भ रत य ड क व भ ग GOVT. OF INDIA

Transcription

1 भ रत य ड क व भ ग GOVT. OF INDIA MINISTRY OF COMMUNICATIONS & INFORMATION TECHNOLOGY DEPARTMENT OF POSTS O/o THE CHIEF POSTMASTER GENERAL, HARYANA CIRCLE, AMBALA Tender No: SFS/13-17/Inspection Vehicle/ dated at Ambala the NOTICE INVITING e-tender Online Tenders are invited on behalf of the President of India FOR HIRNG OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA. The method of submission of tender, amount of Earnest Money/Security Deposit and General Terms and conditions as applicable to the contract have been mentioned in Annexure-I. The hiring is to be made strictly as per the specific terms and conditions as mentioned in Annexure II. The proforma for submission of tender is available in Annexure III (Technical Bid) and Annexure IV (Commercial Bid) of this Notice Inviting Tender. The schedule of tender is as follows. 2. Schedule of Tender: Tender No. SFS/13-17/Inspection Vehicle/ Last date and time of receipt of Tender up to 11:00 Hours Approximate Tender Value Rs. 2,65,000/- Amount of EMD as per clause 3 of Annexure I Date & time of opening of Tender Venue Rs.10,000/ at 1500 Hours Office of Chief Postmaster General, Haryana Circle, Ambala The Tender form can be downloaded from the website or The amount of Rs.1000/-(Rs. One Thousand Only) towards the cost of e- tender form is to be credited under UCR in any Post Office before last date & time mentioned above and receipt of which must be uploaded along with the technical bid of NIT. Original receipt of the same is to be sent to the Undersigned so as to reach the same on or before the last date of the tender. 4. All the documents in support of eligibility criteria are also to be uploaded along with Technical Bid. The tenderers are advised in their own interest to upload the scanned copies of the desired papers/documents with their bids failing which their bids may be declared non-responsive. 5. The Chief Postmaster General, Haryana Circle Region reserves the right to cancel the tender at any time/stage or relax/amend/withdraw any of the terms and conditions contained in the tender 1

2 documents without assigning any reason thereof. Any enquiry, after uploading of the bid shall not be entertained. In case of withdrawal of bid, the EMD will stand forfeited. 6. Complete tender documents may be downloaded from the website of Central Public Procurement Portal ( and website of the Department of Posts ( Information on any issue of corrigendum related to this tender will also be available on website of CPP as also in the website of the department. Assistant Postmaster General (Technical) O/o the Chief Postmaster General, Haryana Circle, Ambala

3 GOVT. OF INDIA MINISTRY OF COMMUNICATIONS & INFORMATION TECHNOLOGY DEPARTMENT OF POSTS ANNEXURE-I GENERAL TERMS AND CONDITIONS SUB: NOTICE INVITING TENDER FOR HIRNG OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA. 1. Parties: The parties to the contract are the contractor( The Tenderer to whom the work has been awarded) and the Government of India through Department of Posts through the Assistant Postmaster General (Technical), Office of Chief Postmaster General, Ambala and or any other competent authority of the Department of Posts for and on behalf of the President of India, hereinafter referred to as the Department. 2. Addresses: For all purposes of the contract including arbitration there under, the address of the contractor mentioned in the tender shall be final unless the contractor notifies a change of address by a separate letter sent by a registered post with acknowledgement due to the Department of Posts. The contractor shall be solely responsible for the consequences of any omission or error to notify the change of address in the aforesaid manner. 3. Earnest Money Deposit: 3.1 Bid Security (EMD) of Rs.10,000 (Rs. Ten thousand only) must be deposited by the bidders in any Post Office in UCR and Original Receipt in form ACG-67 provided by the Post Office in token of having received the amount should be uploaded along with technical bid of the NIT. The original UCR receipt of the EMD & Cost of tender form should be sent to the Assistant Postmaster General (Technical), O/o Chief PMG, Haryana Circle, Ambala in a sealed envelope by SpeedPost only. 3.2 No request for transfer of any previous deposit of Earnest money and or Security deposit or payment of any pending bill held by the Department in respect of any previous work, will be entertained. 3.3 The tenderer shall not be permitted to withdraw his offer or modify the terms and conditions thereof. In case the Tenderer fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid amount of Earnest money will be forfeited to the Government. 3.4 The tenders without Earnest Money Deposit will be summarily rejected. 3.5 No claim shall lie against the Government/Department in respect of erosion in the value or interest on the amount of Earnest Money Deposit or Security deposit Each unsuccessful tenderer will have his bid security amount refunded after the tender is finally disposed off and no interest will be paid on the Bid Security amount. 3

4 4 PREPARATION AND UPLOADING OF TENDER: The tender should be uploaded in two parts namely- Technical Bid along with the proof of Earnest Money Deposit & Cost of tender form (in the form given in Annexure-III) and Commercial Bid (in the form given in Annexure-IV) and each should be uploaded separately. The tenders should be submitted through website 5. Signing of Tender: Individual signing the tender and other documents connected with contract must specify whether he/she signs as: a) A sole proprietor of the concern or constituted attorney of such sole proprietor, b) A partner of the firm, if it be a partnership firm, in which case he must have authority to execute contracts on behalf of the firm and to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or by a power of attorney duly executed by the partners of the firm. c) Director or a Principal Officer duly authorized by the Board of Directors of the Company, if it is a company. NB:- (1) In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public should be furnished on stamped paper duly sworn in or affirmed by all the partners admitting execution of the partnership agreement or the general power of Attorney. The attested copy of the certificate of registration of the firm should also be uploaded along with the tender. (2) In the case of partnership firms, where no authority to refer disputes concerning the business of the partnership firm has been conferred on any partner, the tender and all other related documents must be signed by all partners of the firm. (3) A person signing the tender form or any documents forming part of a tender on behalf of another person should have an authority to bind such other person and if, on enquiry it appears that the persons so signing had no authority to do so, the Department of Posts may, without prejudice, cancel the contract and hold the signatory liable for all costs, consequences and damages under the civil and criminal remedies available. (4) The Tenderer should sign and affix his/her firm s stamp at each page of the NIT and all its Annexures as the acceptance of the offer made by the Tenderer will be deemed as a contract. NO PAGE SHOULD BE REMOVED/DETACHED FROM THIS NOTICE INVITING TENDER.. (5) Successful bidder should enter into a separate agreement for supply. 6. TECHNICAL BID: All documents relating to technical bid should be uploaded in the form given in Annexure-III along with the UCR receipts obtained for the deposit of Earnest Money Deposit and cost of Tender form for the amounts indicated above. 4

5 7. COMMERCIAL BID: 7.1 The Commercial Bid should be uploaded in the form given in Annexure IV in a separate file. After evaluation of Technical Bids, the Commercial bids of those tenderers qualified in Technical bids only will be opened. A duly constituted Tender Evaluation Committee (TEC) will evaluate the Commercial Bids separately. 7.2 A consolidated price quoted should be inclusive all taxes and charges. The price quoted shall be firm and final. 7.3 The rate quoted must be inclusive of all Taxes. No extra payment would be made. 7.4 Terms and conditions of payment as stated in the Tender Document shall be final. 7.5 At the time of payment of bills, the income tax and other taxes, if any, shall be deducted at source as per the Government rules and guidelines as may be prevailing at the time of payment. 8. Validity of the Tender: The bids shall be valid for a period of 120 days from the date of opening of tender. The contract shall be valid for a period of one year from the date of acceptance of tender which can be extended for a further period of one year or till such time a fresh tender is finalized whichever is earlier. 9. Opening of tender: The tenders will be opened by the constituted committee on the date and time scheduled in the tender. Only Technical Bids will be opened on the date and time as indicated in the Schedule of Tender. After evaluation of technical bids, the commercial bids of qualified bidders only will be opened by the committee. 10. CRITERION FOR EVALUATION OF TENDERS: The evaluation of the tender will be made first on the basis of technical information furnished in the form given in Annexure-III and submission of documents mentioned and then on the basis of commercial information furnished in the form given in Annexure-IV. The commercial bid (Annexure- IV) of such firms found valid based on technical parameters (as per Annexure-III) will be opened on the date, time and venue to be announced after opening of the Technical bid. It must be kept in view that no decision will be given by the Tender Evaluation Committee or any inferences drawn during the meeting of this committee by the Tenderers or their representatives will be their own view and the Department will not be responsible and abide by the same. The award of work will be further subject to any specific terms and conditions of the contract given in Annexure-II of this NIT. 11. RIGHT OF ACCEPTANCE: 11.1 The Department of Posts reserves all rights to reject any tender including of those Tenderers who fail to comply with the instructions without assigning any reason whatsoever and does not bind itself to accept the lowest or any specific tender. The decision of Department of Posts in this regard is final and binding Any failure on the part of the contractor to observe the prescribed procedure and any attempt to canvass for the work will prejudice the contractors bid offer. 5

6 12. COMMUNICATION OF ACCEPTANCE: Successful Tenderer will be informed of the acceptance of his tender. Necessary instructions regarding the amount and time provided for Security Deposit will be communicated. 13. TIME SCHEDULE: The vehicles shall be utilized normally between AM and PM for duty and this period can be extended if necessary. 14. Performance Security: 14.1 The successful tenderer will have to furnish Performance Security deposit for an amount of 5% of the tender value(fixed in multiples of thousands) of the contract through the APMG (Tech), O/o. CPMG, Haryana Circle, Ambala pledged to the President of India in any Post Office or in the form of a/c payee D.D. or fixed deposit receipt or bank guarantee from commercial bank in favour of APMG (Tech), O/o CPMG, Haryana Circle, Ambala as security for the due performance of the contract. The security deposit will not bear any interest Alternatively, the successful tenderer may furnish a bank guarantee of the equivalent amount in an acceptable form in order to safeguard the interests of the Department in all respects, from a commercial bank for a period exceeding six months from the date of expiry of the contract The Security deposit can be forfeited by order of the Department of Posts in the event of any breach or negligence or non-observance of any condition of contract or for unsatisfactory performance or for non-acceptance of the work order. On expiry of the contract, such portion of the said security deposit, as may be considered by the Department of Posts sufficient to cover any incorrect or excess payments made on the bills to the firm, shall be retained until the final audit report on the account of the firm s bills has been received and examined Data will be supplied by the Department for commencement of said work for completion in a given time frame. Non completion of updating of data in a given time will invite penalties to the contractor. 15. Penalty A) The vehicles shall be utilized normally between AM and PM for duty and this period can be extended if necessary. B) If the vehicle is not supplied on any day a proportionate deduction will be made from the monthly bill (i.e. 1/30 of the amount per month will be deducted for each day of absence). Apart from that a sum of Rs.500/- per day will be deducted from the monthly bill and if it exceeds 5 days then the contract will be liable for termination with the forfeiture of security deposit. 16. Termination of Contract: i. The contract shall be terminated at any time during the period of contract without assigning any reason after serving a notice of 15 days. 6

7 ii. iii. The CPMG, Haryana Circle, Ambala reserves the right not to accept the lowest or reject any or all the tenders without assigning any reason at any stage. On all the matters relating to this tender the decision of the CPMG, Haryana Circle will be final and binding. The CPMG, Haryana Circle reserves the right to award the tender to deserving parties either in full or part there and the decision of the CPMG is final and unquestionable. iv. The CPMG, Haryana Circle reserves the right to disqualify such tenderers who have a record of not meeting contractual obligations against earlier contracts entered into with the Department of Posts or any other Organisation under the Govt./ Semi- Govt. v. The CPMG, Haryana Circle reserves the right to blacklist a tenderer for a suitable period in case he fails to honour his tender agreement/conditions of Tender without sufficient grounds. 17. Natural Calamity, Strike etc: In case of strike, combination of workmen or natural calamity of any kind, fire accidents or circumstances beyond the control of the firm causing stoppage of work, whereby the delivery or completion of work may be suspended resulting in undue delay without penalty, Department of Posts shall have the power during such stoppage to hire the vehicle form anywhere without charging the contractor. No obligation will rest on the Department of Posts to pay for any portion of the work undertaken before such a stoppage. The contractor shall provide every facility to provide vehicle. 18. Insolvency etc: In the event of the firm being adjudged insolvent or having a receiver appointed for it by a court or any other order under the Insolvency Act made against them or in the case of a company the passing of any resolution or making of any order for winding up, whether voluntary or otherwise, or in the event of the firm failing to comply with any of the conditions herein specified, the Department of Posts shall have the power to terminate the contract without previous notice. 19. Breach of Terms and Conditions: In case of breach of any of the terms and conditions mentioned above, the Competent authority will have the right to cancel the work order without assigning any reason therefore and nothing will be payable by this Department in that event and the security deposit shall also stand forfeited and also the damage(s) and/or loss (es), if any, that may be caused to this department as a result of such cancellation of work order/contract shall be payable by the contractor in addition. 20. Non Transferable: The tender is not transferable. Only one tender shall be submitted by one tenderer. 21. No payment will be made in advance nor shall be loan from any bank or financial institution be recommended on the basis of the order of award of work. 22. Log Book records are to be maintained properly for the movement of the vehicles and a copy should be enclosed with the monthly bill duly certified by the controlling officer. 23. Payment: All payments should be made by cheque only. 24. The Department of Posts shall be at liberty to withhold any of the payments in full or in part subject to recovery of penalties mentioned in preceding para. 7

8 25. The term payment mentioned in this para includes all types of payment due to the contractor arising on account of his contract excluding Earnest Money Deposit & Security Deposit governed by the separate clauses of the contract. 26. Arbitration: In the event of any question, dispute or difference arising under this agreement or in connection therewith (except as to matters, the decision of which is specifically provided under this agreement) the same shall be referred to a sole arbitrator who will be appointed by the Department of Posts. The award of the arbitrator shall be final and binding on both the parties. It is a term of agreement that, in the event of such arbitrator to whom the matter is originally referred to, being transferred or vacating his office on resignation or otherwise or refuses to do the work or neglecting his work or being unable to act for any reason whatsoever then the Department of Posts shall appoint another person to act as arbitrator in the place of the outgoing Arbitrator. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act, The arbitrator, may from time to time, with the consent of both the parties shall enlarge the time frame for making and publishing the award. Subject to the aforesaid Arbitration and Conciliation act 1996, and the rules made there under, any modification thereof for the time being in-force, shall be deemed to apply to the arbitration proceedings under this clause. Upon every and any references as aforesaid, the assessment of cost and of incidental expenses, in the proceedings for the award shall be in the discretion of the arbitrator. The venue of the arbitration proceedings shall be the place from which the acceptance note is issued or such other place as the arbitrator at his discretion may decide. 27. FORCE MAJEURE: If at any time, during the continuance of this contract, the performance in whole or in part, by either party or any obligation under this contract shall be prevented or delayed by reasons beyond control FORCE MAJEURE- neither party shall, by reasons of such events be entitled to terminate this contract, nor shall either parties have any claim for damages against the other in respect of such non performance or delay in performance. The force measure shall include war or hostility, or acts of the public enmity, or civil commotion, or sabotage, or fire, or floods, or explosions, or epidemics, or quarantine, or restrictions, or strike, or lockouts or acts of God (herein after referred to as eventuality). Provided such force measure provisions apply only if notice of happening of any such eventuality is given by either party claiming concession to the other within 21 days from the date of occurrence thereof, and Provided activities under the contract that were interrupted under the force majuere event are resumed as soon as practicable after such event comes to an end, or cease to exist, and the decision of the CPMG, Haryana Circle, Ambala as to whether the activities have been so resumed or not shall be final and conclusive and 8

9 Provided further that if the performance in whole or part of, any obligation under this contract is prevented or delayed by reasons, for any such events for a period exceeding 60 days, either party may at his option terminate the contract. 9

10 GOVT. OF INDIA MINISTRY OF COMMUNICATIONS & INFORMATION TECHNOLOGY DEPARTMENTOFPOSTS O/o THE CHIEF POSTMASTER GENERAL, HARYANA CIRCLE, AMBALA Tender No: SFS/13-17/Inspection Vehicle/ dated at Ambala the ANNEXURE-II PARAMETERS AND TECHNICAL SPECIFIACTIONS SUB: NOTICE INVITING TENDER FOR HIRNG OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA. Terms and conditions specific to the contract: 1. The vehicle must be strictly as per the specifications and make as prescribed in Annexure-I. 2. In case of any dispute the decision of Chief Postmaster General, Haryana Circle, Ambala will be binding and final 3. The period of contract shall be normally one year from the date of awarding of the Tender but can also be extended for a further period of one year or till such time a fresh tender is finalized whichever is earlier. No upward revision of rates will be permitted in any account during tender period except as mentioned vide clause No. 14 of Annexure-II. 4. The model of the vehicles should be new or not older than 3 Years and the vehicle should be in good running condition. The vehicles should have valid permit issued by RTA. 5. Local contact office with telephone should be available preferably, a responsible personnel should also be available at the local office. 6. The CPMG, Haryana Circle reserves the right to change the specification at any stage before the commencement of the said contract. 7. The CPMG, Haryana Circle, Ambala reserves the right to allot the vehicle to the desired location as per requirement. 8. The CPMG, Haryana Circle reserves the right to increase the number of vehicles at any time during tender period according to the requirement at the same approved rates and tenders and conditions throughout the tender period. The present requirement of the vehicle is enclosed in schedule A. The requirement may increase or decrease as per necessity. 9. [i] RC book should always be available in the vehicles. 10

11 [ii] Insurance and permit should be up to date and shall be renewed as and when it falls due and should be produced on demand to the controlling officers. [iii] The vehicles should be kept properly serviced and excellently maintained at all times. [iv] The same vehicle for which work is awarded should be made available throughout the tender period unless it attains an age of more than 3 years. If any vehicle is withdrawn due to repair or any other reason the same should be replaced by a suitable vehicle without any loss of time with the consent of the controlling officer. [v] Ivory White or White coloured vehicle should be provided. 10. The vehicles will be provided by the contractor from the next date after completing the formalities of tender such as furnishing Security Deposit & execution of agreement as per tender condition. 11. The maintenance of the vehicles, renewal of license, permit, and insurance shall rest with the tenderers only. The tenderer should submit one Xerox copy of the permit, insurance and Registration certificate along with originals at the time of executing the agreement. 12. The hired vehicles are to be provided solely at the risk and responsibility of the tenderer. 13. The hired vehicles have to move throughout the state of Haryana or in case of emergency outside also. 14. Fuel to the provided vehicle / vehicles is to be provided by the tenderer and also the tenderer is solely responsible for day-to-day maintenance of the vehicle and repairing expenditure. Fuel charges increase or decrease will be considered as per Govt. approved company in proportionate ratio increases or decreases by the Govt. Company. PROVIDED ALWAYS that after six month from the date of awarding contract if at any time during the subsistence of this contract, the price of fuel (including local Government tax) prevailing at Ambala on the first day of each calendar month in which this contract will be in force, be more or less than the price of fuel (including the local Government tax) prevailing at Ambala on the first day of the month in which the notice inviting tender was issued (herein after referred to as the basic price) the remuneration payable for such month shall be increased or decreased as per the following formula :- Increase/decrease of rate per Km = Increase/decrease in fuel price per liter Average Kms per liter of particular vehicle 11

12 The vehicle will be test checked for recording its average kilometer per liter of fuel before the vehicle is put on schedule operation. However there will be no change in the rates of extra hours consequent upon increase/decrease in rates of fuel. 15. Tollgate fee and parking charges are to be paid by the tenderer only. 16. The vehicles will be utilized on all days in the month including holidays/ Saturdays/ Sundays. The Department of Posts will have the right to retain the vehicle on all days of the month. 17. The controlling officer or his authorized representative shall control the movement of the vehicle. The vehicle shall have to run beyond the stipulated area in case of exigencies of service on demand. 18. Log Book records are to be maintained properly for the movement of the vehicles and a copy should be enclosed with the monthly bill duly certified by the controlling officer. 19. A board indicating that the vehicle is ON HIRE WITH DEPARTMENT OF POSTS should be displayed when in use by the Officers of office of the CPMG, Haryana Circle, Ambala. 20. The parking of the hired vehicles during night hours inside the office premises will be at the sole discretion of the building in charge concerned. 21. The contractor should insure the vehicle covering all items. 22. Rates should be quoted in figures and words in Annexure IV. If any correction is necessary the same should be made duly attested after scoring out the old entry. All the corrections should be duly attested with full signature by the tenderer. If any difference between the words and figures in the rates quoted, the rate quoted in word will be taken for evaluation. Any ambiguity will lead to invalidation of the tender. 23. The prices include all taxes and charges payable by the tenderer to the state/central Government. 24. Rates should be quoted separately for the vehicles on monthly basis for covering up to 1500 Kms. Extra Kms charges should be mentioned separately. 25. The Kilometers unutilized in a month will be carried forward to next one month only. If the balance Kilometers of previous month is not utilized during the succeeding month it will lapse. ( For Example - if 500 Kms are balance in January against 1500 Kms, the vehicle can run for 2000 Kms. in February i.e Kms. But if it runs for Kms only, 300 Kms balance of January carried forward will lapse. If only 1400 Kms is used in February, then 100 Kms can be carried forward but previous 500 Kms of January will lapse by the end of February. Billing will 1500 Kms per month). The employees (Non executive employees working in Department of Posts & Executive employees also called Group-A and Group-B officers working in Department of Posts) either 12

13 directly recruited or on deputation and their near relatives are prohibited from participation in this tender. The near relatives for this purpose are defined as, a. Members of a Hindu Undivided Family. b. They are husband and wife. c. The one is related to the other in the manner as father, mother, son(s), son s wife, (daughter-in-law), daughter(s) & daughter s husband (son-in-law), brother(s) and brother s wife, sister(s) and sister s husband (brother in law). The tenderer should give a certificate to the effect that none of his/her relatives is working in the units of Department of Posts as defined above in the given Proforma (Copy of which enclosed-annexure-ii). In case of proprietorship firm, the certificate will be given by the proprietor, for partnership firm, certificate will be given by all the Partners and in case of limited company by all the Directors of the Company. Any breach of these conditions by the company of firm or any other person, the tender/work will be cancelled and the EMD / Security Deposit will be forfeited at any stage whenever it is noticed. The Department of Posts will not pay any damages to the Company or firm or concerned person. The company, the firm, or the person will also be debarred from for further participation in the tenders floated by the CPMG, Haryana Circle, Ambala The security deposit will not carry any interest while it is in the custody of Department of Posts. The security deposit shall be refunded after the expiry of the tender period and after the final settlement of the last bill. 27. In the case of successful tenderer the EMD shall be forfeited if the tenderer fails to pay the security deposit in time. 28. The security deposit will be forfeited if he is not able to supply the vehicles as demanded and if he fails to fulfill any of the terms and conditions of the tender. 29. The successful tenderer should execute an agreement in a stamped paper of appropriate value, copy of which is enclosed. No sub contract is allowed. 30. The monthly bills shall be preferred on in serially machine numbered printed forms. The bills in triplicate should be submitted along with an advance stamped receipt and a copy of the log sheets for the distance covered to the unit officer concerned for processing the payment. Necessary deductions towards income tax and surcharge shall be made from the bills at the time of payment as per the rules in existence at that time. 31. All receipts for payment should be signed by the contractor himself. 32. If the service is not satisfactory the Department of Posts has the right to terminate the tender by giving a notice of 15 days with the forfeiture of security deposit besides blacklisting. 33. The Department of Posts shall not be responsible for any loss or damage incurred to the contractor as a result of the termination of the contract. The Department of Posts shall be free to take due action for the appointment of a new contractor including the period under notice and thereafter. 13

14 34. SET OFF: All compensation or other sums of money payable by the tenderer to the Department of Posts under the terms of contract shall be realized from the bills or security deposits. In the event of the security deposit being reduced by reasons of any such deductions the tenderer shall make good the same in cash within 15 days. 35. All the Successful tenderers should strictly adhere to all the statutory regulations and are bound by the Labour Laws / Contract Labourer Act/ any other Laws / Labour Rules as applicable in this regard and amended from time to time for the persons involving in this tender. List of enclosures to be uploaded with the technical bid are as follows. Technical bid will be duly rejected if the following documents are not uploaded: 1. Copy of RC book of owned commercial vehicles should be attached (at least 2 vehicles). 2. Copy of valid permit issued by Road Transport Authority for States of Haryana for the vehicles to be hired should be produced(at least 2 vehicles). 3. Copy of valid insurance issued by insurance authority for the vehicles to be hired to be produced.(at least 2 vehicles). 4. Copy of Income tax returns for the financial year or of the firm or proprietor. 5. A letter stating that all terms & conditions of the contract are accepted by the contractor. 6. The original Postal Receipt ACG-67of Earnest Money Deposit of Rs. 10,000/- (Rupees ten thousand only) should be sent to APMG (Technical) O/o Chief Postmaster General Haryana Circle, Ambala in sealed envelope by Speed Post only. Tender will summarily be rejected, if scanned Postal ACG-67 receipt is not uploaded in the technical bid. 7. Tenderer will furnish attested copies of VAT, sales tax, service tax registration certificate or exemption certificate, if any. 8. Tenderer may give reasons separately in a letter if any of the terms & conditions are not acceptable. 9. Name of the Govt./Private offices/organizations where vehicles are provided by firm. 10. All vehicles of the vendors to be registered in the name of the owner of company/company or their associated companies having proper authority/affidavit showing the ownership and authorisation for utilization of the vehicles. 11. Company should have 24 hrs dedicated cell for customer care. 12. A letter stating that the condition in clause No. 25 of Annexure-II i.e. The Kilometers unutilised in a month will be carried forward to next one month only. If the balance Kilometers of previous month is not utilised during the succeeding month it will lapse. ( For Example - if 500 Kms are balance in January against 1500 Kms, the vehicle can run for 2000 Kms. in February i.e Kms. But if it runs for Kms only, 300 Kms. balance of January carried forward will lapse. If only 1400 Kms is used in February, then 100 Kms can be carried forward but previous 500 Kms of January will lapse by the end of February. Billing will 1500 Kms per month) is accepted by the contractor. 13. A letter stating that the condition in clause No. 10 Annexure-II i.e. The vehicle will be provided by the contractor from the next date after completing the formalities of tender such as furnishing Security Deposit & execution of agreement as per tender condition. is accepted by the tenderer. 14

15 UNDER TAKING 1. I/We undertake that I/we have carefully studied all the terms and conditions and understood the parameters of the proposed work of the Department of Posts and shall abide by them. 2. I/We also undertake that I/we have understood the Parameters and Technical Specifications for performing the Work mentioned in Annexure II of the Tender and shall execute the work strictly as per these Parameters and Technical Specifications. 3. I/We further undertake that the information given in this tender are true and correct in all respect and we hold the responsibility for the same. For submission of any false information or suppression of any information, by firm is liable to be black listed. 4. I/We also undertake that the information being supplied with Technical Bid are in accordance with specifications given in Annexure II to the NIT and I/We shall be responsible for rejection/cancellation of contract if the samples are not found up to the mark or for civil/criminal proceedings if the material supplied is found to be sub-standard or not in accordance with the sample furnished along with the tender, at a future date. A C C E P T E D Signature of Tenderer.. Name.. Seal.. Date.. 15

16 GOVT. OF INDIA MINISTRY OF COMMUNICATIONS & INFORMATION TECHNOLOGY DEPARTMENTOFPOSTS O/o THE CHIEF POSTMASTER GENERAL, HARYANA CIRCLE, AMBALA Tender No: SFS/13-17/Inspection Vehicle/ dated at Ambala the Annexure-III TENDER FORM-I TECHNICAL INFORMATION AND UNDERTAKING (See clause 6 0f Annexure I of this Tender Document) SUB: NOTICE INVITING TENDER FOR HIRNG OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA. 1. Name and Address of the Tenderer/Concern : 2. Sole proprietor or partnership firm : YES/NO 3. I f partnership firm, whether copy of partnership deed is uploaded : YES/NO 4. Whether UCR receipt of cost of tender form is uploaded : YES/NO 5. If yes, UCR Receipt No:..dated.Post Office and amount Rs.only. 6. Whether UCR of EMD is uploaded : YES/NO 7. If yes, UCR Receipt No:..dated.Post Office and amount Rs.only. 8. Whether each page of NIT & its Annexures have been signed and stamped: YES/NO 9. Whether uploaded documents are self attested with company stamp : YES/NO 10. Whether Income Tax returns for the financial year or is uploaded : YES/NO 11. Whether copy of RC books of owned commercial vehicles (atleast 02 vehicles) are uploaded : YES/NO 12. Whether copy of valid permit issued by the RTA for the states of Haryana (Atleast 02 vehicles) is uploaded : YES/NO 13. Whether copy of valid insurance issued by Insurance authority (atleast 02 vehicles) is uplaoded : YES/NO 14. Whether tenderer submitted the attested copy of Service Tax registration Certification or exemption certificate is uploaded : YES/NO 16

17 15. Whether uploaded the names of the Govt/Private offices/organizations where vehicles are provided by the firm is uploaded : YES/NO 16. Whether company has 24 hours dedicated cell for customer care along with mobile to drivers is uploaded : YES/NO Whether submitted a letter stating that the condition in clause No. 11 of Annexure II i.e., The vehicle will be provided by the contractor from the next date after completing the formalities of tender such as furnishing security deposit and executing agreement as per tender condition is accepted by the tenderer is uploaded : YES/NO 17. The details of the vehicle offered by me are as follow :- a) Type of Vehicle (Four Wheeler) b) Make and Model of the Vehicle c) Year of Manufacture d) Registration Nos./Date e) Type of fuel used f) Fitness/Road worthiness & Insurance validity of vehicle A C C E P T E D Signature of Tenderer.. Name.. Seal.. Date.. 17

18 COMMERCIAL BID Tender No: SFS/13-17/Inspection Vehicle/ dated at Ambala the DEPARTMENT OF POSTS Annexure-IV (See clause 7 of Annexure I of this Tender Document) SUB: NOTICE INVITING TENDER FOR HIRNG OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA , new or not older than two year from prospective contractors owing of not less than 4 vehicles.. Sir, Apropos the tender notice dated.., we hereby furnish tender for HIRING OF ONE TATA INDIGO/ MARUTI SWIFT (NON A/C DIESEL) WITH FUEL WITHOUT DRIVER FOR DIRECTOR POSTAL SERVICES (HQ), O/o CPMG, HARYANA CIRCLE, AMBALA , new or not older than two year from prospective contractors owing of not less than 4 vehicles. I.RATE QUOTING FORM FOR HIRING VEHICLE ON MONTHLY BASIS WITH FUEL WITHOUT DRIVER. Sl.No. Description Type of Vehicle Rate in figure for 12 hrs. Use per day 1. Monthly KMs run up to 1500 TATA INDIGO/ MARUTI SWIFT (NON A/C 2. Monthly KMs run above 1500 KMs (Rate per KM) TATA INDIGO/ MARUTI SWIFT (NON A/C All terms & conditions mentioned in tender notice are acceptable to us. ACCEPTED Place: Date: Signature of tenderer:... Name:. Designation:. Office Seal: 18