Festival Beneficiaries: The 2017 Harvest Balloon Festival proceeds benefit these amazing local charities:

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Nathan Oliver
6 years ago
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With your help, we will be able to give back to two very worthy, local charities, Sisu, Integrated Early Learning- Formally Challenged Child & Friends and the Hall County Animal Shelter.

1 Welcome Festival Food Vendors! We are very happy to invite you to participate in Sterling on the Lake s 8 th Annual Harvest Balloon Festival. With your participation, this amazing event directly impacts the lives of families with special needs children as well as gives hope to animals that find themselves without a permanent home. With your help, we will be able to give back to two very worthy, local charities, Sisu, Integrated Early Learning- Formally Challenged Child & Friends and the Hall County Animal Shelter. Food Vendor Application 2017 Food Vendor Guide & Application Saturday, October 21, 2017 Festival Hours: 3:00 pm 8:00 pm Festival Beneficiaries: The 2017 Harvest Balloon Festival proceeds benefit these amazing local charities: Sisu, Integrated Early Learning- Formally known as Challenged Child & Friends is a nonprofit organization created when occupational therapist Jean Willers began providing services for a young boy who had been critically injured in an automobile accident. In 1985, the organization began offering educational, nursing, and family support services in addition to physical, occupational and speech therapy. In 1992, the organization became a fully inclusive program serving children with disabilities alongside their typically developing peers. The Hall County Animal Shelter is Hall County Government s first full-service Animal Shelter with over 300 kennels that comfortably house about 8,000 animals each year. The shelter has a legacy of giving all stray animals a temporary home regardless of age, breed or medical needs. This is an all-inclusive organization that services dogs, cats, horses, reptiles, and rabbits to name a few. Their mission is No Animal Left Behind, and they truly live up to this motto. Harvest Balloon Festival Snapshot Where: Sterling on the Lake: 7005 Lake Sterling Blvd, Flowery Branch, Georgia [Just off I-985 on Spout Springs Rd., Two exits north of the Mall of Georgia] Festival Hours: Main Festival: Saturday, October 21 st, 2017, 3:00 pm - 8:00 pm (rain or shine) [Vending Hours: 2:00 pm - 8:00 pm] 2016 Attendance: 10,000+

2 General Information: There is a $5/guest Admission to the festival. All monies raised through balloon rides and activity ticket sales during the festival benefit the charities mentioned above. Contact Jenifer Pomerantz Moore, 7005 Lake Sterling Blvd., Flowery Branch, GA activities@sterling-life.com, ext.2. For details and additional information, please visit the festival online: HFB Food Vendor Agreement Applicants / Businesses will be reviewed in the order they are received and the number of vendors will be limited based on category and availability of booth space. We encourage you to submit an application as soon as possible to be able to take advantage of our full event marketing efforts. Reminder: The festival s goal is to host a wide variety of food options for festival attendees. There may be multiple vendors offering similar products. No business exclusivity is promised or guaranteed. The deadline for receiving your application & payment is Thursday, August 31 st, 2017 Business Name _ Contact Name Phone Address City State Zip _ Address Website Social Media Link(s) Festival Food Vendor Fee: $500 / Required Security Deposit: $250 Full payment must be received no later than Thursday, August 31 st, 2017, along with completed vendor application and a fully detailed menu. Checks should be made out to Sterling on the Lake, accompany a completed application, and mailed to 7005 Lake Sterling Blvd. Flowery Branch, Georgia, Initial each line after reading each of the festival regulations below. PAYMENT: Applications must be accompanied by payment in full before the deadline date to be valid. SPACE/BOOTH FEE: Individual registration provides each vendor a 10 x10 booth space. Fee does not include tent, extension cords or any other equipment. All furnishings are the responsibility of the vendor/exhibitor. All vendors must provide their own tent (MUST be weighted or anchored), tables, chairs, displays, etc. Vendors must plan to provide their own source of power. CANCELLATION: In the event a vendor must cancel their request for exhibit space, submitted vendor fee(s) paid will not be refunded after Friday, September 22 nd, Cancellations must be received in writing by Event Mgmt. (Sterling on the Lake / NNP-Looper Lake, LLC). 2

3 SALES TAX: It is the responsibility of the vendor to collect the appropriate sales tax on all sales, as well as to pay all of the appropriate state / federal taxes on all sales or products and/or services per applicable laws. Festival Management will not oversee sales nor tax collection or payment. Harvest Balloon Festival Rules and Regulations (cont.) DAMAGE: The vendor is liable for any damage caused to its exhibit space or other vendor s property. EXHIBITS/BOOTHS: Festival management reserves the right to determine eligibility of any individual, company or product to participate in the festival. Event Management can refuse rental of exhibit space to any company or individual whose display of goods or services is not, in the opinion of Festival Management, compatible with the character and objectives of the festival. Vendors are responsible for staffing their booth and conducting all transactions. Exhibits must not interfere with the use or appearance of other exhibits or impede access to them or impede the free use of the aisles, and activities must be confined to allotted space. Booth must be staffed during event hours. No music or musical performances will be allowed in booth space unless authorized by Festival Management. LOCATION OF EXHIBITS/BOOTHS: Event Mgmt. reserves the right to alter the vendor location at its discretion in the best interest of the event. INSURANCE: The vendor is solely responsible for providing any comprehensive and general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased. In the event that the vendor does not have a policy covering his/her business, a liability waiver must be signed before the vendor is permitted to participate in the event or to be on the festival grounds representing his/her business. HEALTH & SAFETY: Each vendor is responsible for the knowledge of all laws, ordinances and regulations pertaining to health, fire prevention and public safety while participating in the event. Compliance is mandatory and the sole responsibility of each vendor. SET-UP: Exhibitors are assigned an exhibit space (approximately 10' x 10'). Set-up for exhibit spaces will begin at 9:00am Saturday, October 21 st, No exhibit materials should arrive prior to this time. All exhibits must be set-up and complete by 1:00pm. Tents, supplies and displays may not exceed 10' x 10'. All vehicles must be moved to the designated OFFSITE parking area by 2:00pm. BREAKDOWN / LOAD OUT: Under no circumstances will the delivery or removal of any portion of an exhibit booth be permitted without permission from Event Management once the event has officially opened. Deliveries of supplies and/or product during festival hours may be restricted by Festival Management. Displays and exhibits may not be dismantled or packed in preparation for removal until after the official closing time 8:00pm. Booths must remain intact and be fully staffed until closing. 3

4 LIABILITY: Vendor agrees that it will maintain (i) commercial general liability insurance in the minimum amount of $1,000,000, and (ii) automobile liability insurance covering owner, hired and non-owned vehicles in an amount of not less than $500,000 combined single limit. Sponsor also agrees that it will name NNP-Looper Lake, LLC, NASH-Newland Group II, LLC, Newland Real Estate Group, LLC, NASH Vingt- huit, LLC, NASH Financing, LLC, Sterling on the Lake Community Association, Inc., CMA or Community Harvest Balloon Festival Rules and Regulations (cont.) Management Associates, Challenged Child & Friends, LLC, Hall County Animal Shelter and any and all of their respective parents, members, partners, subsidiaries and affiliates as additional insured parties ( Additional Insureds ) on both the commercial general liability and automobile liability policies referenced above at no charge. Vendor will be responsible for injury, loss or damage that may occur to the Vendor or to the Vendor employees or property from any cause whatsoever prior to, during, or subsequent to the period covered by the vendor s contract. It is agreed by the parties that the nature of the facilities available, the presence and circulation of large numbers of people, the difficulty of effective supervision over the protection of large numbers of removable articles in numerous booths, and various other factors make it reasonable that each vendor shall assume the risk of any injury, loss or damage. By signing this contract, the exhibitor/vendor hereby assumes such risk and expressly releases the organizer and Additional Insureds referred to above from any and all claims for any such loss, damage or injury. FAILURE TO HOLD FESTIVAL & AMENDMENT(S): Should any contingency prevent the holding of the festival, Event Management may retain such part of the vendor s rental fees as shall be required to compensate it for expenses incurred up to the time such contingency shall have occurred. All remaining rental fees shall be refunded. Vendors will not be reimbursed if the festival experiences adverse weather conditions that affect attendance, nor if the festival is canceled, postponed, curtailed or abandoned due to an act of war, insurrection, or natural disaster. Event Management reserves the right to make revisions, amendments and additions to these rules at any time. All changes, amendments and additions will be binding and vendors will be advised of any such changes. Any matters not specifically covered herein are subject to decision by Festival Management. SERVICE VOLUME: The vendor agrees to plan accordingly to provide service options for approx.. 2,000 guests. Festival Management does not guarantee sales, but bases the request on the annual 10,000+ festival attendees. Service options include total servings of beverages, snacks, hot items, bag chips, etc. DEPOSIT: The vendor is solely responsible for cleaning the area assigned to them. ALL debris (incl. uneaten food, packaging, etc.) must be removed from the booth and surrounding area and placed in the dumpster. Festival Management will NOT clean vendor booths, nor transport food packaging and vendor booth trash during the event. Vendors MUST plan accordingly to keep their area clean/clear of packaging and large debris. ANY trash/debris remaining at the end of the event forfeits 100% of the $250 deposit. 4

5 Business Representative (PRINT): Signature & Date: Do not sign below this line reserved for Festival Management s acceptance of your participation / application Signature on Behalf of Festival: Signature & Date: 5

Exhibitor and Sponsorship Prospectus

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