Request for Proposal (RFP) CBDHA Renal Dialysis Unit - Room Renovations North Side General Hospital. CLOSING Nov.

Transcription

1 =============================================================== Request for Proposal (RFP) CBDHA Renal Dialysis Unit - Room Renovations North Side General Hospital Issued Oct. 16, 2012 CLOSING Nov. 9, :00pm

2 TABLE OF CONTENTS Title Page 1 Table of Contents 2 Instruction to Bidders 3 Appendix A - 7 Appendix B - 8 Appendix C - 9 Appendix D

3 INSTRUCTION TO BIDDER 1. Introduction The Cape Breton District Health Authority (CBDHA) is requesting proposals for the work as outlined in Appendix A, at the Northside General Hospital located at the following address: North Side General Hospital 520 Purves Street North Sydney, NS B2A 3M4 Bidders are invited to offer solutions that represent best value while meeting the criteria addressed in this Request for Proposal (RFP). However, all bidders proposals, including those containing alternative offers, must satisfy the criteria stated herein. 2. RFP Submission One(1) electronic copy of your signed and dated proposal must be submitted via , clearly marked RFP CBDHA , RDU Room Renovations North Side General Hospital 2012, in the subject line, and sent to the following address by 14:00:00 hours AST on Nov. 9, Attention: Glen Moore. Asset Coordinator Written submissions, faxes, or telephone calls will not be considered. All electronic submissions/information must be provided in Microsoft Office format or viewable with Adobe Acrobat Reader. Audiovisual information must be viewable using Microsoft Media Player. All documents, including proposal, submitted to CBDHA become the property of CBDHA and are potentially subject to disclosure under the Nova Scotia Freedom of Information and Protection of Privacy Act or otherwise. By submitting a proposal, the bidder/vendor thereby agrees to public disclosure of its content. Any information the bidder/vendor considers personal information because of its proprietary nature should be marked as confidential and will be subject to appropriate consideration but cannot be guaranteed protection from disclosure. The CBDHA maintains the right to make copies or forward via all proposals for its internal evaluation process and provide copies to the evaluation committee, staff advisors and representatives of the department of Health and Wellness and any other government department, which may support the Evaluation Committee. 3

4 3. Bid Submission Form Quotes must be submitted on forms provided (Appendix C). These forms must be completely filled out in ink or by typewriter, with the signature in longhand and the completed form shall be without interlineations, alterations or erasure. 4. Inquiries All questions relating to this Request for Proposal must be directed to: Glen Moore Asset Coordinator Materiel Management Department Cape Breton District Health Authority Questions or concerns must be sent no later that 14:00 hours AST on Nov. 2, Questions will be answered by way of an Addenda, which will be posted no later than three (3) days prior to the closing date for this RFP. A site visit can be arranged by contacting the following: Charlie Wilkie Engineering Services North Sydney, NS Telephone: (902) ext 3179 Addenda may be issued during the RFP period to clarify ambiguities in this document or to correct discrepancies. Instructions and addenda, when issued, become part of the RFP document and any resulting contract. Bidders/Vendors obtaining RFP/Tender documents by direct download from the N.S. Procurement website are responsible for ensuring that they are aware of and have complied with any Addenda issues. This can be done by visiting the Procurement Website at Addenda will not be issued within two (2) days of the closing date unless it is an addendum extending the closing date. The Owner will not be responsible for any other oral or written explanations or interpretations of the bid documents. 5. Delivery Delivery will be F.O.B. North Side General Hospital, North Sydney, Nova Scotia. Bidders must state expected start date, and expected end date of the work after receipt of a purchase order in Appendix C. 4

5 6. Submittals Bidders shall provide as part of their submission: - Completed RFP form - Current letters in good standing from the Workers Compensation Board and the N.S. Construction Safety Association. - Letter indicating that the company performing the work is registered with the Nova Scotia Construction Safety Association. - Project schedule indicating materials delivery, dismantling of old, installation of new starting from issuance of Purchase Order date. - Proof of insurance - References from similar jobs with name and contact info 7. Right to Reject and Termination The owner reserves the right to reject any or all RFP submissions or to reject any RFP submission deemed not satisfactory. The Owner reserves the right to waive any informality in any or all RFP submissions which is in the best interest of CBDHA. The CBDHA reserves the right in its sole discretion to negotiate the final terms and conditions of this RFP with the most probably candidate for award prior to award of the RFP. If the CBDHA is unable to reach an agreement satisfactory to CBDHA, CBDHA reserves the right to end negotiations with this candidate and to proceed negotiations with the Next probable candidate for award prior to award of the RFP. CBDHA shall have no liability to any other bidder/vendor as a result of such negotiations or modifications. The bidder/vendor s proposal and/or the contract resulting from the acceptance of a proposal, may not be assigned, in whole or in part, by the bidder/vendor without the prior written consent of the CBDHA, which consent may be arbitrarily withheld. CBDHA reserves the right to cancel this process at any point at the discretion of CBDHA. In the event of breach of any provision of this agreement, the non-breaching party shall notify the breaching party, in writing, of the specific nature of the breach and shall request that it be cured. If the breach is not cured within thirty (30) days of such notice, the non-breaching party may immediately terminate this agreement upon written notice. 8. Payment Payments will be made based on successful completion of each item listed in the schedule of values as per APPENDIX B. 5

6 9. Force Majeure Except as expressly provided otherwise in the Contract, dates and times by which a party is required to render performance under the Contract shall be automatically postponed to the extent and for the period of time that such party is prevented from meeting them by reason of any cause beyond its reasonable control. The party prevented from rendering performance must, however, notify the other party immediately and in detail of the commencement and nature of such cause and the probable consequences thereof. Such party must use its reasonable efforts to render performance in a timely manner utilizing to such end all resources reasonably required in the circumstances, including obtaining supplies or services from other sources if same are reasonably available. If performance of a material obligation is delayed for more than thirty-days (30), the other party may on notice treat the delay as a default. 6

7 1 SCOPE OF WORK APPENDIX A North Side General Hospital is seeking quotations for renovations within its 4 th floor Renal Dialysis Unit (RDU) as shown on the attached drawing 301 (Addendum 1) dated October 12, In general terms, the scope of work includes demo of old as per detail 1 and installation of new isolation room and wash room as per detail 2. Note that infection controls will be installed by others, but bidders must be familiar with and adhere to the requirements under CSA Z (Infection Control during Construction, Renovation and Maintenance within a Health Care Facility) since adjoining spaces are occupied by patients. Pricing to include all costs to complete the said work as identified. Color selections for paint and flooring to be confirmed by CBDHA prior to ordering. Sheet flooring and cove to be as indicated however washroom flooring to be slip resistant sheet vinyl with cove base. Acceptable products include Polyflor Safety Flooring or equivalent. Sink and toilet to be wall hung units. Sink to be without overflow and minimum distance of 8 shall separate faucet spout and base of sink. Toilet seating height to be confirmed before installation. Pricing to include complete removal of all construction debris in closed bins and/or poly bags. Removal of this debris to be coordinated with on site Engineering Manager. It is assumed work to take place during normal work hours, Monday to Friday. 2 SUBMITTALS.1 Prior to the commencement of work, the contractor shall;.1 Submit copies of all material shop drawings for approval..2 Project Schedule including delivery dates of ordered materials. Project schedule to then be updated accordingly, bi weekly at minimum, submitted to the Project Manager via . 7

8 APPENDIX B Schedule of Values Project schedule and breakdown of contract pricing for monthly invoicing purposes are to be broken down as follows; 1) Modilization $( ) 2) Demolition $( ) 3) Installation $( ) 4) Demobilization $( ) 8

9 BID SUBMISSION FORM APPENDIX C SUBMITTED BY: (Bidder / Vendor Name) The undersigned Proponent agrees to provide all necessary materials for RDU Room Renovations to do all the Work and furnish all the tools which are necessary to complete the Work in accordance with the Contract and agrees to accept, therefore, as payment in full, the Contract Price of: /100 Dollars (HST Excluded) ($ ) (HST Excluded) In addition, the Proponent hereby submits as supplemental attachment the list of labor rates ( hst excluded) for all trades to be used. Contract Price to be completed in written form on the lines provided above, with cents expressed as numerical fraction of a dollar. Contract Price to be completed in numerical form on the line bounded by parenthesis above, with cents expressed as a decimal of a dollar. WHERE THERE IS A CONFLICT, WRITTEN WORD WILL GOVERN. 1. The Proponent agrees that he /she has: 1. Carefully examined the scope of the work described herein; become familiar with local conditions and the character and the extent of the work; carefully examined every part of the proposed terms of reference and thoroughly understands its stipulations, requirements and provisions. 2. Determined services required; investigated and arranged for the availability of the proposed team members to enable the continuous prosecution of the work herein described. 3. Noted that the Goods and Services Tax and the Harmonized Sales Tax is not to be included in this Fee. 4. The Cape Breton District Health Authority agrees to examine this Proposal and in consideration, therefore, the Proponent hereby agrees not to revoke this Proposal: 1. Until some other Proponent has entered into an agreement with the Cape Breton District Health Authority for the performance of the work specified in the notice inviting Proponents or, 9

10 2. Until sixty (60) days after the time fixed in the Instructions to Proponents for receiving Proposals has expired, 5. The Proponent hereby agrees to be bound by the award of this commission and if awarded the commission on this Proposal to execute the required work within.days after receipt of a purchase order, and expects the work to be completed.. days after the start date. CBDHA reserves the right to select the contractor/vendor/bidder based on bid qualifications to perform the work, experience with related projects and price. 2. The Proponent hereby acknowledges receipt of the following addenda: ADDENDUM # DATED # PAGES The undersigned Proponent declares that this Proposal is made without connection with any other person(s) submitting Proposals for the same work and is in all respects fair and without collusion or fraud. Dated this... day of Proponent s Name: (Please Print) Proponents Signature... Company... Address... Phone... Fax 10

11 The following is the list of Sub-Contractors/Suppliers which we propose to use and be responsible for in the work of this project. All Sub-Contractors must be listed hereunder - otherwise tender will be invalid. Trades Sub Contractor/Supplier Location 1 Carpenter 2 Electrical 3 Painting 4 Flooring 5 Plumbing 6 Concrete Sawing/Core Drill

12 GENERAL REQUIREMENTS APPENDIX D 1. The company performing the work must be registered with the Nova Scotia Construction Safety Association. 2. All Department of Labour Regulations must be strictly followed, including but not limited to those issued by the Occupational Health and Safety Division. The Contractor must have a safety manual and carry out a safety assessment of the job before starting any work. A copy of both the safety manual and safety assessment are to be made available to the owner within twenty-four hours of the owner requesting such. 3. All work shall be performed by qualified tradesmen, experienced in carrying out such work. 4. The job site shall be kept in a neat and tidy condition at all times, clean up after each days work and do not track dirt into the Facility. 5. Construction materials can only be transported through the facility at certain times and via certain routes to be determines with the Contractor by the Manager of Engineering Services (MES) or his designate prior to the starting of the job. 6. Prior to bidding the job the Contractor must clarify with the MES or his designate the hours of work, if it is possible to work after regular hours, on weekends etc. The facility has quiet hours in designated areas and these must be followed by the Contractor. 7. The owner will not be responsible for any of the Contractors equipment or materials, including all windows and associated hardware. The Contractor must ensure these items are secured at all times. 8. The Contractor must clarify with the MES the available sources of water/electricity/storage areas etc. before bidding on the job. The Contractor is responsible for getting these items to the actual work site from the sources identified by the MES. 9. The Contractor must carry two million dollars liability insurance and provide proof of it within twenty-four hours when requested. While performing work on the owner s premises, the contractor is to add CBDHA to the insurance policy. 10. The Contractor must be in good standing with the WCB, and provide a letter from WCB within ten days if requested. 12

13 11. The Contractor must realize the place of work is a Health Care Facility and as such has special requirements in regards to noise generation, cleanliness, smells, odours etc. and traffic flow can not be obstructed around or through the facility at any time. This facility is a scent free area. 12. The Contractor must adhere to all Hospital Policies, including parking, smoking etc. 13. Firms submitting proposals shall be familiar with all codes, regulations and standards (latest editions) for the work outlined above, including but not limited to: - Canadian Electrical Code - National Building Code of Canada - National Fire Code of Canada - National Plumbing Code of Canada - Nova Scotia Occupational Health & Safety Act - Z Infection Control during Construction or Renovations of Health Care Facilities - CSA B51-03 Boiler, Pressure Vessel and Pressure Piping Code - ASME B , Power Piping - All Provincial and Municipal codes and regulations which may apply to the work 14. The Contractor will be responsible for correcting (at own expense) any damage which occurs to the Owners property as a result of his work, his work force or his lack of performance of the work included in this proposal. 15. The Contractor shall provide and pay for his own traffic control staff/supplies etc. if required. 16. The Contractor must visit the site and completely familiarize himself with the scope and location of the work and all other variables. Site visits are to be arranged as outlined. 17. When odour producing materials are going to be used the Contractor must give the Maintenance staff notice so that air handling units can be shut down. It should be noted that there may be days when the Contractor will not be allowed to use odour producing materials due to the fact that the air handling units can not be shut down, due to high outside air temperatures etc, or there may be limited hours of the day when the Contractor can perform such work. 18. Noise bylaws must be respected and followed at all times so as to not disturb neighbours and residents. The successful proponent must attend a building orientation session of ours and all Contractor employees must wear identification tags showing the Company name and the individual s name in letter size of at least 1/4" 13

14 19. The Contractor shall be responsible to comply with CBDHA Contractor s Handbook. A copy of the document may be reviewed at the engineering department at Cape Breton Regional Hospital or an electronic version can be ed upon request. 20. The vendor will warrant unconditionally against design, structure, and material defects (normal wear and tear expected), and will provide full parts and labour coverage to keep the equipment operating to the Owner s satisfaction for the duration of one year (minimum). If different from the aforementioned, bidders must clearly state all warranties, extent of coverage, and response times. 21. All equipment supplied or used by the contractor must be certified to Canadian standards by an organization accredited by the Standards Council of Canada and recognized by the Chief Electrical Inspector for Nova Scotia. All equipment supplied to the District is to be CSA inspected and approved under the standards appropriate for the intended use of the equipment. CSA inspection labels must be properly affixed. Equipment deemed to be defective by the Project Manager or his representative shall not be used, and be replaced as soon as possible. 14