THE IMPLEMENTATION OF POPI (repeat workshop)

Transcription

1 CLASA presents a half day workshop on: THE IMPLEMENTATION OF POPI (repeat workshop) Join Alison Lee (CEO CLASA and director Lee s Compliance Solutions) for an interactive session on the provisions of POPI and how one should go about implementing these important provisions within one s business or operation. CONTENTS TO BE COVERED: Objectives and Purpose of POPI POPI concepts and definitions Application of POPI The 8 core protection of information principals Lawful processing of personal information: Accountability Processing information & limitations Purpose of collected information & applicable principles Information quality, notification & security issues Access, correction and manner of access to personal information So how do you lawfully process and collect personal information? Supporting documents required to support POPI principles Revision of existing documents such as credit applications, vendor documents and other information sheets which need to be reviewed within your organisation Developing a processing procedure including the how and the what Further processing the how to as well as the do s and don'ts How do secure personal information and who plays this vital role within the organisation Contracts with third parties and operators How can one access their personal information processes and procedures required The role of PAIA and inclusions under your PAIA Manual

2 Processing special personal information: Prohibition of process special personal information Exemptions concerning: religion or philosophical beliefs; race; trade union membership; data subject s political persuasion; data subject s health or sexual life; data subject s criminal behaviour General exemption concerning special personal information What is special personal information? How do you classify it? How do you identify special personal information and what can you do with it under the exception rules? Who needs to be notified when this information is processed and how is this done? Notification of processing and prior investigation: Notifications of processing Registration process Failure to notify Investigations What can t you process before a notification is sent to the Regulator? How do you notify? What information must be submitted and when? PAIA inclusions Exemption from information protected principles: Authorizations and Justifications How would you apply for an exemption? Administration of the Act: Information protection regulator Information protection officer Powers & duties of Regulator and Information Protection Officer Roles and duties Appointment of information officer Rights of Data Subjects regarding unsolicited electronic communication and automated decision making What is this Impact on current direct marketing procedures Permissions and opt outs Trans border information flows What is a trans border information flow? How do you identify and control this aspect? Risks of not complying and managing trans border flow of information. Contracts and processes which should be implemented Codes of Conduct: Issuing codes of conduct Proposal for issuing of code of conduct Notification, availability and commencement of code Amendment and revocation of codes Procedure for dealing with complaints Guidelines about codes of conduct Register of approved codes of conduct Review of operation of approved code of conduct Effect of failure to comply with code Draft code of conduct

3 Enforcement and sanctions Offences and Penalties General Provisions Implementation plan Other laws which may overlap or even conflict with POPI IMPORTANT INFORMATION: When: Where: Time: 11 February 2014 The Oysterbox Hotel, Umhlanga, KZN 09:00 13:30 14 February 2014 Wanderers Club, Johannesburg 08:30 13:00 19 February 2014 Cape Town (venue to be confirmed) 12:00 16:30 7 March 2014 Wanderers Club, Johannesburg 08:30 13:00 CLASA Members: R1, (excl. VAT) Non CLASA members: R2, (excl. VAT) To book your place, please complete the registration form and send it back to the CLASA offices at least a week before commencement of the workshop which you want to attend. Please note: seats are limited please register as soon as possible to secure your seat. Enquiries: Ronel Lindeque (ext. 3) info@clasa.co.za

4 REGISTRATION FORM IMPLEMENTATION OF POPI WORKSHOP Johannesburg Durban Cape Town Please indicate which workshop you want to attend: Durban (Umhlanga Rocks): 11 February 2014 Cape Town: 19 February Johannesburg: 14 th February 2014 Johannesburg: 7 March 2014 Are you a member of CLASA? YES NO Delegate s Details Title: First Name: Surname: Special Dietary Requirements: (if any) (please note that there is a surcharge of R per day in respect of Halaal and Kosher meals) Invoicing details Full Company Name: Company Postal Address: Company Telephone Number: VAT Registration Number: Order Number: Name of person authorizing attendance: Name of person managing the payment process: Department: Department:

5 CLASA WORKSHOPS TERMS & CONDITIONS: Registration can only be confirmed once CLASA is in receipt of a completed registration form. Confirmation of registration together with the invoice will be ed to each delegate. Should you not have received such confirmation within 2 days of sending your registration form, please contact the CLASA offices. The full fee is payable on presentation of the invoice. The signatories below confirm on behalf of the company that he/she will accept electronic invoices for the purpose of claiming input tax. CLASA reserves the right to refuse admission where evidence of full payment cannot be shown please fax or proof of payment to the CLASA offices as soon as payment has been made. The fee excludes VAT but includes all tuition, lunches, teaching equipment and course documentation. Delegates are responsible for reserving and paying for their own accommodation and transport costs. In the event of Cancellations: 50% will be refunded if written notice is received 14 days before the event; 25% refunded if written notice is received 7 days before the event. No refund will be paid for cancellations received in writing less than 7 days before the event. In the event of such a cancellation, you are entitled to send a substitute delegate. In this regard, contact CLASA with the changes within 2 days before the event. CLASA reserves the right to change any part of its published programme due to unforeseen circumstances or reasons beyond our control. CLASA assumes no liability for changes in the programme, date, content, speakers and venue. CLASA reserves the rights to cancel any event it deems necessary and will in such an event make a full refund of any registration fee. If for any reason CLASA decides to amend or cancel the event we are not responsible for covering airfares, hotels or other costs incurred by registrants. I / We have read, understand and agree to the terms and conditions: Person authorizing attendance: Signature: Date: Delegate Attending: Signature: Date: Send your registration form and duly signed Terms and Conditions to: The Corporate Lawyers Association of South Africa (CLASA) Fax: or e mail: info@clasa.co.za Enquiries: Ronel Lindeque Tel: (011) (08:00 13:00) NO registration form will be accepted unless Terms and Conditions have been signed by the delegate and received by CLASA.