INVITATION TO TENDER

Transcription

1 INVITATION TO TENDER RCH Integrated Interventional OR Project Number RCH CLOSING LOCATION: Fraser Health Authority Facilities Planning and Real Estate Suite 300, Rd Street, 3rd Floor Reception Desk Surrey B.C. V3R 0Z7 CLOSING DATE AND TIME: NOTICE: 09/30/2009 AT 15:00 HOURS LOCAL TIME Please submit all pages of the Invitation to Tender with your response. The specifications in Appendix A do not need to be returned. Please submit one signed paper copy and one CD-ROM or USB Flash Drive copy of your bid Except where clearly indicated, no changes are to be made to the format or content of this document by the contractor. No bidder list or site visit list will be provided. All contractors currently prequalified by Fraser Health are potential bidders to this tender. The prequalification list may be viewed at Fraser Health website at: www. fraserhealth.ca About Us Business Center Facilities and Construction Resources SITE VISIT: A mandatory site visit is scheduled. See details enclosed. Proposals will only be accepted from proponents who attend site visit. Elizabeth Zhu Procurement Coordinator , 153rd St. Surrey BC V3R 0Z7 Tel: Elizabeth.Zhu@fraserhealth.ca Issue Date: 09/09/2009 Page 1 of 27

2 TABLE OF CONTENTS INVITATION TO TENDER...1 TABLE OF CONTENTS...2 PROFILE OF THE FRASER HEALTH AUTHORITY...3 RECEIPT CONFIRMATION FORM...4 SITE VISIT...4 PROJECT SCOPE...4 FHA PRE-QUALIFIED GENERAL CONTRACTORS...4 BONDING REQUIREMENTS...5 PRICING...6 PROJECT COMPLETION...6 PRODUCT NAME...7 SEPARATE PRICES...7 SUPERINTENDENT...7 DECLARATION...8 INFECTION CONTROL...8 SCHEDULING...8 PROPONENT INFORMATION...10 TERMS AND CONDITIONS...11 CONCERNS WITH TERMS & CONDITIONS...15 CONFLICT OF INTEREST AND STATEMENT OF FULL DISCLOSURE...16 PROPONENT ACCEPTANCE FORM...18 RECEIPT CONFIRMATION FORM...19 APPENDIX A SPECIFICATIONS...20 APPENDIX B BID AMENDMENT FORM...26 APPENDIX C SUBCONTRACTORS...27 Page 2 of 27

3 PROFILE OF THE FRASER HEALTH AUTHORITY From Burnaby to White Rock to Hope, the Fraser Health Authority serves over 1.5 million people. We are a community of people who share the common goal of ensuring every resident in the health authority has access to quality health care when they need it. Our quality health care services range from acute care hospitals to community-based residential, home health, mental health and public health services. The Fraser Health Authority is the fastest growing and most populous of the health authorities in British Columbia. The population has almost doubled in size since By 2010, the population is expected to increase to over 1.62 million. Fraser Health represents 22 municipalities and a large number of communities ranging in size from small rural communities such as Hope, to large, rapidly growing suburban centers such as Surrey. Quick facts about FHA: Oversees the operation of 12 acute care hospitals, with a total of about 2,194 acute care beds Maintains about 7,000 community residential beds Total population of 1.5 million (1/3 of British Columbia's population) Twenty-eight percent of the Fraser Valley population is considered rural. 23,000 staff; 2,300 physicians Annual budget of $2.2 billion 422,248 emergency visits (06/07 fiscal year) The Fraser Health Authority is comprised of the following health areas: (Fraser North) Servicing: Burnaby, New Westminster, Coquitlam, Port Coquitlam, Port Moody, Anmore, Belcarra, Pitt Meadows, and Maple Ridge (Fraser South) Servicing: Delta, Langley, Surrey, and South Surrey/White Rock (Fraser East) Servicing: Abbotsford, Chilliwack, Mission, and Hope Page 3 of 27

4 1. RECEIPT CONFIRMATION FORM Contractors intending to submit a proposal shall complete the Receipt Confirmation Form (enclosed) and return as soon as possible. All subsequent information regarding this TENDER including changes made to this document will be directed only to those Contractor who return the form. FHA will distribute subsequent information (if applicable) to the Contractor s contact person indicated on the completed form. 2. SITE VISIT Date: 09/16/2009 Time: 13:00 hours Local Time Meeting Location: Loading dock outside of Royal Columbian Hospital Plant Services 330 East Columbia Street New Westminster, BC, V3L 3W7 A mandatory site tour is scheduled for all Contractors bidding on this Project that conditions may be carefully reviewed. Contractors attend site visit must sign on the signing sheet provided at the site visit. 3. SUMMARY OF THE REQUIREMENT Signed Tenders on the Tender Form supplied are invited from General Contractors. Please submit one signed paper copy and one CD-ROM or USB Flash Drive copy of your bid. 4. PROJECT SCOPE The work consists of: Interior renovations to approximately 138 sq. m. of space on Level 2 of the Health Care Centre at RCH. Internal alterations will provide a new state-of-the art Hybrid Multi-Service Surgical Suite/Operation Room. This project will consist not only of a new Integrated OR which is the major component but will also include a Computer Room, Control Room, Scrub area, Satellite Sterile Core and Equipment Storage space. Project scope includes all associated demolition work, new construction and alterations to Mechanical and Electrical services as well as Structural revisions as outlined in the bid documents. 5. FHA PRE-QUALIFIED GENERAL CONTRACTORS Only General Contractors currently pre-qualified by the FHA for the Health Care (Acute) Projects 100,000 dollars or more may bid on this Tender. The prequalification lists may be viewed at the FH website under Business Center, Facilities and Construction About Us Business Center Facilities and Construction Resources Page 4 of 27

5 6. Contractors shall be solely responsible for the delivery of their Tenders in the manner and time prescribed. 7. Tenders will only be received at: Fraser Health Authority Facilities Planning And Real Estate Suite 300, Rd Street, 3rd Floor Reception Desk Surrey B.C. V3R 0Z7 Attention: Elizabeth Zhu 8. Only those Contractors who submit a bid are invited to attend the opening. 9. The name and address of the Contractor(s) and the following project information shall appear on the face of the delivery envelope: RCH Integrated Interventional OR RCH Tenders submitted via courier services must be delivered to: Fraser Health Authority Facilities Planning and Real Estate Suite 300, Rd Street, 3rd Floor Reception Desk Surrey B.C. V3R 0Z7 Attention: Elizabeth Zhu 11. Prices are to be in Canadian dollars. 12. Tenders received after the closing time will not be accepted. 13. BONDING REQUIREMENTS 14. A 10% Bid Bond must be included in the tender. The Bid Bond will be equal to 10% of the total bid price. 15. A Performance Bond equal to 50% of the total contract price and a Labour & Materials bond equal to 50% of the total contract price must be furnished within 15 calendar days from the award of a contract. 16. Certified cheques and Guaranteed Letters of Credit will not be accepted. 17. REVISIONS TO DOCUMENTS 18. The Fraser Health Authority reserves the right to modify the terms of the Contract documents, including the Invitation to Tender, at any time prior to Tender close. 19. Contractor enquiries shall be made by contacting: For Contract Issues Elizabeth Zhu Tel: Elizabeth.Zhu@fraserhealth.ca For Technical Issues Consultant at Page 5 of 27

6 CEI Architecture Planning Interiors West Georgia Street, Vancouver, B.C. V6G 2Z6 T F Attn: Sarah Bornstein, sbornstein@ceiarchitecture.com 20. AMENDMENTS TO TENDER 21. Revisions to submitted tenders will be accepted until the time of tender closing. 22. The contractor is solely responsible for delivery of the Tender in the manner and time prescribed. 23. No adjustments of any kind will be allowed after the closing time. 24. The contractor may submit an amendment to a prior submitted tender as follows: a) A hard copy letter from the bidding contractor, endorsed by the same party or parties who signed the offer, date stamped and delivered to the closing location. b) A facsimile (Fax Attn: Peter Beckett) copy of a letter from the bidding contractor, endorsed by the same party or parties who signed the offer. (See Bid Amendment Form attached) 25. Revisions/amendments to a previously submitted Tender will be directed to the same location as the closing of Tenders. 26. Fraser Health and the Consultant accept no responsibility for the failure of an amendment from being received correctly and/or on time except as properly hand delivered, date & time stamped to the address of tender closing. 27. ACCEPTANCE OF TENDER 28. Information on Sub-contractors and/or Contractors shall be provided if requested. 29. All Information as requested on the Tender Form shall be provided on the Tender. 30. The Tender Form must be Signed on the Proponent Acceptance Form. 31. Tender submissions will be irrevocable for 60 days from the closing date and time. 32. FORM OF CONTRACT 33. The Standard construction Document CCDC2/2008 Stipulated Price Contract and Fraser Health Authority Supplementary Conditions shall be used for the Project. 34. In submitting a Tender for this Project, the General Contractor, and all Subcontractors recognize the sensitive nature of the required work in reference to the work being expedited within an operating healthcare facility. 35. Exceptional care, coordination and cooperation will be required for the successful completion of this Project. 36. PRICING Project Completion Page 6 of 27

7 It is a condition of this Tender that the successful proponent shall execute the substantial performance date of this project no later then 02/28/2010. A detailed installation and payment schedule is required. Consideration may be made for after hours and weekend access to the sites if required. RCH RCH Integrated Interventional OR (as per Specifications) Having examined the Tender Documents, Drawings, we hereby offer to enter into a Contract. The work which we will be able to execute the substantial performance date no later then 02/28/2010 will cost the following: $ Cdn Funds, All Taxes included The Goods and Services tax of 5% included in the above stipulated price bid is: $ 37. Acknowledge is hereby made of receipt and inclusion of the following addenda to the Contract Documents: ADDENDUM NO. ONE (1) dated ADDENDUM NO. TWO (2) dated ADDENDUM NO. THREE (3) dated ADDENDUM NO. FOUR (4) dated Pages Pages Pages Pages 38. SUPERINTENDENT We propose the following person as the Superintendent on the project: Name The resume of the person named above as the Superintendent shall be provided if requested by the Owner. If required our proposed Asbestos Abatement Sub-Contractor shall be: Page 7 of 27

8 39. MANDATORY CRITERIA Mandatory Criteria The following are mandatory criteria for services required under this Tender. Tenders that do not meet the mandatory requirements will be rejected and returned to the respondent. Mandatory Criteria The Tender must be received at the closing location by the specified closing date and time. The Tender must be in English Responses must not be sent by Facsimile Responses must not be sent by The Respondent must sign and return the Proponent Acceptance Form. A Bid Bond equal to 10% of the total bid price must be included in the tender. The Respondent must attend mandatory site tour. 40. AWARD If awarded this tender the successful contractor will within fifteen calendar days: 1. Execute the Canadian Standard Construction Document - CCDC amended by the Fraser Health Authority Supplementary General Conditions. 2. Provide the documents as stipulated by the General Conditions and Fraser Health Authority Supplementary General Conditions. (insurance, bond & WCB, etc) 3. Provide proof of the appropriate municipal business licenses required for this project. 4. Commence the Work. 41. Infection Prevention & Control Manual & Infection Control Construction Agreement The successful contractor will be expected to follow FHA Infection Control procedures. Fraser Health has adopted CSA Std. Z Infection control During Construction or Renovation of Health Care Facilities as a requirement for all construction and renovation projects. The contractor will require approval of work procedures by the local infection control (IC) officer before work begins, and throughout the entire project. Failure to meet the IC officers requirements may result in release from the contract without compensation. All required infection control materials and equipment must be readily available onsite. All HEPA equipment must have current certification by a qualified testing agency. Inspection of the worksite by the IC officer can occur at any time, and it is the contractor s responsibility to meet the IC officer s requirements at each work area. Work will not proceed until the contractor s infection control procedure meets the IC officer s requirements. The contractor must review the Fraser Health Contractor Responsibility Document and comply with those requirements. 42. Scheduling All Fraser Health sites are fully functional facilities operating 24 hrs per day 7 days per week. Page 8 of 27

9 The successful contractor will be required to produce a proposed installation/progress schedule which will be updated bi-weekly. The contractor will be required to work with the designated Plant Services liaison at each site to coordinate work activities. Patient and departmental requirements will have overall priority, and will dictate hours of work, and hours of access to specific locations. Additionally, contractors may at any time be required to stop work in a specific location if patient health is affected. NOTE: Contractors are responsible for the safe keeping and storage of all their tools and equipment while onsite at all Fraser Health facilities. Safe work procedures: All equipment used onsite must be in good working order. No unnecessary equipment to be stored onsite. Access for staff and patients outside the immediate task area must remain unrestricted. Page 9 of 27

10 43. PROPONENT INFORMATION Organization's Name: (show complete legal name) Include organization's operating name, if different than legal name: How many years has this organization been in business under its present business name? Has this organization operated under any other name? If so, please provide details of prior name(s) and when. Street Address: Years Mailing Address: City: Prov.: Postal Code: Website: Contact Person: Phone: Fax: GST Registration No.: Response submitted by: Title Phone Number Respondent s Signature: Date: (please print) Type of business: Sole Proprietorship Partnership Corporation Other Names, titles and addresses of owners, officers, partners, principals: Page 10 of 27

11 TERMS AND CONDITIONS Advertisement: The successful Contractor/Consultant will not use the name of the Fraser Health Authority (FHA) or any of the individual Hospital/Facility site names or any contents of this document in any advertising or publications without prior written consent from the Fraser Health Authority. Affiliates or Contracted Facilities: These are independent entities and as such, reserve the right to make independent decisions that represent their best value. Agreement on Internal Trade (AIT): FHA is subject to the terms and conditions of the Agreement on Internal Trade Annex as of April 1, Amendments: Any revision/amendments to the proposal must be made in writing, before the closing date. Telephone communication will not be accepted. Appendices: If noted and attached to the Tender, RFP, RFQ or RFT are considered as part of the Tender, RFP, RFQ or RFT for all purposes. Bid Opening: Tender s will be opened in Private. Only Contractor who provides a bid may be invited to the opening. Budget and Funding: FHA reserves the right to cancel this request if the offers received do not fall within the budgets allocated for the project. Business Registration: The successful Contractor may be required to register to conduct business in the Province of British Columbia. Changes to Proposal Wording: The Contractor will not change the wording of its proposal after closing and no words or comments will be added to the proposal unless requested by FHA for purposes of clarification. Confidentiality: Responses submitted in confidence to the FHA shall so be honoured. The FHA will not release to the public, any specific information regarding any submitted responses except as may be required under law. Contract awards that equal or exceed ten thousand dollars ($10,000) are posted on external and internal media bulletin boards or sites. Contractors shall treat all information received through the competitive bidding process as confidential. Cost of Proposal Preparation: FHA will not assume any responsibility or liability for any costs incurred by the Contractor in the preparation of their proposal submission. Cross Reference: All questions or statements that cannot be answered in the space provided, or the Contractor needs to elaborate on a particular question or statement and requires additional documentation space, they may submit the additional information as an appendix and must ensure they have clearly cross-referenced the appendix back to the appropriate question or statement. The FHA will not read or interpret Contractor submitted information that is not clearly cross-referenced to the appropriate question or statement. For example, See Standard Company Brochure or Overview, Financial Statement, Service Agreement or Purchase Agreement will not be accepted as a response to a question or statement in the TENDER. Debriefing: Unsuccessful Contractors may contact the FHA for a debriefing. Only their submission will be reviewed. Page 11 of 27

12 Division of Contract Award: FHA reserves the right to divide the contract between two (2) or more contractors if applicable. Elaboration of Proposal Content: Contractors may attach further written elaboration of their Proposal. If they are included as an appendix, the Contractors are to ensure they are cross-referenced to the appropriate question or statement in the TENDER. Electronic Copy Vs Paper Copy Discrepancy: In the event of a discrepancy between FHA s electronic copy of the TENDER and the paper copy, the paper copy will prevail. Eligibility: Proposals will not be evaluated if the Contractor s current or past corporate or other interests may, in the FHA s opinion, give rise to a conflict of interest in connection with this TENDER. Proposals from non-profit agencies will be evaluated against the same criteria as those received from any other Contractor. Freedom of Information and Protection of Privacy Act ( FOIPPA ): FHA is subject to legislation governing the protection of personal privacy. FOIPPA governs the collection, use, retention, security and disclosure of Personal Information managed by public organizations. Personal Information is any recorded information about an identifiable individual, including name, home address and medical history. The proposed Agreement may involve the collection, use, retention, security and disclosure of Personal Information as defined in FOIPPA. The FHA Privacy and Protection Schedule (attached) apply to the Contractor and any subcontractor and is part of the proposed Agreement. All Contractors must provide, in their response, information about their Personal Information protection policies, explaining how they, and any subcontractor they propose to use, will comply with FOIPPA and the FHA Privacy and Protection Schedule to ensure storage of or access to Personal Information remains within Canada. Under FOIPPA, any FHA records are subject to access by the public. The FHA shall keep confidential all such information provided by the Contractor to the greatest extent permitted under FOIPPA and shall comply with the provisions of FOIPPA relating to third party information. The Contractor shall at all times comply with all requirements of the FHA to protect confidential information from disclosure. Governing Law: Any contract resulting from the TENDER will be governed by and will be construed and interpreted by the laws and courts of the Province of British Columbia. Included Words: Wherever the singular or masculine is used, the same will be deemed to include the plural or the feminine or the body corporate where the contract so requires. Industry Meanings: Words and phrases used in the TENDER or any resulting Contract that have acquired special meanings in the health care industry will be interpreted in accordance with the special meanings attached to those words and phrases in the health care industry. Irrevocability of Proposals: By submission of a clear and detailed written notice, the Contractor may amend or withdraw its proposal prior to the closing date and time. Upon closing time, all proposals become irrevocable for a period of 60 days and if required by the FHA, the Contractors shall enter into good faith negotiations with the FHA as described in this TENDER. Late Proposal Submissions: Contractor proposals or submissions that are received after the closing date and time specified will not be accepted for consideration. The Contractor s submission will be returned. Page 12 of 27

13 Law and Regulations: Contractor shall comply with and, upon request of FHA, furnish certificates of compliance with all applicable Provincial and Municipal laws and with all applicable rules, orders, regulations or requirements issued there under, and shall indemnify FHA against any damages by reason of violations of this paragraph. Any contract arising from this TENDER will be governed in all respects by the laws and courts of the Province of British Columbia. Liability for Errors: FHA has used considerable efforts to ensure an accurate representation of information in the TENDER. The information is provided as a guide for Contractors. The TENDER is not intended to relieve the Contractors from forming their own opinions and conclusions with respect to the matters addressed in the TENDER. License and Registration: All Contractors or bidders must be incorporated and have obtained licenses where required by legislation. Corporations submitting proposals shall be registered in the Province of British Columbia. Limitation of Damages: By submitting a proposal, tender or quotation to the FHA, the Contractor agrees that it will not claim damages, relating to the Contract or in respect to the Competitive Bidding process, in preparing and submitting its proposal. The Contractor also agrees to waive any claim for damages for loss of profits if no resulting contract or agreement is completed or awarded to the Contractor. No Claim: Except as expressly and specifically permitted in these Instructions to Contractor, no Proponent shall have any claim for any compensation of any kind whatsoever, as a result of participating in this process, and by submitting a response each proponent shall be deemed to have agreed that it has no claim. Non-Compliance: Submission of this bid shall be construed by the FHA to mean that the Contractor /contractor/consultant agrees to carry out all of the conditions set forth in this document as well as any Specific Terms and Conditions that may be pertinent for each requirement. Any proposed variation from these conditions must be clearly identified. Provide details of any non-compliance with the stated terms and conditions on the Terms and Conditions Statement Summary Section 5 contained herein. Failure to answer all questions or provide the requested information may disqualify your bid from consideration. At its' sole discretion, the FHA reserves the right to waive minor non-compliances. Numeric Notations or Discrepancy: In the event of a numerical discrepancy or error discovered in the Contractor s submission, the written number shall prevail. No adjustments or changes are permitted and the Contractor is required to honour their submission as stated. Ownership of Proposals: All documents will be received and held in confidence by the FHA, subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA) and the Freedom of Information Protection of Privacy Amendment Act. (Bill 73). Pre-Bid Contractor Meeting: A Contractor meeting may be held at the time and location specified in the TENDER. If a meeting is held, a transcript of minutes of the meeting will be distributed to those Contractors who have returned the Receipt Confirmation Form and attended the Pre-Bid meeting. Oral questions at the meeting will be permitted, however, questions of a complex nature or questions where the Contractor requires anonymity, should be forwarded in writing, prior to the meeting and to the person designated in the TENDER. If a pre-bid meeting has been identified in the TENDER as Mandatory, only those Contractors that attend the pre-bid meeting would be eligible to submit a proposal. Attendance will be recorded for Mandatory Pre-Bid meetings. Page 13 of 27

14 Privilege Clause: FHA will not be bound to accept the lowest bid and reserves the right to accept, reject or cancel, in whole or in part, any and all proposals, Tenders or quotations. Pricing: All prices/fees/costs associated with this TENDER will be in Canadian Funds, exclusive of Provincial Sales Tax and the Goods and Services Tax. Duty and brokerage costs (if applicable) are to be included in the unit prices. Pricing information is to be submitted in accordance and in the requested format as noted herein. Signed Proposals: Contractor s proposal must be signed by a person authorized to sign on behalf of the Contractor and to bind the Contractor to statements made in response to the TENDER. Sub-Contracting: Contractors are to identify all proposed sub contractors including the company name, contact name, phone number, fax number, address, type of service the sub-contractor will be performing or providing and the length of time the Contractor has been using the Sub- Contractor. Additional Sub-Contractors will not be added nor will other changes be made to this list without the written consent of FHA. Taxes: FHA is subject to Provincial Sales Tax and the Goods and services Tax. Contractor is requested to specify the tax status of the goods/services/equipment being quoted. Trade Investment and Labour Mobility Agreement (TILMA): FHA is subject to the terms and conditions of the TILMA Agreement, as of April 1, Unsigned TENDER Submissions: Unsigned proposal submissions will not be considered. Workers Compensation Board: The contract may contain a provision that the Contractor or Contractor and any approved sub-contractors must be registered with the Worker s Compensation Board (WCB), in which case, WCB coverage must be maintained for the duration of the contract. Prior to receiving any payments, the Contractor may be required to submit a WCB Clearance letter indicating that all WCB assessments have been paid. Contractors or Contractors are responsible to provide annual Clearance letters for the duration of the contract. For international Contractors, a similar or other recognized alternative body or organization might be considered. The Contractor must demonstrate the alternative organizational certification is of equal quality and scope of the Worker s Compensation Board. Working Language: The working language of the FHA is English and all responses to the TENDER will be in English. Definitions/Terminology "RFP" means Request for Proposal, "RFT" means Request for Tender, "RFQ" means Request for Quotation. "PO", "Purchase Order" means a contract to Buy or Purchase issued by an authorized individual of the specific health area that corresponds to the submission. "FHA" means Fraser Health Authority. "FHA", "Health Area", Owner Region means the FHA and any specified health delivery in the RFP. "Supplier", "Bidder", Contractor, General Contractor, Proponent, Vendor, means an individual or company that submits or intends to submit a proposal in response to the submission. "Contract" means the written agreement or Purchase Order resulting from a submission executed by the FHA and the successful Bidder. "must, "mandatory" means a requirement that must be met in accordance for the submission to receive consideration. "should", "request", "will", "desirable", "preferred" means a requirement having a significant degree of importance to the objectives of the submission. "proposal", "submission" means the document where the information is contained that is being submitted by a Supplier which includes Mandatory information, subsequent questions and answers, clarifications, presentations, marketing information and any/all correspondence referring to the Tender/RFP/RFT/RFQ. Page 14 of 27

15 CONCERNS WITH TERMS & CONDITIONS If any of the terms or conditions within this document are not acceptable to your company please note the details below. 1. State section of TENDER 2. State Term or Condition Number 3. State explanation of Concern 4. Suggested Alternative 1. State section of TENDER 2. State Term or Condition Number 3. State explanation of Concern 4. Suggested Alternative 1. State section of TENDER 2. State Term or Condition Number 3. State explanation of Concern 4. Suggested Alternative Contractor are advised that all variations from stated conditions will be reviewed and MAY negatively impact the review/assessment of their tender. Page 15 of 27

16 Conflict of Interest and Statement of Full Disclosure Conflict of Interest The Health Area has a Conflict of Interest Policy governing all employees and medical staff. We ask that all Contractors respect the intent of this Policy and disclose any financial transactions, activities or relationships that may be viewed as a potential Conflict of Interest. If information has been previously disclosed, an update should be provided if changes or new activities are initiated. Statement of Full Disclosure A summary table is provided. Contractor is to include all funding support (including gifts) if applicable that may or may not have been provided to the FHA from April 1, 1997 to present date. Failure to identify such support in this disclosure document may result in cancellation of the contract or other contracts already signed and in force. ESTIMATED TYPE OF FUNDING SUPPORT Capital Equipment Seminars Travel Supplies Educational Support Research Support Drug Trials Projects Publications Other Major Donations Other Funding(specify) Corporate Agreement TOTAL SITE OR LOCATION DEPARTMENT RECIPIENT MARKET VALUE (Attach details as an appendix and cross- reference to this section, if this table is not sufficient space to capture the data) Page 16 of 27

17 For Information Purposes Only TITLE SECTION Conflict of Interest Board & Governance AUTHORIZATION DATE APPROVED DATE REVISED President & CEO 05 February 1997 July 2000 POLICY Persons acting in a decision-making capacity on behalf of the Region are required to disclose all potential situations in which a conflict of interest may arise, such as: Any positions or financial interests held in any concern from which the Region purchases goods or services. Any positions or financial interests held in any concern that is in competition with the Region. Any direct or indirect competition with the Region in the purchase or sale of property or property rights, interest, or services. Any governing body memberships or managerial or consultative relations with any outside concern that does business with or competes with the Region. Any other matter in which the individual's ability to act in the best interest of the Region may be compromised by a competing interest outside the Region. Departure from any of these policies by Health Board employees or members of the medical staff without prior specific approval of the Health Board or the President may be cause for dismissal or suspension of privileges. Gifts, hospitality, favours, or funds shall not be accepted from any outside concern that either provides goods or services to the Region, seeks to provide goods or services to the Region, does business with the Region, or is in competition with the Region (outside the normal exchange of hospitality between persons doing business in this province). Disclosure or use of inside information relating to the Health Board for the personal profit of the individual or to the advantage of any business entity in which the individual holds a position or has a financial interest is prohibited. Health Board members and the President are required to declare their individual potential for conflict of interest at a duly constituted meeting of the Health Board or its committees/task groups. The declaration shall be recorded in the minutes. Pertinent to the duties of the President, the Health Board shall determine the potential for conflict of interest and the extent of the restraint necessary. Whenever a Health Board member is faced with a conflict of interest arising during a Health Board or committee/task group meeting or pertinent to the business of the Health Board, that member must declare his or her interest and abstain from the discussion and voting on the issue. That member may be asked to leave the meeting for that portion concerning the conflict of interest. Where a Health Board member has declared a conflict of interest, that Health Board member shall not be counted for quorum purposes on any matter pertinent to the conflict. Provided the quorum requirements are satisfied without counting the temporarily ineligible Health Board member, a majority of the disinterested Health Board members shall provide direction and policy. Health Board members, employees and members of the medical staff shall: Not engage directly or indirectly any personal business transaction or private arrangement for personal profit which accrues from, or is based upon, their official position or authority or upon confidential or non-public information which they gain by reason of such position or authority Not have pecuniary or other interests that could conflict in any manner with the discharge of their duties. Involvement or employment outside the corporation or financial or other interests which reduce or demonstrate the potential to reduce the ability to give the corporation impartial or disinterested service must be clearly avoided. Arrange their private affairs in a manner which prevents conflicts of interest from arising Not divulge confidential or restricted information to any unauthorized person, or release such information in advance of authorization for its release PROCEDURE 1. Employees and members of a medical staff shall advise a Vice President, or designate, in writing, of the nature of the potential for conflict interest. Vice Presidents must so advise the President. 2. Pertinent to the decision-making capacity of any employee or member of a medical staff, the President or Vice President shall determine the potential for conflict of interest related to the conduct of Region business and the extent of restraint necessary. Page 17 of 27

18 PROPONENT ACCEPTANCE FORM We certify that we have read and understand the information provided in the TENDER and all subsequent documentation. The information provided in our submission is accurate and we agree to be bound by the all conditions, statements and representations contained herein. Failure of Proponent to provide signatures below will result in immediate rejection of their submission. The person signing this TENDER declares that they are duly authorized signing authority with the capacity to commit their firm/company to the conditions of this proposal. Executed this day of, 2009 Authorized Signature Printed Name Title/Position Company Name Address Phone Fax Page 18 of 27

19 RECEIPT CONFIRMATION FORM TENDER Number: RCH Description: RCH Integrated Interventional OR This form acknowledges receipt of the above noted document. Company Name: Print Contact Name: Position: Phone: Fax: Date: Send further correspondence to the above noted person. or Fax to: Elizabeth Zhu Facilities Planning and Real Estate Fax: Page 19 of 27

20 APPENDIX A SPECIFICATIONS SPECIFICATION INDEX DIVISION 0 CONSTRUCTION CONTRACT DOCUMENTS FRASER HEALTH DIVISION 0 BIDDING REQUIREMENTS FRASER HEALTH SUPPLEMENTARY CONDITIONS CCDC for info CCDC9A CCDC9B DIVISION 1 GENERAL REQUIREMENTS FRASER HEALTH STANDARD INSTRUCTIONS TO CONTRACTORS SECTION SECTION SECTION SECTION SECTION SECTION SECTION SECTION SECTION SECTION SECTION SECTION SUMMARY OF WORK GENERAL REQUIREMENTS ALTERATION PROCEDURES PROJECT MEETINGS SUBMITTALS CONSTRUCTION SCHEDULE CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL QUALITY CONTROL TEMPORARY UTILITIES TEMPORARY FACILITIES OCCUPATIONAL HEALTH AND SAFETY SPECIAL PROCEDURES FOR INFECTION CONTROL IC9:0400 Acute Care Infection Prevention & Control Manual Construction IC90400 Appendix A Infection Control Construction Agreement CSA Z Infection Control During Construction, Renovation and Maintenance of Health Care Facilities SECTION SECTION TEMPORARY CONTROLS MATERIALS AND EQUIPMENT Page 20 of 27

21 SECTION SECTION CONTRACT CLOSEOUT CLEANING DIVISION 2 SITEWORK SECTION SECTION HAZARDOUS MATERIALS ABATEMENT SELECTIVE DEMOLITION DIVISION 5 METALS SECTION METAL FABRICATIONS DIVISION 6 WOOD AND PLASTICS SECTION SECTION SECTION ROUGH CARPENTRY FINISH CARPENTARY ARCHITECTURAL WOODWORK DIVISION 7 THERMAL AND MOISTURE PROTECTION SECTION SECTION SECTION SECTION MODIFIED BITUMINOUS ROOFING METAL FLASHING AND TRIM FIRESTOPPING JOINT SEALERS DIVISION 8 DOORS AND WINDOWS SECTION SECTION SECTION SECTION METAL FRAMES WOOD DOORS ACCESS PANELS DOOR HARDWARE HARDWARE SCHEDULE DIVISION 9 FINISHES SECTION SECTION SECTION STEEL STUDS AND METAL FURRING GYPSUM BOARD ACOUSTIC CEILINGS Page 21 of 27

22 SECTION SECTION SECTION SECTION RESILIENT SHEET FLOORING AND WALL COVERING SANITARY WALL SURFACE PAINTING FINISHES SCHEDULE DIVISION 10 SPECIALTIES SECTION SECTION10800 SIGNAGE WASHROOM ACCESSORIES DIVISION 11 EQUIPMENT SECTION SAFETY FALL RESTRAINT APPENDIX I VENDOR SUPPLIED AND INSTALLED EQUIPMENT FOR INFORMATION PHILIPS APPENDIX II VENDOR SUPPLIED AND INSTALLED EQUIPMENT FOR INFORMATION SKYTRON APPENDIX III DIVISION 15 HAZARDOUS BUILDING MATERIALS SURVEY MECHANICAL SECTION Common Work Results for HVAC SECTION Testing, Adjusting, and Balancing for HVAC SECTION Commissioning of HVAC Systems SECTION Hangers and Supports for HVAC Piping and Equipment SECTION Meters and Gauges for HVAC Piping SECTION Thermometers and Pressure Gauges SECTION Mechanical Identification SECTION Duct Silencers SECTION Vibration Isolation for HVAC Piping and Equipment SECTION Seismic Restraint Systems for HVAC Piping and Equipment SECTION HVAC Piping Insulation SECTION Duct Insulation SECTION Common Work Results for Plumbing SECTION Common Motor Requirements for Plumbing Equipment SECTION Testing, Adjusting and Balancing for Plumbing Page 22 of 27

23 SECTION Commissioning of Plumbing SECTION Hangers and Supports for Plumbing Piping and Equipment SECTION Thermometers and Pressure Gauges for Plumbing SECTION Vibration Isolation for Plumbing Piping and Equipment SECTION Seismic Restraint Systems for Plumbing Piping and Equipment SECTION Plumbing Piping Insulation SECTION Identification for Plumbing Piping and Equipment SECTION Facility Sanitary Sewerage and Storm Drainage Systems SECTION Facility Water Distribution SECTION Gas Systems for Healthcare Facilities SECTION Plumbing Fixtures and Trim SECTION Plumbing Details SECTION Common Work Results for Fire Suppression SECTION Commissioning of Fire Suppression SECTION Fire Suppression Sprinkler Systems SECTION Fire Suppression Standpipes SECTION Fire Extinguishers SECTION Fire Protection Details SECTION Hydronic Piping SECTION Steam and Condensate Heating Piping SECTION Hydronic Specialties SECTION Steam Specialties SECTION HVAC Ducts and Casings SECTION Air Duct Accessories SECTION Air Terminal Units SECTION Air Outlets and Inlets SECTION Control Systems - General Requirements SECTION Building Management System SECTION Instrumentation and Control Devices for HVAC SECTION Controls SECTION Points List for HVAC Controls SECTION Mechanical Forms SECTION Schedules for HVAC Equipment SECTION HVAC Equipment Manufacturers SECTION HVAC Subtrades Page 23 of 27

24 DIVISION 16 ELECTRICAL SECTION General Electrical Provisions SECTION Work Included SECTION Related Work Specified Elsewhere SECTION Codes and Fees SECTION Operation and Maintenance Manuals SECTION Demonstration and Instruction Sessions for Electrical Equipment and Systems SECTION Electrical Spare Parts and Maintenance Materials SECTION Identification SECTION Seismic Restraints SECTION Conduit SECTION Surface Raceways and Fittings SECTION Wire and Cable SECTION Outlet Boxes SECTION Pull and Junction Boxes SECTION Switches SECTION Dimmers SECTION Receptacles SECTION Plates SECTION Supporting Devices SECTION Grounding SECTION Transformers Dry Type SECTION Overcurrent Protective Devices SECTION General Requirements for Lighting SECTION Lamps SECTION Ballasts and Accessories SECTION Luminaires SECTION Exit Lights SECTION Miscellaneous Equipment Wiring SECTION Patient Care Area Installations SECTION General Provisions for Electronic / Computerized Equipment SECTION Fire Alarm System SECTION GPS Clock System Page 24 of 27

25 SECTION Nurse Call System SECTION Data / Voice Cabling System SECTION Testing and Training SECTION Motors SECTION Motor Starters SECTION Disconnects SECTION Motor Control Centres Appendix: RCH Shop Drawings Revision RCH Skyvision Conduit Drawing RCH Skytron Aurora II Electrical Details RCH Skyvision Hybrid II Site Requirements Page 25 of 27

26 APPENDIX B BID AMENDMENT FORM To be used to submit bid amendments by fax up to the closing time stated on page 1 of the invitation to tender. The signed original bid must be received in hardcopy by the closing date & time. Project Name Project Number FAX Number Date We amend our bid prices as follows: Identify if you are Adding or Subtracting to the previously submitted price. GST and PST are to be shown as separate line items in bid prices. We are amending time as follows: Identify if you are Adding or Subtracting to the previously submitted time. Company Name Telephone Name & Title (please print) Signature Page 26 of 27

27 APPENDIX C SUBCONTRACTORS The following Subcontractors are proposed for this project. Fraser Health reserves the right to approve all subcontractors. Name of Subcontractor Trade Section Architectural Woodwork Section Modified Bituminous Roofing Section Firestopping Section Metal Frame Section Wood Doors Section Door Hardware Section Glazing Section Steel Studs and Metal Furring Section Gypsum Board Section Acoustic Ceilings Section Resilient sheet Flooring and Wall Covering Section Sanitary Wall Surface Division 15 Mechanical Division 16 Electrical Page 27 of 27