WINTERGREEN. Exhibitor Handbook. January 24-26, 2018

Transcription

1 presented by the Georgia Green Industry Association Exhibitor Handbook January 24-26, 2018 at the Infinite Energy Center (formerly known as the Gwinnett Center) Exhibitor Rules & Regulations Booth Layout Booth Cost & Shipping Information Table Order Form Directions & Map Move In/Out Assistance Hotel Information INFINITE ENERGY CENTER, 6400 SUGARLOAF PKWY, DULUTH, GA GET-GGIA

2 EXHIBITOR RULES & REGULATIONS MOVE-IN Exhibitors are expected to arrive during assigned time. Booths not installed by 5 PM on Wednesday, January 24, 2018, will be resold unless GGIA receives notification from exhibitor regarding arrival time. During move-in, a crew and equipment will be available at no charge to exhibitors from 6:30 AM - 4 PM on Wednesday, January 24. Any material requiring carts, dollies, or hand trucks must enter through the freight entrance. Exhibitors with material that can be hand carried into the exhibit area may bring it with them through the main entrance. The direction and decision of the Trade Show Chairman with reference to move-in and move-out will be final and all exhibitors are expected to comply with these directions. CONTRACT FOR EXHIBIT SPACE The booth reservation form, the notice of booth confirmation and the full payment of rental charges together constitute a contract between GGIA and the exhibitor for the right to use the assigned booth space and to comply with these Rules and Regulations. CANCELLATION OF BOOTH SPACE BY GGIA GGIA reserves the right to cancel an exhibit space for the following reasons: Non-payment of deposit. Non-payment of balance due upon receipt. Misrepresentation of products to be displayed. Subleasing of booth space. Exhibit not related to the horticulture industry. Exhibitor refusing to comply with Exhibit Restrictions. CANCELLATION OF BOOTH SPACE BY EXHIBITOR Refund Policy: Any monies paid for exhibit space prior to October 31, 2017 are refundable less a 10% handling fee. Cancellation notice must be received in writing. NO REFUNDS AFTER OCTOBER 31, SUB-LEASING OF BOOTH SPACE Exhibitor may not assign, sublet or apportion the whole or any part of the booth space assigned to him or her nor permit any other party to exhibit therein. Exhibitor may not distribute any promotional or advertising materials in the occupied space, other than those on products or services manufactured, grown or sold by them in the regular course of business. An exhibitor s badge will only be issued in the company name that appears on the GGIA exhibitor s contract. EXHIBIT RESTRICTIONS Plant material and/or products in excess of 3 high must be confined to the rear 4 of each booth. The GGIA Board of Directors will be charged with the enforcement of this rule, and any violations will be immediately corrected or possible loss of booth space may result. CHARACTER OF EXHIBITS GGIA management retains the right to restrict exhibits to products and services of interest to and related to the nursery and horticulture trade. GGIA reserves the right to restrict exhibits which, because of noise, method of operation, or for any other reason become objectionable, and to prohibit or evict any exhibit which, in the opinion of GGIA, may detract from the general character of the show. This reservation includes persons, things, conduct, printed matter, or anything of a character which the management determines objectionable. In the event of such restriction or eviction, GGIA is not liable for any refunds on rentals or other exhibit expenses. EXHIBIT CONTENTS All exhibits shall have some relationship to the nursery-landscape-garden center industry; be arranged so that aisles are clear and unobstructed for pedestrian traffic at all times. OUTSIDE EXHIBITS Under NO circumstances shall lessee place exhibits outside the Infinite Energy Center or in parking area. DEMONSTRATIONS, SALES ACTIVITY All demonstrations and other sales activities must be confined to the limits of the booth of each respective exhibitor. Distribution of brochures, circulars, or other printed matter, and displaying of signs, posters, banners, etc., must be limited to the confines of the booth of each respective exhibitor and distributed and/or displayed in such a manner that will not interfere with other exhibits. SOLICITATION IN EXHIBIT HALL Solicitation in exhibit hall by persons other than exhibitors and authorized representatives is prohibited. Persons conducting unauthorized solicitations are subject to expulsion from the exhibit hall. There will be no exceptions. SALE OF DISPLAY ITEMS The sale of material used as display items in the exhibit booth is permitted at WinterGreen However, the purchasers will not be permitted to remove the items from the exhibit hall until 3:00 PM on the final day of the show. NO DIRECT OR RETAIL SALES OF MERCHANDISE FROM THE BOOTH. 1

3 EXHIBITOR RULES & REGULATIONS EQUIPMENT WITH OIL OR GASOLINE ENGINES Operation of oil or gasoline engines is prohibited, and all engines must be free of such fuels while on display in the exhibit hall. ELECTRICAL AND UTILITY SERVICE All electrical installations and utility connections are to be made by the Infinite Energy Center which serves as its own electrical and utilities contractor. Their standard rate sheet/order will be in the Decorators Kit sent to you. All Infinite Energy Center electrical equipment: i.e. extension cords, lights, etc., are not to be removed by exhibitors. Should you require electrical service of any type complete and return the electrical order form to the Infinite Energy Center. Please note that orders for electrical service which are received less than 14 days prior to WinterGreen will be subject to surcharges. If you plan to use any electrical services, please make certain you place your order as soon as possible. FIRE LAWS Federal, state and city fire laws must be strictly enforced. All decorator booth decorations will be flameproof, as should any exhibitor s own booth decorations. Electrical wiring used by exhibitors must conform to National Electrical Code Safety Rules and the local fire department regulations. INSURANCE Exhibitors should consult their insurance companies for proper coverage on exhibit material and displays. In many cases a rider can be added to your present policy at a nominal cost. PETS OR ANIMALS No animals or pets are permitted in the building except as an approved exhibit, activity, or performance legitimately requiring the use of animals. Seeing-eye dogs are exempt. DISMANTLING & REMOVAL OF EXHIBITS Removal of exhibits must be made between 3:00 PM and 8:00 PM on Friday, January 26, All display units that have not been dismantled by this time will be dismantled by the decorator at the exhibitor s expense. FOR YOUR PROTECTION, NO MATERIALS ARE TO LEAVE THE EXHIBIT HALL AT ANY TIME DURING THE SHOW OR PRIOR TO 3:00 PM ON FRIDAY, JANUARY 26th. SECURITY GGIA will provide adequate security service for the exhibit hall during the hours of the show as well as when the show is closed. As further protection, GGIA management encourages exhibitors to have at least one employee in the booth during the hours of move-in and particularly during the hours of move-out so that each exhibitor will assist in the security of his individual materials. GGIA management also requires that the exhibit booths be staffed at all times during regular show hours by qualified regular employees of the exhibitor. However, in all cases, the ultimate responsibility of security lies with the exhibitor at all times and GGIA will not be held liable for the loss or theft of any or all items from an exhibit booth. NON-COMPLIANCE TO RULES AND REGULATIONS Each exhibitor, for himself and his employees, agrees to abide by the Rules and Regulations given herein and by subsequent amendments and additions considered by GGIA management to be in the best interest of all exhibitors. Upon non-compliance with the Rule formulated, GGIA management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor representative, or exhibit, in whole or part, with or without giving cause. If cause is not given, liability shall not exceed the return to the exhibiting company of rental unearned at time of ejection. If an exhibitor is ejected for violation of these Rules, or any other reason with cause, no return of rental fee shall be made. EXHIBIT HALL LIABILITY The exhibit hall is not liable to exhibitor for any damage to or for loss or destruction of any exhibit or the property of exhibitor by fire or other casualty covered by an extended coverage endorsement to a fire insurance policy. LIMITATION OF LIABILITY It is expressly understood and agreed that by purchasing exhibit space at GGIA s WinterGreen trade shows, exhibitor agrees that he will make no claim of any kind against GGIA or any of its members or employees for any loss, damage, or destruction of goods, nor for any injury that may occur to himself or his employees while in the exhibit area, nor for damage of any nature or character whatsoever. ASSOCIATION FINAL AUTHORITY All points not covered herein are subject to settlement by the Georgia Green Industry Association, Inc., and the Association reserves the right to make such changes, amendments and additions to these rules, and such further regulations as they shall consider necessary without written notice. 2

4 BOOTH LAYOUT Prepared by: Cherry Convention Services, Inc. (770) ALL BOOTHS ARE 10 X 10 EXCEPT WHERE NOTED WINTERGREEN January 24-26, 2018 Infinite Energy Center (formerly Gwinnett Center) 6400 Sugarloaf Pkwy Duluth, GA 30097

5 BOOTH COST: Member Non-Member $675 Regular Booth 10 x10 $950 Regular Booth 10 x 10 $800 End Booth $1150 End Booth BOOTH SIZE: Standard booth size is 10 x 10 (100 SF) Each booth rental includes back and side draping, one table*, two chairs*, one lunch ticket per booth per day, and a company identification sign. Carpet and wastebasket not included. Please fill out the Table and Chairs Order Form and return to Cherry Convention Services (see order form on following page.) The aisles are carpeted. If you wish to have booth carpeting or other special accommodations you must arrange rental from Cherry Convention Services ( ). Your promotional packet from Cherry Convention Services with rental information, prices and forms should be enclosed. Accommodations other than the standard draped table, two chairs, and company sign should be rented from Cherry Convention Services. All rental forms and monies should be sent directly to Cherry Convention Services. If you wish to have electricity, phone lines, internet access, or audio/visual in your booth you must arrange rental from Infinite Energy Center ( ). TRADE SHOW PASSES: One booth rental = 4 passes Two booth rentals = 8 passes Any additional personnel must purchase daily passes at $20 per person (pre-registration) and $25 per person (on-site registration). You can also purchase customized tickets to give to your special customers. You will be billed $20 per ticket for any tickets redeemed. Contact the GGIA office for more information or the order form. EXHIBITOR LOUNGE: Returning this year! Sponsored by the Athens Georgia Nursery Growers Association, the Exhibitor Lounge will be an area right on the trade show floor where exhibitors can go to take a break, grab a complimentary snack and drink and get away from the hustle and bustle of the trade show floor. Our very popular lunch program for our exhibitors will move into the lounge this year and we will be providing tables, chairs and even a couch or two for you to eat in peace away from your booth. The space will provide a private get away to recharge and even take a client for a quiet conversation without having to leave the hall. LUNCH TICKET(S): 1 Lunch Ticket per day/per booth is included this year. Lunch Tickets must be pre-ordered in each person s name for an accurate count. No orders on-site. If you do not plan to use this lunch, please do not pre-order to assure no food is wasted. BOOTH LAYOUT: BOOTH COST, SIZE & SHIPPING INFORMATION NO DIRECT SALES FROM BOOTH 10 5 Any products over 3 in height should be displayed in this area. Any products displayed in the front area of the booth must be a maximum of 3 high or have a see-through look. 10 CEILING HEIGHT IS 35 FEET EXCEPT FOR THE FOLLOWING BOOTHS WHICH HAVE A CEILING HEIGHT OF 27 FEET: 601, 603, 700, 701, 702, 703, 800, 801, 802, 803, 900, 901, 902, 903, 1104, 1105, 1106, 1107 TO SHIP ADVANCE EXHIBIT MATERIALS: Please label as follows: Cherry Convention Services, Inc. (Your Company Name) 3866 Oakcliff Industrial Court Atlanta, GA ALL ADVANCE MATERIALS MUST ARRIVE AT THE ABOVE ADDRESS NO LATER THAN JANUARY 12, WINTERGREEN 4

6 TABLE ORDER FORM WINTERGREEN **ATTENTION** These items are free. Included in booth package. THIS PAGE MUST BE COMPLETED AND RETURNED TO CHERRY CONVENTION SERVICES NO LATER THAN JANUARY 16, 2018!! YES I DO NEED (1) 6 DRAPED TABLE, PROVIDED AT NO CHARGE BY SHOW MANAGEMENT, IN MY BOOTH WHEN I ARRIVE. NO I DO NOT NEED (1) 6 DRAPED TABLE, PROVIDED AT NO CHARGE BY SHOW MANAGEMENT, IN MY BOOTH WHEN I ARRIVE. YES I DO NEED (2) FOLDING CHAIRS IN MY BOOTH NO I DO NOT NEED (2) FOLDING CHAIRS IN MY BOOTH ANY ADDITIONAL TABLES/FURNISHINGS MUST BE ORDERED FROM THE FOLLOWING FURNISHINGS ORDER FORM. COMPANY NAME: BOOTH #: CONTACT: PHONE NUMBER: PLEASE RETURN THIS FORM VIA TO: ORDERS@CHERRYCONVENTION.COM OR BY FAX: (770)

7 DIRECTIONS & MAP Infinite Energy Center (formerly known as the Gwinnett Center) 6400 Sugarloaf Parkway Duluth, Georgia INFINITE ENERGY CENTER INFINITE ENERGY CENTER SITE MAP THE ARENA TRAVELING NORTH ON I-85 take the Sugarloaf Parkway Exit. Turnright off the exit, go back under the Interstate and cross over Satellite Boulevard. The Center will be on your left. Alternate Route: Take I-85 to the Highway 120 Exit West. Turn right on Satellite Boulevard. The Center will be 1/2 mile on your left. Alternate Concert Route: Take I-85 North to the Highway 120 Exit West toward Duluth (Exit will force you into correct direction). Cross over Satellite Blvd. Continue to next light at Meadow Church and take a right. Continue to Sugarloaf Parkway (next light) and turn right. The Arena will be on your right. FROM INFINITE ENERGY CENTER TO HARTSFIELD- JACKSON INTERNATIONAL AIRPORT take I-85 South towards Atlanta. Take exit 72 toward Atlanta Airport/Camp Creek Parkway. Stay on Camp Creek Parkway approximately 2 miles. Follow signs for parking/incoming/departing airlines. The Center is about 45 minutes north on I-85 from Atlanta's Hartsfield-Jackson International Airport and 30 minutes north on I-85 from downtown Atlanta. PARKING: On-site FREE parking is provided. Overnight parking is prohibited. ADA parking is available in designated areas. TRAVELING SOUTH ON I-85 take the Sugarloaf Parkway Exit. Turn right off the exit and you cross over Satellite Boulevard. The Center will be on your left. Alternate Route: Take I-85 to Highway 120 West exit. Turn right onto Highway 120. Turn right onto Satellite Boulevard. The Center will be 1/2 mile on your left. FROM THE GWINNETT PLACE MALL take Satellite Boulevard north 2-1/2 miles. The Center is located on your left. 6

8 MOVE-IN: MOVE-IN/OUT ASSISTANCE Wednesday, January 24, :30 am - 4:00 pm If your booth has equipment, you must check in with Jennifer Addington at the registration desk to complete paperwork for the Fire Marshall. You will not be allowed to leave move in until this is completed. EXHIBIT HOURS: Thursday, January 25, :00 am - 4:00 pm Friday, January 26, :00 am - 3:00 pm PLEASE NOTE MOVE-IN TIME! It is MANDATORY that your booth be in place by 4 pm. MOVE OUT: Friday, January 26, :00 pm - 9:00 pm Forklifts, floats, and handtrucks are available on site. Loading must be from the loading docks. Exhibitors will not be allowed to drive into the hall. If you require a cart from Cherry Convention Center, you must have your drivers license available to check it out. ASSISTANCE: If you need general information, booth availability, educational seminar schedules, registration costs, any special needs or other questions please contact: GGIA PO Box 2568 Blue Ridge, GA Tel (706) Fax (706) jennifer@ggia.org If you need booth amenities such as carpeting, table draping, etc. please contact: Cherry Convention Services ( ) orders@cherryconvention.com If you need electrical, phone lines or internet service, audio/visual services please contact: Infinite Energy Center ( ) technicalservices@infiniteenergycenter.com 7

9 GENERAL INFORMATION We are very excited about the upcoming Wintergreen Conference and Trade-Show that will once again be held this January at the Infinite Energy Center (formerly known as the Gwinnett Center). Not to worry, we will be in the same great location in the north metro area just off I-85. We ve heard your feedback, move in and out is easy, parking is a breeze and we re just far enough out of downtown to avoid that traffic while still being convenient to Hartsfield-Jackson Airport and to those driving in. We are proud to announce the return of the Exhibitor s Lounge, sponsored by the Athens Georgia Nursery Growers Association, for the WINTERGREEN The lounge will be an area right on the trade show floor where exhibitors can go to take a break, grab a complimentary snack and drink and get away from the hustle and bustle of the trade show floor. Our very popular lunch program for our exhibitors will move into the lounge this year and we will be providing tables, chairs and even a couch or two for you to eat in peace away from your booth. The space will provide a private get away to recharge and even take a client for a quiet conversation without having to leave the hall. REGISTRATION INFORMATION WINTERGREEN Exhibitors receive four (4) complimentary trade show passes for each booth you purchase. Any additional personnel must purchase daily passes at $20 per person (pre-registration) and $25 per person (on-site registration). In addition, one (1) Lunch Ticket per day/per booth is included this year. Lunch Tickets must be pre-ordered in each person s name for an accurate count. No orders on-site. If you do not plan to use this lunch, please do not pre-order to assure no food is wasted. Exhibitor registration information is included in this mailing. Your company MUST return the exhibitor registration form to have badges on site. Your name badges will be ready for pick up beginning Wednesday, January 24, 2018, at the Infinite Energy Center. You will NOT receive any badges or tickets by return mail. NO ADMITTANCE TO EXHIBIT HALL OR SEMINARS WITHOUT NAME BADGE! You can also purchase customized tickets to give to your special customers. You will be billed $20 per ticket for any tickets redeemed. Contact the GGIA office for more information or the order form. EXHIBITOR BOOTH AWARDS & PLANT DONATION TO CHARITY BOOTH AWARDS: Awards will be presented for best design for booths in Plant Category and Non-Plant Category. First, second and third place plaques will be awarded. There is also a Best In Show Award for Single Booth and Multiple Booth Exhibitor. Awards will be presented by GGIA Board Members on Friday. Good Luck! DONATE PLANT MATERIAL TO CHARITY: You may donate your booth plant material to Atlanta Habitat for Humanity ReStores or Gwinnett Tech College. If you wish to donate, complete the donation form and return it to the Registration Desk by Noon on Friday, January 26. 8

10 HOTEL INFORMATION Room blocks are available at the following hotels with special rates and incentives for you. Take advantage of these great deals designed to save you money and benefit the Georgia Green Industry Association! EMBASSY SUITES BY HILTON 2029 Satellite Blvd. Duluth, Georgia Phone Single $ *Includes breakfast & managers reception Double $ *Includes breakfast & managers reception Please mention Georgia Green Industry Association (GGIA) to receive group rate. Please make reservation on or before 1/2/2018 to receive group rate. HAMPTON INN - SUGARLOAF 6010 Sugarloaf Parkway Lawrenceville, Ga Phone King or double queen $ Please mention Georgia Green Industry Association (GGIA) to receive group rate. Please make reservation on or before 1/2/2018 to receive group rate. Garden Inn HILTON GARDEN INN 2040 Sugarloaf Circle Duluth, GA King or double $ Please mention Georgia Green Industry Association (GGIA) to receive group rate. Please make reservation on or before 1/2/2018 to receive group rate. HOLIDAY INN GWINNETT CENTER 6310 Sugarloaf Parkway Duluth, Ga Phone (770) King or double $ *Includes one breakfast coupon per room Please mention Georgia Green Industry Association (GGIA) to receive group rate. Use reference code GGA. Please make reservation on or before 1/2/2018 to receive group rate. HOMEWOOD SUITES BY HILTON 1775 North Brown Road Lawrenceville, Ga King or double suite $ *Includes breakfast & manager reception Please mention Georgia Green Industry Association (GGIA) to receive group rate. Please make reservation on or before 1/2/2018 to receive group rate. 9