Andhra Pradesh Industrial Infrastructure Corporation Ltd. Parisrama Bhavan, 4th Floor, /B, Fateh Maidan Road, Hyderabad

Transcription

1 Andhra Pradesh Industrial Infrastructure Corporation Limited (A Govt. of Andhra Pradesh Undertaking) Request for Proposal For Consultancy Services for Preparation of Detailed Project Reports for Providing Water Supply to Prioritized Industrial Clusters in state of Andhra Pradesh Date: 1 st SEPTEMBER 2015 Andhra Pradesh Industrial Infrastructure Corporation Ltd. Parisrama Bhavan, 4th Floor, /B, Fateh Maidan Road, Hyderabad

2 S. No. Particulars Page No. 1 Section 1. Invitation for RFP 03 2 Section 2.Instructions to Consultants 05 Data Sheet 15 3 Section 3. Technical Proposal-Standard Forms 20 4 Section 4. Financial Proposal Standard Forms 29 5 Section 5. Terms of Reference 33 6 Section 6. Standard Forms of Contract 43 2 P a g e

3 Section 1 Invitation for RFP 3 P a g e

4 Hyderabad Dt: 1. Introduction: Andhra Pradesh is one of the most progressive forward-looking and advanced states in the country when it comes to infrastructure development and employment generation effort. Andhra Pradesh Industrial Infrastructure Corporation(APIIC), fully owned by the GoAP, is a progressive organization responsible for development of Industrial Infrastructure in the state of Andhra Pradesh. APIIC is known for creating landmark infrastructure projects in the state, which are feeling the economic growth in the state. APIIC Ltd has identified new lands across the state for development of Industrial Hubs to promote industrial growth in the state. Water supply is one of the basic infrastructure to be provided in the Industrial Clusters. APIIC Ltd has decided to provide water supply for the proposal Industrial Hubs by having exclusive Water supply schemes with nearest canal / reservoirs as source so that to provide reliable and assured water supply to the Industrial units. It was also decided to go for external funding for the proposed Water supply schemes. 2. Objective: Andhra Pradesh Industrial Infrastructure Corporation Ltd. (here in after called Client ) is in process of appointing a consultant for Preparation of ADB complaint Detailed Project Reports along with Bid document for Providing Water Supply to Prioritized, with a view to seek external funding for taking up the projects. The client has invited RFP to provide the following consulting services: Consultancy services for Preparation of Detailed Project Reports for Providing Water Supply to Prioritized. More details on the services are provided in the Terms of Reference in this RFP document. 3. Consultant will be selected under Quality and Cost Based Selection (QCBS) described in this RFP. 4. The RFP includes the following documents: Section 1 - Invitation for RFP Section 2 - Information to Consultants (including Data Sheet) Section 3 - Technical Proposal - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 - Terms of Reference Section 6-Standard Forms of Contract 4 P a g e

5 Section 2 Instructions to Consultants Part I Standard 5 P a g e

6 1. Definitions (a) Client means the Andhra Pradesh Industrial Infrastructure Corporation Ltd. (APIIC)/ department who have invited the bids for consultancy services and with which the selected Consultant signs the Contract for the Services and to which these elected consultant shall provide services as per the terms and conditions and TOR of the contract. (b) Consultant means any entity or person or associations of person who are willing to submit their proposals that may provide or provides the Services to the Client under the Contract. (c) Contract means the Contract signed by the Parties and all the attached documents listed in its Clause 1, that is the General Conditions (GC), the project Specific Conditions (SC), and the Appendices. (d) Project Specific Information means such part of the Instructions to Consultants used to reflect specific project and assignment conditions. (e) Day means calendar day. (f) Government means the Government of Andhra Pradesh (g) Instructions to Consultants (Section 2 of the RFP) means the document which provides Consultants with all information needed to prepare their proposals. (h) I RFP (Section1 of the RFP) means the Invitation for RFP published in website of APIIC. (i) Personnel means professionals and support staff provided by the Consultant or by any Sub-Consultant and assigned to perform the Services or any part thereof; Foreign Personnel means such professionals and support staff who at the time of being so provided had their domicile outside the Government s country; Domestic Personnel means such professionals and support staff who at the time of being so provided had their domicile in India. (j) Proposal means the Technical Proposal and the Financial Proposal. (k) RFP means the Request for Proposal prepared by the Client for the selection of Consultants, based on the RFP. (l) Assignment/ job means the work to be performed by the Consultant pursuant to the Contract. (m) Terms of Reference (TOR) means the document included in the RFP as Section 5 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Consultant, and expected results and deliverables of the Assignment/job. 2. Introduction 2.1. The Client named in the Part II Data Sheet will select a consulting firm/organization from those who have furnished their proposals; in accordance with the selection criteria specified in Part II Data Sheet. 6 P a g e

7 2.2. The name of the assignment/job has been mentioned in Part II Data Sheet. Detailed scope of the assignment/ job has been described in the Terms of Reference in Section The date, time and address for submission of the proposals have been given in Part II Data Sheet Consultants are invited to submit their Proposal, for consulting Assignment/job named in the Part II Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed Contract with the selected Consultant Consultants are encouraged to familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the Assignment/job and local conditions, consultants are encouraged to meet the client s representative named in part II of Data Sheet before submitting a proposal for any clarifications. Consultants are encouraged to contact the respective line departments of the state government for necessary site visits, additional information prior to preproposal meeting/proposal submission. For visits, consultants are requested to contact the respective line department well in advance in order to make the visits fruitful The Client will provide at no cost to the Consultants the inputs and facilities specified in the Part II Data Sheet, assist the consultants in obtaining licenses and permits needed to carry out the Assignment/job, and make available relevant project data and reports Consultants shall bear all costs associated with the preparation and submission of their proposals and contract negotiation. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without there by incurring any liability to the Consultants. 3. Eligibility of Association of consultants and Sub-Consultants Deleted 4. Clarification and Amendment of RFP Documents 4.1. Consultants may request a clarification on any clause of the RFP documents up to the number of days indicated in the Part II Data Sheet before the proposal submission date. Any request for clarification must be sent in writing, or by standard electronic means to the Client s address indicated in the Part II Data Sheet. The Client will respond in writing or by standard electronic means and will send written copies of their response (including an explanation of the query but without identifying the source of inquiry) to all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure under para. 4.2 Below At any time before the submission of Proposals, the Client may amend the RFP by issuing an addendum in writing or by standard electronic means. The addendum shall be sent to all Consultants and will be binding on them. Consultants shall acknowledge receipt of all amendments. To give Consultants reasonable time in 7 P a g e

8 which to take an amend mention to account in their Proposals the Client may, if the amendment is substantial, extend the deadline for the submission of Proposals. 5. Conflict of Interest 5.1. Client requires that Consultants provide professional, objective, and impartial advice and at all times hold the Client s interests paramount, strictly avoid conflicts with other Assignment/jobs or their own corporate interests and act without any consideration for future work Without limitation on the generality of the foregoing, Consultants, and any of their affiliates, shall be considered to have a conflict of interest and shall not be recruited, under any of the circumstances set forth below: Conflicting activities :(i) A firm that has been engaged by the Client to provide goods, works or Assignment/job other than consulting Assignment/ job for a project, and any of its affiliates, shall be disqualified from providing consulting Assignment/job related to those goods, works or Assignment/job. Conversely, a firm hired to provide consulting Assignment/job for the preparation or implementation of a project, and any of its affiliates, shall be disqualified from subsequently providing goods or works or Assignment/job other than consulting Assignment/job resulting from or directly related to the firm s consulting Assignment/job for such preparation or implementation. For the purpose of this paragraph, Assignment/job other than consulting Assignment/job are defined as those leading to a measurable physical output, for example surveys, exploratory drilling, aerial photography, and satellite imagery. Conflicting Assignment/job ;(ii) A Consultant (including its Personnel and Sub- Consultants) or any of its affiliates shall not be hired for any Assignment/job that, by its nature, may be in conflict with another Assignment/job of the Consultant to be executed for the same or for another Client. For example, a Consultant hired to preparing engineering design for an infrastructure project shall not be engaged to prepare an independent environmental assessment for the same project, and a Consultant assisting a Client in the privatization of public assets shall not purchase, nor advice purchasers of, such assets. Conflicting relationships (iii) A Consultant (including its Personnel and Sub- Consultants) that has a business or family relationship with a member of the Client s staff who is directly or indirectly involved in any part of (i) the preparation of the Terms of Reference of the Assignment/job, (ii) the selection process for such Assignment/job, or (iii) supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Client throughout the selection process and the execution of the Contract Consultants have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Any such disclosure shall be made as per the Standard forms of technical proposal provided herewith. If the consultant fails to disclose said situations and if the Client comes to know about any such situation at any time, it may lead to the disqualification of the Consultant during 8 P a g e

9 bidding process or the termination of its Contract during execution of assignment No agency or current employees of the Client shall work as Consultants under their own departments or agencies. 6. Unfair Advantage 6.1. If a Consultant could derive a competitive advantage from having provided consulting Assignment/job related to the assignment/job in question and which is not defined as conflict of interest as per para 5above,, the Client shall make available to all Consultants together with this RFP all information that would in that respect give such Consultant any competitive advantage over competing Consultants. 7. Proposal 7.1. Consultants may only submit one proposal for this assignment. If a Consultant submits or participates in more than one proposal, such proposals shall be disqualified. 8. Proposal Validity 8.1. The Part II Data Sheet to consultant indicates how long Consultants Proposals must remain valid after the submission date. During this period, Consultants shall maintain the availability of Professional staff nominated in the Proposal and also the financial proposal unchanged. The Client will make its best effort to complete negotiations within this period. Should the need arise; however, the Client may request Consultants to extend the validity period of their proposals. Consultants who agree to such extension shall confirm that they maintain the availability of the Professional staff nominated in the Proposal and their financial proposal remain unchanged, or in their confirmation of extension of validity of the Proposal. Consultants could submit new staff in replacement, which would be considered in the final evaluation for contract award. Consultants who do not agree have the right to refuse to extend the validity of their Proposals; under such circumstance the Client shall not consider such proposal for further evaluation. 9. Preparation of Proposals 9.1. The Proposal as well as all related correspondence exchanged by the Consultants and the Client shall be written in English language, unless specified otherwise In preparing their Proposal, Consultants are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal While preparing the Technical Proposal, Consultants must give particular attention to the following: (a) If a Consultant considers that it may enhance its expertise for the Assignment/job by associating with other Consultants in sub-consultancy, it may associate with them. (b) The Proposal shall be based on the number of Professional staff-months or budget 9 P a g e

10 estimated by the Consultants. While making the proposal, the consultant must ensure that they proposes the minimum number and type of experts as sought by the Client, failing which the proposal shall be considered as non-responsive. (c) Alternative professional staff shall not be proposed, and only one curriculum-vita (CV) may be submitted for each position mentioned Depending on the nature of the Assignment/job, Consultants are required to submit a Technical Proposal (TP) in forms provided in Section-III. The Part II Data sheet in Section-II indicates the formats of the Technical Proposal to be submitted. Submission of the wrong type of Technical Proposal will result in the Proposal being deemed non-responsive. The Technical Proposal shall provide the information indicated in the following paras from (a) to (g) using the attached Standard Forms (Section 3). Form Tech I in Section-III is a sample letter of technical proposal which is to be submitted along with the technical proposal. (a) (i) A brief description of the consultant s organization will be provided in Form Tech- 2. In the same Form, the consultant will provide details of experience of assignments which are similar to the proposed assignment/job as per the terms of reference. For each Assignment/job, the outline should indicate the names of Sub-Consultants/ Professional staff who participated, duration of the Assignment/job, contract amount, and Consultant s involvement. Information should be provided only for those Assignment/jobs for which the Consultant was legally contracted by the Client as a corporation or as one of the major firms. Assignment/jobs completed by individual Professional staff working privately or through other consulting firms cannot be claimed as the experience of the Consultant, or that of the Consultant s associates, but can be claimed by the Professional staff themselves in their CVs. Consultants should be prepared to substantiate the claimed experience along with the proposal and must submit letter of award/ copy contract for all the assignments mentioned in the proposal. (b) (i) Comments and suggestions on the Terms of Reference including workable suggestions that could improve the quality/ effectiveness of the Assignment/job; and on requirements for counterpart staff and facilities including: administrative support, office space, Domestic transportation, equipment, data, etc. to be provided by the Client (Form TECH-3 of Section 3). (c) (i) A description of the approach, methodology and work plan for performing the Assignment/job covering the following subjects: technical approach and methodology, work plan, and organization and staffing schedule. Guidance on the content of this section of the Technical Proposals is provided under Form TECH-4 of Section 3. The work plan should be consistent with the Work Schedule (Form TECH- 8 of Section 3) which will show in the form of a bar chart the timing proposed for each activity. (d) The list of the proposed Professional staff team by area of expertise, the position that would be assigned to each staff team member and their tasks is to be provided in Form TECH-5 of Section 3. (e) Estimates of the staff input needed to carry out the Assignment/job needs to be given in Form TECH-7 of Section 3. The staff-months input should be indicated separately for each location where the Consultants have to work and / or provide their key staff. 10 P a g e

11 (f) CVs of the Professional staff as mentioned in para 9.4 (d) above signed by the staff themselves or by the authorized representative of the Professional Staff (Form TECH-6 of Section 3). (g) A detailed description of the proposed methodology and staffing for training needs to be given, if the Part II Data sheet specifies training as a specific component of the Assignment/job The Technical Proposal shall not include any financial information. A Technical Proposal containing financial information may be declared non responsive Financial Proposals: The Financial Proposal shall be prepared using the attached Standard Forms (Section 4). It shall list all costs associated with the Assignment/job, including (a) remuneration for staff and (b) reimbursable expenses indicated in the Part II Data sheet. If appropriate, these costs should be broken down by activity and, if appropriate, into foreign (if applicable) and domestic expenditures. The financial proposal shall not include any conditions attached to it and any such conditional financial proposal shall be rejected summarily. 10. Taxes The Consultant shall fully familiarize themselves about the applicable to Domestic taxes (such as: value added or sales tax, income taxes, duties, fees, levies) on amounts payable by the Client under the Contract. All such taxes excluding service tax must be included by the consultant in the financial proposal. 11. Currency Consultants shall express the price of their Assignment/job in India Rupees. 12. Earnest Money Deposit (EMD) 1 % of the agreement amount from the success bidder at the time of Agreement in the form of BG/DD. 13. Bid Processing Fees (Non- Refundable) Rs. 10, (Rupees Ten Thousand only) in the form of DD in favour of APIIC and payable at Hyderabad. 14. Submission, Receipt, and Opening of Proposal The original proposal, both technical and Financial Proposals shall contain no interlineations or overwriting, except as necessary to correct errors made by the Consultants themselves. The person who signed the proposal must initial such corrections. Submission letters for both Technical and Financial Proposals should respectively be in the specified format of TECH-1 of Section 3, and FIN-1 of Section An authorized representative of the Consultants shall initial all pages of the original Technical and Financial Proposals. The authorization shall be in the form of a written power of attorney accompanying the Proposal or in any other form demonstrating that the representative has been dully authorized to sign. 11 P a g e

12 14.3. The Technical Proposal containing all credentials including DD for Rs.10,000/- towards non-refundable processing fee shall be placed in a sealed envelope clearly marked TECHNICAL PROPOSAL Similarly, the Financial Proposal shall be placed in a sealed envelope clearly marked FINANCIAL PROPOSAL followed by the name of the Assignment/job. The envelopes containing the Technical Proposals, Financial Proposals, bid processing fees shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address, reference number be clearly marked DO NOT OPEN, BEFORE 3.30pm on 14/09/2015.The Client shall not be responsible for misplacement, losing or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be case for Proposals rejection. Cover A Technical Proposal with Bid Processing Fee in the form of DD, Cover B Financial Proposal. Cover C Contains Cover C - A & B. If the Financial Proposal is not submitted in a separate sealed envelope duly marked as indicated above, will constitute grounds for declaring the Proposal nonresponsive The Proposals must be sent to the address/addresses indicated in the Data sheet and received by the Client no later than the time and the date indicated in the Data sheet, or any extension to this date. Any proposal received by the Client after the deadline for submission shall be rejected and unopened Number of Proposals: No Applicant shall submit more than one proposal. 15. Proposal Evaluation From the time the Proposals are opened to the time the Contract is awarded, the Consultants should not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by Consultants to influence the Client in the examination, evaluation, ranking of Proposals, and recommendation for award of Contract may result in the rejection of the Consultants Proposal A selection committee appointed for this purpose will carry out the entire evaluation process Evaluation of Technical Proposals: Selection committee while evaluating the Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded Selection committee shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference and by applying the evaluation criteria, subcriteria specified in the Data sheet. In the first stage of evaluation, a Proposal shall be rejected if it is found deficient as per the requirement indicated in the Data sheet for responsiveness of the proposal. Only responsive proposals shall be further taken up for evaluation. Evaluation of the technical proposal will start first and at this stage the 12 P a g e

13 financial bid (proposal) will remain unopened. The qualification of the consultant and the evaluation criteria for the technical proposal shall be as defined in the Data sheet Public opening & evaluation of the Financial Proposals: Financial proposals of only those firms who are technically qualified shall be opened publicly on the date & time specified the Data sheet, in the presence of the Consultants representatives who choose to attend. The name of the Consultants, their technical score (if required) and their financial proposal shall be read aloud The Selection committee will correct any computational errors. When correcting computational errors, in case of discrepancy between a partial amount and the total amount, or between word and figures, the former will prevail. In addition to the above corrections the items described in the Technical Proposal but not priced, shall be assumed to be included in the prices of other activities or items. In case an activity or line item is quantified in the Financial Proposal differently from the Technical Proposal, (i) if the Time-Based form of contract has been included in the RFP, the Evaluation Committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity and correct the total Proposal cost, (ii) if the Lump-Sum form of contract has been included in the RFP, no corrections are applied to the Financial Proposal in this respect After opening of financial proposals, appropriate selection method shall be applied to determine the consultant who will be declared winner and be eligible for award of the contract. The Simplified method of selections is described in the Data Sheet. This selected consultant will then be invited for negotiations, if considered necessary. 16. Negotiations As per 16.2 and Technical negotiations: Applicable Financial negotiations: Not Applicable Availability of Professional staff/experts: Having selected the Consultant on the basis of, among other things, an evaluation of proposed Professional staff, the Client expects to negotiate a Contract on the basis of the Professional staff named in the Proposal. Before contract negotiations, the Client will require assurances that the Professional staff will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or for reasons such as death or medical incapacity or if the professional staff has left the organization. If this is not the case and if it is established that Professional staff were offered in the proposal without confirming their availability, the Consultant may be disqualified. Any proposed substitute shall have equivalent or better qualifications and experience than the original candidate and be submitted by the Consultant within the period of time specified in the letter of intent to negotiate. 13 P a g e

14 16.5. Conclusion of the negotiations: Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and the Consultant will initial the agreed Contract. If negotiations fail, the client will reject all the proposals received and invite fresh proposals. 17. Award of Contract After completing negotiations the Client shall issue a Letter of Intent to the selected Consultant The consultants will sign the contract after fulfilling all the formalities/preconditions mentioned in the standard form of contract in Section-6, within 15 days of issuance of the letter of intent The Consultant is expected to commence the Assignment/job on the date and at the location specified in the Part II Data Sheet. 18. Confidentiality Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Consultants who submitted the Proposals or to other persons not officially concerned with the process, until the publication of the award of Contract. The undue use by any Consultant of confidential information related to the process may result in the rejection of its Proposal and may be subject to the provisions of the Client s antifraud and corruption policy. 14 P a g e

15 Section - 2 INSTRUCTIONS TO CONSULTANT Part-II DATA SHEET 15 P a g e

16 DATA SHEET S.No Ref. of ITC Particulars Name of the Client: Andhra Pradesh Industrial Infrastructure Corporation Limited Name of the Assignment/Job: Consultancy Services for Preparation of Detailed Project Reports for Providing Water Supply to Prioritized A pre-proposal meeting will be held: NA 4 3 No JV/sub consultants are allowed in this assignment Date & time and address for submission of proposal/bid: Date: 15/09/2015 Time: 3:30 PM Address: Chief Engineer-I Andhra Pradesh Industrial Infrastructure Corporation Ltd Parisrama Bhavan, 4 th Floor, Fateh Maidan Road, Hyderabad The Client s representative is: Chief Engineer-I, Andhra Pradesh Industrial Infrastructure Corporation Ltd Parisrama Bhavan, 4 th Floor, Fateh Maidan Road, Hyderabad Tel No: Proposals must remain valid 90 days after the submission date Clarifications may be requested not later than 7 days before the last date for submission. Chief Engineer-I /DGM(E), ce1@apiic.in, gnagabhushanam@apiic.in Andhra Pradesh Industrial Infrastructure Corporation Ltd Parisrama Bhavan, 4 th Floor, Fateh Maidan Road, Hyderabad Tel No: Date & time for opening of Technical proposal: Date: 15/09/2015 Time: 4:00 PM Date & time for opening of Financial proposal: Date: 18/09/2015 Time: 3:00PM (b) The minimum number of professionals required for the Assignment/job is mentioned in Section- 5- Terms of Reference The formats of the Technical Proposal to be submitted are: Form Tech 1: Letter of Proposal submission Form Tech 2 : Consultant s organization & experience Form Tech 3 : Approach &methodology Form Tech 4 : Curriculum vitae Form Tech 5 :Work Schedule Form Tech 6 : Comment / modification suggested on draft contract. 13 Training is a specific component of this Assignment/job: No Consultant to state the cost in Indian Rupees: Consultant must submit the proposals as specified in clause 16 P a g e

17 S.No Ref. of ITC Particulars of section Evaluation Criteria: Criteria, sub-criteria, for evaluation of Technical Proposals have been prescribed evaluation in point 17 (1) Procedure for evaluation of Technical Proposals (i) Specific experience of the Consultants (that is, the firm s) relevant to the Assignment/job: Experience in preparation of at least two DPR for Water Supply Infrastructure Service with cost of each project more than Rs 200 Crores in the last 10 years. (ii) Adequacy of the proposed methodology and work plan in responding to the Terms of Reference: The methodology and work plan will be evaluated under the following two sub criteria: a) Work plan b) Organization and staffing A qualifying proposal should qualify under both the sub-criteria mentioned above. (iii) Key professional staff qualifications and competence for the Assignment/job: The qualification & experience of key professionals including the team leader will be evaluated for the following sub-criteria: 1) General qualifications (Education, special training, age etc.) 2) Adequacy for the Assignment/job (experience, positions held etc.) 3) Experience in region and language (specific local area experience and language proficiency) (iv) Annual turnover of the Consultant for Engineering Consultancy Works for past 3 years should be minimum Rs Crores Method of Selection: QCBS only. The minimum technical score required to pass is: 75 points (Seventy Five points). Only those bidders whose technical bids get a score of 75 (seventy five) marks out of 100 (hundred) shall qualify for opening of financial bid for further consideration. The lowest evaluated Financial Proposal (Fm) is given by the maximum financial score (Sf) out of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as following: Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price, and F the price of the proposal under consideration. The weights given to the Technical (T) and Financial (P) Proposals are: T = 0.8, and P = 0.2: Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P= the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. 17 P a g e

18 S.No Ref. of ITC Particulars 18 - Expected date for commencement of consulting Assignment/job: 15 days from the day of signing of contract agreement/ date of issue of Letter of Intent Tentative location for performance assignment / job are and well not be limited to: Donakonda, Krishnapatnam, Yerpedu- Srikalahasti, Sri-City, Orvakal, Gorantla, Hindupur 17. The scoring criteria used for technical evaluation Sr.no. Parameter Marks Maximum Marks marks Annual turnover for Engineering Consultancy works in the last 3 years minimum Rs. 20 Crores Crores 2 mark Crores 4 marks Crores 8 marks 1.4 > 100 Crores 10 marks 2. Experience in preparation of at least two DPRs for Water Supply Infrastructure Service with cost of each project more than Rs Crores in last 10 years 30 marks 2.1 Minimum 2 DPRs 6 marks 2.2 Additional each DPR 3 marks each with a maximum ceiling limit of 30 marks 3. Proposed Approach & Methodology for carrying out the assignment 30 marks Technical Approach 10 marks and methodology Understanding of 5 marks TOR and Scope of work Work Plan 10 marks Organization and 5 marks Staffing 4. Relevant Experience 30 marks 18 P a g e

19 of Key Personnel 4.1 Project Manager 12 marks Experience >= marks years Experience = marks years Experience <= 14 6 marks years 4.2 Water Supply Expert 6 marks 4.3 Hydraulic Design 6 marks Engineer 4.5 Financial Expert 6 marks Total 100 marks Note: Part of the services (experience in years) will be rounded off to the nearest value. Expected input of key professional and requisite expertise and minimum number of key professional staff required for the present assignment. S. No Manpower Expert Nos. 1 Project Manager Graduate Civil Engineer/ preferably Post graduate Civil/ Public Health /Environmental Engineer with at least 20 years experience including at least 15 years experience in the 1 related field including detailed design, engineering & preparation of detailed project reports for (i) Water supply (ii) General civil 2 Water Supply Expert 3 Hydraulic Design Engineer 4 Financial Expert 5 Support Engineers Works sectors. Post Graduate Engineer (Civil/ Public Health /Environmental Engineering) with at least 15 years experience including at least 10 years experience in design of programs of large Water Supply projects involving Intake structures, Pumping Mains, Pumping Stations and Overhead Reservoirs. A Graduate in Civil Engineering with 10 years of experience with not less than 5 years experience in design / construction of water supply projects. Should have relevant Post Graduation / Graduation in Financial Management or Chartered Accountant (CA) and having experience in financial modelling, project structuring. Graduate Engineer (Civil) as per work requirement with at least 2 year experience in required field of design P a g e

20 Section 3 Technical Proposal - Standard Forms 20 P a g e

21 FORM TECH-1 LETTER OF PROPOSAL SUBMISSION To, Chief Engineer-I, Andhra Pradesh Industrial Infrastructure Corporation Ltd Parisrama Bhavan, 4 th Floor, Fateh Maidan Road, Hyderabad [Location, Date] Dear Sir, We, the undersigned, offer to provide the consulting Assignment/job for [Insert title of Assignment/job] in accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are here by submitting our Proposal, which includes this Technical Proposal, Bid processing fee and a Financial Proposal sealed under a separate envelope. We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: 21 P a g e

22 CONSULTANT S ORGANIZATION AND EXPERIENCE FORM TECH-2 A-Consultant s Organization [Provide here a brief description of the background and organization of your firm/entity and each associate for this Assignment/job. The brief description should include ownership details, date and place of incorporation of the firm, objectives of the firm etc. Also if the consultant has formed a consortium, details of each of the member of the consortium, name of lead members etc shall be provided] B -Consultant s Experience [Using the format below, provide information on each Assignment/job for which your firm, and each partner in the case of consortium or joint venture, was legally contracted either individually as a corporate entity or as one of the major partners with in an association, for carrying out consulting Assignment/job similar to the ones requested under this Assignment/job (If possible, the client shall specify exact assignment/ job for which experience details may be submitted). 1. Firm s name: 1.1 Assignment/job name: 1.2 Description of Project: 1.3 Approx. value of the contract (in Rupees): 1.4 Country: 1.5 Location within country: 1.6 Duration of Assignment/job (months) : 1.7 Name of Client: 1.8 Address of Client: 1.9 Total No of staff-months of the Assignment/job: 1.10 Approx. value of the Assignment/job provided by your firm under the contract(in Rupees): 1.11 Start date (month/year): 1.12 Completion date (month/year): 1.13 Name of associated Consultants, if any: 22 P a g e

23 1.14 No of professional staff-months provided by associated Consultants: 1.15 Name of senior professional staff of your firm involved and functions performed Description of actual Assignment/job provided by your staff within the Assignment/job: Note: Please provide documentary evidence from the Client copy of work order, contract completion certificate for each of above mentioned assignment. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal. 23 P a g e

24 FORM TECH-3 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT/JOB [Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to present your Technical Proposal divided in to the following three chapters: a) Technical Approach and Methodology, b) Work Plan, and c) Organization and Staffing, a) Technical Approach and Methodology: In this chapter you should explain your understanding of the objectives of the Assignment/job, approach to the Assignment/job, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance, and explain the technical approach you would adopt to address them. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach. b) Work Plan: The consultant should propose and justify them in an activity of the Assignment/job, their content and duration, phasing and inter relations, milestones (including interim approvals by the Client), and delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included here. The work plan should be consistent with the Work Schedule of FormTECH-5. Organization and Staffing: The consultant should propose and justify the structure and composition of your team. You should list the main disciplines of the Assignment/job, the key expert responsible, and proposed technical and support staff.] 24 P a g e

25 FORM TECH-4 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF 1. Proposed Position: [For each position of key professional to be furnished]: 2. Name of Firm: [Insert name of firm proposing the staff]: 3. Name of Staff: [Insert full name]: 4. Date of Birth: 5. Nationality: 6. Education: [Indicate college/ university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]: 7. Membership of Professional Associations: 8. Other Training: 9. Countries of Work Experience: [List countries where staff has worked in the last ten years]: 10. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]: 11. Employment Record: [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]: From [Year]: To Year]: Client: Positions held: 12. Detailed Tasks Assigned[List all tasks to be performed under this Assignment/job] 13. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned [Among the Assignment/jobs in which the staff have been involved, indicate the 25 P a g e

26 following information for those Assignments/ jobs that be illustrate staff capability to handle the tasks listed under point 12.] Name of Assignment/job or project: Year: Location: Client: Main project features: Positions held: Activities performed: 14. Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged. Date: [Signature of staff member or authorized] Place: [representative of the staff] [Full name of authorized representative]: 26 P a g e

27 FORM TECH-5 WORK SCHEDULE S.No. Activity Duration in Months Indicate all main activities of the Assignment/job, including delivery of reports (e.g.: Pre-feasibility, draft and final reports) and survey reports. 2 Duration of activities shall be indicated in the form of a bar chart. 27 P a g e

28 COMMENTS / MODIFICATIONS SUGGESTED ON DRAFT CONTRACT FORM TECH-6 [Here the consultant shall mention any suggestion / views on the draft contract attached with the RFP document. The consultant may also mention here any modifications sought by him in the provisions of the draft contract. This information shall be used at the time of the negotiations. However, the Client is not bound to accept any/all modifications sought and may reject any such request of modification.] 28 P a g e

29 Section - 4 Financial Proposal Standard Forms 29 P a g e

30 FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM To, Chief Engineer-I, Andhra Pradesh Industrial Infrastructure Corporation Ltd Parisrama Bhavan, 4 th Floor, Fateh Maidan Road, Hyderabad [Location, Date] Dear Sir, We, the undersigned, offer to provide the consulting Assignment/job for [Insert title of Assignment/job] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures1]. This amount is exclusive of service tax and inclusive of all other taxes. We hereby confirm that the financial proposal is unconditional and we acknowledge that any condition attached to financial proposal shall result in reject of our financial proposal. Our Financial Proposal shall be binding upon us, to expiration of the validity period of the Proposal, i.e. before the date indicated in Paragraph 4 of the Part II Data Sheet. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: 30 P a g e

31 FORM FIN-2 S. No Name of Cluster Donakonda, Prakasam Dist Yerpedu- Srikalahasti, Chittoor Dist Sricity, Chittoor Dist Orvakal, Jupadu Bangla in Kurnool Dist Hindupur, Anantapur Dist Detailed Project Report cost including Remuneration, Reimbursable, Soil Investigations, Miscellaneous Expdrs etc., Extent LS Amount Unit 36,922 17,355 7,000 36,750 22,203 SUMMARY OF COSTS Topographic Survey Cost in Rs. Tentative Quantity Summer Storage tank Designs and detailed Estimates Rate in Rs. Amount in Rs. Amount in Rs. SubTotal (A) SubTotal (B) SubTotal Total cost (Sub Total (A), (B) & (c)) in Rs. Service 14% in Rs. Grand Total cost in Rs. 1. Topographic survey is estimated at 500 linear kilometres for the above ten clusters. This is purely tentative figure. Actuals may vary as per the site conditions and payment will be considered only for the actual work done.

32 2. Cost for topographical survey as described in scope of work Section 5 Part- I-2 of TOR per linear Km. should be quoted. 3. The extent given is indicative the actual extent will be given at time of work order the rate quoted should be inclusive of variation up to 15% of indicative area. Up to 15% of variation in extent no variation LS quoted cost is allowed. 4. For Summer storage tank rate should be quoted per TMC, the cost will be arrived multiplying the quoted cost with the required TMC upto two decimal accuracy. Grand Total Cost in Rs: Amount in words:.. Authorized Signature Name: Designation Name of firm with seal: Address: 32 P a g e

33 Section 5 TERMS OF REFERENCE

34 Part I Objectives and Scope of Work 1. Introduction: The Government of Andhra Pradesh / Andhra Pradesh Industrial Infrastructure Corporation (APIIC) Ltd. has planned to develop certain high potential areas as manufacturing hubs to spur industrial growth. The following clusters fall under Chennai Bengaluru industrial corridor and Visakhapatnam Chennai industrial corridor and additional locations identified by APIIC, are foreseen as high potential areas for industrial activity. Once these clusters are provided with basic infrastructure, A.P's industrial scenario would turn brighter. S. No District Name of Cluster Extent of Land in acres (Tentative) 1 Prakasam Dist Donakonda 36,922 2 Chittoor Dist Yerpedu-Srikalahasti 17,355 3 Chittoor Dist Sri City 7,000 4 Kurnool Dist Orvakal & Jupadu Bangla 36,570 5 Ananthapur Dist Gorantla, Hindupur 22,203 (Detailed bifurcation of extent of land as per Mandal wise is enclosed in Annexure A. The above figures are indicative. Final extend of land shall be given by Client at the time of issuance of work order) Provision of water supply is one of the key physical infrastructure components for industrial development. Adequate water supply will certainly attract major industrial units in these clusters. Government of AP / APIIC contemplate to engage reputed consultants in water supply projects for preparing Detailed Project reports in respect of the above 10 Nos. industrial clusters. 2. Scope of Work: The consultant shall prepare Detailed Project Report of industrial water supply to the individual clusters as per the guidelines given by Asian Development Bank (ADB) including environmental and social safe guards, Economic & Financial analysts etc,. Consultants may 34 P a g e

35 download the guidelines which covers feasibility report, Draft DPR, Final DPR, Bid documents. The scope shall broadly cover the following aspects: A : Technical Feasibility of the Project:- Conducting Reconnaissance Survey: The consultant shall conduct reconnaissance survey to get familiarise with the topography and features of project area. Existing Data Collection: The consultant shall collect all the existing information about the present industrial clusters, water supply arrangements, existing water resources, maps, road network etc., Water Demand Assessment: Consultant shall review the water demands considered by APIIC and finalize the water demands based on International/National norms in consultation with APIIC and workout the demands in phase wise. Identification of Source: The consultant shall explore and study all the available/proposed water resources plan Source from existing/under progress irrigation projects, Desalination if feasible in consultation with Water Resources department, Govt. of AP and recommend the sustainable source throughout the year duly considering Storage requirements (SS Tanks) during canal closure period for the industrial cluster after studying various options. Exploring the possibility of using Existing/defunct tanks as Storage tanks. Study the system duly considering all the alternatives of water supply sources and suggest suitable measures for source augmentation including identification of new sources. Stake holder Consultations: The consultant shall discuss the Project proposals and details with APIIC, Water Resources dept, RWS&S Dept, R&B dept, NHAI etc., Consultant shall prepare three alternatives and finalize the best alternative in consultation with APIIC. The alternatives earmarked, transferred on toposheets and Google maps have to be submitted in both AutoCAD format and kml format. SWOT analysis of the identified alternatives. B : Topographic Survey: Carrying out detailed Topographical survey using total station and DGPS including preparation and plotting of drawings (L-Section and Plan) as per technical specifications for the finalized alignment by the client for the individual clusters. Consultant shall advise APIIC on the necessary permissions / Right of way to be obtained from R&B dept., NHAI. Consultant shall also workout the norms and standards required for the services after studying relevant codes, standards, norms and state level practices, UDPFI guidelines and in particular CPHEEO manuals. The consultant shall determine Intake location and size of required intermediate lifting stations and prepare hydraulic designs, pump house, pump capacities and power requirement, pumping machinery, rising main, delivery mains etc., 35 P a g e

36 C : Financial Viability of the project The consultant shall workout the capital expenditure, operation & maintenance expenditure and financial viability of the project. The consultant shall also study in detail the risks associated with the project and suggest suitable risk mitigation measures. Based on the above, the consultant shall then prepare a techno economic feasibility report for the scheme. Operation & Maintenance The consultant shall prepare the operation and maintenance cost based on the guidelines and manuals on operation and maintenance inclusive of energy charges, pipe line maintenance cost etc., Revenue Model/Finance Model Based on capital cost worked out on line estimate and O&M cost; sale price of water to be worked out by consultant in a broad way. Funding of the project Source of funds to be broadly examined and recommended by the consultant. In the initial years of the project, when the off-take of water is low, methods for subsidizing the water to bridge the gaps in revenue are to be suggested by the consultant in a broad way. The consultant shall undertake economic analysis in a broad way including estimation of economic IRR etc., D : Detailed Project Report (DPR) Scope of Work Grid contour survey and geo-technical investigation of pump houses, sumps and Summer storage tanks locations are to be carried out as per IS code specification, as approved alignment by client. Hydraulic design including pipe matrix, economic diameter of pipelines and surge analysis of Rising/Gravity mains for all pipe lines, Intake arrangements, Sumps, water pumping equipment for pumping stations and obtaining quotations from reputed suppliers of the equipment for non-ssr items with characteristic curves of pumps, detailed drawings of pump set arrangements including required appurtenances like Air valve, Sluice valve, Scour valves etc. and structural design of all required structures like pillars, thrust blocks, inspection chambers etc. including preparation of drawings, cost estimates. Structural Design of Intake Arrangement, Sumps, Summer Storage Tanks, Canal crossings, Pump houses to accommodate pumps and motors along with carrying out detailed foundation investigation and preparation of drawing, cost estimates. Assessment of Electric power demand for Electric sub stations, prepare Technical specifications for Electric substations/electrical Lines. Type design for staff quarters and preparation of drawings, estimates. Design of Approach Roads/Service Roads including preparation of drawings, estimates. Preparation of Line estimates for bridges for pipe lines, railway crossings, road 36 P a g e