Bid Notification Package

Transcription

1 Bid Notification Package Ethel T. Chamberlain 664 W. Onondaga Street Syracuse, NY ROUGH CARPENTRY ARCHITECT PROJECT NO SHARS NO SERIES 0 BIDDING REQUIREMENTS AND CONTRACT FORMS Invitation to Bid Instructions to Bidders Scope of Work Bid Form Bid Request for Information Form Insurance Requirements & Sample Certificate of Liability Instructions for Administrative Requirements Supplementary Conditions for Subcontractors Davis Bacon Wage Rate Sheet NOTE: THIS IS SUPPLEMENTARY INFORMATION TO THE PROJECT MANUAL. THE COMPLETE PROJECT MANUAL SHOULD BE REFERENCED IN ADDITION TO THIS BID NOTIFICATION PACKAGE. SYRACUSE, NY

2 SECTION INVITATION TO BID ROUGH CARPENTRY Optional Pre-bid Conference: Sealed Bid Due Date: Submitted To: Attention: Tuesday, January 31, 2017 at 9am Meet at 1201 E. Fayette Street, Syracuse, NY Friday, February 17, 2017 by 4pm Housing Visions Construction Co., Inc E. Fayette Street Syracuse, NY Jennifer Esterley Manager of Construction Services Responsibilities of chosen subcontractors include: Certificate of Insurance per Section EEO and M/WBE Policy Statement Davis Bacon online certified payroll and Workforce Compliance Documents A good faith outreach effort to solicit participation of City of Syracuse/or NYS certified Minority and Women Owned Business (M/WBE). The construction documents may be examined at the following locations: 1. Housing Visions Construction Co., Inc E. Fayette Street Syracuse, NY , please call to schedule an appointment 2. On-Line Construction, Bid Opportunities Note-There is a link to go directly to our Plan Room. Full or partial sets may be purchased on-line through Avalon Copy Center, or by calling Avalon: Plans will be available from Avalon Document Services. Bidders will be able to access the project online at and Choose the location closest to your firm Click on Public Jobs in the main menu and choose Ethel T. Chamberlain SHARS# , plans, specs, and addenda may be reviewed and purchased. You may purchase hard copies of individual sheets or a digital download of the full project. We recommend you purchase the digital download ($10.00 for everything) and you will receive the INVITATION TO BID SYRACUSE, NY PAGE 1 OF 2

3 documents in pdf format. You can then print them on your plotter or take them to a printing company. All orders must be placed online through the Avalon plan room. NOTE: All bidders are responsible for their full scope of work. If a partial set is purchased, be sure to review all pages to be sure there is no pertinent information on other pages. All Minority and Woman Owned Business Enterprises (M/WBE), suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination. All NYS Certified M/WBE should include a copy of their certification with the bid document. Please contact Jim Davidson, Project Manager, at or jdavidson@housingvisions.org with any technical questions. Please contact Jennifer Esterley, Manager of Construction Services, at or jesterley@housingvisions.org with any administrative questions INVITATION TO BID SYRACUSE, NY PAGE 2 OF 2

4 INSTRUCTIONS TO BIDDERS 1. BID NOTIFICATION PACKAGES Bid Notification Packages are available for each separate scope of work and can be found on Housing Visions website at or by calling Within the Bid Notification Packages, interested bidders will find the Invitation to Bid, Scope of Work, and Bid Form for the scope of work they are interested in, as well as additional supplemental information that is pertinent to submitting a bid. 2. BID FORMS Bidders are to submit a separate price for each building they wish to bid on. They are not required to bid on all buildings. Each building shall be awarded separately. Complete the Bid Form in its entirety. Indicate any potential savings for multiple building awards. Include estimated work days. This is critical to the overall bid assessment. Note: contract requirements for work schedules will be strictly adhered to. See Contract Articles 9 and All bids shall be submitted subject to all requirements of the Scope of Work. Bid Forms shall be properly signed and dated. No bid shall be accepted if found to be incomplete or the scope of work is unsigned. 3. BIDDER S CONSTRUCTION EXPERIENCE Before a bid is considered for award, the bidder may be requested by HVCC to submit a statement regarding his/her previous experience in performing comparable work, his/her business and technical organization, and financial resources. 4. TIME FOR RECEIVING BIDS Bids shall be mailed or delivered to the Syracuse office of Housing Visions Construction Co., Inc. at 1201 E. Fayette Street, Syracuse, NY 13210, by the time indicated on the Invitation to Bid. 5. OPENING OF BIDS HVCC will review all bids in a fair and consistent manner and will inform all bidders of their results within one week of the bid award. 6. AWARD OF CONTRACT AND REJECTION OF BIDS The contract will be awarded for the work to the responsible bidders submitting the proposal complying with the conditions of the Invitation to Bid, provided their bid is reasonable and it is to the interest of HVCC to accept it. The bidder to whom the award is made will be notified at the earliest practical date. HVCC, however, reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in its interest. An award of a contract shall consist of the base bid and the sum of any combination of alternate bids that are in the best interests of HVCC to accept. HVCC is prohibited from making any awards to sub-contractors or accepting as subcontractors any individuals or firms that are included on the most recent lists of contractors ineligible to work on federally funded projects for the United States, as per the US General Services Administration List of Parties Excluded from Federal Procurement. HVCC also reserves the right to reject the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform contract; or who has habitually and without just cause neglected the payment of bills or otherwise INSTRUCTIONS TO BIDDERS SYRACUSE, NY PAGE 1 of 2

5 disregarded his obligations to subcontractors, materials, workers, suppliers, or customers. 7. PRECONSTRUCTION CONFERENCE Prior to the start of construction HVCC will hold a pre-construction meeting. The successful bidder or his/her qualified representative are invited to attend. The meeting will serve to acquaint the Participants with the general plan of contract administration and requirements under which the construction operation is to proceed. The date, time and place of the meeting will be announced by HVCC INSTRUCTIONS TO BIDDERS SYRACUSE, NY PAGE 2 of 2

6 EXHIBIT B SCOPE OF BID ROUGH CARPENTRY PROJECT NO Provide all labor, material, equipment, supervision, management, and administration required to complete all rough carpentry as required by the Contract Documents, addendums and applicable codes, including specifically but not limited to: WORK DESCRIPTION 1. Rough carpentry, sheathing, shear walls, underlayment, wood trusses, and building wrap per the plans and specifications. Window installation by others. 2. Rough Carpentry Subcontractor shall furnish all labor and material including but not limited to: all dimensional lumber, engineered trusses, laminated lumber, sheathing, underlayment, house wrap, joist hangers, columns, steel connector plates and bolts, fasteners, adhesives, flashing, sealants, and fasteners. (Please note wood must be non-tropical but does not have to be FSC) 3. Framing and sheathing of all continuous horizontal HVAC chases BY LIGHT GAUGE SUBCONTRACTOR. 4. All roof framing, parapet framing, truss installation, bridging, roof sheathing, roof blocking (both perimeter and MEP). 5. Coordination of rough openings for window head, sill, and extension jamb framing/blocking by Rough Carpentry Subcontractor. Blocking for window installation by Window Installation Subcontractor. 6. Responsible for all jacking of existing joists, beams, and structural members to attain floor flatness per specifications and architect s review. 7. Supply and install all framing, sheathing, and blocking for stair penthouse and elevator penthouse per plans and specs. 8. Installation of all required steel beams & columns. 9. Replace damaged floor sheathing and sister damaged floor joists per plans, specs, and architect s review. 10. All smoke headers per plans and specs. Kitchen soffits and HVAC continuous soffits by others. 11. Fabricate and install temporary stairs and guard & handrails as required to access all areas of building and meet OSHA requirements. 12. Rough Carpentry Subcontractor is responsible for all lifts, scaffold, hoisting equipment, and loading the building with material. 13. Furnish and install CORRIDOR SIDE of OSB sheathing at shear walls per plans and specs. Apartment side to be furnished and installed by GWB Subcontractor. 14. Furnish and install all permanent wood framed stairs. 15. Construction adhesives required under all exterior and demising wall bottom plates. 16. All subflooring to be glued and nailed. 17. Install blocking for all wall mounted cabinets, accessories, equipment, toilet-partitions-and-accessories, wall hung sinks, handrails, and wall mount plumbing fixtures. 18. Install temporary plywood doors, hinges and temporary lockset for temporary exterior doors. Final door hardware by others. 19. Install house wrap per plans and specifications (areas of siding only). GENERAL WORK NOTES 1. All safety equipment necessary to complete this scope of work shall be responsibility of the Rough Carpentry Subcontractor. 2. All equipment such as hoists, lifts and cranes necessary to complete rough carpentry work scope by Rough Carpentry Subcontractor. 3. Rough Carpentry Subcontractor is responsible for daily clean up and removal of debris for this scope of work, including all packaging to HVCC supplied dumpster. 4. Fully implement HVCC Recycling and Diversion Policy (Section and Section ) as it pertains to Rough Carpentry work. (Separate dumpsters will be supplied by HVCC for clean wood and C&D) 5. OSB shear walls to be one-sided to allow for spray foam insulation prior to completion. CONTRACT DOCUMENTS PROJECT MANUAL/SPECIFICATIONS Prepared by Holmes, King & Kallquist & Associates Current version: December 1, 2016 SCOPE OF BID ROUGH CARPENTRY SYRACUSE, NY PAGE 1 of 2

7 DRAWINGS / PLANS Prepared by Holmes, King & Kallquist & Associates Current version: December 1, 2016 PROJECT NO DESIGN HANDBOOK Prepared by NYS Homes & Community Renewal Current version: August Return a copy of this Scope of Work with Bid Form please sign and date below. Signature Date SCOPE OF BID ROUGH CARPENTRY SYRACUSE, NY PAGE 2 of 2

8 EXHIBIT C PROPOSAL FORM ROUGH CARPENTRY Pre-bid Conference: Sealed Bid Due Date: Submitted To: Attention: Tuesday, January 31, 2017 at 9am Meet at 1201 E. Fayette Street, Syracuse, NY Friday, February 17, 2017 by 4pm Housing Visions Construction Co., Inc E. Fayette Street Syracuse, NY Jennifer Esterley Manager of Construction Services jesterley@housingvisions.org Submitted By: Firm Name Street Address City, State, Zip Lump Sum Price The undersigned proposes to provide all labor, material, equipment, tools, facilities, transportation, licenses, services, supervision and any and all other necessary and incidental items and components required for the satisfactory completion of the Work under this Bid Package in strict and full accordance with the Contract Documents for the lump sum price of: Dollars (Amount in Words) ($ ) (Amount in Figures) Lump Sum Price Breakdown This Project is Tax Exempt. Bidders are not to include sales tax in their proposal. To enable us to properly evaluate the Proposal, please provide the following breakdown of the lump sum price: Labor: Material: Number of Workdays for roof structure & roof sheathing: BID FORM ROUGH CARPENTRY SYRACUSE, NY PAGE 1 of 5

9 Number of Workdays for framing per floor: 1 st floor: 2 nd floor: 3 rd floor: 4 th floor: PROJECT NO Labor Quantities Provide the following estimated labor hours included in the lump sum price. Supervisory man hours include all supervision, such as superintendents, non-working foremen, general foremen, supervisors, clerical and other nonmanual employees. The listed man hours are for evaluation purposes only. Should the estimated man hours by exceeded at Contract completion, they shall not form the basis for a request for extra costs or schedule extensions. Unit Prices Est Total Direct Labor Hours: Est Total Subcontracted Labor Hours: Est Total Supervisory and Indirect Labor Hours: Est Total Labor Hours: Est Total Overtime Hours Included Above: This Proposal is based on working hours per day, days per week. It may be necessary to make additions to the contract amount by implementing the below listed Unit Prices. The Bidder shall set forth the cost of all Unit Prices listed below. Prices are to be in effect for the duration of the contract period during which time the Owner has the option of ordering the work by Change Order. Should the work listed below be increased from the amounts shown on the Contract Documents and/or Specifications, upon written notice from the Architect, the undersigned Bidder agrees that the prices quoted below (including insurance, applicable taxes, equipment, overhead, and profit) shall be the basis of his compensation, as the case may be, for such increase in this work. All work shall be at the quoted Unit Prices. For any additional work, the Owner reserves the option to either exercise the below stated unit prices or to obtain new unit prices. Labor Force Classification ITEM DESCRIPTION UNIT VALUE NUMBER RC-1 Exterior Wall Panel SF RC-2 Interior Wall Panel SF RC-3 Wall Sheathing SF RC-4 Roof Sheathing SF RC-5 Floor Joist LF RC-6 Floor Trusses LF RC-7 Roof Trusses LF RC-8 Interior Doors EA RC-9 Exterior Doors EA Union Non-union Merit Shop MBE WBE Dual MWBE DBE Section 3 BID FORM ROUGH CARPENTRY SYRACUSE, NY PAGE 2 of 5

10 Subcontracted Work The following Work is proposed to be subcontracted in accordance with the Contract Documents. Subcontractors are subject to review and acceptance by HVCC and the Owner. Attach additional sheets as necessary. Subcontracted Work Proposed Subcontractor Contact The person within the Bidder s firm HVCC should contact regarding this Proposal is: Name Telephone Title Facsimile Mobile Subcontractor proposal based on ConDocs received from (isqft, Builders Exchange, etc.): Addenda The following Addenda have been received and accepted and the stipulations and requirements defined therein have been included in the lump sum price: Number Dated Through Number Dated Project Schedule Anticipated project start: April 2017 Building turnover: April 2018 A detailed Project Schedule by trade will be established by mutual agreement between HVCC and the Subcontractors following award of bid. Bidders Qualifications 1. How many years has your organization been in business as a Contractor? 2. How many years has your organization been in business under its present name? 3. Under what other names has your organization operated? 4. Are you licensed to perform the scope of work you are bidding for? 5. List the scope(s) of work your organization typically self-performs. BID FORM ROUGH CARPENTRY SYRACUSE, NY PAGE 3 of 5

11 6. Claims & Suits-if the answer to any questions below is yes, please attach details. a. Has your organization ever failed to complete any work awarded? b. Are there any judgments, claims, suits, or arbitration proceedings pending or outstanding against your organization or its officers? c. Has your company filed any lawsuits or requested arbitration with regard to Construction contracts within the last 5 years? d. On a separate sheet, please list major projects and estimated work dates that your organization has completed within the last 5 years. 7. Trade References Company Name Address Telephone Number Company Name Address Telephone Number Company Name Address Telephone Number Company Name Address Telephone Number Certification and Validation In submitting this Proposal, the Bidder certifies that all prices and information contained in this Proposal are in full and strict compliance with the requirements of this Bid Package and the latest issue of the Contract Documents including all Supplements thereto and agrees to execute the standard HVCC Contract Agreement without exception and complete the Work of this Bid Package in its entirety. The Bidder acknowledges that this Proposal Form (Exhibit C) as completed and submitted by the Bidder including any clarifications, exclusions, modifications and attachments hereto by the Bidder is submitted as an offer to HVCC. The Bidder understands and agrees that after review of this Proposal Form by HVCC, only those items contained herein that are specifically accepted in writing by HVCC, including any such clarifications exclusions, modifications and attachments by the Bidder, shall be binding upon HVCC. Proposals shall remain valid and binding for a period of ninety (90) days from the date set forth herein for the receipt of Proposals. The Bidder acknowledges that HVCC and the Owner reserve the right to accept or reject any or all Proposals, with or without cause, in whole or in part, to waive any informality or irregularity therein, to waive any technicality in any Proposal or part thereof and to award the Trade Contract to the Bidder considered best qualified at the time to prosecute the Work to successful completion. The undersigned represents that this Proposal is made in good faith, without fraud, collusion, or connection of any kind with any other entity for the same work, that it is competing in its own interest and in its own behalf without connection or obligation to any undisclosed entity or person, that no other entity or person has any interest in regard to all conditions pertaining to the Work and in regard to the place where it is to be done, has made its own examination and estimates and from them makes this Proposal. Certifications of Non-Segregated facilities: by signing this Bid, the Bidder certifies that he/she does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. As used in this certification, the term segregated facilities means any waiting rooms, work areas, time clocks, locker rooms, storage areas, dressing areas, rest rooms, wash rooms, restaurants, entertainment areas, transportation, or housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the BID FORM ROUGH CARPENTRY SYRACUSE, NY PAGE 4 of 5

12 basis of race, color, religion, or national origin, because of habit, local custom or otherwise. PROJECT NO In submitting this bid the bidder agrees to comply with the administrative regulations and reporting applicable to this project. This includes, but is not limited to Elations Certified Payroll, M/WBE Outreach Efforts, and to abide by all OSHA & EPA Regulations while on and relating to the job. All applicable reporting forms and instructions can be found within the Project Manual. Respectfully Submitted, Bidder s Legal Company Name Federal Tax ID # Authorized Signature Date Title Above Name Typed or Printed BID FORM ROUGH CARPENTRY SYRACUSE, NY PAGE 5 of 5

13 SUBCONTRACTORS BID REQUEST FOR INFORMATION FORM (BID RFI) Technical questions regarding this bid solicitation should be submitted (48) hours prior to close of the bidding period utilizing this form only. E mail completed forms to Jim Davidson jdavidson@housingvisions.org or send by fax to RFIs not using this form shall not be accepted. Project Name Bid RFI Number Job Numbers Work Scope Specification Section Number (s) Drawing Sheet No (s) Detail # / Name(s) Requesting Contractor/Supplier Contact Info: or Fax: INFORMATION REQUESTED: Date Name Signature RESPONSE: Date Name Signature Distribution Owners Representative Architect Civil Engineer Consult Site Consultant Structural Consultant Mechanical Engineering Consultant REQUEST FOR INFORMATION FORM SYRACUSE, NY PAGE 1 of 1

14 NOVEMBER 2016 EXHIBIT D INSURNACE REQUIREMENTS Commercial General Liability: (Insurance for liability due to Personal injury, bodily injury or property damage sustained Or alleged to have been sustained by any person) including But not limited to: Premises Operations, Personal Injury, Independent Contractors, Contractual Liability and Completed Operations: a) General Aggregate: $2,000,000 b) Each Occurrence: $1,000,000 c) Personal and Advertising Injury: $1,000,000 d) Products & Completed Operations Aggregate $2,000,000 e) Fire Damage Limit $100,000 f) Medical Expense (Each Person) $5,000 Comprehensive Automobile Liability: (Including owned, non-owned, leased and hired automobiles): a) Combined Single Limit $1,000,000 Excess or Umbrella Liability: (Must provide Excess Liability over Employers Liability, Comprehensive Automobile and Commercial General Liability Policies): For Framing, Roofing, Siding, and Excavating: a) General Aggregate: $5,000,000 b) Each Occurrence: $5,000,000 For all other trades: a) General Aggregate: $1,000,000 b) Each Occurrence: $1,000,000 Workers' Compensation and Employer's Liability insurance: As required by statute No exclusions for partners, proprietors or executive officers. New York Shall Be Included In Part 1A of The Policy Employers Liability Limit $1,000, The Commercial General Liability General Aggregate shall apply on a "per project" basis. There shall be no exclusions or limitations for Explosion, Collapse & Underground Operations ("XCU"), Residential Construction, Labor Law (AKA NY State Action Over), Contractual Liability or Work Subcontracted to Others. 2. All required policies and coverages shall be written on an occurrence basis, as claims-made coverage is not acceptable. 3. Additional Insured coverage: The Comprehensive Automobile Liability policy, Commercial General Liability ("CGL") policy, and Excess or Umbrella Liability policy, specified above, shall each name: Contractor, Owner and any other parties required of the Contractor as Additional Insured on a Primary & Non- Contributing Basis and any other insurance maintained by the additional insureds is excess. 4. With respect to Comprehensive Automobile Liability ISO endorsement CA shall apply 5. With respect to Commercial General Liability ISO Endorsement CG or its equivalent shall apply. Additional Insured status will be provided for both Ongoing and Competed Operations coverages. Additional Insured status under Completed Operations coverage shall be provided for a period of three years after project completion or final payment whichever occurs later. 6. With respect to Excess or Umbrella Liability additional insured status shall follow-form of the Commercial General Liability and Comprehensive Automobile Liability Policies. 7. The Additional Insured Endorsements or policy language granting the required Additional Insured status must be attached to the Certificate of Insurance INSURANCE REQUIREMENTS SYRACUSE, NY PAGE 1 OF 2

15 NOVEMBER Commercial General Liability ISO Additional Insured Endorsement CG 2033 or its equivalent is unacceptable and shall not be used by the Subcontractor to meet the requirements of paragraph 4) even if used in conjunction with Commercial General Liability ISO Additional Insured Endorsement CG All insurance required herein must be with insurers licensed to conduct business in New York State and acceptable to the Contractor and or Owner. In addition, each insurance policy shall be a policy from an insurer with an A.M. Best Secure, rating, meaning a rating from A- to A+, or better 10. Prior to commencing any work or any services required under this Agreement, Subcontractor shall provide certificates of insurance on approved form to the Contractor and or Owner/Architect, evidencing that Subcontractor has procured the insurance policies and coverages required herein. Each certificate of insurance must state that coverage will not be altered, canceled or allowed to expire without thirty (30) days prior written notice, by mail, to the Contractor, except that the period of prior written notice shall be reduced from thirty (30) days to ten (10) days for any cancellation due to non-payment of premium. Whenever a policy of insurance names or is required to name the Contractor Owner and/or Architect as additional insureds; the certificate of insurance that the Contractor must provide for each such policy shall also include a copy of the required endorsement granting additional insured status. 11. The subcontractor agrees to be responsible for all deductibles or self-insured retentions applicable to any insurance policy required herein to name them as additional insured. 12. The subcontractor agrees that before it utilizes a sub-subcontractor to perform any part of the work or services required under this Agreement, subcontractor will require each such sub-subcontractor to procure equivalent insurance coverages and limits for the protection of the Subcontractor, Contractor, Owner and Architect, including but not limited to the additional insured coverage for Contractor, Owner, Architect and all parties required of the Contractor, described more fully above. Sub-subcontractor and subcontractor will both be equally responsible for providing the required evidence of insurance coverage to the Contractor. 13. The Subcontractor acknowledges that failure to secure the above-specified insurance constitutes a material breach of this Agreement and subjects Contractor to liability for damages and all other legal remedies available to the Owner and/or Architect. Subcontractor further acknowledges that procurement of the insurance coverage and limits required herein shall not limit the extent of the subcontractor's other responsibilities and liabilities specified within this Agreement or by law. Subcontractor authorizes Contractor, Owner and/or Architect to withhold payments without interest, late fee or any other penalty accruing, until the latter has received current and acceptable certificates of insurance and endorsements evidencing insurance as required herein. 14. Subcontractor shall fully cooperate at all times with any effort by Contractor, Owner or Architect to audit compliance with these insurance requirements, including but not limited to the subcontractor authorizing Contractor, Owner and/or Architect, in writing to obtain certified copies of the insurance policies procured or maintained by the subcontractor in relation to this Agreement. Failure of the subcontractor to provide any such required authorization within seven (7) business days of receiving a written request for same from the Contractor, Owner, the Owner's School Attorney, or the Architect, shall subject the subcontractor to liquidated damages, payable solely to the Contractor, in the amount of 51,000 per each calendar day thereafter that Contractor fails to comply with any such request. 15. All policies including Workers Compensation shall be endorsed to include a Waiver of Subrogation clause in favor of the Contractor, Owner and any other entity required of the Contractor INSURANCE REQUIREMENTS SYRACUSE, NY PAGE 2 OF 2

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17 INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS NOTE: All Subcontractors are responsible for Contractor requirements as noted in the contract AIA INVOICING / PAY APPLICATION: Pay applications: Submit by the 25 th of the month, using AIA documents: G702 Application and Certification for Payment & G703 Continuation Sheet (refer to Section ). If you do not have access to AIA documents, company invoices are acceptable but they must clearly state the following: a) Project (ETC) and scope of work b) Building address (one address per invoice) c) Percentage complete The AIA template billing form will be provided upon request. ALL Change Orders and scope of work changes must be approved in writing and the approved copy attached to pay application for a change to be processed. All compliance requirements must be up to date for payment to be released. 2. DAVIS-BACON WAGE REQUIREMENTS APPLY Refer to Section Davis Bacon Project Wage Rate Sheet 3. M/WBE OUTREACH EFFORTS At minimum, the bidder must conduct a good faith outreach effort to solicit the participation of New York State certified Minority and Women-Owned Businesses. All contract awardees agree to take affirmative steps to utilize MWBE business enterprises. For purposes of this commitment the terms mean: MINORITY OR WOMEN-OWNED BUSINESS ENTERPRISE (MWBE): At least 51% owned and controlled by the minority members and/or women; the minority and/or women ownership interest is real, substantial and continuing; the minority and/or women ownership has and exercises the authority to independently control the day-to-day business decisions; independently owned, operated and authorized to do business in New York State. NOTE: Businesses eligible to participate in the program must be owned and operated by women and/or minority group members who are citizens of the United States or permanent resident aliens. Generally they must be in operation for at least one year. MINORITY GROUP MEMBER: A United States citizen or permanent resident alien who has and can demonstrate membership in one of the following groups: Black persons having origins in any of the Black African racial groups; Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central or South American Descent of either Indian or Hispanic origin, regardless of race; Native American or Alaskan native persons having origins in any of the original peoples of North America; Asian and Pacific Islander persons having origins in any of the Far East countries, South East Asia, the Indian subcontinent or the Pacific Islands INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS SYRACUSE, NY Page 1 of 2

18 CONTRACTOR (HVCC) AND SUBCONTRACTOR: An individual, a business enterprise including a sole proprietorship, a partnership, a corporation, a not-for-profit corporation, or any other party to a state contract, or a bidder in conjunction with the awarding of a state contract or a proposed party to a state contract. Minority business enterprises may be employed as construction Subcontractors or as suppliers. 4. SECTION 3 OUTREACH EFFORTS HVCC and the Subcontractor must reach out into the local community for Section 3 Employees and Businesses for new hires and sub-contracts. Documentation of Outreach is required for any contract that exceeds $200, SUBMITTALS Refer to Section Submittal Procedures 6. COMPLIANCE FORMS HVCC and its Subcontractors are responsible for project-specific compliance forms as outlined below. Samples and instructions are included in the Project Manual. Blank copies can be found in the Project Manual or are available upon request. Forms to be submitted at time of award: Certificate of Insurance EEO and MWBE Policy Statement Section 3 Project Work Form Breakdown Forms to be submitted monthly: Workforce Utilization Report Forms to be submitted quarterly: ADM-146 Affirmation of Income Payments to MWBE (if applicable) Forms to be submitted upon completion of the project: Warranty Documents (if applicable) As Built Drawings (mechanicals only) INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS SYRACUSE, NY Page 2 of 2

19 SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS 1. UTILITIES (Refer to Sections ) Contractor shall be responsible for the use of utility services, including water used, electricity consumed, or discharges made to sanitary sewers. HVCC will provide temporary sanitary facilities. 2. INSURANCE REQUIREMENTS (Refer to Section ) See Sample Insurance Certificate listing insurance requirements/amounts. Housing Visions Construction Co, Inc. and the owner(s) of the property shall be named as the additional insured on this project. 3. SUBSTANTIAL COMPLETION (Refer to Section ) Contractual timeframe will be estimated. Comply with Notice to Proceed and adhere to A Article 9, Date of Commencement, Total Calendar Days and / or Date of Substantial Completion. (Article 7, is a critical element of the contract.) The contract date shall be the date of the written Notice to Proceed unless noted by HVCC otherwise. All work shall be substantially completed within the number of days from date of Notice to Proceed or substantial completion date indicated in the AIA Document A Contract between Contractor and Subcontractor. 4. PAYMENT (Refer to Section ) Terms: Invoices must be received by the 25 th of the month, and will be paid on the 1 st of the following month, with terms of net 35 days for correct invoices. HVCC will not release payment until the scope of work is completed and has been approved by HVCC and appropriate inspectors, and the administrative submittals are current. Retainage of 10% is withheld until the entire scope of work is complete and all documentation is submitted. Payment may be released 60 days following completion of work by building. Rough Carpentry and MEPF retainage may be released 90 days following completion of work by building. No retainage will be released if there are any outstanding items, including but not limited to: punch list work, compliance items, as-builts, warranty documents, system testing, and certification/ commissioning is complete. Payments will not be made until: a) The work has been inspected for compliance with the plans and specifications. b) The invoice has been checked against the contract price, purchase orders, contract amendments, and change orders. c) (Before final Payment) All outstanding punch-list items have been completed. 5. CHANGE ORDERS (Refer to Section ) Notify HVCC immediately of any unforeseen circumstances that could influence contract schedule or cost. Coordinate all field changes with HVCC representatives and obtain approval in writing via a SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 1 of 6

20 contract amendment before continuation of work. No changes in scope or specifications will be paid without written approval. All change orders and contract amendments must be pre-approved in writing on the authorized HVCC form. A copy of the approved change must be submitted with the invoice billing for the change. 6. CONTRACTS and REQUIREMENTS (Refer to Sections , , ) All contracts reference Contract AIA101 with General Conditions A201. Contract requirements included in AIA 101 are part of contract AIA401, as detailed in the Bid Form and Scope of Bid. Copies of Contracts are found in the Project Manual. Confirm Scope of Works with HVCC and follow request for interpretation procedures per Instruction to Bidders Section RECYCLING & DIVERSION POLICY (Refer to Section and Section ) All contractors are required to adhere to the HVCC Recycling & Diversion Policy. 8. ADMINISTRATIVE REQUIREMENTS ( Refer to Section ) All Subcontractors are responsible for administrative items as indicated in the Project Manual. This includes, but may not be limited to, the following items: Equal Opportunity Policy Monthly Workforce Utilization Report Quarterly Reporting for NYS Certified M/WBE Davis Bacon Wage Rates Section 3 hiring 9. SAFETY Participation in HVCC Safety Meetings is required. All subcontractors must follow OSHA and other safety measures as required by governing agencies and HVCC. 10. CONSTRUCTION WORK SITE Subcontractor is responsible for keeping equipment, tools and materials in secure location on site. Stolen property will not be the responsibility of HVCC. 11. COORDINATION (Refer to Section ) Coordinate all contract work with HVCC in a manner that will accommodate all other trades. 12. CONTRACTOR MEETINGS Participate in weekly HVCC contractor meetings to ensure coordination, work flow, and schedule. 13. WARRANTY In addition to all other guarantees and warranties set forth in the Contract Documents, the Subcontractor warrants and guarantees to the Owner and Contractor that all work will be in accordance with the Contract Documents and will not be defective. If within one (1) or two (2) years for MEPs, after the date of Substantial Completion or such longer period as may be prescribed by laws or regulations or by the terms of any applicable special guarantee required by the Contract Documents or by any specific provision of the Contract Documents, any work is found to be defective, the Subcontractor shall promptly without cost of Owner and Contractor in accordance with Owner's written instructions, either correct such defective work, or, if it has been rejected by Owner, remove it from the site and replace it with non-defective work. If Subcontractor does not promptly comply with SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 2 of 6

21 the terms of such instructions, or in an emergency where a delay would cause serious risk of loss or damage, Owner may have the defective work corrected or the rejected work removed and replaced, and all direct, indirect and consequential costs of such removal and replacement (including but not limited to fees and charges of engineers, attorneys and other professionals) will be paid by Subcontractor. In special circumstances where a particular item of equipment is placed in continuous service before Substantial Completion of all the work, the correction period for that item may start to run from an earlier date if so provided in the specifications or by written amendment. a) Costs of damages to the work of others, caused by the Subcontractor's workmanship, materials or other failure to comply with the plans and specifications will be the sole responsibility of the Subcontractor. b) The Subcontractor agrees to contact the Owner within two (2) business days after receiving a work order for warranty work and schedule inspection and repair. c) The warranty work is to be performed within two (2) weeks of the request for service and at the Subcontractor's expense. d) The warranty work is to meet all quality criteria as described for new work. e) If satisfactory progress is not made with regards to the request for service, the work may be completed by others at the expense of the Subcontractor. The expenses for work completed by others will come from monies owed the Subcontractor, payments for Subcontractor's work(s) in-process, or will be billed directly to the Subcontractor. GERNERAL TERMS AND CONDITIONS 1. BEFORE COMMENCEMENT OF WORK The Subcontractor shall notify HVCC immediately of any unsafe conditions, damaged material, shortages of material and of any deficiencies with prior work by others that would cause a delay, or result in an inferior job as set forth in the Subcontractor's Scope of Work. By starting the contracted portion of the work, the Subcontractor indicates acceptance of prior work by others. The Subcontractor shall be responsible to make all his/her agents or employees familiar with the specifications for the work. The Subcontractor shall be responsible to ensure his/her agents or employees are capable of performing the work as outlined in the plans and specifications. The Subcontractor shall be responsible for adequate safety training for all of his/her employees in the handling of materials and in the actions needed for safe execution of the work and in recognition of the work completed and in process by others. 2. EXECUTION OF WORK All work completed by the Subcontractor will be performed in a quality workmanlike manner in accordance with the Scope of Work, Plans, and Specifications. Work must pass all applicable inspections including; Project Engineers, Architects, HCR/HHAP representatives, Local Codes and meet all Building Code requirements. The Subcontractor is deemed to know the requirements of the applicable Building Code(s) for the SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 3 of 6

22 Subcontractor s Scope of Work. The Subcontractor's bid price is deemed to include all work and material required to comply with said Building Code(s). Once the work has started, an assigned HVCC representative shall have the authority to direct all the work for HVCC from start to finish. Subcontractor will not deliver or schedule delivery of any equipment or materials to the job site without the knowledge of HVCC. Should there be any dispute regarding workmanship, details, etc., the matter will be resolved immediately by HVCC or his/her representative whose decision shall be final. Attire deemed inappropriate will not be tolerated. The use of alcohol and/or illegal drugs is strictly prohibited on the jobsite. Smoking is not permitted inside any jobsite after windows are in place. The use of abusive language will not be tolerated on the jobsite. Radios and the like, when used, will be set at low to moderate volume levels. Radios will be turned off promptly if so requested by HVCC or his/her representative. The Subcontractor shall be responsible for compliance with Federal Occupation Safety Hazards Act (OSHA) and all other Federal, State, Municipal and/or Local occupational hazard and safety acts. The Subcontractor is responsible for job safety training and compliance of all his/her agents and/or employees. The Subcontractor will have a Fire Extinguisher and First Aid kit available for his/her employees at the jobsite. The Subcontractor is responsible for inspection of his/her work upon completion and to check for compliance with the plans and specifications prior to requesting payment. Upon the completion of the Subcontractor's work, HVCC or his/her representative may provide a punch list to the Subcontractor. The Subcontractor's work will be checked by HVCC against the job plans and specifications. The Subcontractor will complete any unfinished work and/or punch-list items, within a time agreeable to HVCC, or the work will be completed by others at the expense of the Subcontractor. The Subcontractor shall not represent himself/herself as an agent of HVCC without prior consent of HVCC SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 4 of 6

23 Any extra materials belonging to the Subcontractor and any equipment belonging to the Subcontractor will be removed from the site immediately upon completion of the work. 3. SILT FENCE Do not alter silt fence installations without prior approval of HVCC. DEC fines are $37,000 PER DAY. The Subcontractor/ Supplier responsible for damaging silt fence will be back charged for the fine. 4. JOB SITE / SECURITY Subcontractors and Suppliers are responsible to keep delivery vehicles and construction operations on temporary driveways and out of muddy yards. Concrete trucks to clean out at specified locations supplied by HVCC. Mud that makes it to the street is expected to be cleaned up by the Subcontractor/ Supplier. Costs for professional street cleaning will be borne by the Subcontractor/ Supplier who is responsible. Mud and/or snow is not to be tracked into buildings. Mud is not to be tracked onto porches, decks or other finished areas outside the building. Close windows and doors if weather event occurs while on jobsite. Close and lock all doors windows when leaving the jobsite. 5. MATERIAL SAFETY The Subcontractor is responsible for providing Material Data Sheets (MDS) to HVCC for all materials brought to the job-site by the Subcontractor. All employees and agents of the Subcontractor will be properly trained for the use and handling of all materials used to complete the work. The Subcontractor is responsible for any damages done by his/her agents to prior work completed or in process by others, including all public and private improvements. Theft by the Subcontractor or any agent of the Subcontractor is grounds for immediate dismissal and will be punishable to the full extent of the law. Deliveries of material(s) ordered by HVCC or the Subcontractor are to be scheduled as closely as possible to the date the material (s) are to be used. Materials are to be unpackaged at the jobsite. Subcontractor will provide to HVCC shop drawings, as-builts, warranties, care and use information, as required in the plans and specs and/or by Governing agencies. 6. SCHEDULING In general, the work will be scheduled by HVCC to get the most work accomplished in the least amount of time, taking into account the size of the Subcontractor's crew and work load, etc SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 5 of 6

24 Unless otherwise specified, HVCC will provide about one week notice for upcoming work committed to the Subcontractor. If the Subcontractor foresees a problem, he/she should contact HVCC immediately. Input into scheduling by the Subcontractor is welcome. 7. DELAYS In the event HVCC Superintendent recognizes the work will not be ready on the scheduled date, he/she will contact the Subcontractor with as much advance notice as possible endeavoring to provide 48 hours notice. If the Subcontractor cannot begin a job as scheduled, HVCC Superintendent is to be notified with as much advance notice as possible endeavoring to provide 48 hours notice. 8. CLEAN-UP The jobsite is to be left in a neat, orderly, and safe condition after each day's work. The jobsite is to be left "broom clean" when the Subcontractor's work is completed. The property around the jobsite is to be free of litter (caused by the Subcontractor) when the Subcontractor's work is completed. All construction related trash is to be put in an on-site dumpster or taken to other HVCC designated area. All personal trash is to be taken off premises at end of each day. All reusable materials are to be stored neatly in a HVCC designated area. Clean up by others after the Subcontractor completed his work will result in a back charge or holdback to the Subcontractor who did not clean up properly SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS SYRACUSE, NY Page 6 of 6

25 $ Project Wage Rate Sheet PROJECT NAME: Ethel T. Chamberlain PROJECT NUMBER: SHARS # WORK CLASSIFICATION BASIC HOURLY RATE (BHR) U.S. Department of Housing and Urban Development Office of Labor Relations WAGE DECISION NUMBER/MODIFICATION NUMBER: FRINGE BENEFITS NY /06/ NY108 PROJECT COUNTY: Onondaga County, New York TOTAL HOURLY WAGE RATE Bricklayers $34.75 LABORERS FRINGE BENEFITS: $ GROUP # BHR TOTAL WAGE Carpenters $22.72 HAZ MAT $16.83 Cement Masons $36.01 LNDSCAPE FB 0.62 Drywall Hangers $19.86 UNSKLD FB 0.62 $13.86 $13.86 Electricians $32.56 MSN TD BRICK $18.03 Iron Workers $50.08 MSN TD $19.69 Painters $40.84 Plumbers $25.54 CONCRT OPERATORS FRINGE BENEFITS: $ GROUP # BHR TOTAL WAGE Roofers $15.15 DOZER $20.80 Sheet Metal Workers $19.86 EXCAV $23.35 Soft Floor Layers $19.86 LOADER FB $49.28 Tapers $19.91 BACKHOE $23.35 Tile Setters $19.86 OTHER CLASSIFICATIONS TRUCK DRIVERS FRINGE BENEFITS: $ GROUP # BHR TOTAL WAGE Glazier $19.86 SPRINKLE FB 1.44 $19.49 Plasterer $19.86 Elevator Mech FB $72.86 Batt Insulation $22.72 $ ADDITIONAL CLASSIFICATIONS (HUD Form 4230-A) WORK CLASSIFICATION BASIC HOURLY RATE FRINGE BENEFITS TOTAL HOURLY WAGE RATE DATE OF HUD SUBMISSION TO DOL DATE OF DOL APPROVAL Spray Foam Insulator $19.86 Hardwood Floor Installer $19.86 $ form HUD-4720 (03/2004)