Wyoming 4-H. Annual Treasurers Report. Club/Group Name: Treasurer:
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1 Wyoming 4-H Annual Treasurers Report Club/Group Name: Treasurer: The annual treasurers report will be completed by the club/group treasurer and the club/group financial review committee. This report will be submitted upon completion to the County Extension office as part of the chartering process. Published 2017 Wyoming 4-H/Youth Development Program
2 Account Journal Example Check # Source and Purpose Debit (expense) Credit (Deposit) Balance Beginning Balance start of year /21/ Wal-Mart food/supplies for club party /6/17 Club Fundraiser Chili Dinner /26/ Hanna Jones scholarship national 4-H trip Record each expense and deposit made in the journal below. The journal will be used to reconcile the account with the bank statements. The journal will also be used in the financial review/audit process. Check # (Check when cleared) Source and Purpose Debit (expense) Credit (deposit) Beginning balance Wyoming 4-H/Youth Development Program Annual Treasurers Report Page 1 Balance Continued on next page
3 Account Journal This page can be copied for additional entries. Check # (Check when cleared) Source and Purpose Debit (expense) Credit (deposit) Ending balance from previous page Balance Wyoming 4-H/Youth Development Program Annual Treasurers Report Page 2
4 Inventory Report Club/Group Name: Club/group does not have any inventory. List all equipment or property purchased by the club/group, or equipment or property donated to the club or group. This list needs be updated as needed and maintained for the duration the club/group is active. Acquired Item Description (Include serial # or model # when appropriate) Purchase Price Storage Location 9/1/01 12 pocket monthly file folder Treasure s house 3/24/16 Fitting Stand Donated by John French Donated Smith s House Wyoming 4-H/Youth Development Program Annual Treasurers Report Page 3 Disposal
5 Annual Financial Report This form is to be completed by the club/group treasurer and provided to the financial review committee. The information collected for this form should cover the past twelve months of financial information. Name of 4-H Club/Group Year Name of Bank /Credit Union: EIN# Account Type: Checking Account Savings Account Club does not have a bank account List names on Bank Signature Card: Annual Club/Group Financial Overview Checking Account Beginning Balance Total income for year (add) Total expenses for year (subtract) Ending balance on hand (total) Savings Account Beginning Balance Total deposits (add) Total withdrawals (subtract) Ending balance (total) Amount Checklist of documents the club treasurer will need to provide to reviewers/audit committee (The items listed below will need to be provide to the financial review committee) Account Journal (up-to-date) Annual club/group financial report (this report) Bank statements (most recent 12 months) Receipts (expense receipts and bank deposit receipts) Inventory report (up-to-date) Wyoming 4-H/Youth Development Program Annual Treasurers Report Page 4
6 Annual Financial Review Form All chartered 4-H clubs and groups under the direction of the University of Wyoming Extension 4-H Program must complete an annual financial review. This form is to be completed by the club/group financial review committee. Checklist for reviewers (The items listed below should be reviewed by the financial review committee) Account Journal reconciled with bank statements and match annual financial report Deposits are documented with bank receipts Expenses are documented with receipts Checks contain appropriate signatures (if able to determine) Inventory report is up-to-date and accurate (may review minutes or account journal for accuracy) List any income and/or expenses without receipts and/or entries without proper documentation of source or purpose. Check # Payee Expense (list item) Reason/Concern Suggestions for improvement/ Reviewers comments: We have examined the financial records of the club/group and found then to be: In order In order, but need better organization or record keeping Not in order review was conducted Members of the review committee: Reviewer 1 Signature Reviewer 2 Signature Reviewer 3 Signature Wyoming 4-H/Youth Development Program Annual Treasurers Report Page 5
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