Oneonta Heights BID NOTIFICATION PACKAGE DRYWALL TABLE OF CONTENTS

Transcription

1 Oneonta Heights BID NOTIFICATION PACKAGE DRYWALL TABLE OF CONTENTS SERIES 0 BIDDING REQUIREMENTS AND CONTRACT FORMS Invitation to Bid Instructions to Bidders Scope of Bid Form of Proposal Bid Request for Information Form Sample Certificate of Liability Insurance Instructions for Administrative Requirements Supplementary Conditions for Subcontractors Davis Bacon Wage Rate Sheet & Federal Labor Standards Provisions NOTE: THIS IS SUPPLEMENTARY INFORMATION TO THE PROJECT MANUAL. THE COMPLETE PROJECT MANUAL SHOULD BE REFERENCED IN ADDITION TO THIS BID NOTIFICATION PACKAGE. SHARS NO Oneonta, New York CONTRACTOR Housing Visions Construction Co., Inc 1201 E. Fayette St. Syracuse, NY phone fax ONEONTA, NY

2 INVITATION TO BID DRYWALL You are invited to Bid as a Subcontractor for the Oneonta Heights project in Oneonta, NY. We are now accepting bids for: Drywall Construction Pre Bid Meeting: Friday, January 8, Time and location TBD. Call Bid Submittal Deadline: Extended to Friday, February 19, 2016 at 4:00pm The following documents are mandatory requirements for all Bids: Bid Form: All Bids must be submitted on the Housing Visions Construction Co., Inc. Bid form as Sealed Bids. (Additional Bid proposal breakouts may be attached to Bid Form) Include copy of signed Section Scope of Bid with Bid Form for same Subcontract Contract Requirements Specifications & Drawings Responsibilities of chosen subcontractors include: Certificate of Insurance per Section EEO and M/WBE Policy Statement Compliance Documents and Elations on-line Certified Payroll. This includes Davis Bacon Wage Rates, M/WBE A good faith outreach effort to solicit participation of City of Oneonta/or NYS certified Minority and Women Owned Business (M/WBE). The plans, drawings, and specifications may be examined at the following locations: 1. Housing Visions Construction Co., Inc E. Fayette St. Syracuse, NY On-Line Construction, Bid Opportunities Note-There is a link to go directly to our Plan Room. 3. Builder s Exchange: or 4. McGraw Hill Construction/Dodge: 5. The Construction Journal: INVITATION TO BID ONEONTA, NY PAGE 1 OF 2

3 Full or partial sets may be purchased on-line through Avalon Copy Center, or by calling Avalon: Plans will be available from Avalon Document Services. Bidders will be able to access the project online at and Choose the location closest to your firm Click on Public Jobs in the main menu and choose Oneonta Heights SHARS# , plans, specs, and addenda may be reviewed and purchased. You may purchase a digital download of the project or hard copies. All orders must be placed online through the planroom. NOTE: All bidders are responsible for their full scope of work. If partial set is purchased, be sure to review all pages to be sure there is no pertinent information on other pages. This project is tax exempt. Bidders are not to include Sales Tax in their proposal. All Minority and Woman Owned Business Enterprises (W/MBE), suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination. All NYS Certified M/WBE should include a copy of their certification with the bid document. Please contact Dave Brazell, Housing Visions Construction Co., Inc or dbrazell@housingvisions.org, with any technical questions. Please contact Linda Pizzuto, Housing Visions Construction Co., Inc or lpizzuto@housingvisions.org, with any administrative questions INVITATION TO BID ONEONTA, NY PAGE 2 OF 2

4 INSTRUCTIONS TO BIDDERS 1. BID FORMS Submit separate price for each building that you wish to bid on. You are not required to bid on all buildings. Each building shall be awarded separately. Bid Form is found in Bid Notification Package. Complete the Bid Form in its entirety. Indicate any potential savings for multiple building awards. Include estimated work days. This is critical to the overall bid assessment. Note: contract requirements for work schedules will be strictly adhered to. See Contract Articles 9 and All bids shall be submitted subject to all requirements of the Scope of Work. Bid Forms shall be properly signed and dated. No bid shall be accepted if found to be incomplete or the scope of work is unsigned. Bid documents must be submitted in a sealed envelope which is clearly labeled with the words "Bid Documents", and states the project name, date, and name of the bidder. 2. BIDDER S CONSTRUCTION EXPERIENCE Before a bid is considered for award, the bidder may be requested by HVCC to submit a statement regarding his/her previous experience in performing comparable work, his/her business and technical organization, and financial resources. 3. TIME FOR RECEIVING BIDS Bids shall be mailed or delivered to the Syracuse office of Housing Visions Construction Co., Inc E. Fayette Street, Syracuse, NY 13210, by the time indicated on the Invitation to Bid. 4. AWARD OF CONTRACT AND REJECTION OF BIDS The contract will be awarded for the work to the responsible bidders submitting the proposal complying with the conditions of the Invitation to Bid, provided their bid is reasonable and it is to the interest of HVCC to accept it. The bidder to whom the award is made will be notified at the earliest practical date. HVCC, however, reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in its interest. An award of a contract shall consist of the base bid and the sum of any combination of alternate bids that are in the best interests of HVCC to accept. HVCC is prohibited from making any awards to sub-contractors or accepting as subcontractors any individuals or firms that are included on the most recent lists of contractors ineligible to work on federally funded projects for the United States, as per the US General Services Administration List of Parties Excluded from Federal Procurement. HVCC also reserves the right to reject the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, materials, workers, suppliers, or customers. 5. PRECONSTRUCTION CONFERENCE Prior to the start of construction HVCC will hold a pre-bid meeting. Any interested bidders or his/her qualified representative are invited to attend. The meeting will serve to acquaint the Participants with the general plan of contract administration and requirements under which the construction operation is to proceed. The date, time and place of the meeting will be announced by HVCC INSTRUCTIONS TO BIDDERS ONEONTA, NY PAGE 1 of 1

5 SCOPE OF BID DRYWALL WORK SCOPE Provide all labor, material, equipment, supervision, management, and administration required to complete all drywall as required by the Contract Documents, addendums and applicable codes, including specifically but not limited to: Administrative and Procedural Sections in Division 00 and 01 Section Gypsum Drywall Section Gypsum Board Shaft Wall Assemblies Section Joint Sealants General and Architectural Drawings as they pertain to Drywall work scope. Architectural Drawings on Drywall work (reference: A101, A102, A103) General Drawings on Drywall work (reference: G002, G003) NOTE drawings pages are labeled per building (A-G). For example, Structural Drawings are actually SA100, SB100, etc. depending on building you are referencing. Architectural Drawings are actually AC101, AG101, etc. depending on building you are referencing. Building A Building B Building C Building D Building E Building F Building G 1 Monroe (Silver) Avenue 2 Monroe Avenue 4 Monroe Avenue Columbia Street 38 West Street 34 West Street Spruce Street WORK DESCRIPTION 1. Supply and install all gypsum drywall, joint compound, controls joints, beads, accessories, resilient channels, and fasteners as shown on drawings and specified. GENERAL WORK NOTES 1. Work to be done in compliance with construction schedule. 2. Drywall Subcontractor to install acoustical sealant at top and bottom plates at all drywall partitions. 3. Greenboard to be installed in all wet areas. 4. Drywall Subcontractor to coordinate installation of drywall with Insulation Subcontractor where walls and floor ceiling assemblies contain thermal and / or acoustical insulation. Drywall to be installed on one side of separation wall. Insulation to be installed to back side of drywall then drywall to be installed on other side of wall. 5. All safety equipment, scaffolding, ladders, etc. necessary to complete this scope of work shall be responsibility of the Drywall Subcontractor. 6. Drywall Subcontractor shall be responsible for application of sanded paint at all exposed ceilings. 7. Finish exposed ceiling with one coat of primer equal to USG Sheetrock brand First Coat flat latex paint and one coat of sand finish paint equal to USG Sheetrock brand Ceiling Texture paint Sand Finish Texture SCOPE OF BID DRYWALL ONEONTA, NY Page 1 of 2

6 8. Drywall Subcontractor is responsible for daily clean up and removal of debris for this scope of work, including all packaging to HVCC supplied dumpster. Fully implement HVCC Recycling and Diversion Policy (Section ) as it pertains to Drywall Work. 9. Install drywall prior to installation of tubs on demising or exterior walls. 10. All ceilings to be fastened with screws at minimum 8 OC. 11. Coordinate final inspection of finish drywall with HVCC Site Superintendent. 12. Fully implement HVCC Recycling and Diversion Policy (Section ) as it pertains to Drywall work. CONTRACT DOCUMENTS PROJECT MANUAL/SPECIFICATIONS Prepared by SWBR Architects Current version: October 1, 2015 DRAWINGS / PLANS Prepared by SWBR Architects Current version: October 1, 2015 DESIGN HANDBOOK Prepared by NYS Homes & Community Renewal Current version: August Return a copy of this scope of work with Bid Form please sign and date below. Signature Date SCOPE OF BID DRYWALL ONEONTA, NY Page 2 of 2

7 BID FORM DRYWALL FOR PROJECT: ALL BIDDERS MUST SUBMIT THIS BID FORM REFER TO INVITATION TO BID FOR BID DATE, TIME, AND LOCATION FOR RECEIPT OF BIDS I,, (Insert Bidder Name and Company) the Undersigned Subcontractor, having visited the project and familiarized him/herself with the actual conditions affecting the cost of the work and with Oneonta Heights Project Manual, its Table of Contents, Drawings, and any subsequent Addenda, hereby proposes to furnish all materials, labor, equipment and services required to perform DRYWALL CONTRACT You may bid on any and all buildings. Identify Bid Amount in Words and Numbers for each building and or combination of buildings. 1 Monroe Ave Total in Words Dollars $ Building A 1 Monroe Ave Total in Words Dollars $ Building A-1 2 Monroe Ave Total in Words Dollars $ Building B 4 Monroe Ave Total in Words Dollars $ Building C Columbia St Total in Words Dollars $ Building D 38 West St Total in Words Dollars $ Building E 34 West St Total in Words Dollars $ Building F Spruce St Total in Words Dollars $ Building G Multiple Award Discount: BID FORM DRYWALL ONEONTA, NY PAGE 1 OF 6

8 Prompt Pay Discount: In submitting this bid, it is understood that the right is reserved by Housing Visions Construction Co., Inc. (HVCC) to reject any and all bids and bid combinations. All bids are required to be valid for a minimum of 90 calendar days after time and date of receiving the bid. If written notice of acceptance of this bid is mailed, faxed or delivered to the Undersigned prior to expiration of bid, or at any time thereafter before this bid is withdrawn, the Undersigned agrees to execute and deliver a Contract in the prescribed form within five (5) days after the Contract is presented to him/her for signature. Certifications of Non-Segregated facilities: by signing this Bid, the Bidder certifies that he/she does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. As used in this certification, the term segregated facilities means any waiting rooms, work areas, time clocks, locker rooms, storage areas, dressing areas, rest rooms, wash rooms, restaurants, entertainment areas, transportation, or housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom or otherwise. In submitting this Bid, it is understood that the proposal is genuine; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person, to put in a non-genuine Bid or to refrain from quoting, and has not in any manner, directly or indirectly sought by agreement, collusion, communication or conference, with any person, to fix the Bid price of any other bidder or to fix any overhead, profit or cost any advantage against the Owner or any person interested in the proposed contract; and that all statements in said proposal are true. Receipt of the following Addenda is hereby acknowledged: No. Date: Received By: No. Date: Received By: No. Date: Received By: UNIT PRICES: It may be necessary to make additions to the contract amount by implementing the below listed Unit Prices. The Bidder shall set forth the cost of all Unit Prices as listed below. Prices are to be in effect for the duration of the contract period during which time the Owner has the option of ordering the work by Change Order. Should the work listed below be increased from the amounts shown on the Contract Documents and/or Specifications, upon written notice from the Architect, the undersigned Bidder agrees that the prices quoted below (including insurance, applicable taxes, equipment, overhead, and profit) shall be the basis of his compensation, as the case may be, for such increase in this work. All work shall be at the quoted Unit Prices. Difference between the add Unit Price shall not be more than 15%. For any additional work, the Owner reserves the option to either exercise the below stated unit prices or to obtain new unit prices BID FORM DRYWALL ONEONTA, NY PAGE 2 OF 6

9 ITEM DESCRIPTION UNIT ADD NUMBER D-1 One Layer 5/8 Drywall including Wall SF D-2 One Layer 5/8 Drywall Including Ceiling SF PROJECT AND CONTRACT SCHEDULE: Project Schedule: Anticipated project start early March 2016 and project substantial completion end of May Contract Schedule Drywall The contract schedule for each building will be established by mutual agreement between Housing Visions Construction Company and the Subcontractor. HVCC will establish and maintain a master construction schedule for each project building for coordination of subcontractors BID FORM DRYWALL ONEONTA, NY PAGE 3 OF 6

10 SIGNATURES Legal name of Bidding Company Federal Tax Identification # Signature of Bidder Date PRINT Name and Title of Signatory Address: Telephone# Cell Phone # Fax# If a Corporation: Name of Officers: President Secretary Treasurer affix Corporate Seal Address: If a Partnership: Name of Partners: Address: If a Joint Venture: Name of Members: Address: If an individual: Name of Individual: Address: BID FORM DRYWALL ONEONTA, NY PAGE 4 OF 6

11 BIDDERS QUALIFICATIONS: 1. How many years has your organization been in business as a Contractor? 2. How many years has your organization been in business under its present name? 3. Under what other names has your organization operated? 4. Are you licensed to perform the scope of work you are bidding for? 5. List the categories your organization normally performs with your own forces. 6. Claims & Suits-if the answer to any questions below is yes, please attach details. Has your organization ever failed to complete any work awarded? Are there any judgments, claims, suits, or arbitration proceedings pending or outstanding against your organization or its officers? Has your company filed any lawsuits or requested arbitration with regard to Construction contracts within the last 5 years? 7. On a separate sheet, please list major projects and estimated work dates that your organization has completed within the last 5 years. 8. Are you an MBE WBE Dual MWBE DBE 9. Will you be using subcontractors for this project? 10. If so, for what percentage of the work? 11. Name of Proposed Subcontractor (s) 12. Trade References Company Name/ Address /Phone BID FORM DRYWALL ONEONTA, NY PAGE 5 OF 6

12 Company Name/ Address /Phone Company /Name /Address /Phone Return Bid to: Linda Pizzuto, Construction Administrator Housing Visions Construction Co., Inc E. Fayette Street Syracuse, NY phone fax BID FORM DRYWALL ONEONTA, NY PAGE 6 OF 6

13 SUBCONTRACTORS BID REQUEST FOR INFORMATION FORM (BID RFI) Technical questions regarding this bid solicitation should be submitted (48) hours prior to close of bidding period utilizing this form only. E mail completed forms to Dave Brazell dbrazell@housingvisions.org or send by fax to RFIs not using this form cannot be accepted. Project Name Bid RFI Number Job Numbers Work Scope Specification Section Number (s) Drawing Sheet No (s) Detail # / Name(s) Requesting Contractor/Supplier Contact Info: or Fax: INFORMATION REQUESTED: Date Name Signature RESPONSE: Date Name Signature Distribution Owners Representative Architect Civil Engineer Consult Site Consultant Structural Consultant Mechanical Engineering Consultant REQUEST FOR INFORMATION FORM ONEONTA, NY PAGE 1 of 1

14 ACORD CERTIFICATE OF LIABILITY INSURANCE ~ I DATE (MM/DDIYYYY) issue date THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s). PLEASE FORWARD THIS DOCUMENT TO PRODUCER Agent/Broker name Address including City, State and Zip code CONTACT NAME: I r.e~. Nol : rljgnjo. Ext\: ~~n~~ssinsurer(s) AFFORDING COVERAGE YOUR INS. AGENT INSURER A: INSURED INSURER B: Contractor's Name Contractor's Address Syracuse NY INSURER C: INSURER D: NAIC# Insurance Carrier A- please include NAIC # Insurance Carrier B- please include NAIC # Insurance Carrier C- please include NAIC # Insurance Carrier D- please include NAIC # INSURER E: INSURER F: CERTIFICATE NUMBER COVERAGES REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A 17~s"~ ~~:;; TYPE OF INSURANCE,l5._ - y COMMERCIAL GENERAL LIABILITY 0 CLAIMS-MADE y Policy number POLICY 0 j~-j' ~ LOC OTHER: y AUTOMOBILE LIABILITY r--- '--- x - c A D - X ~~zhlgm~~,~~2rj<&m~~ ~ OCCUR R 'L AGGREGATE LIMIT APPLIES PER: B POLICY NUMBER y eff date exp date SAMPLE HIRED AUTOS $1,000,000 ~~~~~~J?E~~~J~?.nce) $100,000 MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $2,000,000 $ (E~~~~~~~tf1Nt;LE LIMIT BODILY INJURY (Per person) ANY AUTO ALL OWNED AUTOS LIMITS EACH OCCURRENCE ' ) ( SCHEDULED AUTOS NON-OWNED 7 M Policy number eff date exp date ~AUTOS UMBRELLA LIAB EXCESS LIAB BODILY INJURY (Per accident) $ rp~?~~c~d~~~?amage $ $ y OCCUR y EACH OCCURRENCE Policy number CLAIMS-MADE eff date exp date AGGREGATE I I OED X RETENTION $10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Professional Insurance (If Hazards A & D) $1,000,000 $ I STATUTE PER I IOTHER Y/N 0 N/A X Policy number eff date exp date E.L. EACH ACCIDENT y $1,000,000 $ $1,000,000 E.L. DISEASE- EA EMPLOYEE $1,000,000 E.L. DISEASE- POLICY LIMIT y $1,000,000 $1,000,000 $1,000,000 Limit Policy number eff date exp date DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project, address- please include Acord 101 and list all forms that are attached for the Additional Insured, primary, non-contributory and Waiver of Subrogation coverage for General Liability, Automobile and Umbrella coverages. **For NON framing, roofing, & siding contractors** CERTIFICATE HOLDER CANCELLATION Housing Visions Construction Co., Inc 1201 E. Fayette Street Syracuse, NY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE C-)=~ Q«.,CM~:..t.S~,..J.u-«:. I ACORD 25 (2014/01) ACORD CORPORATION. All nghts reserved. The ACORD name and logo are registered marks of ACORD

15 INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS All reporting requirements must be up to date for payment to be released NOTE: All Subcontractors are responsible for Contractor requirements as noted in the contract AIA INVOICING / PAY APPLICATION: Pay applications: Submit by the 25 th of the month, using AIA documents: G702 Application and Certification for Payment & G703 Continuation Sheet (refer to Section ). If you do not have access to AIA documents, company invoices are acceptable but they must clearly state the following: a) Project (OHS) and scope of work b) Building address (one address per invoice) c) Percentage complete The AIA template billing form will be provided upon request. ALL Change Orders and scope of work changes must be approved in writing and the approved copy attached to pay application for a change to be processed. 2. DAVIS-BACON WAGE REQUIREMENTS APPLY Refer to Section M/WBE OUTREACH EFFORTS At minimum, the bidder must conduct a good faith outreach effort to solicit the participation of New York State certified Minority and Women-Owned Businesses. All contract awardees agree to take affirmative steps to utilize MWBE business enterprises. For purposes of this commitment the terms mean: MINORITY OR WOMEN-OWNED BUSINESS ENTERPRISE (MWBE): At least 51% owned and controlled by the minority members and/or women; the minority and/or women ownership interest is real, substantial and continuing; the minority and/or women ownership has and exercises the authority to independently control the day-to-day business decisions; independently owned, operated and authorized to do business in New York State. NOTE: Businesses eligible to participate in the program must be owned and operated by women and/or minority group members who are citizens of the United States or permanent resident aliens. Generally they must be in operation for at least one year. MINORITY GROUP MEMBER: A United States citizen or permanent resident alien who has and can demonstrate membership in one of the following groups: Black persons having origins in any of the Black African racial groups; Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS ONEONTA, NY Page 1 of 3

16 or South American Descent of either Indian or Hispanic origin, regardless of race; Native American or Alaskan native persons having origins in any of the original peoples of North America; Asian and Pacific Islander persons having origins in any of the Far East countries, South East Asia, the Indian subcontinent or the Pacific Islands. CONTRACTOR (HVCC) AND SUBCONTRACTOR: An individual, a business enterprise including a sole proprietorship, a partnership, a corporation, a not-for-profit corporation, or any other party to a state contract, or a bidder in conjunction with the awarding of a state contract or a proposed party to a state contract. Minority business enterprises may be employed as construction Subcontractors or as suppliers. 4. SECTION 3 OUTREACH EFFORTS HVCC and the Subcontractor must reach out into the local community for Section 3 Employees and Businesses for new hires and sub-contracts. Documentation of Outreach is required. 5. FORMS AND SUBMITTALS HVCC and Subcontractors are each responsible for specific compliance forms (see list below). Samples and instructions are included in the Project Manual. FORMS FOR SUBCONTRACTOR Blank Copies found in Project Manual or at Construction, Current Construction, Job, then under Job Specific Documentation Forms to be submitted at time of award: ADM-EEO / M/WBE EEO & M/WBE Policy Statement of Compliance Subcontractor Certification Section 3 Project Work Form Breakdown Forms to be submitted monthly: ADM-136 Monthly Employment Utilization Report Forms to be submitted quarterly: ADM-146 Quarterly Affirmation of Income Payments to MWBE (if applicable) Forms to be submitted upon completion of the project: OFHEO-S3 Utilization of Section 3 Residents Warranty Documents (if applicable) Items to be submitted throughout contract period: As Built Drawings (mechanicals only) Change Order approval-must be attached to any pay application that is applying for change INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS ONEONTA, NY Page 2 of 3

17 order dollars. All submittals must be received prior to starting work. The following items have been included in this section for the use of the Subcontractor: Good Faith Efforts Guide EEO and MWBE Policy Statement ADM 136 Monthly Employment Utilization Report ADM 146 Affirmation of Income Payments to MWBE Section 3 Utilization & Certification These forms may also be obtained by request through Housing Visions Construction Co., Inc Pay applications cannot be processed unless paperwork is current and approved. Close-out project submittals must be reviewed and accepted prior to release of retainage. Any additional requirements will be issued as an addendum INSTRUCTIONS FOR ADMINISTRATIVE REQUIREMENTS ONEONTA, NY Page 3 of 3

18 SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS 1. UTILITIES (Refer to Sections ) Contractor shall be responsible for the use of utility services, including water used, electricity consumed, or discharges made to sanitary sewers. HVCC will provide temporary sanitary facilities. 2. INSURANCE REQUIREMENTS (Refer to Section ) See Sample Insurance Certificate listing insurance requirements/amounts. Housing Visions Construction Co, Inc. and the owner(s) of the property shall be named as the additional insured on this project. 3. SUBSTANTIAL COMPLETION (Refer to Section ) Contractual timeframe will be estimated. Comply with Notice to Proceed and adhere to A Article 9, Date of Commencement, Total Calendar Days and / or Date of Substantial Completion. (Article 7, is a critical element of the contract.) The contract date shall be the date of the written Notice to Proceed unless noted by HVCC otherwise. All work shall be substantially completed within the number of days from date of Notice to Proceed or substantial completion date indicated in the AIA Document A Contract between Contractor and Subcontractor. 4. PAYMENT (Refer to Section ) Terms: Invoices must be received by the 25 th of the month, and will be paid on the 1 st of the following month, with terms of net 35 days for correct invoices. HVCC will not release payment until the scope of work is completed and has been approved by HVCC and appropriate inspectors, and the administrative submittals are current. Retainage of 10% is withheld until the entire scope of work is complete and all documentation is submitted. Payment may be released 60 days following completion of work by building. Rough Carpentry and MEPF retainage may be released 90 days following completion of work by building. No retainage will be released if there are any outstanding items, including but not limited to: punch list work, compliance items, as-builts, warranty documents, system testing, and certification/ commissioning is complete. Payments will not be made until: a) The work has been inspected for compliance with the plans and specifications. b) The invoice has been checked against the contract price, purchase orders, contract amendments, and change orders. c) (Before final Payment) All outstanding punch-list items have been completed. 5. CHANGE ORDERS (Refer to Section ) SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 1 of 6

19 Notify HVCC immediately of any unforeseen circumstances that could influence contract schedule or cost. Coordinate all field changes with HVCC representatives and obtain approval in writing via a contract amendment before continuation of work. No changes in scope or specifications will be paid without written approval. All change orders and contract amendments must be pre-approved in writing on the authorized HVCC form. A copy of the approved change must be submitted with the invoice billing for the change. 6. CONTRACTS and REQUIREMENTS (Refer to Sections , , ) All contracts reference Contract AIA101 with General Conditions A201. Contract requirements included in AIA 101 are part of contract AIA401, as detailed in the Bid Form and Scope of Bid. Copies of Contracts are found in the Project Manual. Confirm Scope of Works with HVCC and follow request for interpretation procedures per Instruction to Bidders Section RECYCLING & DIVERSION POLICY (Refer to Section and Section ) All contractors are required to adhere to the HVCC Recycling & Diversion Policy. 8. ADMINISTRATIVE REQUIREMENTS ( Refer to Section ) All Subcontractors are responsible for administrative items as indicated in the Project Manual. This includes, but may not be limited to, the following items: Equal Opportunity Policy Monthly Utilization Report Quarterly Reporting for NYS Certified M/WBE Davis Bacon Wage Rates Section 3 hiring 9. SAFETY Participation in HVCC Safety Meetings is required. All subcontractors must follow OSHA and other safety measures as required by governing agencies and HVCC. 10. CONSTRUCTION WORK SITE Subcontractor is responsible for keeping equipment, tools and materials in secure location on site. Stolen property will not be the responsibility of HVCC. 11. COORDINATION (Refer to Section ) Coordinate all contract work with HVCC in a manner that will accommodate all other trades. 12. CONTRACTOR MEETINGS Participate in weekly HVCC contractor meetings to ensure coordination, work flow, and schedule. 13. WARRANTY In addition to all other guarantees and warranties set forth in the Contract Documents, the Subcontractor warrants and guarantees to the Owner and Contractor that all work will be in accordance with the Contract Documents and will not be defective. If within one (1) or two (2) years for MEPs, after the date of Substantial Completion or such longer period as may be prescribed by laws or regulations or by the terms of any applicable special guarantee required by the Contract Documents or by any specific provision of the Contract Documents, any work is found to be defective, the SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 2 of 6

20 Subcontractor shall promptly without cost of Owner and Contractor in accordance with Owner's written instructions, either correct such defective work, or, if it has been rejected by Owner, remove it from the site and replace it with non-defective work. If Subcontractor does not promptly comply with the terms of such instructions, or in an emergency where a delay would cause serious risk of loss or damage, Owner may have the defective work corrected or the rejected work removed and replaced, and all direct, indirect and consequential costs of such removal and replacement (including but not limited to fees and charges of engineers, attorneys and other professionals) will be paid by Subcontractor. In special circumstances where a particular item of equipment is placed in continuous service before Substantial Completion of all the work, the correction period for that item may start to run from an earlier date if so provided in the specifications or by written amendment. a) Costs of damages to the work of others, caused by the Subcontractor's workmanship, materials or other failure to comply with the plans and specifications will be the sole responsibility of the Subcontractor. b) The Subcontractor agrees to contact the Owner within two (2) business days after receiving a work order for warranty work and schedule inspection and repair. c) The warranty work is to be performed within two (2) weeks of the request for service and at the Subcontractor's expense. d) The warranty work is to meet all quality criteria as described for new work. e) If satisfactory progress is not made with regards to the request for service, the work may be completed by others at the expense of the Subcontractor. The expenses for work completed by others will come from monies owed the Subcontractor, payments for Subcontractor's work(s) in-process, or will be billed directly to the Subcontractor. GERNERAL TERMS AND CONDITIONS 1. BEFORE COMMENCEMENT OF WORK The Subcontractor shall notify HVCC immediately of any unsafe conditions, damaged material, shortages of material and of any deficiencies with prior work by others that would cause a delay, or result in an inferior job as set forth in the Subcontractor's Scope of Work. By starting the contracted portion of the work, the Subcontractor indicates acceptance of prior work by others. The Subcontractor shall be responsible to make all his/her agents or employees familiar with the specifications for the work. The Subcontractor shall be responsible to ensure his/her agents or employees are capable of performing the work as outlined in the plans and specifications. The Subcontractor shall be responsible for adequate safety training for all of his/her employees in the handling of materials and in the actions needed for safe execution of the work and in recognition of the work completed and in process by others. 2. EXECUTION OF WORK All work completed by the Subcontractor will be performed in a quality workmanlike manner in accordance with the Scope of Work, Plans, and Specifications. Work must pass all applicable inspections including; Project Engineers, Architects, HCR/HHAP representatives, Local Codes and meet SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 3 of 6

21 all Building Code requirements. The Subcontractor is deemed to know the requirements of the applicable Building Code(s) for the Subcontractor s Scope of Work. The Subcontractor's bid price is deemed to include all work and material required to comply with said Building Code(s). Once the work has started, an assigned HVCC representative shall have the authority to direct all the work for HVCC from start to finish. Subcontractor will not deliver or schedule delivery of any equipment or materials to the job site without the knowledge of HVCC. Should there be any dispute regarding workmanship, details, etc., the matter will be resolved immediately by HVCC or his/her representative whose decision shall be final. Attire deemed inappropriate will not be tolerated. The use of alcohol and/or illegal drugs is strictly prohibited on the jobsite. Smoking is not permitted inside any jobsite after windows are in place. The use of abusive language will not be tolerated on the jobsite. Radios and the like, when used, will be set at low to moderate volume levels. Radios will be turned off promptly if so requested by HVCC or his/her representative. The Subcontractor shall be responsible for compliance with Federal Occupation Safety Hazards Act (OSHA) and all other Federal, State, Municipal and/or Local occupational hazard and safety acts. The Subcontractor is responsible for job safety training and compliance of all his/her agents and/or employees. The Subcontractor will have a Fire Extinguisher and First Aid kit available for his/her employees at the jobsite. The Subcontractor is responsible for inspection of his/her work upon completion and to check for compliance with the plans and specifications prior to requesting payment. Upon the completion of the Subcontractor's work, HVCC or his/her representative may provide a punch list to the Subcontractor. The Subcontractor's work will be checked by HVCC against the job plans and specifications. The Subcontractor will complete any unfinished work and/or punch-list items, within a time agreeable to HVCC, or the work will be completed by others at the expense of the Subcontractor SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 4 of 6

22 The Subcontractor shall not represent himself/herself as an agent of HVCC without prior consent of HVCC. Any extra materials belonging to the Subcontractor and any equipment belonging to the Subcontractor will be removed from the site immediately upon completion of the work. 3. SILT FENCE Do not alter silt fence installations without prior approval of HVCC. DEC fines are $37,000 PER DAY. The Subcontractor/ Supplier responsible for damaging silt fence will be back charged for the fine. 4. JOB SITE / SECURITY Subcontractors and Suppliers are responsible to keep delivery vehicles and construction operations on temporary driveways and out of muddy yards. Concrete trucks to clean out at specified locations supplied by HVCC. Mud that makes it to the street is expected to be cleaned up by the Subcontractor/ Supplier. Costs for professional street cleaning will be borne by the Subcontractor/ Supplier who is responsible. Mud and/or snow is not to be tracked into buildings. Mud is not to be tracked onto porches, decks or other finished areas outside the building. Close windows and doors if weather event occurs while on jobsite. Close and lock all doors windows when leaving the jobsite. 5. MATERIAL SAFETY The Subcontractor is responsible for providing Material Data Sheets (MDS) to HVCC for all materials brought to the job-site by the Subcontractor. All employees and agents of the Subcontractor will be properly trained for the use and handling of all materials used to complete the work. The Subcontractor is responsible for any damages done by his/her agents to prior work completed or in process by others, including all public and private improvements. Theft by the Subcontractor or any agent of the Subcontractor is grounds for immediate dismissal and will be punishable to the full extent of the law. Deliveries of material(s) ordered by HVCC or the Subcontractor are to be scheduled as closely as possible to the date the material (s) are to be used. Materials are to be unpackaged at the jobsite. Subcontractor will provide to HVCC shop drawings, as-builts, warranties, care and use information, as required in the plans and specs and/or by Governing agencies SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 5 of 6

23 6. SCHEDULING In general, the work will be scheduled by HVCC to get the most work accomplished in the least amount of time, taking into account the size of the Subcontractor's crew and work load, etc. Unless otherwise specified, HVCC will provide about one week notice for upcoming work committed to the Subcontractor. If the Subcontractor foresees a problem, he/she should contact HVCC immediately. Input into scheduling by the Subcontractor is welcome. 7. DELAYS In the event HVCC Superintendent recognizes the work will not be ready on the scheduled date, he/she will contact the Subcontractor with as much advance notice as possible endeavoring to provide 48 hours notice. If the Subcontractor cannot begin a job as scheduled, HVCC Superintendent is to be notified with as much advance notice as possible endeavoring to provide 48 hours notice. 8. CLEAN-UP The jobsite is to be left in a neat, orderly, and safe condition after each day's work. The jobsite is to be left "broom clean" when the Subcontractor's work is completed. The property around the jobsite is to be free of litter (caused by the Subcontractor) when the Subcontractor's work is completed. All construction related trash is to be put in an on-site dumpster or taken to other HVCC designated area. All personal trash is to be taken off premises at end of each day. All reusable materials are to be stored neatly in a HVCC designated area. Clean up by others after the Subcontractor completed his work will result in a back charge or holdback to the Subcontractor who did not clean up properly SUPPLEMENTARY CONDITIONS FOR SUBCONTRACTORS ONEONTA, NY Page 6 of 6

24 $ PROJECT Project NAME: Wage Rate Sheet Oneonta Heights PROJECT NUMBER: SHARS # WORK CLASSIFICATION These rates are pending DOL and HCR approval BASIC HOURLY RATE (BHR) U.S. Department of Housing and Urban Development Office of Labor Relations WAGE DECISION NUMBER/MODIFICATION NUMBER: FRINGE BENEFITS NY /11/2015-NY 99 PROJECT COUNTY: Otsego County, New York TOTAL HOURLY WAGE RATE Bricklayers TBD $ LABORERS FRINGE BENEFITS: $ GROUP # BHR TOTAL WAGE Carpenters $21.16 HAZ MAT $ Cement Masons $33.98 LNDSCAPE $ Drywall Hangers $16.61 UNSKLD $15.54 Electricians $52.12 MSN TD BRICK FB $33.98 Iron Workers $12.72 MSN TD Painters $18.47 Plumbers $ FB CONCRT OPERATORS FRINGE BENEFITS: $ $26.45 GROUP # BHR TOTAL WAGE Roofers $16.61 DOZER $21.72 Sheet Metal Workers $19.87 BACKHOE EXCAV/ Soft Floor Layers TBD $ BOBCAT/ SKIDSTER SKDLDR $ $27.74 Tapers $16.61 PAVER TBD $ Tile Setters $16.61 OTHER CLASSIFICATIONS TRUCK DRIVERS FRINGE BENEFITS: $ GROUP # BHR TOTAL WAGE Glazier TBD $ SPRINKLE FB 1.44 $19.49 Plasterer TBD $ Pipe fit HVAC FB 2.46 $19.87 Batt Insulation TBD $ Siding $16.61 ADDITIONAL CLASSIFICATIONS (HUD Form 4230-A) WORK CLASSIFICATION BASIC HOURLY RATE FRINGE BENEFITS TOTAL HOURLY WAGE RATE DATE OF HUD SUBMISSION TO DOL DATE OF DOL APPROVAL Spray Foam Insulator $16.61 Elevator Mechanic/Installer $16.61 Hardwood Floor Installer $16.61 form HUD-4720 (03/2004)

25 Federal Labor Standards Provisions U.S. Department of Housing and Urban Development Office of Labor Relations Applicability The Project or Program to which the construction work covered by this contract pertains is being assisted by the United States of America and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section l(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis-Bacon poster (WH- 1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. (ii) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (b) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB control number ) (c) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number ) (d) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii)(b) or (c) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part Previous editions are obsolete Page 1 of 5 form HUD-4010 (06/2009) ref. Handbook

26 of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis- Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number ) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis-Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section l(b)(2)(b) of the Davis-bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5 (a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section l(b)(2)(b) of the Davis- Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been Previous editions are obsolete Page 2 of 5 communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers and ) (ii) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i) except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH-347 is available for this purpose from the Wage and Hour Division Web site at or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this subparagraph for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to HUD or its designee. (Approved by the Office of Management and Budget under OMB Control Number ) (b) Each payroll submitted shall be accompanied by a Statement of Compliance, signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be provided under 29 CFR 5.5 (a)(3)(ii), the appropriate information is being maintained under 29 CFR 5.5(a)(3)(i), and that such information is correct and complete; form HUD-4010 (06/2009) ref. Handbook