related Main Auxiliary Fund (Fund ID 320, 330, & 350): Total Main Aux. Fund (320, 330, & 350): $ 79.1 $ 79.6 $ 80.9 $ 81.2 $ 80.0 $ 82.0 $ 87.9 $ 93.0 $ 93.4 $ 92.4 $ 94.1 $ 90.0 $ 88.1 All Other Auxiliary Funds (Excluding Main Fund): Construction Related $ 0.2 $ 0.2 $ 0.2 $ 0.2 $ 0.2 $ 0.2 $ 0.2 $ 0.5 $ 0.5 $ 0.5 $ 0.5 $ 0.5 $ 0.5 Non-Construction Total Other Aux. Funds: $ 19.1 $ 17.9 $ 32.0 $ 30.5 $ 29.8 $ 24.5 $ 27.4 $ 38.1 $ 30.3 $ 30.6 $ 25.3 $ 24.4 $ 22.0 Grand Total: $ 98.2 $ 97.5 $ $ $ $ $ $ $ $ $ $ $ Funds included in the Main Auxiliaries 320 Auxiliary Enterprises 330 Auxiliary Overhead 350 NWRDC Funds included in All Other Auxiliaries 310 Working Capital 321 Medical Practice Plan 340 Law Enforcement 360 Parking Operations 370 Housing Operations 390 Health Center 711 Parking Debt Service 712 Housing Debt Service 740 Food Services Debt Service Note: Law Enforcement Fund 340 activity has been moved to Fund 320 and Fund 340 will no longer be used. Page 1
3 Dept Fund Description July-09 Aug-09 Sept-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 June-10 July Athletics Maint - Aquatic (3) (3) Football Ticket Sales (20) ERP Auxiliary (95) (95) Computer Store (6,477) Printing (26,174) Seminole Golf Course & Club (20,775) Human Resources (46) FSU Police Security Svc Auxiliary (20,386) (3,290) FSU Employee Scholarship Fund (269,645) (268,805) (263,321) (264,890) (154,046) EFT Loan Disbursement Clearing (3,107) (3,107) Tuition (20) (20) Journal Transfer Distribution (380,139) Payroll Clearing (34,184) (34,184) WFSU TV (1,766) WFSU FM Auxiliary (32,745) LAR Animal Purchases (6,269) Fin Aid Federal Admin Cost (19,758) Strozier Orange Bowl Proceeds (8,448) (71,125) Biology Stockroom (10,031) (27,572) (9,377) (1,541) (3,510) (6,726) (7,537) (5) (9,175) Biology Materials & Supplies Fee (980) (3,581) (7,536) (1,722) (5,669) (13,409) (12,376) (6,443) (9,661) Chemistry Stockroom (674) Chemistry Resonance Lab (107) (1,423) (1,495) (311) Geology Materials & Supplies Fee (5,163) (400) History France & Indochina War (691) Psychology Psychobiology (125) (125) Psychology Shops (325) Psychology Agencies (4,108) (43,761) (40,152) (39,101) UCS Auxiliary University (314) (1,002) Need Based Fellowship (772) (1,977) Hospitality Little Dinner Series (3,008) (1,272) Hospitality Admin Materials & Supplies Fee (1,018) Management Materials & Supplies Fee (353) Criminology & Criminal Jusstice (4,297) Criminal Journal of Drug Issues (5,221) Law Copy Center (8,906) (9,988) (17,176) (2,106) (3,196) (6,354) (12,433) (5,439) (1,643) Law Library Copy Service (242) FL Public Affairs Ctr Auxiliary (31,291) (22,166) (13,006) (60,169) (123,715) (168,221) (80,621) (86,128) (57,655) (62,284) (66,677) (67,071) Overseas College Programs (505) (505) (505) Seminole Production (10,773) Ringling Cul Hist Asolo Agency (253) Theatre Auxiliary (18,260) (42,023) (17,054) (18,650) FSU Conservatory Auxiliary (2,964) (3,555) (12,667) (16,609) (3,704) Dance Ticket Sales (1,418) Art Dept Materials & Supplies Fee (2,998) (4,006) Medicine Facilities & Equip Fee (7,727) (7,065) Chem Engineer Materials & Supplies Fee (67) Mechanical Engineer Materials & Supplies (2,170) (2,170) (2,170) (2,170) Health Center Administration (2,401) Health Center Laboratory (6,224) Health Center Radiology (1,723) (20,188) (6,779) Health Center Medical Records (130) Health Center Maintenance (417) Health Center Psychology (1,678) (2,545) (59,737) Health Center Health Enhancement (680) (23,527) (770) Health Center Garnet Clinic (979) (12,416) (194,484) (19) (14,433) Dept IDs highlighted in yellow have a negative cash balance > $ 10,000. AUXILIARY TRUST FUND Departments with Negative Cash Balances Page 2
4 AUXILIARY TRUST FUND Departments with Negative Cash Balances Dept Fund Description July-09 Aug-09 Sept-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 June-10 July Health Center Gold Clinic (1,079) (3) (3) Health Center Women's Clinic (2,646) (71,642) Health Center First Responders (4,254) Health Center System Support (54) Health Center Allergy (116) (6) (191) Housekeeping (118) Health Center Insurance Clearing (305,509) Research Communications (46) Totals For Fund Auxiliary Enterprises (69,013) (147,103) (76,067) (352,700) (790,610) (489,859) (443,667) (358,285) (532,150) (113,186) (237,630) (121,434) (276,552) COM Residency Prog Administrat (182,900) (180,562) (224) (927) COM OBGYN Residency Program (14,879) (149,848) COM Pediatric Residency Prog (157,386) (141,112) (254) (13,378) (142,956) Totals For Fund Medical Practice Plan - 340, , , , ERP Overhead (19,499) (14,738) EH&S Overhead (2,420) (2,319) Sponsored Research Overhead (1,874) Facilities Admin Overhead (3,476) (4,530) Univ Communications Overhead (4,403) (33) (3,657) UCS Auxiliary Overhead (9,705) Auxiliary Overhead Control (2,708,414) (2,599,562) (2,594,821) (2,538,253) (2,533,123) (2,478,965) Totals For Fund Salary Overhead (41,378) (2,708,414) (2,599,562) (2,594,821) (2,538,253) (2,533,123) (2,478,965) (33) (25,244) Health Center Psychology (10,551) Health Center Health Enhancement (14,660) (2,716) Health Center Garnet Clinic (22,950) Health Center Gold Clinic (3) Health Center Women's Clinic (3,836) Health Center First Responders (1,704) (172) Totals For Fund Health Center (16,368) (29,674) - Totals For Funds 320, 321, 330, 350 & 390 (110,391) (3,195,803) (2,997,303) (2,947,999) (3,358,048) (3,022,981) (3,215,436) (358,285) (532,150) (113,186) (253,998) (151,141) (301,796) Dept IDs highlighted in yellow have a negative cash balance > $ 10,000. Note: Thagard Health Departments are being transferred from fund 320 to fund 390 as of March Page 3
5 NEGATIVE CASH BALANCE REPORT FOR JULY 2010 (For departments with a negative cash balance of more than $10,000) FSU Employee Scholarship Fund: Money will be transferred in from overnight investments this month and the deficit will be cleared. Contact Person: Glenn Scanlan / Controller / Psychology Agencies: This deficit was caused by a change in the waiver code. The waiver code has been corrected and the deficit will be gradually cleared by the end of the fall semester. Contact Person: Sandy Saunders / Psychology / FL Public Affairs Center: The Budget Office has asked the Dean s Office to review this deficit and the auxiliary s original plan to correct the deficit by June 30, 2010 (approved by the ASB March 12, 2010). Contact Person: Sherry Phillips / College of Social Sciences / ERP Overhead: The cash transfer for Overhead Salary Positions will be made in August. This will clear up all deficits on Fund 330. Contact Person: Byron Folsom / UBA & ITS / Page 4
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