Central Health/Corporate Head Office 21 Carmelite Road Grand Falls-Windsor, NL A2A 1Y4. Optional Year 4. Item No.

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1 TENDER SUBMISSION FORM Central Regional Health Authority (Please submit tender submission form to the address checked below) James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Central Health/Corporate Head Office 21 Carmelite Road Grand Falls-Windsor, NL A2A 1Y4 Vendor Name and Address: Tender: SNOWCLEARING AND ICE CONTROL (SALTING) Location: Various Locations within the St. Alban s, Harbour Breton and Bay D Espoir Area operated by Central Health Tender No. CR2001 Closing: Thursday, October 18th, 2018 at 10:00 AM. Tenders will be opened immediately after closing. Instructions: - Ensure that your firm name and tender number appears on the outside of the tender envelope. - Tenders received after the closing time shown will not be considered and will be returned to sender. - All bids must be signed in order to be a qualified bid. - Quotations are subject to conditions indicated on Page Two. - IMPORTANT: Before submitting quotation, please read the instructions carefully and complete where applicable. Submit your bid on the forms provided. Item No. Description Year 1 Year 2 Optional Year 3 PLEASE NOTE: PRICE SHOULD EXCLUDE HST Optional Year 4 Connaigre Peninsula Health Center and 4 Housing Sites, Hr. Breton, NL Operated by Central Health. Snow Clearing and Ice Control per season (Lump Sum) Total: Please provide an hourly rate. Rate for Ice Control per application Rate for Snow removal /hour /hour Mose Ambrose Health Clinic located at 5A Clinic Lane, Mose Ambrose, NL. Snow Clearing and Ice Control per season (Lump Sum) Total: Please provide an hourly rate. Rate for Ice Control per application Rate for Snow removal /hour /hour

2 TENDER SUBMISSION FORM Central Regional Health Authority (Please submit tender submission form to the address checked below) James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Central Health/Corporate Head Office 21 Carmelite Road Grand Falls-Windsor, NL A2A 1Y4 Vendor Name and Address: Tender: SNOWCLEARING AND ICE CONTROL (SALTING) Location: Various Locations within the St. Alban s, Harbour Breton and Bay D Espoir Area operated by Central Health Tender No. CR2001 Closing: Thursday, October 18, 2018 at 10:00 AM. Tenders will be opened immediately after closing. Terrilynn Diamond Provincial Manager of Inventory, Logistics, Technology & Transportation Instructions: - Ensure that your firm name and tender number appears on the outside of the tender envelope. - Tenders received after the closing time shown will not be considered and will be returned to sender. - All bids must be signed in order to be a qualified bid. - Quotations are subject to conditions indicated on Page Two. - IMPORTANT: Before submitting quotation, please read the instructions carefully and complete where applicable. Submit your bid on the forms provided. Item No. Description Year 1 Year 2 Optional Year 3 PLEASE NOTE: PRICE SHOULD EXCLUDE HST Optional Year 4 Bay D Espoir Medical Clinic and 3 Housing Sites, St. Alban s, Bay D Espoir, NL Operated by Central Health. Snow Clearing and Ice Control per season (Lump Sum) Total: Please provide an hourly rate. Rate for Ice Control per application Rate for Snow removal /hour /hour We hereby offer to sell and/or supply to the Central Regional Health Authority upon the terms and conditions set out herein and on the attached sheets hereof, the supplies and/or services listed and on any attached sheets at the price(s) set out. Authorized Signature Legal Name of Firm Date

3 1. Acceptance: a) Any tender may be rejected or accepted in whole or in part. b) The lowest or any tender will not necessarily be accepted. c) This offer shall remain open for acceptance for a period of not less than 90 days from closing date of tender. 2. Prices: a) Prices include packaging, cartage and loading charges unless otherwise specified in tender. b) Prices quoted shall be considered net unless cash discounts are specified. c) Prices are FOB Central Regional Health Authority site specific. d) Discounts offered will be deducted when payment is made. 3. Facsimile Bids or amendment to proposals previously submitted will not be accepted by the Central Regional Health Authority. 4. Products: a) All offered products should be fully described by name of manufacturer and product code. b) Bidders are responsible for indicating products that are latex free and scent free. Preference will be given to products that are latex free and scent free. 5. Delivery: a) Deliveries must be made in accordance with dates stated on Purchase Orders. b) All shipments must be properly packaged to avoid breakage or spoilage. c) Delivery can be on an As required basis by the hospital or individual Purchase Order. d) All delivery slips and invoices must state Purchase Order Number. 6. Invoicing: a) Invoices will be submitted directly to the Central Regional Health Authority. 7. Warranty: a) The vendor guarantees all equipment, materials, workmanship and laborers items. b) The vendor warrants title to commodities supplied and warrants them free from defect and/or imperfections and will indemnify and hold purchaser nameless against any or all suits, claims, demands, and/or expenses, patent, litigation, infringement, or any claim by third parties in or to the commodities mentioned and supplied by the vendor. 8. Inspection: a) All goods delivered are subject to inspections and test within a reasonable time after delivery at purchaser s premises. 9. Returns: a) In the event of a defective product, The Central Regional Health Authority reserves the right to return it to the supplier for full credit, notwithstanding intermediate payment by the purchaser. 10. Compliance with Laws: a) The vendor shall be responsible for complying with all Federal, Provincial, and Municipal laws, rules and regulations applicable to the sale of the contract material. b) Compliance with regulation Pharmaceutical Contracts Manufacturing companies and their products shall conform and abide with the Drug Quality Assessment Program (HPS), Canadian Government Specifications Board Standards 74-GP-1, Narcotic Control Act, Food and Drug Act. 11. Tender submission form must be completed and signed detailing the bid price submitted. Failure to complete this form will result in bid disqualification. 3

4 1.0 General Provisions 1.1 Intent This invitation to tender is intended to supply snow clearing and ice control to: the Connaigre Peninsula Health Centre, 2 South Side Drive, 6 Little Bay Place, 2 Sagona Place and 11 Old Farm Road in the Harbour Breton Area; Mose Ambrose Medical Clinic; the Bay D Espoir Medical Clinic,32 Rushton, 59A Main Street, and Popular Place in the St. Alban s area for two years with the option for an additional two years if agreed upon by both parties. 1.2 Client Background Central Health was established in 2005 and is responsible for the delivery of Health and Community Services in the Central Region. 1.3 Vendor Response All prices quoted for goods and services must be specified in Canadian dollars, FOB Sites. All Tenders will be held to be valid for ninety (90) days following the Tender closing date Tenders must be received in full on or before the exact closing time and date indicated. TENDERS RECEIVED AFTER THAT TIME WILL NOT BE CONSIDERED. 1.4 Release of Information While Tender is Open: The names of individuals or companies who have picked up the tender documents will not be released At Tender Opening: The names and prices of the bidders will be read out After Tender Opening: 4

5 1. No further information will be released until after the contract is awarded. 2. After award, only the name and bid price of the successful bidder will be made available. 3. Information will be made available for a 90 day period only. 4. Successful Awards will be posted on Web Site. 1.5 Communication During Tendering All communications with Central Health with respect to this invitation to tender must be directed in writing to the attention of: Ms. Terrilynn Diamond James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Terrilynn.diamond@centralhealth.nl.ca Central Health may, during the assessment period, request meetings with the Vendors to clarify points in the Tender. No changes by the Vendor will be permitted after the Tender closing date Faxed Tender responses will not be accepted All bids must be sent in a sealed envelope clearly marked with Tender Name and Number to: Materials Management Department, James Paton Memorial Regional Health Centre, Gander, NL, A1V 1P Bids submitted by electronic transmission ( ) will not be accepted All Bidders must complete and sign the Tender Submission Form. Failure to do so will result in bid disqualification. 1.6 Tender Acceptance Any acquisitions resultant from this invitation to Tender shall be subject to the Public Tendering Act. 5

6 1.6.2 The Tenders shall be opened in the office of Materials Management: Ms. Terrilynn Diamond James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P Do not include applicable taxes in price. Bid prices must show taxes extra Any Tender may be accepted in whole or in part. The lowest Tender may not necessarily be accepted and Central Health reserves the right to cancel the Tender call. Central Health shall not be held responsible or liable for the payment of any costs that are incurred by the bidder in preparing a Tender in response to this invitation to Tender Central Health reserves the right to waive minor non-compliance or irregularities in the tender if in Central Health s sole discretion such minor non-compliance or irregularities are of an inconsequential or technical nature Products quoted must be approved by Central Health before award. 1.7 Vendor Confirmation (please sign) I confirm that our Tender meets or exceeds the specifications detailed in this invitation to Tender. I also confirm that all specifications are included in the quoted price. Any items that are optional are noted accordingly. Signed Title Company Name Address Phone 6

7 MAINTENANCE/SERVICE CONTRACT SNOW CLEARING TENDER # CR2001 CLOSING: OCTOBER 18, :00AM Winter Season

8 Instructions to Bidders Maintenance/Service Contract -Snow Clearing 1. GENERAL Tenders are to be addressed to Ms. Terrilynn Diamond, Manager, Materials Management James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Owner referred to in this Tender is Central Health Before submitting a tender, it is recommended that bidders visit the sites of the Proposed work and fully inform themselves of the existing conditions and Limitations. Subsequent claims resulting from failure to properly examine the Site will not be considered. 2. UNACCEPTABLE TENDERS The following will be considered as unacceptable tenders, subject to rejection: a) Tenders not submitted on the Tender Form provided, may not be considered. b) Incomplete Tenders will be rejected. c) Tenders containing qualifications or additional clauses to the Tender Form will be rejected. 3. CONTRACTOR S RESUME The successful bidder may be required to submit a summary of experience, personnel and equipment to the Director of Facilities Management and Engineering prior to or after acceptance of the tender by the Materials Management Department a) Tenders may not be accepted from Contractors that have a history of poor performance with Central Health in the past. 8

9 GENERAL CONDITIONS 1. DEFINITIONS a) Subcontractor means a person, firm or corporation having a direct contract with the Contractor to perform a part or parts of the work included in the contract or to supply products or equipment. b) Snowclearing and Ice Control includes actual time required to remove snow and/or ice from property. Must not include time required to travel to and from site(s). 2. RECORDS TO BE KEPT a) The Contractor shall maintain and keep full records, vouchers and other correspondence and information in respect of his estimates and actual cost of the Work, and shall make them available for copy, audit or inspection by the Owner. b) Records shall include all relevant information such as the number of employees engaged on the work daily, names and addresses of employees, hours worked and type and quantity of materials used and any other data required by the Owner. c) Contractor is required to sign-in and sign-out in a snow clearing log at each of the sites. This is a Risk Management issue which must be complied with. If Contractor fails to do so, he will be given a warning. Failure to comply will be a breach of contract and may result in cancellation of contract. 3. OWNER S DECISION a) The Owner shall decide on questions arising under the contract documents. Any questions regarding wording, omission, etc. shall be presented to the Regional Director of Materials Management for explanation. If this is not done, it shall be assumed that the Contractor thoroughly understands the term and conditions of these specifications. b) The Owner shall have the right to decide the proper timing and scheduling for any work and if the work done or the material supplied by the Contractor is acceptable. c) The Owner s decision on matters arising under this specification shall be final but should the Contractor disagree with any such decision he shall notify the Regional Director of Materials Management in writing before carrying out any work Associated with such decision. 9

10 4. OWNER S RIGHT TO DO WORK If the Contractor should neglect to prosecute the work properly or fail to perform any provision of this contract, the Owner, after writer notice to the Contractor, may without prejudice to any other right or remedy he may have, immediately make good any deficiencies and may deduct the cost thereof from the payment then or thereafter due the contractor. The Owner reserves the right to use his own resources for any work. 5. OWNER S RIGHT TO TERMINATE CONTRACT If the Contractor should be adjudged bankrupt or if the Contractor should make a general assignment for the benefit of his creditors or if a receiver should be appointed on account of his insolvency, or if he should, except in cases beyond his control, refuse or fail to supply enough properly skilled workmen or proper materials after having received seven (7) days written notice from the Regional Director of Materials Management to supply additional workmen or materials or if he should fail to make prompt payment to Sub- Contractors for material or labour or persistently disregard laws, ordinances or the instruction of the Directors or otherwise be guilty of a substantial violation of the provisions of the Contract, then the Director having determined that sufficient cause exists to justify such action may, without prejudice to any other right or remedy he may have, by giving the Contractor a written notice, terminate the employment of the Contractor and take possession of the premises and of all materials thereon and finish the work by whatever method he may deem expedient but without undue delay or expense. In any such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation to the Owner for his additional services, such excess shall be paid to the Contractor. If such expenses shall exceed such unpaid balance, the Contractor shall pay the difference to the Owner. Additionally, if it is deemed by the Owner that the Contractor is charging unreasonable costs for the work performed, the Owner has the right, by giving a Seven (7) day written notice to terminate the contract for just cause. Reasonable cost will be determined by looking at averages throughout the region for the same time period and previous year averages. 6. SETTLEMENT OF DISPUTES AND CLAIMS a) In the case of any disputes or claims arising between the Owner and the Contractor as to their respective rights and obligations under the contract, either party hereto may give the other written notification of such a dispute or claim. The notification of dispute or claim shall be made within Fourteen (14) days of the dispute or cause of action arising. If the dispute or claim cannot be resolved to the satisfaction of both parties, either party may refer the matter to such judicial tribunal as the circumstances require. b) Legal proceedings shall not take place until after the performance of the disputed work except: i) When the dispute concerns a certification for payment. 10

11 ii) iii) Where either party can show that the matter in dispute requires immediate consideration while evidence is available; or In the case of legal proceedings, where the action may become prescribed by reason or delay. 7. EMERGENCIES The Owner has the authority in any emergency to stop the progress or make changes to the work whenever, in the Owner s opinion, such stoppage or changes may be necessary to ensure the safety of life, of the structure or neighboring property. 8. MATERIALS AND LABOUR a) Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labour, tools and equipment necessary for the execution of the work. b) The Contractor shall meet the requirements of the labour laws of the Province of Newfoundland and Labrador in carrying out this work and all other labour laws applicable to the area in which the work is being done. c) Each person employed on the work shall be qualified and competent for the specific trade or duty in which he is employed and shall be paid as minimum the standard rates of wages applicable thereto. d) Personnel engaged in the work shall be capable of functioning effectively and cooperatively with the Owner s Staff, Occupants and visiting Public. The Contractor is to supply the necessary equipment to his employees for performance of their duties. e) All personnel will present a clean, neat and orderly appearance at all times and shall conform to all regulations and ensure that high standards of tact, courtesy and discretion are maintained in all places of their work. f) In engaging labour for the work, first consideration will be given to the employment of available and competent workmen who are resident in the area where the work is being done in order to be available for emergency situations. 9. INSPECTION OF THE WORK a) The owner shall be permitted to inspect the Contractor s work at any time. 10. REJECTED WORK a) The Contractor shall promptly remove and replace with new work at no cost to the owner; any defective work/service whether the result of poor workmanship, defective materials, damage through carelessness or other acts of the Contractor with the Owner determines is failing to conform to the contract. 11

12 b) If the Contractor fails to carry out the orders relative to the replacement of rejected work within the time decided by the Owner. The Owner either (1) carry out such work and any costs incurred will be the responsibility of the Contractor or (2) deduct from the Contractor s monthly payment an amount as determined by the Owner to equal the value of the rejected work. The Contractor will NOT be reimbursed for deductions made for rejected work/service. 11. PROTECTION OF WORK AND PROPERTY a) The Contractor shall provide and maintain adequate protection as approved by the Owner for the buildings and contents during the progress of his work.. b) The Contractor will be solely responsible to ensure that the Owner s property is not damaged, destroyed or stolen during the progress of work. Any damage or injury resulting from the actions of the Contractor or his Employees to the work and the property of the Owner will be made good with new materials as requires to match existing work in kind, quality and workmanship at the expense of the Contractor. c) Before commencing any work the Contractor shall assess the effect of the proposed work on the existing building structure or systems. Any work which could result in an adverse effect on building safety and operations must be brought to the attention of the Owner for approval (i.e. snow removal from the roof). d) The Contractor shall be completely responsible for the safety of the work as it applies to protection of the public and property. The codes that must be followed and enforces for safety are: (i) (ii) (iii) (iv) The Workers Compensation Board Accident Prevention Regulations (Latest Edition). The Occupational Health and Safety Act and Regulations (latest edition) (Including W.H.M.I.S. Regulations). C.O.R. Certified Central Health s Contractor Safety Policy(current edition) 12. SAFETY HAZARD a) The Contractor shall report immediately to the Owner any equipment or conditions which could be considered unsafe. b) No materials or equipment will be stored on site where they might present a hazard to property, personnel or affect the normal operating functions of this building. 12

13 13. LIABILITY INSURANCE 1. Indemnification Except as provided in (b) the Contractor shall be liable for and shall indemnify and hold harmless the Owner, its agents and employees from and against all claims, demands, losses, costs, damages, actions, suits, or proceedings, whatsoever arising under any statute or Common Law: (i) (ii) (iii) In respect of personal injury to, or the death or, any person whomsoever arising out of, or in the course of, or caused by the carrying out of the work; and In respect of any injury or damage whatsoever to any property, real or personal or any chattel real, insofar as such injury or damage arises out of or in the course of or by reason or the carrying out of the work. The Contractor shall not be liable under (a) if the injury, death, loss or damage is due to any act or neglect of the Owner, it agents or employees. 2. Commercial General Liability Insurance a) Without restricting the generality of 13 (1) Indemnification, the Contractor shall provide and maintain, either by way of a separate policy or by an endorsement to his existing policy, Commercial Liability Insurance acceptable to the Owner and subject to limits set out in detail in the Supplementary General Conditions inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof. A Certificate of Insurance from your Insurance provider must be attached to quotation. Minimum of $2,000, b) This insurance shall include as an additional insured Her Majesty the Queen in the Right of Newfoundland. The Contractor shall not commence any work until he obtains, at his expense, all required insurances as specified in the General Conditions. Such insurance must have the approval of the Owner and be to the limits, form and amounts specified. The Contractor will not permit any Subcontractor to commence work on this project until the same insurance requirements have been compiled with the Subcontractor. 3. Automobile Liability Insurance The Contractor shall provide and maintain liability insurance in respect of (1) owned licensed vehicles and (ii) leased vehicles, subject to limits set out in the General Conditions inclusive. 13

14 14. WORKERS COMPENSATION 1. The Contractor shall provide suitable documentation certifying that he is registered and in good standing with the Workers Compensation Commission. 2. Prior to the commencement of any work hereunder the Contractor shall file with the Owner a copy of each insurance policy and the Workers Compensation certificate. 15. CONSTRUCTION SAFETY ASSOCIATION Central Health Policy states that all companies bidding on Government funded contracts must be C.O.R Certified at the time of tender submission. (Pending C.O.R Certified will not be considered compliant). This is in conjunction with the Newfoundland and Labrador Construction Safety Association policy. If you required further information on this policy, please contact the Construction Association toll free at Failure to provide C.O.R CERTIFICATION DOCUMENTATION with your tender document could constitute disqualification of quotation. 16. ACCIDENTS AND CLAIMS 1. Promptly report in writing to the Owner all accidents whatsoever, arising out of or in connection with the performance of the work whether on or adjacent to the site which caused death, personal injury or property damage. 2. If any claim is made against the Contractor of Subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the Owner giving full details of the claim. 17. PERMITS, NOTICES AND LAWS The Contractor shall obtain and pay for all necessary permits, certificates, license or other fees required for the execution of the work. The Contractor shall comply with all laws, ordinances, rules and regulations relating to the work. Drivers or operators shall be licensed for applicable equipment. 18. ASSIGNMENT The Contractor shall not assign the contract or any part thereof or any benefit or any interest therein or there under without the written consent of the Owner. 19. CHANGES IN THE WORK 1. The Owner or the Regional Director of Plant Services and Maintenance, without invalidating the contract, may make changes to the work. 2. The Contract must arrange to meet with the Regional Director of Plant Services and Maintenance, without representative during normal working hours to discuss works routines, problems, etc. 14

15 20. CLEAN UP The Contractor shall at all times keep the premises free from accumulations of waste material or rubbish caused by his employees or the work. TECHNICAL SPECIFICATIONS Snow Clearing and Ice Control 1. GENERAL This section of the specification outlines the technical requirements for the Snow Clearing Contracts. The work in general shall consist of keeping parking lot entrances, on-site roadways, etc. free from snow and ice to permit unimpeded flow of traffic to and from these areas. 2. SCOPE OF WORK The work shall include the supplying of all labour, materials, equipment and services necessary for the execution and completion to the satisfaction of the Owner, for the price tendered for all the work described in these specifications. 1. SNOW CLEARING (a) The Contractor shall clear all snow from all parking lots, parking lot entrances, on-site roadways, access to roadways, turning areas, loading dock areas right to concrete wall of dock and fire lanes. (b) Snow clearing must commence whenever there is an accumulation of 25mm (1 ) or more of snow or when wind conditions cause drifting to such a degree that it will impede the smooth flow of traffic. The Contractor must visit the site when the conditions are doubtful to make sure there will be not impediment to the flow of traffic. (c) When overnight snowfalls or drifting occurs to such a degree to warrant snow clearing, then all areas are to be cleared no later than 06:00 hours. This will be strictly enforced unless a snow storm is in progress where main thoroughfare and fire lanes must be kept open at all times. (d) The Contractor must plow snow to the extremities of all areas being cleared in order to utilize all on-site storage space to its maximum. (e) Snow shall be cleared in such a manner to avoid leaving a buildup of any snow or ice. Any such buildup of snow or ice left on the cleared areas, corners, entrances, exits and roadways is to be removed at no cost of the owner. (f) The Contractor shall not block entrances or walkways. 15

16 2. ICE CONTROL FOR THE PREVENTION OF SLIPPERY CONDITIONS (a) Ice Control will be determined as necessary by the Contractor and response should start immediately. (b) The Contractor shall take every reasonable precaution to ensure that slippery conditions on the site are avoided at all times. To help achieve this, the Contractor shall spread a mixture of sand and salt at the minimum coverage of 560kg per hectare (500 lbs per acre). In general, this mixture shall be in proportion of one part salt and one part sand. However, should these amounts and/or mixtures be found unsatisfactory to adequately control slipping conditions then the amounts and/or mixtures are to be adjusted accordingly at no extra cost to the Owner. At no time should the sand content be more than 50% of the total mixture. (c) It is the Contractor s responsibility to ensure that sand and salt is applied in sufficient quantities and with sufficient frequency to prevent slipping conditions at all times. Should the Contractor fail to comply with this requirement, he may be held liable for any accidents that occur. (d) The Contractor is to ensure that any buildup of ice is avoided at all times. Should a buildup of ice occur, then the Contractor is to remove the ice buildup at no cost to the Owner. (e) Sand used to prevent slippery conditions and for ice control is to be free from all foreign material such as sticks, rocks, roots, mud etc. And shall be capable of passing through a number 4 sieve and retained on a number 200 sieve. (f) The Contractor will be expected to arrange for the storage of quantities of mixed sand and salt at sites to be designated by the Owner. (g) Where mixtures of sand and salt are stockpiled they are to be covered with tarpaulins or other acceptable materials to the satisfaction of the Owner to prevent the washing out of the salt portion. 3. SNOW REMOVAL (a) When snow accumulates at the on-site storage areas to such a degree that it will obstruct vehicular traffic flow and parking spaces are reduced, conditions become unsafe for pedestrian traffic or damages to buildings on the site are anticipated, then the Owner will request snow to be trucked away to an approved dumping site at the cost of the Contractor. The Contractor shall be responsible to identify the dumping sites and obtain all necessary approvals for such sites. (b) In the (extreme case of snow build up) the owner has the right to request snow to be blown away oppose to being trucked away and if the Contractor cannot supply a commercial size snow blower then Central Health reserves the right to use an alternate source. (c) In addition to the space that may be available around the sides and rear of the parking lot, the Contractor may use, if necessary, an area at the rear of the parking lot for snow accumulation. 16

17 (d) Some buildings may be in full or partial operation during weekends and holidays. The Contractor shall provide snow clearing and ice control during those periods in accordance with the operation schedule of the building. 4. EQUIPMENT REQUIREMENTS a) All equipment used in this contract must be rubber-tired. The only exception that may be considered to this requirement is the use of track machines on gravel parking lots. Written authorization from the Owner must be obtained prior to use track machines on gravel roadways or gravel parking lots. b) Equipment used under this contract must be kept in a good state of repair and be capable of doing the work required. c) Equipment that becomes inoperative during snow clearing must be replaced immediately to carry out the work required. d) All equipment must be equipped with Roll over Protective Structure (R.O.P.S.) as per regulations of the Health and Safety Division of the Department of Labour or the Contractor must be in possession of a valid exemption certificate for the equipment. e) The Owner reserves the right to request the Contractor to provide at any time during the contract at no cost to the facility, a certificate from a component service of heavy equipment verifying the state of repair and the operation condition of any or all equipment used in the contract. Any equipment in the contract found to be unacceptable shall be replaced immediately f) All equipment shall be equipped with cutting edges for ice control. g) The Contractor will be required to keep readily available adequate equipment capable of doing the required work in a timely manner. Equipment shall be adequate to have snow cleared by 0600 hours. A detailed list of equipment must be declared on Schedule A. In event of a dispute as to whether or not the listed equipment is adequate, the decision of the Owner will be final. If, in the opinion of the Owner the equipment listed is not adequate to do the required work, the bid shall be deemed as not meeting the specifications and will be rejected. 5. PROTECTION AND MAKING GOOD a) The Contractor shall, upon award of the contract, and prior to the commencement of any snow clearing operation, erect suitable markers to identify the locations of concrete curbs, lawns, fire hydrants, fencing, etc. All markers are to be painted with easily identifiable fluorescent paint. All markers and locations are to be approved by the Owner. All markers are to be removed at a time when directed by the Owner. b) The Contractor shall use extra care to ensure that the Owner s property including such things as curbs, lawns, fencing, signs, etc. is not damaged while work is being carried out under this contract. 17

18 c) The Contractor is to pay particular attention to ensure fire hydrants are not damaged and to ensure snow is cleared from around all hydrants. Damage to hydrants is to be repaired or replaced immediately at no cost to the Owner. d) Any other damage to property is to be made good at a time satisfactory to the Owner at no cost to the Owner. 6. PRIORITY SCHEDULE a) The Owner will provide the Contractor with a priority schedule where applicable but in all cases, fire lanes are to be kept open continuously for use of Emergency Vehicles. 3. PAYMENT Invoices are to be submitted on a monthly basis to Central Health, 50 Union Street, Grand Falls-Windsor, NL A2A 2E1 Attention: Financial Services. Payment will be made within 15 days from date of receipt. Five (5) equal payments based on annual price: November 30, December 31, January 31, February 28 and March 31. Note: The successful bidder will be responsible for providing the sand/salt for the parking lots. Please ensure that you have included this in your bid. Prices should exclude the HST. 18

19 SCHEDULE A Ms. Terrilynn Diamond Materials Management 125 Trans Canada Highway Gander, NL A1V 1P7 We have read and understood the specifications included with this tender and inspected the site(s) which we have quoted. (1) We will keep available the following pieces of equipment for snow clearing. List of Equipment: (2) It is understood and agreed that we will be responsible for all damages to buildings, pavement, curbs, sidewalks, posts, lighting standards, etc., that is caused by the operation of snow clearing equipment. (3) The Following documents are enclosed with the quotation: a) Insurance coverage for a minimum of $2,000, Proof of coverage in the form of a letter from Insurance Provider is required and is included with quote. Refer to Section 13.1, 13.2, and 13.3, pages 7 and 8. b) Registration with the Workplace Health, Safety and Compensation Commission. Proof of registration in the form of a Letter of Good Standing is required and is included with Quote. c) Registration with the Newfoundland and Labrador Construction Safety Association is required. Letter of Good Standing is included with quote. (4) I have read the contents of this tender document. It is understood and agree that the terms of this agreement shall be in effect for one (1) Winter Season This Agreement shall come into effect on November 2018 Winter Season and will continue until the end of the Winter Season until June 30, (Name of Company) (Authorized Signature) Mailing Address: Telephone #: Contact Person: 19