4-H Financial Forms. These forms match those in the 4-H Treasurer's Manual (4H1035, rev 5/2003)

Transcription

1 4-H Financial Forms These forms match those in the 4-H Treasurer's Manual (4H1035, rev 5/2003) Form H YDP Monthly Report Form Form Annual Inventory Report Form Annual Financial Report Form H Club Ledger Form H Project Ledger (Sub-Account) Form H Club Budget Form Checkbook Balance ANR: California 4-H Youth Development Program UC Davis - Hopkins Road One Shields Ave Davis, CA fourhstateofc@ucdavis.edu

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3 4-H YDP CURRENT YEAR BUDGET PROPOSAL CLUB NAME LOCATION YEAR OPENING BALANCE INCOME (SOURCE, USE, PURPOSE) ACTUAL PROJECTS (SUB-ACCOUNTS) TOTAL INCOME EXPENSES (DESCRIBE) ACTUAL PROJECTS (SUB-ACCOUNTS) TOTAL EXPENSES TOTAL CLOSING BALANCE

4 ANNUAL INVENTORY REPORT CLUB NAME 0 LOCATION 0 DATE Date Acquired Item and Description Dollar Value Storage Location Disposal (Date Disposed) TOTAL INVENTORY VALUE

5 ANNUAL FINANCIAL REPORT COUNTY CLUB NAME EIN TREASURER'S NAME TREASURER'S PHONE TREASURER'S Bank Account Bank Account [] Checking [] Savings [] Other [] Checking [] Savings [] Other Bank Name Bank Name Last 4 Digits of Account Number Last 4 Digits of Account Number BALANCE AT THE END OF PREVIOUS YEAR MONTH TOTAL INCOME TOTAL EXPENSES BALANCE July August September October November December January February March April May June Total for the Year Inventory Total Value Please attach any comments to an additional page.

6 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Jul-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

7 TOTAL CLOSING BALANCE =

8 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Aug-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

9 TOTAL CLOSING BALANCE =

10 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Sep-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

11 TOTAL CLOSING BALANCE =

12

13

14 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Oct-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND + TOTAL CLOSING BALANCE =

15 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Nov-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

16 TOTAL CLOSING BALANCE =

17 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Dec-11 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

18 TOTAL CLOSING BALANCE =

19 AMOUNT AMOUNT

20

21 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Jan-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

22 TOTAL CLOSING BALANCE =

23 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Feb-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

24 TOTAL CLOSING BALANCE =

25 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Mar-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

26 TOTAL CLOSING BALANCE =

27 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR April-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

28 TOTAL CLOSING BALANCE =

29 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR May-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND + TOTAL CLOSING BALANCE =

30 4-H YDP CLUB LEDGER CLUB NAME 0 OPENING BALANCE LOCATION 0 CASH ON HAND MONTH & YEAR Jun-12 TOTAL OPENING BALANCE INCOME DATE RECEIPT FROM PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL INCOME FOR MONTH EXPENSES DATE CHECK TO PURPOSE SUB-ACCOUNT TO: AMOUNT TOTAL EXPENSES FOR MONTH $ INCOME + EXPENSES - CLOSING BALANCE = CASH ON HAND +

31 TOTAL CLOSING BALANCE =

32 4-H YDP PROJECT LEDGER (SUB-ACCOUNTS) CLUB NAME 0 LOCATION 0 MONTH & YEAR PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE

33 ENDING BALANCE

34 4-H YDP PROJECT LEDGER (SUB-ACCOUNTS) CLUB NAME 0 LOCATION 0 MONTH & YEAR PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE

35 4-H YDP PROJECT LEDGER (SUB-ACCOUNTS) CLUB NAME 0 LOCATION 0 MONTH & YEAR PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE PROJECT NAME: BEGINNING BALANCE DATE RECEIPT INCOME FROM AMOUNT BALANCE DATE RECEIPT EXPENSE ESCRIPTION AMOUNT BALANCE ENDING BALANCE

36 4-H YDP CLUB BUDGET CLUB NAME 0 LOCATION 0 TOTAL OPENING BALANCE YEAR ESTIMATED INCOME (SOURCE, USE, PURPOSE) BUDGET ACTUAL PROJECTS (SUB-ACCOUNTS) 0 0 TOTAL INCOME ESTIMATED EXPENSES (DESCRIBE) BUDGETED ACTUAL PROJECTS (SUB-ACCOUNTS) TOTAL EXPENSES TOTAL CLOSING BALANCE We certify that this budget was approved by the club/unit meeting on (date) Club President's Signature: Treasurer's Signature

37 Club Leader's Signature:

38 4-H YDP ANNUAL RECAP REPORT FORM CLUB NAME 0 LOCATION 0 TOTAL OPENING BALANCE YEAR ESTIMATED INCOME (SOURCE, USE, PURPOSE) ACTUAL PROJECTS (SUB-ACCOUNTS) 0 0 TOTAL INCOME ESTIMATED EXPENSES (DESCRIBE) ACTUAL PROJECTS (SUB-ACCOUNTS) Project appropriations rabbits Project allowance Beef, Swine, Dairy, Sheep, Gardening TOTAL EXPENSES TOTAL CLOSING BALANCE Club President's Signature: Treasurer's Signature

39 Club Leader's Signature:

40 4-H TREASURER FINAL REPORT CLUB NAME 0 LOCATION 0 TOTAL OPENING BALANCE YEAR ESTIMATED INCOME (SOURCE, USE, PURPOSE) BUDGETED ACTUAL Difference PROJECTS (SUB-ACCOUNTS) TOTAL INCOME ESTIMATED EXPENSES (DESCRIBE) BUDGETED ACTUAL Difference PROJECTS (SUB-ACCOUNTS) TOTAL EXPENSES TOTAL CLOSING BALANCE Club President's Signature: Treasurer's Signature

41 Club Leader's Signature:

42 4-H 2012/13 PROPOSED BUDGET CLUB NAME 0 LOCATION 0 TOTAL OPENING BALANCE YEAR July 1, June 30, 2012 ESTIMATED INCOME (SOURCE, USE, PURPOSE) BUDGETED PROJECTS (SUB-ACCOUNTS) TOTAL INCOME ESTIMATED EXPENSES (DESCRIBE) BUDGETED PROJECTS (SUB-ACCOUNTS) TOTAL EXPENSES TOTAL CLOSING BALANCE We certify that this budget will be presented at the club/unit meeting on (date) Club President's Signature: Treasurer's Signature

43 Club Leader's Signature:

44 CHECKBOOK BALANCE OUTSTANDING DEPOSITS OUTSTANDING CHECKS Year end Bank Reconciliation (Not included in your statement) (Not included in your statement) Steps Date Amount Check # Amount 1) Ending balance from bank statement 2) Add total outstanding deposits 3) Subtract total outstanding checks 4) Subtract bank fees - 5) Add interest earned + 6) New balance Totals

45 Green Valley 4-H Receipt Log Receipt # Received From For Amount Received

46 Green Valley 4-H Receipt Log Receipt # Received From For Amount Received