1) Call to Order at approximately 7:30 p.m. Present: Chairman Long, Supervisors Schuenemann and Spencer, Clerk/Treasurer Howard.

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1 TOWN OF BOULDER JUNCTION Regular Town Board Meeting Minutes of July 21, ) Call to Order at approximately 7:30 p.m. Present: Chairman Long, Supervisors Schuenemann and Spencer, Clerk/Treasurer Howard. 2) Recognition of Visitors Approximately a dozen people attended the meeting. 3) Approval of Agenda - MOTION: SCHUENEMANN: SECOND: SPENCER: To approve the agenda as presented. 4) New Business A. Town s Insurance Policy Quotes 1. Rural Insurance - Chairman Long reported that Rural Insurance has decided not to submit a quote for insurance since the providers and costs would have been the same. 2. The Horton Group Mr. Tom Ketchum of The Horton Group distributed their proposal, premium summary, and fire department accident and sickness proposal for consideration by the Board. Mr. Ketchum gave an overview of the insurance proposals, page by page, and the highlights of coverage as presented are as follows: Page 4: Property coverage with guaranteed replacement coverage no matter the cost. Page 5: Extensions of coverage fire department personnel during scope of duty. Page 6: Primary carrier for commandeered property. Page 7: Outdoor shelters covered with a $1000 deductible. Page 8: Portable Fire Equipment is covered. Page 10: Schedule equipment with a $1000 deductible. Page 11: Liability coverage as found by State authority is no more than $50,000. Federal Court is not covered since it is an evasion of civil rights. Page11: Public Official Coverage includes police, board, and committees of public official liability for usually monetary claims. Injunctive, non-monetary claims are not covered. Page 11: Medical no-fault coverage without a deductible. If board chose not to provide this coverage it would only be around a $75 savings per year. Chairman Long stated that this may be of value to cover volunteers. Page 12: Liability Extended Coverage Mutual aid coverage.

2 Page 13: Liquor Coverage Town monitored liability; liquor license holders should provide private liquor liability insurance naming the Town as additionally insured. Page 14: Auto Coverage Page 15: Secondary exposure on road Fire members offsite vehicle coverage will reimburse members deductibles Pages 16-17: Further explanation of coverage Page 18: Workers Compensation Insurance premium is determined by the State. Dividend Program included. Page 20: Blanket Public Official Bond loss coverage includes clerk, treasurer, board and others with a fiduciary responsibility. Company seeks reimbursement of loss from official responsible for loss. Mr. Ketchum stated that the VFIS premium policy is a death benefit in addition to workers compensation for firefighters. In response to a question from Fire Chief Westphal, Mr. Ketchum stated that the $86,000 exhaust system of the fire department building would be covered as part of the building. Chairman Long stated that the representative from Rural Insurance suggested that the following items be clarified as covered by The Horton Group: Inclusion of park program bus. Dividend program review Fire station blanket coverage Chairman Long read the premium amounts aloud for the benefit of the public in attendance. MOTION: LONG: SECOND: SCHUENEMANN: To accept the quote as presented by The Horton Group. All ayes. MOTION CARRIED. B. Fire/EMS Vehicle/Equipment Bid Opening Fire Chief Westphal stated that Custom Fire Apparatus stated that they could not offer a bid within the department s budget. Bids were opened and tallied as follows: BIDDER S NAME & ADDRESS CUSTOM FAB & BODY MARION, WI ROSENBAUER MIDDLETON, WI W.S. DARLEY & CO. CHIPPEWA FALLS, WI PIERCE MANUFACTURING APPLETON, WI BID AMOUNT $294, $298, No bid was received. $311,250.00

3 Pierce $11,170 in saving if payment was received upfront. Supervisor Spencer stated that for the protection of the Town we should not pay prior to receiving the product. Chief Westphal stated that the Fire Department has briefly reviewed the specs submitted, but there are some add-ons or like items from some of the bidders without enough explanation to determine the best suitable bid. He stated that the Fire Department would like more time to discuss the bids with the respective manufacturers. MOTION: LONG: SECOND: SCHUENEMANN: To table a decision until after the Fire Department has an opportunity to review the specifications as submitted. 5) Opportunity for Citizens to Address the Board Pam Hoffman asked that the Board place a sign in the front lawn indicating meeting days, dates & times for the public. She stated that she would have to check the Town s website daily to become aware of meetings. Mrs. Hoffman stated that the Board could use the Library s signage. Otherwise, she estimated the cost to be around $136 for a wipe off sign. Clerk/Treasurer Howard stated that she had spoken to the Library Director about the use of the sign, but there may be conflicts were a sign could not be posted. She reported that the Library Director told her that the base alone may cost around $200. Chairman Long stated that the Board would look into getting costs for same. 6) Minutes for Approval tabled. Chairman Long stated that the minutes are not available yet since Clerk/Treasurer Howard was away for training. 7) Consent Agenda A: Finances for Approval MOTION: SPENCER: SECOND: LONG: To approve the Consent Agenda A by omnibus vote, as follows: A. Treasurer s Report as of 06/30/2009 B. Financial Statements as of 05/31/2009 C. Financial Statements as of 06/30/2009 D. Bills Payable dated 07/21/2009 in the amount of $92, ) Reports & Correspondence A. Petitions for Platinum Lane Improvements Public Comment Barbara Clark stated that she just found out that the petitions were on the agenda. She stated that there are more permanent residents living along this roadway, some with respiratory ailments, which is why they are requesting a lower speed limit to 15 mph and the consideration of the board for improvements because of the dust.

4 Chairman Long stated that the Town could post a yellow advisory speed limit sign for 15 or 25 mph. Supervisor Spencer stated that a dead end sign should be posted because online directions are incorrect in stating the Platinum Lane connects with the snowmobile trail. Chairman Long stated that the signage would be easy and the paving may take a few years. He suggested that the residents continue communicating with the Board. Board discussion ensued between the Board and Town Crewman Russ Cluey about the length of the road as 8/10 of a mile, coating the road with 5/8 the first year, gravel preparation, and alleged faulty gravel used on Evergreen Lane. B. Report on Joint Study Committee/Town Board Meeting Chairman Long reported that approximately 40 people attended the presentation on July 14 and the next step is to have Boris finish his work. Chairman Long read aloud Boris schedule. 9) Old Business None. 10) Licenses & Permits A. Temporary Picnic Licenses It was reported that the Vilas County Democratic Party is no longer seeking a license. MOTION: SCHUENEMANN: SECOND: SPENCER: To approve by omnibus vote the following Temporary Picnic Licenses for Musky Days, August 7-9, 2009: 1. American Legion 2. Lion s Club B. Tobacco License 1. McGann s Café MOTION: SCHUENEMANN: SECOND: LONG: To approve a Tobacco License for McGann s Café. C. Operator License Requests Clerk/Treasurer Howard reported that Officer Hanson felt the background checks were acceptable to grant a license to the applicants below. MOTION: LONG: SECOND: SCHUENEMANN: To approve by omnibus vote Operator Licenses for the following applicants: 1. Christine Karow 2. Mike Galasel 11) New Business (continued) A. Resolution adopting a Credit Card Policy Chairman Long stated that the limits are being lowered for credit hard holders and the cards are maintained in the Clerk s office and checked out as needed.

5 He stated that credit cards are beneficial to officials/employees while attending annual training and town conventions. Public Comment Mrs. Pam Hoffman asked a series of questions and gave her personal opinions relating to the proposed Credit Card Policy, such as, why does the Town needs credit cards, ineffective policies, questionable employees, reimbursement method instead of credit card use, employee per diem, mandatory employee dismissal for inappropriate use, and public trust. Clerk/Treasurer Howard stated that employee misconduct would most likely be addressed in an employee manual. Chairman Long stated that putting dismissal into the policy is going too far without the possibility of review and judgment by the Board. He stated that employees work at the will of the Board. Chairman Long responded affirmatively to Wally Krueger s question that the Treasurer would review the credit card statements. The Board approves Bills Payable and has the opportunity to review all bills. Mr. Ken Ehle alleged that there are internal control problems as stated in the Town s audit. Chairman Long stated that he would hear Mr. Ehle s concerns and would discuss them at a future meeting if he would put his concerns in writing. Supervisor Schuenemann stated that the use of credit cards is low and that the Board is considering them as a convenience factor through a policy with controls. MOTION: SCHUENEMANN: SECOND: SPENCER: To adopt Resolution No , a Resolution adopting a Credit Card Policy for the Town of Boulder Junction. B. Resignation of Steve Duba, Study Committee MOTION: LONG: SECOND: SPENCER: To accept the resignation submitted by Steve Duba. Chairman Long stated that a thank you letter would be sent to Mr. Duba. C. Resignation of Donald Bur, Library Board MOTION: LONG: SECOND: SPENCER: To accept the resignation submitted by Donald Bur. Chairman Long stated that a letter accepting Mr. Bur s resignation and thank you for his years of service would be sent to Mr. Bur. D. Appointment of Algar Saulic, Library Board MOTION: SPENCER: SECOND: SCHUENEMANN: To appoint Algar Saulic to the Library Board. 12) Adjourn MOTION: SCHUENEMANN: SECOND: SPENCER: To adjourn the meeting. All ayes. MOTION CARRIED.

6 Respectfully submitted, Cynthia L. Howard Clerk/Treasurer