STATE OF NEVADA. Unemployment Insurance Internet Tax Services. Department of Employment, Training and Rehabilitation Employment Security Division

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1 STATE OF NEVADA Unemployment Insurance Internet Tax Services Department of Employment, Training and Rehabilitation Employment Security Division Diane McIver, ESD Manager Flo Bedrosian, Procedures Officer Nevada Society of Enrolled Agents July 21, 2010

2 History Launched first generation of Internet services Funding for development from US DOL Remote Systems Grants 2009 Added feature of UI rate history for employer account

3 Secure Internet Services 3 Easy access to information about unemployment insurance tax Offers alternative to filing paper Nevada Business Registrations Provides option of submitting quarterly reports online Allows employers/agents to view/update account information

4 Unemployment Insurance Tax Services Home Page 4

5 5 New Employer Registration Guides new businesses through a 10-step registration process Completes a variety of forms in a single process: Nevada Business Registration Form Supplemental Registration Form Voluntary Election Form Tax Payment Option Addendum Information

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7 7 Streamlined Processing Required fields and edits provide complete/improved data In most cases employers/agents immediately receive assigned UI Account Number Predefined edit criteria routes electronic registrations to hold & review queues for work flow and examination

8 Employer Registration Statistics 8 Average of 50% of new employer registrations are now done online During peak-period processing as high as 75% of registrations are submitted online

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12 12 Create Online Account-Agent

13 Authorized Agent Client Listing 13

14 Review Account Information 14

15 Quarterly Reports That Can Be Filed 15

16 Tax & Wage Reporting 16 Online Data Entry provides a form to manually enter and submit information Download Data provides an option to download employee SSNs and names from a previous report File Attachment provides an option to upload a small file attachment such as an Excel spreadsheet File Transfer Protocol (FTP) allows transmission of a large file using the federal/state EFW2 format (formerly MMREF-1)

17 UI Tax and Wage Reporting 17

18 18 Summary Wage Report

19 19 Report Certification

20 Report Confirmation Contributory Employer 20

21 21 Streamlined Processing Required edits result in more accurate data, reducing need for corrections which must be done manually Performs calculations Transmission confirmations received immediately Predefined edit criteria routes electronic reports to hold & review queues for work flow and examination

22 Tax & Wage Report Statistics 22 55% of employer reports are filed online 71% of all wage records are filed online

23 23 Three Payment Options Print a payment voucher Initiate ACH Debit transaction Requires prior authorization Initiate ACH Credit transaction Requires prior authorization (Payment by credit card is NOT accepted due to processing fees)

24 Account Balance and Payment Options 24

25 25 Payment Voucher

26 ACH Debit Authorization Request 26

27 ACH Credit Agreement and Application 27

28 28 Payment Statistics 60% of total dollars received are now filed electronically 99+% of total dollars deposited within ONE day of receipt

29 29 Account Services Provides access to owner information Allows user to change address information Access to account balances Allows agents to download client rate information Ability to update account status - reopen or close an employer account

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31 UI Modernization UI NV 31 In March 2010, Nevada began a three-year UI systems modernization project The comprehensive approach will provide an integrated delivery system for unemployment insurance tax, benefits, and appeals

32 32 Employer Self-Service Expand existing online services to include: Employer claim notices Employer appeal notices Employer benefit charge notices Employer tax rate statements Employer report corrections FUTA certifications

33 Employment Security Division Contributions Section 33 More Information? Flo Bedrosian Procedures Officer