TENDER DOCUMENT FOR PROVIDING FACILITIES MANAGEMENT HOUSEKEEPING SERVICES INDIAN INSTITUTE OF TECHNOLOGY, RAJASTHAN

Transcription

1 TENDER DOCUMENT FOR PROVIDING FACILITIES MANAGEMENT & HOUSEKEEPING SERVICES AT INDIAN INSTITUTE OF TECHNOLOGY, RAJASTHAN NIT No.: IITJ/TEN/ /9/23. NIT Issue Date: September 16, 2011 Last Date of submission: October 7, 2011 Indian Institute Technology, Rajasthan Old Residency Road, Ratanada, Jodhpur , Rajasthan Tel.: Fax: Page 1 of 17

2 TENDER NOTICE Indian Institute of Technology Rajasthan, Jodhpur invites sealed tenders under two-bids system from well-established reputed agencies / firms having relevant experience and having sufficient infrastructure for providing solid waste management, housekeeping, gardening, maintenance and Support Staff Services in the Institute located at two different locations (1) Academic Campus located at MBM College Premises and (2) Hostels and Residential Campus at Kendranchal, Vivek Vihar Yojana, Pali road Jodhpur for a period two years on contract basis / outsourcing basis. The bidders are requested to read the tender document carefully and ensure all the compliance with instructions herein. Non-compliance with instructions in this document may disqualify the bidders from the tender exercise. All offers should be written in the English and price should be written in both figures and words. The relevant documents may also be enclosed. Tender document can be downloaded from the Institute website at URL Link: The bidders are requested to submit Technical Bid and Price Bid in separate sealed covers as follows: (i) (ii) Technical Bid containing information regarding Firm Registration, ESI, EPF Registration, business turnover, experience Valid Labour contract licenses under Contract Labour Law and other details of the firm to judge the suitability of the bidder. Self-Attested copy of document should be enclosed. Price bid containing prices of the various products clearly mentioning all charges and taxes as may be payable. Both the envelopes should be individually sealed and then placed in a third envelope to be sealed and super scribed with Tender Number, Due date of Submission. Bids received beyond last date of bid submission will be rejected. No tender by FAX will be entertained. The tender shall be submitted in a sealed envelope bearing the following reference on the top left hand corner: NIT No.: IITJ/TEN/ /9/23, latest by October 7 th, 2011 at 15:00 hrs. and addressed to: The Director IIT Rajasthan, Old Residency Road, Ratanada, Jodhpur , Rajasthan Page 2 of 17

3 All tender documents should be sent through courier, speed post or registered post. All tender documents received after this specified date and time shall not be considered. Incomplete tenders, amendments and additions to tender after opening or late tenders are liable to be ignored, and rejected. The Technical bid will be opened on October 8 th, 2011 at 11:00 AM in the Conference Hall, Administrative Block of the Institute in the presence of the bidders or their authorized representative who are present at the time. Price bids of only those bidders will be opened whose technical bids are found suitable by the committee appointed for the purpose. Date and time of opening of price bids will be decided after technical bids have been evaluated by the committee. Information in this regard will be posted on Institute s web site / Notice board. No separate information shall be given to individual bidders. The Director, IIT Rajasthan, Jodhpur reserves the right to select single or multiple option and reject the others or all mentioned in the Schedule. The Director, IIT Rajasthan, also reserves the right to revise or alter the scope of work before acceptance of any tender. INSTRUCTIONS TO BIDDERS: The tender is being invited for Sanitation and Housekeeping Services under which the contractor shall provide uniformed trained personnel and will use its best endeavor s to provide sanitation and housekeeping of the building, equipment s, materials, as specified in the SCOPE OF WORK in Institute. 1. Pre- Qualification Criteria: The Agencies that fulfill the following requirements shall be eligible to apply. 1. All firm who are providing similar kind of services for at-least last three consecutive years and having annual average turnover of ` Lacs. during the last three financial years. Supporting documents should be enclosed. 2. The firm should have the experience of minimum 5 years of similar works in any of the Departments / Autonomous Institutions / Universities / Public Sector Undertakings of the Government of India or any other State Government or Public Sector Banks or Local Bodies / Municipalities. Satisfactory work competition certificates should be enclosed. 3. The firm should have at least two contracts -valued. ` 25 lac each during last three years annually. 4. The Firm should not have been barred and / or blacklisted by the any Central Government agency and / or any State Government of India or the firm should not have any pending case in Labour court. An affidavit on Rs 10/- Non-Judicial Stamp paper enclosed with Technical bid. Page 3 of 17

4 5. Firm should provide the details of Infrastructural facilities like office, training facilities, total no. of employees etc. 2. Earnest Money Deposit: The tenderer shall deposit Earnest Money of an amount of ` 50, /- (Rupees Fifty Thousand only) and another separate demand draft of ` 1000/- (Rupees One Thousand only) towards non-refundable tender fee by from of account payee demand draft drawn in favour of Director, IIT Rajasthan payable at Jodhpur. The earnest money deposit will be refunded to the tenderers whose offers have not been accepted after award of contract. Earnest Money Deposit of the tenderer whose offer is accepted will be returned on the submission of performance guarantee. 3. Duration of Contract: The contract shall be awarded for a period of One year may be extended further one year after completing the satisfactory performance. Institute reserves the right to curtail or to extend the validity of contract on the same rates and terms and conditions for such period as may be agreed to, but not beyond the further year. The successful tenderer who is awarded the contract for a period of One year may be extended after completing the satisfactory performance. The awardee of the contract shall be bound to execute an agreement on non-judicial stamp paper of Rs.100/-. In the event of tenderer backing out before actual award or execution of agreement, Institute will have the right to forfeit the earnest money in full. 4. Site Visit cum Pre Bid meeting: Intending tenderers shall visit both the locations of the Institute and make him-self thoroughly acquainted himself with local site conditions, nature and requirement of work, present conditions of premises / fittings / fixtures, etc., and make assessment of labour and material etc. required before quoting for the tender on their own cost. Pre-bid meeting of the tender will be held at 3:00 PM on September 30, 2011 at Academic Campus of Institute at Old Residency Road, Ratanada, Jodhpur , Rajasthan. 5. BID Prices: Bidder shall quote the rates on the basis of rates per square meter in Indian Rupees for the entire contract on a single responsibility basis such that the Tender price covers contractor s all obligations mentioned in or to be reasonably inferred from the Tender document in respect of the Sanitation and housekeeping Services at IIT Rajasthan. This includes all the liabilities of the contractor such as cost of uniform and identity cards of personnel deployed by the contractor and all other statutory liabilities (like Minimum Wages, ESI, PF contributions, service charges, all kinds of taxes etc.) which should be clearly stated by the contractor. Page 4 of 17

5 Conditional bids/offers will be summarily rejected. 6. Format and Signing of Bid: 1. The bidder shall submit one copy of the Tender document and addenda, if any, thereto, with each page of this document signed and stamped to confirm the acceptance of the terms and conditions of the tender by the bidder. 2. The documents comprising the bid shall be typed or written in indelible ink and all pages of the bid shall be signed by a person or persons duly authorized to sign on behalf of the bidder. All pages of the bid, where entries or amendments have been made, shall be signed by the person or persons signing the bid. 3. The bid shall contain no alterations, omissions or additions except those to comply with instruction issued by the Department, or are necessary to correct errors made by the bidder, in which case such corrections shall be initialed/signed and dated by the person or persons signing the bid. 7. Bid Opening and Evaluation: 1. The Committee will open the Technical Bids in the presence of the Bidders or of their representatives who are present at the time. 2. The bid of any bidder who has not complied with one or more of the conditions will be summarily rejected. 3. Conditional bids will also be summarily rejected. 4. Institute shall evaluate the bids to determine whether they are complete, whether any computational errors have been made whether documents have been properly signed and whether bids are generally in order. 5. Based on evaluation of Technical bids, a short-listing of bids will be carried out, and only financial bids of these short-listed bids will be opened. Short-listed bidders shall be informed of the opening of financial bids and they may depute their representative on the day of opening of financial bid. 6. If there is a discrepancy between words and figures the amount in words shall prevail. Prior to detailed evaluation, Institute will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one, which confirms to all the terms and conditions of bid documents without material deviation. A bid determined as substantially non-responsive will be rejected by Institute. 7. Institute shall evaluate in detail and compare the substantially responsive bids and comparison of bids shall be on the price of the services offered inclusive of all levies and charges as indicated in the price schedule of the bid document. Page 5 of 17

6 8. The bids shall be evaluated on the basis of the total monthly cost of housekeeping of area as per schedule of work of both the locations. 9. Subsequently, the technical bids will be evaluated as per the methodology: Scoring of ten Marks will be based on Annual Turnover, Manpower on roll, experience of running sanitation / housekeeping services, volume of work performed in preceding years, trained Sanitation / Hygiene Supervisory Staff on roll, ISO certification and other prequalification criterion prescribed in the Terms and Conditions of the contract the marks accordingly) The firm/agency which has secured seven out of ten marks will be considered as technically qualified. The financial bids of all the technically qualified firms/agencies/bidders will be opened for financial evaluation. 10. The work will be awarded to the L-1 agency. In case the financial bid of more than one agency is same as L-1, then the work will be awarded to the agency which gets the maximum marks in Technical evaluation. 8. Award of Contract: Institute will award the contract to the successful evaluated bidder whose bid has been found to be responsive and who is eligible and qualified to perform the contract satisfactorily as per the terms and conditions incorporated in the bidding document. The successful bidder shall be required to furnish a Performance Security within 21 days of receipt of Letter of Offer for an amount of equal to the 10% of the total contract value in the form of an Account Payee DD, Fixed Deposit Receipt from a commercial bank, or Bank Guarantee from a commercial bank from a commercial bank in an acceptable form in favour of Director IIT Rajasthan. The Performance Security shall remain valid for a period of sixty days beyond the date of completion of all contractual obligations. In case the contract period is extended further, the validity of Performance Security shall also be extended by the contractor accordingly. Failure of the successful bidder to comply with the requirements of above clauses shall constitute sufficient grounds or the annulment of the award and forfeiture of Bid Security. 9. Payment Term: Contractor shall forward their monthly bill so as to reach Institute latest by 3rd day of each succeeding month. The bill if found okay; as per the terms of the tender document, shall be paid by the 10th day of the every month in respect of the services tendered during the preceding month. Page 6 of 17

7 10. Termination of Contract: Institute may without prejudice to any other remedy for breach of contract may terminate the contract in whole or in parts. (a) If the contractor fails to provide service within the period (s) specified in the contract or any extension thereof granted by Institute. (b) If the contractor fails to perform any other obligation(s) under the contract. 9. Force Majeure: If any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions. Strikes, lockouts or act of God (Hereinafter referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such events be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance under the contract shall be resumed as soon as practicable after such an event may come to an end or cease to exist and the decision of Institute as to whether the supplies have been so resumed or not shall be final and conclusive, provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract. 10. Arbitration In case of any dispute or difference arising out of or in connection with the tender conditions / job order, the Director, IIT Rajasthan and Housekeeping Agency will address the dispute / difference for a mutual resolution and failing which, the matter shall be referred for arbitration to a sole Arbitrator to be appointed by the Director IIT Rajasthan. The Arbitration shall be held in accordance with the provisions of the Arbitration and Conciliation Act, 1996 and the venue of arbitration shall be at Jodhpur. The award of the Arbitrator shall be final and binding on both the parties. 11. SCOPE OF WORK The contractor shall provide the sanitation / housekeeping services in the Institute and shall ensure hygienic atmosphere and clean environment. Page 7 of 17

8 1. Facility Management contract will include all buildings, adjoining and open areas including Academic and Administration blocks, under use for the campus of Indian Institute of Technology Rajasthan at MBM Engineering College Campus and all hostels, Transit hostels, health center, common rooms, mess, common areas of residential quarters like staircases pathways, streets, Roads as well as open areas including gardens, play fields, lawns, and other spaces inside the campus and immediate surroundings outside of boundary walls, near gates, access ways precincts, streets etc. 2. Cleaning of all common areas, interior areas of office, working places, toilets, floors, walls, columns, furniture, chairs, tables, litter bins, staircases, basements, terrace, parking, driveway, stores, telephone instruments, computers, partitions, mirrors, light fittings (internal & external), grills, diffusers, sanitary wares, washbasin, soap dispensers, etc. 3. Building maintenance and cleaning - windows, aluminum frames, internal faces of glasses, granites, stills, stairwells, lobbies, WC areas and lighting system, internal & external pest control services, etc. Cleaning of all drainage pipelines (washbasin, sinks, urinals, etc.). Maintenance and servicing of all the doors, floor springs / door closures, furniture s and attending day to day miscellaneous carpentry, electrical and plumbing work. 4. Washing of clothes, table cover, napkins and towels provided for executive dining as well as the towels provided for senior executives and toilets at Administrative block. The frequency of washing shall be daily. 5. Periodical cleaning of drains and water tanks - atleast once in a six months or whenever necessary. 6. Scope of work also includes replacement of switches, sockets (power/telephone/data), indoor / external light fittings, including chokes, capacitors, fuse, lamps, Distribution Board fittings viz. MCB / ELCB / MCCB (All capacities) for internal lightings in case the same are not in serviceable conditions at the discretion of authorized person. 7. The Contractor shall provide services on daily basis and work under directions of Assistant Registrar or any such person authorized by the Director IIT Rajasthan hereinafter referred to as Authorized Person. 8. The Contractor will provide a team of adequate number of personnel and qualified supervisors and managers as may be required for proper execution of all services and as directed by the Authorized Person. 9. The personnel deployed must be competent to deliver respective services and execute maintenance works; bear good conduct and must be physically and mentally fit for the work. 10. All the personnel deployed will wear the uniform in clean condition while attending to their duties and carry their photo identify cards displayed prominently for which Page 8 of 17

9 Contractor will provide summer / winter uniform, shoes, safety gear etc. to their employees as required for the specific work and also as may be directed by the Authorized Person. 11. Desired level of cleanliness in the academic and residential campus of the Indian Institute of Technology Rajasthan will be maintained and for this all materials / instruments / tools etc. will be provided by the Institute. Supervisors of the contractor will attend to complaints on urgent basis round the clock. A separate Register shall be kept as per the direction of the Authorized Person in the designated places for complaints and feedback of users. 12. Specialized cleaning of entire academic block, all hostel rooms, mess and dining area, Common area of Residential Quarters and bathrooms along with furniture, fixtures, glass panes/toilets / office room / class room, Library, Auditorium, Common Area of Residential Quarters, linen, electricity fittings, bathroom fittings, buckets, sanitary wares, brackets, etc. will be ensured as per direction of Authorized Person. 13. Scope of work also includes provision of personnel for all routine maintenance activities of sanitary lines, plumbing, electrical fittings and fixtures, wood work, etc. in transit hostels, hostel rooms, common rooms etc. 14. The contractor may be asked to provide highly skilled, skilled, semiskilled or unskilled persons for augmentation of services for which the rates need to be quoted separately. 12. Schedule of Work: A broad schedule of work shall be as follows:- A. Schedule I: Academic Campus (Administrative Block, Academic Block - I & II). Total numbers of rooms to be cleaned including classroom with furniture, desktop computer, telephone set etc. Total Number of Labs to be cleaned Toilets 16 Open area 3000 Sq. Mtr. B. Schedule II: Residential Campus (GPRA Premises) 54 Room approx. area 7563 sq. mtr. 21 approx. area 1500sq. mtr. Total numbers of hostels rooms including toilets, open area, common area, stairs, balcony, windows, water cooler etc. to be cleaned Porta Cabin Open area, road, path Approx: 150 Rooms 1 approx area 550 sq. mtr. Approx sq. mtr. Page 9 of 17

10 Note: Open area includes Area in front of the hostels/staff quarters, passage from one wing to another, gardens, foot path etc. JOB DESCRIPTION: Housekeeping. a. Academic Campus: S.No. Description of work Periodicity Remarks 1. Sweeping and cleaning and moping of Rooms, floors, passages, corridors and staircases, Walls and roofs. Twice daily 2. Cleaning of Computer, tables, chairs, filing cabinets, sofas, curtains, and vertical blinds etc. Spraying room fresheners in common spaces as well as in cabins. Conventional way of cleaning. Using phenyl Daily Conventional way of cleaning. 3. Cleaning telephone instruments Daily Using alcohols / Dettol s liquid 4. Cleaning toilets wash basins & mirrors water cooler. Twice daily 5. The paved areas and courtyards in the front and surrounding areas and approach road to the building 6. Cleaning of equipment s computers, servers, UPS, lab equipment s, Projects fans tube light etc. 7. Cleaning of fans, bulbs, tube lights, windows, doors, glass panes, partitions of cabins etc. 8. Cleaning of towels provided to officials rooms / chambers and toilets. Daily Twice a week Twice a week Twice a week 9. Removal of cobwebs Weekly 10. Spraying of Pest Control material As and when required 11. Disposal of garbage Daily Using phenyl, Harpic, hydrochloric acid, detergent powder, if so required, naphthalene balls to be added regularly to urinals pots before earlier balls are fully consumed. Liquid soap containers should be filled up with liquid daily. Cleanliness of containers should be maintained. Using vacuum cleaner Conventional way of cleaning or using vacuum cleaner Using ISI branded pest control material b. Residential Campus. Page 10 of 17

11 S.No. Description of work Periodicity Remarks 1. Sweeping and cleaning and moping of Hostels Rooms, floors, passages, corridors and staircases, Walls, toilets, wash basin, mirrors and roofs etc.. 2. Sweeping and cleaning and moping of Transit Hostels Rooms, floors, passages, corridors and staircases, Walls toilets, wash basin, mirrors and roofs. 3. Sweeping and cleaning and moping of Open outside area, floors, passages, corridors and staircases, Walls and roofs of Staff Qtr. 4. Cleaning of Computer, tables, chairs, filing cabinets, sofas, curtains, and vertical blinds etc. of poata cabin or common rooms. 5. The paved areas and courtyards in the front and surrounding areas and approach road to the building 6. Cleaning of fans, bulbs, tube lights, windows, doors, glass panes, partitions of cabins etc. Daily Conventional way of cleaning. Using phenyl Daily Conventional way of cleaning. Using phenyl Daily Conventional way of cleaning. Using phenyl Daily Conventional way of cleaning. Daily Twice a week 7. removal of cobwebs Weekly 8. Spraying of Pest Control material As and when required 9. Disposal of garbage Daily Conventional way of cleaning or using vacuum cleaner Using ISI branded pest control material Contractor need to access the requirement of the material, machines and tools and submitted along with the bid. The material, equipments, machines and tools will be provided by the Institute on monthly basis. Timing: A) Academic Campus (MBM premises): (i) Administrative Block: All Rooms, toilets open area in all the floors will be cleaned between 6:00am to 09:00 am and 1:00pm to 6:00pm daily. (II) Academic Block I All the rooms, labs, toilets, open area, tables chairs etc. will be cleaned between 6:00am to 10:00am and from 2:00pm to 6:00pm daily. (III) Academic Block II Page 11 of 17

12 All the classroom, toilets, open area, green boards, tables chairs etc. must be cleaned between 6:00am to 9:00am and from 1:00pm to 6:00pm daily or as instructed by authorized person. Cleaning of Solar panels in every 15 days B) Residential Campus (GPRA) 1) All Rooms, Toilets, furniture in Transit Hostels Block I & Block - II in all the floors will be cleaned between 8.00 a.m. to a.m. and or on request as and when required. 2) All student rooms in all the blocks in all the floors will be cleaned between am to 5.00 pm or on request of student. 3) On all Saturday and Sunday students rooms will be cleaning between 8.00 a.m. to 5.00 p.m. apart from cleaning of terrace, windows, chajjas, glass, common areas etc. or on request. Note: This schedule is subject to change, depending upon the convenience of the students or as may be desired by Authorized Person. General Terms & Conditions: 1. The tenderer shall inspect all premises and identify the requirement of minimum number of personnel and equipment which may be necessary to be deployed to undertake the specified scope of work and give appropriate schedule based on which the price bid shall be given. 2. The Institute reserves the right to increase or decrease the quantities specified in the Price Schedule to the extent of 30% (thirty percent) without any change in unit price of the individual items or any other terms & conditions. 3. The Director IIT Rajasthan is not bound to award contract at the lowest price received in the tender and reserves the right to decide on fair and reasonable price of the services tendered for and counter offer the same to the bidders. All other terms and conditions of the tender shall remain operative even if a counter offer rate is offered to the bidders. Institute reserves the right to negotiate with lowest bidder to arrive at the fair and reasonable price. 4. The contractor shall also be responsible for any damage that they may cause due to the carelessness of his workmen and will bear all consequences in this regard. Page 12 of 17

13 5. Electrical lamps, fittings and fixtures and hardware related to sanitary, plumbing and carpentry will be provided by the Institute. 6. All necessary tools and equipment, ladder, scaffolding safety gadgets, pumps, etc as required for providing services shall be provided by the Institute. 7. All the tools, equipment and consumables like manure, pesticides, etc as required for upkeep of gardens, green areas, plants etc will be provided by the Institute. 8. Water and Electricity as required for the services shall be provided by the institute. 9. The contractor will have to adhere to Payment of Minimum Wages Act, Provident Fund Act, Employees State Insurance Scheme, Family Pension Fund Act, Bonus, Gratuity Act, Shops & Establishments Act, Contract Act, Safety Regulation etc. as applicable. Any noncompliance of any statuary requirement will lead to the termination of the contract 10. Penalty: For unsatisfactory level of cleanliness noticed during the inspection by the Authorized Person or his representative, a penalty upto Rs. 10,000/- is liable to be levied as may be decided by the Authorized Person. 11. Emergency work: It shall be contractor s responsibility to attend to emergency works in time. No extra payment will be made for working on odd hours /emergency works. 12. Rates, Taxes and Duties: All the rates furnished in the tender shall be inclusive of all labour including all duties, royalties, service tax, Work Contract Tax (WCT) or any other taxes or local charges, if applicable. No extra claim on this account will in any case be entertained later in addition to quoted price. 13. Payment Terms: The bill shall be prepared by the contractor on monthly basis after completion of month and will be settled by Institute after deducting necessary TDS, taxes, retention money etc.. The bill, in proper form, must be duly accompanied by details of work carried out in that month and must show deduction for all previous payment. 14. Safety Management: Initiate and maintain safety management programme to protect contractor s employees from hazards through procedures, practices and regular inspection of the work areas, materials, equipment, information and training necessary for safe work performance. 15. Contractor need to submit the police verification of the entire worker deputed for the services. Page 13 of 17

14 16. Compliance with all statutory requirements: The Contractor shall comply with all statutory requirements prescribed by the local as well as central government authorities from time to time and submit a monthly report alongwith all the required proof of compliance to the Institute along with the monthly invoice. The contractor shall produce all the relevant statutory documents for inspection by the Institute and the government authorities. 17. Contractor should sign on each of the paper of the tender document. 1 Name of Contractor 2 Postal & Address 3 Telephone, Mobile & Fax No 4 Persons to be contacted & Designation 5 Type of firm 6 Year of Establishment 7 PAN Details A- Details Regarding Tenderer B Details Regarding Registration S.NO Criteria Document Required 1 The contractor should be registered with Jodhpur Municipal Corporation / local Municipal Authorities under Shop & establishment act or State/Central Govt. Authorities for providing housekeeping services Photostat copy of (Valid) certificate duly signed by the contractor to be attached (Name of contractor & the nature of services should be clearly mentioned in the certificate). 2 ESI, P.F. and Service Tax number Photostat copy of (Valid) Certificate duly Signed by the contractor to be attached. Page 14 of 17

15 C Financial Details of Tenderer S.NO Criteria Document Required 1 The Annual average financial turnover during last three years should not less than 1.0 cr. Attached Photostat copy of profit & loss document and balance sheet duly audited/ Duly certified by C.A. for last 3 years For financial soundness solvency certificate of a Nationalize/- Scheduled Bank of fifty lakhs 3 Income Tax Statement/return - details 4 Contract of similar type of housekeeping single work cost not less than Rs. 25 lakh in one calendar year During last 3 years Original solvency certificate of Bank to be attached Attach Photostat copy of statement Submitted to income tax office of last three years Certificate from clients/work order copies specifying the amount of contract should be submitted. Work order showing contract for supply of labours are not entertained. Satisfactory work completion certificate need to be included D Experience Details S.NO Criteria Document Required 1 The contractor should have experience of housekeeping of more than one lakh sq. feet of covered building area Offices / lounges for large central Govt. / Public sector undertaking / Corporate offices / Hostels etc. Certificate from clients/work order copies specifying the working area should be submitted. Page 15 of 17

16 2 List of other clients with name and Telephone number of contact Person. List to be attached E Details about Manpower, Tools, Equipment s and Machines. S.NO Criteria Document Required 1 List of trained staff with name Address, P.F. & ESI Number those are working in your organization. 2 List of various cleaning machine equipment s & tools. 3 Any other information about your organization which is helpful to you in the pre-qualification List to be attached List to be attached Enclose details. PRICE BID 1. Housekeeping Schedule I: Academic Campus (MBM Premises). S. No. Activity Price 1 Academic & Administrative Buildings and open areas located at MBM College Premises 2. Housekeeping Schedule II: Residential Campus (GPRA Premises). S. No. Activity Price 1 Hostels and Residential area at Kendranchal, Vivek Vihar Yojana, Pali road Jodhpur. Page 16 of 17

17 3. Price for additional manpower requirement (if any). Category Minimum EPF ESI Service Service Others Total wages Tax Charge (if any)* Highly Skilled Skilled Semi-skilled Un-skilled *Please specify in brief. Note: I. The Director, IIT Rajasthan at his sole discretion reserves the right to make minor changes in the scope of work as and may be required for the smooth functioning of the Institute. II. III. The rates given in this price bid are inclusive of all taxes, levies, statutory liabilities, bonus/ incentives, if any, to the personnel deployed in the service of the institute, accidental expenses incurred by the contractor in execution of the work, the cost of implements (including tractor and its implements), materials and consumables which may be necessary for providing sanitation and gardening service to the institute, Contractor s profit and contingent expenses incidental to the work of the Contractor, overheads of the Contractor and any other unforeseen expenses. The rates are net and nothing extra shall be payable over & above these rates. The above rates must also take into consideration the Minimum Wages applicable to the trained personnel, contribution towards ESI, EPF, Bonus, Insurance, local taxes, chess / surcharge etc.. IV. The rates of the individual items accepted by the Institute shall remain valid for the modified numbers also and no claim on account of curtailment/ additional quantum of work shall be entertained by the Institute. V. Evaluation of price bid the rate quoted for additional manpower requirement will not be considered. SIGNATURE OF AUTHORIZED PERSON WITH SEAL Page 17 of 17