Orcutt Academy High School

Transcription

1 School Year: Date of Budget: Part 1: Income ASB Club Budget Income (List Type) Description Income Donations Fundraisers Part 2: Expenses Expenses (List Type) Supplies For Fundraisers Description Totals: Expenses Totals: Part 3: Difference between Budgeted Income & Expenses: Part 4: Carry-Over from previous year: Part 5: Difference between Profit/Loss, including Carry Over: Report Prepared by Club Treasurer: Profit or Loss: Carry-Over: Difference: Report Reviewed by Club Advisor: Print Name Print Name Signature and Date Signature and Date Reviewed and Accepted by OAHS Business Office Michelle Downing Print Name Signature and Date

2 ASB Event or Fundraising Petition All Events and Fundraisers, whether on or off campus, must be turned into the OAHS Business Office 2 weeks prior to the proposed event or fundraiser and must be approved by the Principal and District Superintendent or School Board. Proposed Event: Description of Event: Location of Proposed Event: Proposed Date(s) of Event: Item for Sale: Time of Event: Price of Item: Type of Event: Activity Dance Fundraiser Facilities Use: BBQ Pit K2 Multi-Use Room ** REQUIRED: Attach the "Completed ASB FUNDRAISING REVENUE POTENTIAL FORM" ** Club Student Representative: Club Treasurer: Club Advisor: School Principal: Received by Business Office: Approved by District: Rhett Carter Lauren Whitham Reason for disapproval, if applicable:

3 ASB Fundraising Revenue Potential Form Club: Date of Activity/Event: Activity/Event: Revenue Areas of Income Projected: Actual: Difference: Pre-Sales: At Door Sales: Advertising: Concession: Donations: Expenses Areas of Expenses Projected: Actual: Difference: Supplies: Decorations: Advertising: Rental Supplies: Net Profit or Loss: DJ: Inventory Left on Hand Actual Income: Actual Expenses: Actual Profit/Loss: Circle one that applies: Value: This is mandatory - Please describe your fundraiser: For our "Club" or "Class of" to raise money to support student body activities and/or senior class activities. Signature of Advisor: Date Submitted: Reviewed and Accepted by OAHS Business Office Lauren Whitham Print Name Signature and Date

4 Date of Deposit: 3/6/2018 Currency $1.00 x = $20.00 x = $2.00 x = $50.00 x = $5.00 x = $ x = $10.00 x = Total Currency: Coin - Wrapped Rolls NO. OF ROLLS $0.01 x = $0.05 x = $0.50 x = $0.10 x = $2.00 x = $0.25 x = $5.00 x = $0.50 x = $10.00 x = $1.00 x = $0.01 $0.05 Total Coin: Group checks by dollar amount and include below. ASB Deposit Form *Report must be turned in with all monies collected and other required supporting documents* Description: If this is a fundraiser, please attach a Completed Fundraising Revenue Potential Form: Checks Coin - Loose $25.00 $ $ $ $ $15.00 $10.00 $5.00 $7.00 Total Checks: Total Deposit: Club Treasurer: Verified by Club Advisor: Print Name & Sign Print Name & Sign Date: Date: OAHS Business Office Use Only: Amount of Deposit Received: $ Cash Over or Short: Received by: Lauren Whitham Received On:

5 ASB DEPOSIT FORM DETAIL Currency $1.00 x = $20.00 x = $2.00 x = $50.00 x = $5.00 x = $ x = $10.00 x = Total Currency: Coin - Wrapped Rolls NO. OF ROLLS Coin - Loose $0.01 x = $0.05 x = $0.50 x = $0.10 x = $2.00 x = $0.25 x = $5.00 x = $0.50 x = $10.00 x = $1.00 x = Total Coin: Checks Group checks by amount and include below. # of Cks: Total Checks: Total Deposit: Submitted by: Lauren Whitham Business Office Signature

6 deposited x/x/x ASB Deposit Summary Desciption Subtotal: Total Deposit: Cks $ Cash $ Total

7 ASB Fundraising Tally Sheet Event or Fundraiser: Dates: Item(s) Tally Marks Total Marks Price Sales Total Marks: Total Sales: Total Cash: Total Checks: Total Deposit: Difference: Currency $1.00 x = $20.00 x = $2.00 x = $50.00 x = $5.00 x = $ x = $10.00 x = Total Currency: Coin - Wrapped Rolls Coin - Loose NO. OF ROLLS $0.01 x = $0.05 x = $0.50 x = $0.10 x = $2.00 x = $0.25 x = $5.00 x = $0.50 x = $10.00 x = $1.00 x = Total Coin: Page 1 of 2 Updated 3/6/2018

8 ASB Fundraising Tally Sheet Event or Fundraiser: Dates: Checks Group checks by dollar amount and include below. x = # of Cks: Total Checks: x = x = x = Total Currency: x = Total Coin: x = Total Cash: x = x = Total Checks: x = Total Deposit: x = Verified By: Treasurer Date: Verified By: Advisor Date: Received By: Lauren Whitham OAHS Business Office Page 2 of 2 Updated 3/6/2018

9 ASB Cash Box Reconcilation for Deposit Club: Event: Date of Event: Advisor's Name: Location: Starting Cash: (A Tally Marks: Sadies Concession Sales Total Tally Marks: x = $ x = $ Donations: $ Total Sales: $ (B Total Cash in Box (includes starting cash) CURRENCY COIN $1.00 x = $0.01 x = $2.00 x = $0.05 x = $5.00 x = $0.10 x = $10.00 x = $0.25 x = $20.00 x = $0.50 x = $50.00 x = $1.00 x = $ x = Total Currency: (C Total Coin: (D *Group checks by dollar amount and include below. Total Checks: (E Page 1 of 2 Updated 3/6/2018

10 ASB Cash Box Reconcilation for Deposit Club: Event: Date of Event: Advisor's Name: Location: Starting Cash: (A Amount to Deposit Total Currency: (C Total Coin: (D Total Checks: (E Total Cash in Box (includes starting cash): Less: Starting Cash: (A Total Deposit: (B (Total Sales & Total Deposit should be the same amount) Adjustments (if any): Amount to Deposit: (B Verified by: Treasurer Date: Verified by: Advisor Date: Received by: Lauren Whitham Business Office Date: Page 2 of 2 Updated 3/6/2018

11 ASB Authorization to Pay Date: 3/6/2018 The purchases to be paid were approved by ASB - Meeting Minutes dated (see attached) Vendor Name Description of Purchased Item(s) Amount #ASB Total (PLEASE ATTACH ORIGINAL RECEIPTS TO 8-1/2" x 11" SHEETS OF PAPER) ** APPROVAL ** Payments WILL NOT BE MADE without proper authorizing signatures below: We have confirmed that the payment being made to the above vendor/claimant are for ASB purchases only and are located at our school. (Ed. Code 32425,39805,35160) Club Treasurer: Collin Lewis Advisor: Leigh Stephenson School Principal: Rhett Carter For OAHS Business Office Use Only: Check #: Amount: $ Processed By: Lauren Whitham Check Mailed or Sent to District: Lauren Whitham

12 ASB Advisor Reimbursement Form Event: Advisor: ITEMIZATION OF PURCHASES AND CERTIFICATION FOR REIMBURSEMENT Vendor Description of Purchased Item(s) Amount Total $0.00 ************ PLEASE ATTACH ORIGIANL RECEIPTS TO AN 8 1/2" x 11" SHEET OF PAPER ************ I have confirmed that the receipts being reimbursed to me, the Advisor noted above, are for ASB use and professional purposes only and are located at my work site. (Education Code 32425,39805,35160) Advisor: Print, Date, & Sign ** APPROVAL ** Payments WILL NOT BE MADE without proper authorizing signatures below: ASB Student Representative: ASB Treasurer: ASB Advisor: School Principal: Rhett Carter Print, Date, & Sign Print, Date, & Sign Print, Date, & Sign Print, Date, & Sign For OAHS Business Office Use Only: Check #: Processed By: Lauren Whitham Check Given to Advisor: Amount: Date: Date: