REGULAR COUNCIL MEETING TUESDAY, MAY 17, :30 P.M. AGENDA 5. APPROVAL OF PAYMENT OF BILLS & RD PROJECT PAY REQUESTS

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1 REGULAR COUNCIL MEETING TUESDAY, MAY 17, :30 P.M. AGENDA 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. APPROVAL OF AGENDA, CHANGES OR ADDITIONS 4. CONSENT AGENDA A. Minutes of Regular Council Meeting, April 19, 2016 B. Village Manager s Report C. Financial Reports and Statistics 5. APPROVAL OF PAYMENT OF BILLS & RD PROJECT PAY REQUESTS 6. COUNCIL APPOINTMENT 7. PUBLIC COMMENTS A. 8. PUBLIC HEARING A. 9. PETITIONS AND COMMUNICATIONS A. Branch County Update B. Fire Department Update C. Utility Department Update D. Police Department Update 10. NEW BUSINESS A. Scott Barry Sign B. Community Development Block Grant Application C. Church Street Resolution- Resolution D. Word of Life Letter 11. PUBLIC COMMENTS 12. ANNOUNCEMENTS/INFORMATION 13. ADJOURNMENT 47 Cole St Quincy Michigan

2 REGULAR COUNCIL MEETING TUESDAY, APRIL 19, :30 P.M. Minutes 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Meeting called to order at 5:30pm 2. ROLL CALL Council Members Present: Trustee Bill Heffner, Trustee Loomis, Trustee Bassage, Trustee Brand Council Members Absent: President Hargreave, Trustee Hagaman Also Present: Village Manager Zuzga, Utility Manager Laney, attorney Charles Lillis, Chief Olney and Clerk/Treasurer Rzepka Public Present: Andy Barrand, Wendy Salyer, Larry Salyer, John Morrell, Lynn Paul 3. APPROVAL OF AGENDA, CHANGES OR ADDITIONS Motion to approve agenda, changes or additions made by Trustee Loomis with support given by Trustee Heffner 4 ayes/0 nays Motion carried 4. CONSENT AGENDA A. Minutes of Regular Council Meeting, March 15, 2016 B. Village Manager s Report C. Financial Reports and Statistics Motion to approve agenda, changes or additions made by Trustee Loomis with support given by Trustee Bassage 4 ayes/0 nays Motion carried 5. APPROVAL OF PAYMENT OF BILLS & RD PROJECT PAY REQUESTS Zuzga explained some of the higher bills that were included to be paid for PSI, Consumers, G-3, W.W. Willaims and Fleis Engineering Motion to approve payment of bills given by Trustee Bassage with support given by Trustee Loomis Trustee Bassage aye, Trustee Brand aye, Trustee Heffner aye, Trustee Loomis aye 4 ayes/0 nays Motion Carried 6. PUBLIC COMMENTS A. None 7. PUBLIC HEARING Open at 5:40pm A. Speedrack Tax Abatement Zuzga explained that this tax abatement is a twelve year abatement for improvements to be done and to encourage partnership with Speedrack and the Village of Quincy Public hearing closed at 5:43p Motion to approve the Speedrack Tax Abatement made by Trustee Heffner with support given from Trustee Loomis Trustee Bassage aye, Trustee Brand aye, Trustee Heffner aye, Trustee Loomis aye 4 ayes/0 nays Motion Carried 47 Cole St Quincy Michigan

3 8. PETITIONS AND COMMUNICATIONS A. Branch County Update Zuzga explained that we have had a few issues with animal control, as they do not want to take animals from the Village to be put down B. Fire Department Update Algansee passed their budget in time for the new fiscal year C. Utility Department Update Laney reported that they have a resolution for the main lift station and are working on that now. Lagoons are back in normal operation, but there is still painting, grading and fence work that needs to be done. Laney also report hydrants will be flushing next week between Monday and Wednesday. D. Police Department Update Chief Olney reported that with the addition of our new full time officer, there are very few gaps where there is no officer on duty for the Village. Olney reported that the robbers for the Century Bank and Trust and believed for other robberies that have taken place, are in custody in Ohio. Olney reported that he is working on ordinance violations and that he recently participated in the basketball game with the Lions. Olney stated that it is a great public relations event and that it was nice to have spectators talk to him after the game and express their thanks and the impact law enforcement has had for them. 9. NEW BUSINESS A. QPD K-9 Program Chief Olney reported that the Quincy Police Department is looking at implementing a K9 department through donations from the community. Many businesses have expressed interest and willingness to donate to the expenses that would be incurred for this. Scott Laroe with Magnum K-9 currently owns the dog that is being considered and is training the dog as a search and detection K-9. It is not the intent to have a bite dog, as Olney s intention is to have the community children, not be afraid of the dog. Olney has sought donations for both food and veterinary costs and stated there would be little if any cost to the Village for the dog. Discussion took place as to whether other agencies would be able to utilize the K-9 unit? We do have a mutual aid agreement with surrounding agencies and they do assist us without invoicing for that help and we would probably do the same. Trustee Heffner would like to see about trying it for a three month period to see what the cost would be. Motion made by Trustee Bassage to implement the K-9 unit without the trial period with support given by Trustee Loomis Trustee Bassage aye, Trustee Brand aye, Trustee Heffner nay, Trustee Loomis aye 3 ayes/1 nay Motion not carried Additional information regarding cost and aid to surrounding agencies to be looked into and brought up at the next council meeting. B. Church Street Engineering Zuzga discussed construction to Church Street and the fact that there is a 90/10 grant that he could apply for. Zuzga is looking for guidance from the council if they would like him to look further into the grant? Motion to approve Church Street Engineering contingent on award of the grant given by Trustee Loomis with support given from Trustee Bassage Trustee Bassage aye, Trustee Brand aye, Trustee Heffner aye, Trustee Loomis aye 4 ayes/0 nays Motion Carried

4 10. PUBLIC COMMENTS - None 11. ANNOUNCEMENTS/INFORMATION A. John Worth passed away and there will be visitation on Wednesday with the funeral on Thursday. B. Quincy Community Schools is looking at early release, and Zuzga with be meeting with Craig Artist to look at after school activities if this goes through. C. Four letters of interest have been received for the replacement of Trustee Tammy Heffner. 12. ADJOURNMENT Meeting adjourned at 6:22pm Respectfully submitted, Tricia Rzepka Clerk/Treasurer

5 TO: Village Council FROM: Eric Zuzga, Village Manager DATE: April 14, 2016 Meetings/Activities Village Council meeting Staff Meetings Rotary BATA Library Board School Administrators meeting Web Site design meeting BCEGA meeting Border Bandits meeting United Way Board meeting Sewer Project Progress meeting (2) Current Projects- this is a new section to keep you informed on major projects that staff is working on each month. Detail, if any, will be in the appropriate section below. Rural Development Bond for Sewer Project SAW grant Pints in the Park Master Plan Update Street Asset Management Plan NFC (Street Classification) Review Ordinance Review and Update Water Model and Reliability Update Park Redevelopment, Trail Project, and Recreation Project CDBG Application Church Street Reconstruction Grant application Industrial Park Access Road DDA Plan Review Marketing Plan/Branding Strategy Communications Strategy and Public Participation Plan Projects/Announcements/Thoughts Davis Construction is on the downward side of their project. We expect most of the work to be completed by the end of the month. We will provide a tour of the facilities 47 Cole St Quincy Michigan

6 after the upcoming Council meeting. Jason and staff have returned the lagoons to operational status. Work has continued at the Main Lift Station. Concrete for the foundation is being poured tomorrow, to tie in the support piers that were added to address the poor soils. Progress should improve on this site in the next week or so. Construction is not expected to be completed until September. We expect the Brown, Briggs, and Quincy Grange Lift Stations to be operational by the end of the month. Westbound US-12 will be shut down for 3-4 days starting Monday, May 16. This will allow a new sewer line to connect to the Brown Street Lift Station. MDOT is requiring the detour as Parrish will be 22 feet below the surface hooking everything up. A National Functional Classification update on our roads has been submitted to MDOT. This will provide for certain roads to gain eligibility for Federal Grant programs administered by MDOT. MDOT is currently reviewing the information. The MEDC has issued a notice on a 90/10 grant program that is targeted at water and sewer infrastructure and is due May 27. We would like permission to apply for the grant and target the following areas: Grove, East Jefferson, Fulton, Colfax, and South Main Street Lift Station. The cap on the grant is $1 million, with a minimum grant of $500,000. We are also looking at Orange and East Liberty if the budget is possible. We are working with C2AE to finalize the plan and what exact areas we can fit in to the grant. We would have to bond for the match, but it would be a good move if we get 90% of the project covered. A meeting to kick off the cleaning and televising of the storm and sanitary sewer system has been scheduled for May 31. We will have a better idea of a schedule at that time, but will be looking forward to getting the pipes cleaned. This will give us a clearer picture on the condition of both systems and help with our planning of necessary fixes. Planning for the Pints in the Park event is moving forward quickly. A facebook page has been set up to share info with a web site to follow soon. More info to follow. We have a kick-off meeting for rebuilding the Village web site next week. I am looking forward to getting this site active. We are in the final stages to the park redevelopment. The first new pavilion is just about complete, final grading and grass seed, all of the concrete work is finished, the bathrooms should be open by the Council meeting, and construction on the final pavilion should be done by Memorial Day. Movies for the year are set. July 8 th will be the Princess Bride, July 29 th Star Wars the Force Awakes, and August 5 th Zootopia. July 29 th is also the Kids Day in the Park. Sauk Theatre will bring a minute show to the Park on July 6 th. I am working on setting up additional events that week. I met with the School administrators to discuss after school programming and activities. We had a good start at discussions, but much more is needed. We are moving ahead with our branding project with the designs on the attached page.

7 BLACK V I L L A G E O F V I L L A G E O F V I L L A G E O F PANTONE 1595 C PANTONE 301 C PANTONE 1375 C M I C H I G A N M I C H I G A N M I C H I G A N

8 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 1/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund GENERAL FUND Revenues Dept 000-GENERAL DELINQUENT PERS/PROP. TAX REVENUE SHARING CIVIL INFRACTIONS RENTS SPECIAL EVENTS REVENUE MISCELLANEOUS REVENUE (28,91) , ,70 2, (28,91) , ,70 2, (272.03) 28,91 (941.18) (1,613.97) (1,70) (2,249.70) Total Dept 000-GENERAL (22,133.12) (22,133.12) 22, TOTAL Revenues (22,133.12) (22,133.12) 22, Expenditures Dept 000-GENERAL MOTOR POOL EQUIP RENTAL (4,797.97) (4,797.97) 4, Total Dept 000-GENERAL (4,797.97) (4,797.97) 4, Dept 101-VILLAGE COUNCIL PROFESSIONAL SERVICES 1,20 1,20 (1,20) 10 Total Dept 101-VILLAGE COUNCIL 1,20 1,20 (1,20) 10 Dept 172-VILLAGE MANAGER PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION DUES & MEMBERSHIPS COMMUNICATIONS TRANSPORTATION EDUCATION & TRAINING 3, , (3,692.31) (320.71) (607.24) (221.55) (6) (30) (104.22) (45.55) Total Dept 172-VILLAGE MANAGER 5, , (5,351.58) 10 Dept 260-CLERK/TREASURER PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION POSTAGE & SHIPPING 3, , (3,061.55) (231.53) (270.42) (153.69) (165.42) Total Dept 260-CLERK/TREASURER 3, , (3,882.61) 10 Dept 262-UTILITY BILLING CLERK PAYROLL SOCIAL SECURITY HEALTH BENEFITS 1, , , , (1,59) (121.64) (1,914.95)

9 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 2/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund GENERAL FUND Expenditures Total Dept 262-UTILITY BILLING CLERK 3, , (3,626.59) 10 Dept 265-VILLAGE HALL OFFICE SUPPLIES CONTRACTED SERVICES UTILITIES-GAS UTILITIES-ELECTRIC UTILITIES-COMMUNICATIONS EQUIPMENT BUILDING MAINTENANCE (5.83) (62.00) (345.48) (388.03) (15.90) (89.87) (110.29) Total Dept 265-VILLAGE HALL 1, , (1,017.40) 10 Dept 294-NON-DEPARTMENTAL DUES & MEMBERSHIPS VILLAGE MAINTENANCE FUND FORESTRY , ,55 (18) (63.50) (7,55) Total Dept 294-NON-DEPARTMENTAL 7, , (7,793.50) 10 Dept 301-PUBLIC SAFETY PAYROLL PAYROLL - CIVILIAN WAGES SOCIAL SECURITY HEALTH BENEFITS PENSION OPERATING SUPPLIES UNIFORMS FIRE TRUCK PRINCIPAL FIRE TRUCK INTEREST DUES & MEMBERSHIPS CONTRACTED SERVICES COMMUNICATIONS TRANSPORTATION 8, , , , (8,445.19) (264.00) (702.65) (3,406.93) (314.70) (200.99) (321.00) (74) (68.81) (115.00) (404.32) (326.17) (33.60) Total Dept 301-PUBLIC SAFETY 15, , (15,343.36) 10 Dept 441-STREETS PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION OPERATING SUPPLIES TRANSPORTATION UTILITIES-ELECTRIC EQUIPMENT MAINTENANCE EQUIPMENT RENTAL 4, , , , , , , , , , (4,401.74) (308.09) (5,694.85) (276.89) (1,009.11) (1,087.41) (2,479.37) (25.00) (213.70)

10 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 3/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund GENERAL FUND Expenditures Total Dept 441-STREETS 15, , (15,496.16) 10 Dept 774-PARKS AND RECREATION PAYROLL FICA RETIREMENT PLAN OPERATING SUPPLIES EQUIPMENT RENTAL 2, , , , (2,546.10) (178.45) (169.80) (29.24) (2,554.07) Total Dept 774-PARKS AND RECREATION 5, , (5,477.66) 10 TOTAL Expenditures 54, , (54,390.89) 10 Fund GENERAL FUND: TOTAL REVENUES TOTAL EXPENDITURES NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE NET OF REVENUES/EXPENDITURES END FUND BALANCE 311, , , , (22,133.12) 54, (76,524.01) 311, (46,785.85) 188, (22,133.12) 54, (76,524.01) 22, (54,390.89) 76, (46,785.85)

11 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 4/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund MAJOR STREETS Revenues Dept 000-GENERAL STATE-MAJOR (7,623.96) (7,623.96) 7, Total Dept 000-GENERAL (7,623.96) (7,623.96) 7, TOTAL Revenues (7,623.96) (7,623.96) 7, Expenditures Dept 464-ROUTINE MAINTENANCE PAYROLL FICA EMPLOYEE INSURANCES PLAN CONTRACTED SERVICES EQUIPMENT RENTAL (239.31) (16.63) (932.26) (14.36) (862.04) (122.70) Total Dept 464-ROUTINE MAINTENANCE 2, , (2,187.30) 10 Dept 465-WINTER MAINTENANCE EMPLOYEE INSURANCES (208.84) 10 Total Dept 465-WINTER MAINTENANCE (208.84) 10 Dept 466-TRAFFIC SERVICES EMPLOYEE INSURANCES PAINT & SIGNS (110.40) (40.32) Total Dept 466-TRAFFIC SERVICES (150.72) 10 Dept 467-NON-MOTORIZED EMPLOYEE INSURANCES (108.31) 10 Total Dept 467-NON-MOTORIZED (108.31) 10 Dept 469-TRUNKLINE EMPLOYEE INSURANCES CONTRACTED SERVICES (108.29) (70) Total Dept 469-TRUNKLINE (808.29) 10 TOTAL Expenditures 3, , (3,463.46) 10 Fund MAJOR STREETS: TOTAL REVENUES (7,623.96) (7,623.96) 7,

12 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 5/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund MAJOR STREETS TOTAL EXPENDITURES NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE NET OF REVENUES/EXPENDITURES END FUND BALANCE 151, , , , , (11,087.42) 151, (127,175.10) 13, , (11,087.42) (3,463.46) 11, (127,175.10) 10 10

13 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 6/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund LOCAL STREETS Revenues Dept 000-GENERAL STATE-LOCAL (6,966.22) (6,966.22) 6, Total Dept 000-GENERAL (6,966.22) (6,966.22) 6, TOTAL Revenues (6,966.22) (6,966.22) 6, Expenditures Dept 464-ROUTINE MAINTENANCE PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION CONTRACTED SERVICES EQUIPMENT RENTAL (73.32) (5.13) (930.23) (4.40) (20) (15.85) Total Dept 464-ROUTINE MAINTENANCE 1, , (1,228.93) 10 Dept 465-WINTER MAINTENANCE EMPLOYEE INSURANCES (206.84) 10 Total Dept 465-WINTER MAINTENANCE (206.84) 10 Dept 466-TRAFFIC SERVICES EMPLOYEE INSURANCES (206.94) 10 Total Dept 466-TRAFFIC SERVICES (206.94) 10 Dept 467-NON-MOTORIZED EMPLOYEE INSURANCES (105.45) 10 Total Dept 467-NON-MOTORIZED (105.45) 10 TOTAL Expenditures 1, , (1,748.16) 10 Fund LOCAL STREETS: TOTAL REVENUES TOTAL EXPENDITURES NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE NET OF REVENUES/EXPENDITURES END FUND BALANCE 22, , , , (6,966.22) 1, (8,714.38) 22, , , (6,966.22) 1, (8,714.38) 6, (1,748.16) 8, ,

14 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 7/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund WASTEWATER Revenues Dept 000-GENERAL USAGE/SALES SEWER BASE CHARGE PENALTIES MISCELLANEOUS REVENUE 14, , , , (14,257.20) (18,020.07) (653.29) (328.22) Total Dept 000-GENERAL 33, , (33,258.78) 10 TOTAL Revenues 33, , (33,258.78) 10 Expenditures Dept 536-ADMINISTRATION PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION OFFICE SUPPLIES POSTAGE & SHIPPING COMMUNICATIONS TRANSPORTATION UTILITIES-COMMUNICATIONS EDUCATION & TRAINING 1, , , , , , (1,192.49) (87.58) (2,394.30) (71.54) (1,388.30) (313.44) (105.00) (6.25) (64.40) (13) Total Dept 536-ADMINISTRATION 5, , (5,753.30) 10 Dept 537-COLLECTION PAYROLL FICA EMPLOYEE INSURANCES PLAN OPERATING SUPPLIES PROFESSIONAL SERVICES CONTRACTED SERVICES UTILITIES-ELECTRIC UTILITIES-COMMUNICATIONS EQUIPMENT RENTAL , , , , , , (420.80) (30.22) (769.86) (27.80) (31.79) (20,894.40) (490,387.23) (4,381.90) (46.24) (469.84) Total Dept 537-COLLECTION 517, , (517,460.08) 10 Dept 539-TREATMENT PAYROLL FICA EMPLOYEE INSURANCES 401 PLAN UNIFORMS CONTRACTED SERVICES LAB SERVICES UTILITIES-ELECTRIC EQUIPMENT RENTAL , , , , (484.14) (35.71) (769.86) (29.05) (57.12) (295,735.71) (705.00) (2,476.09) (396.53)

15 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 8/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund WASTEWATER Expenditures Total Dept 539-TREATMENT 300, , (300,689.21) 10 TOTAL Expenditures 823, , (823,902.59) 10 Fund WASTEWATER: TOTAL REVENUES TOTAL EXPENDITURES NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE NET OF REVENUES/EXPENDITURES END FUND BALANCE 1,201, ,201, ,201, ,201, , , (790,643.81) 1,201, (450,224.43) (38,980.10) 33, , (790,643.81) (33,258.78) (823,902.59) 790, (450,224.43)

16 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 9/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund WATER Revenues Dept 000-GENERAL USAGE/SALES WATER BASE CHARGE PENALTIES MISCELLANEOUS REVENUE 10, , , , (10,392.70) (23,074.83) (664.43) (328.22) Total Dept 000-GENERAL 34, , (34,460.18) 10 TOTAL Revenues 34, , (34,460.18) 10 Expenditures Dept 536-ADMINISTRATION PAYROLL FICA EMPLOYEE INSURANCES PLAN OFFICE SUPPLIES POSTAGE & SHIPPING COMMUNICATIONS UTILITIES-COMMUNICATIONS EQUIPMENT RENTAL EDUCATION & TRAINING 1, , , , , , (1,633.11) (117.85) (3,120.25) (97.99) (1,388.30) (313.44) (105.00) (64.39) (365.30) (30) Total Dept 536-ADMINISTRATION 7, , (7,505.63) 10 Dept 538-DISTRIBUTION PAYROLL FICA EMPLOYEE INSURANCES PLAN OPERATING SUPPLIES CONTRACTED SERVICES UTILITIES-COMMUNICATIONS EQUIPMENT RENTAL , , , , (295.88) (20.54) (1,131.72) (19.46) (55.10) (1,15) (46.24) (409.54) Total Dept 538-DISTRIBUTION 3, , (3,128.48) 10 Dept 539-TREATMENT PAYROLL SOCIAL SECURITY HEALTH BENEFITS PENSION UNIFORMS LAB SERVICES UTILITIES-GAS UTILITIES-ELECTRIC EQUIPMENT RENTAL , , , , (254.80) (18.79) (1,131.69) (15.28) (57.16) (3) (357.65) (1,461.03) (250.44) Total Dept 539-TREATMENT 3, , (3,576.84) 10

17 05/12/ :52 PM REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF QUINCY Page 10/10 User: TRICIA : DB: Village Of Quinc PERIOD ENDING 04/30/2016 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered. GL NUMBER DESCRIPTION ORIGINAL AMENDED YTD BALANCE 04/30/2016 ACTIVITY FOR MONTH 04/30/2016 INCR (DECR) AVAILABLE BALANCE % BDGT USED Fund WATER Expenditures TOTAL Expenditures 14, , (14,210.95) 10 Fund WATER: TOTAL REVENUES TOTAL EXPENDITURES NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE NET OF REVENUES/EXPENDITURES END FUND BALANCE 1,263, ,263, ,263, ,263, , , , ,263, (44,430.32) 1,239, , , , (34,460.18) (14,210.95) (20,249.23) (44,430.32) TOTAL REVENUES - ALL FUNDS TOTAL EXPENDITURES - ALL FUNDS NET OF REVENUES & EXPENDITURES BEG. FUND BALANCE - ALL FUNDS END FUND BALANCE - ALL FUNDS 2,951, ,951, ,951, ,951, , , (866,720.39) 2,951, ,448, , , (866,720.39) (30,995.66) (897,716.05) 866,

18 05/12/ :57 PM User: TRICIA DB: Village Of Quinc CHECK REGISTER FOR VILLAGE OF QUINCY Page: 1/1 CHECK DATE FROM 04/21/ /12/2016 Check Date Check Vendor Vendor Name Description Amount Bank GEN GENERAL FUND 04/26/ /28/ /28/ /28/ /28/ /28/ /28/ /28/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /05/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /11/ /12/ ARROW CONSUMERS DAVIS FED FRONTIER GAS PARRISH POSTMASTER HARTMAN CHARTER JLANEY QUINCY ACE FACE SPRINT WARNER CENTURY BCBS BRAND CBPU CONSUMERS CURRENT D-P REPORTER HANDY LUMBER KENNEDY NEITZERTS TH EIFERT TOUCHTONE TREASURER PITT ARROW UNIFORM RENTAL CONSUMER'S ENERGY DAVIS CONSTRUCTION FEDERATED INSURANCE FRONTIER MICHIGAN GAS UTILITIES PARRISH EXCAVATING QUINCY POSTMASTER BRITTANY HARTMAN CHARTER COMMUNICATIONS JASON LANEY QUINCY ACE HARDWARE RUSS FACE SPRINT WARNER OIL CO. CENTURY BANK & TRUST BLUE CROSS BLUE SHIELD OF MI BRAND CONSTRUCTION INC. CBPU CONSUMER'S ENERGY CURRENT OFFICE SOLUTIONS D-P EQUIPMENT COMPANY DAILY REPORTER HANDY LANDSCAPE SUPPLY JONESVILLE LUMBER KENNEDY INDUSTRIES NEITZERTS GREENHOUSE, INC. TH EIFERT TOUCHTONE COMMUNICATIONS TREASURER MICHAEL PITT SHORTAGE FROM PREVIOUS PAYMENT MAIN LS ELECTRIC EXTENSION RD SEWER PROJECT PAY REQUEST #5 HEALTH INSURANCE TELEPHONE SERVICE NATURAL GAS SERVICE PAY REQUEST 4 A1 AND A2 WATER SEWER BILLS MILEAGE-REGISTER OF DEEDS SEARCH TV/INTERNET/PHONE MILEAGE-LAGOON SAMPLE TO JONESVILLE BATTERIES,TAPE,PVC,METRIC GREASE,MEASURI MILEAGE-WATER TRAINING CELL PHONES GAS/DIESEL POLICE CAR DENTAL WORK DONE AT PARK BATHROOM TV SEWER LINE ON ELECTRIC COST PER COPY FOR BLACK & WHITE/COLOR REPAIRS TO CHEVY DUMP TRUCK PUBLIC NOTICES MULCH FOR SPRING FLING PARKS IMPROVEMENT DIGITAL OUTPUT CARD/EXPANSION MODULE PICKUP, FILL AND DELIVER CITY PLANTERS PREVENTIVE MAINTENANCE AGREEMENT PHONE TRAILER PARK FEES FOR APRIL 2016 QUINCY DAZE , , , , , , , ,92 5, , ,00 2, GEN TOTALS: Total of 31 Checks: Less 0 Void Checks: Total of 31 Disbursements: 316, ,077.56

19 05/12/ :05 PM User: TRICIA DB: Village Of Quinc INVOICE REGISTER FOR VILLAGE OF QUINCY POST DATES 04/21/ /18/2016 Page : 1/1 BOTH JOURNALIZED AND UNJOURNALIZED OPEN Vendor ID Vendor Name Invoice # Description Inv. Date Amount Check Numb ZETA ONE ZETAONE SOLUTIONS GROUP, VILLAGE OF WINDOWS/DATTO 03/31/2016 1, GALLS LLC GALLS, LLC QUINCY RESTART/VPN TACTICAL PANTS/BATTLE TUNNEL SPEED 04/14/ MDOT MI DEPT. OF TRANSPORTATION SE RIP SIGNAL BDU ENERGY TROUSERS 04/20/ CBPU CBPU SERVICE/SAFETY CHECK & 04/21/ ARROW ARROW UNIFORM RENTAL VILLAGE OF REPLACE UNIFORMSRIGHT REAR TIRE- 04/25/ SPRING SPRINGVALLEY TRUCKING & QUINCY 4222 TRUCKING TOP SOIL 04/28/ BS&A LAWNCARE BS& A SOFTWARE MR/PO/UB-SOFTWARE 05/01/ SHERWIN SHERWIN-WILLIAMS CO PAINT FOR PARK BATHROOM 04/28/ UTILITY UTILITY SERVICE CO., INC ELEVATED COLE STREET 05/01/2016 6, CBPU CBPU TANK BACTERIOLOGIC QUARTERLYWATER TEST 04/27/ MISSPRINT MISS PRINT APRIL PLACE RIBBONS/DOUBLE 03/25/ KUSTOM KUSTOM SIGNALS, INC SIDED CABLE, EXPO RPI DATES ANTENNA 04/25/ D-P D-P EQUIPMENT COMPANY TEREX TC48 EXCAVATOR 04/26/2016 1, STATE CHEM STATE INDUSTRIAL PRODUCTS ECOLUTION CAR & TRUCK 04/25/ K & H K & H CONCRETE CUTTING WASH ASPHALT SLAB SAWING/CURB 04/26/ CHOPS/CURB Totals: 12, Check Date

20 Motor Pool Information w/e 4-10 w/e 4-17 w/e 4-24 w/e 5-1 Week 1 Week 2 Week 3 Week 4 Week 5 Totals General Streets Misc General-Village Hall Maint General-Parks & Public Grounds General-Forestry General - Downtown Totals Trunkline-Winter Maint Trunkline-Sweeping Totals Major Streets-Traffic Major Streets-Winter Maint Major Streets-Non-Motorized Major Streets-Routine Maint Totals Local Streets-Non-Motorized Local Streets-Routine Maint Local Streets-Traffic Local-Winter Maint Totals Wastewater Water

21 Name of Account April May June July August Sept. October November December January February March Brownfield Redevelopment Authority $ 3, Downtown Development Assoc. $ 18, Major/Local Streets $ 36, Municipal Streets $ 2, Water/Sewer Account $ 280, General Fund $ 493, Sewer Bond Clearing Fund

22 Gallons Purchased Cost Price Per Gallon Street Dept. Street Dept. Cost Fire Dept Fire Dept. Cost Total Dept. Usage Police Department Police Dept Cost Diesel Usage /2/2016 $ $ /3/ $ /4/ $ $ /6/ $ /17/ $ to $ /2/ $ $ 1.73 Gallons Purchased Cost Price Per Gallon Water/Sewer Dept. Water/Sewer Dept. Costs Street Dept. Street Dept. Costs Fire Dept. Fire Dept. Costs Total Dept. Usage Police Department Police Dept Cost Gasoline /4/ $ $ to $ /18/ $ $ /27/ $ /2/ $ $ 1.72

23 Proposal to Erect a Sign for Scott Barry at the Village Entrance Signs Two requests have come in to consider adding a sign to the Village entrance signs to honor Scott Barry. The following was submitted as a biographical sketch on Scott. Scott Barry is a 1994 graduate of Quincy High School. He made his debut as an MLB reserve umpire in 2006, and 2011 was his first full-time season as an MLB umpire. Scott has officiated the following: MLB-All Stars Taiwan series, 2014 All Star Game, 2012 and 2014 Division Series Scott has always been proud of where he came from and is the first to say he is from Quincy Mi. Having umpires already in the MLB from Coldwater it would have been just as easy to say he was from Coldwater also but he takes great pride in where he came from. Scott and his family live in Quincy and are active in school, athletics, and all things Quincy. Scott gives his time to hold umpire clinics, speak in classrooms, and help the QBSA with baseball needs. He has been active in fundraising for Quincy Athletics as well as holding an online auction for a local Quincy family who had a child diagnosed with Cancer. I feel that a sign on the entrance of town is well deserved.

24 725 Prudden St., Lansing, MI office fax May 3, 2016 Mr. Eric Zuzga, Village Manager Village of Quincy 47 Cole Street Quincy, MI Re: Proposal for Professional Services Water main Replacement/ICE Funding Village of Quincy, Branch County, Michigan Dear Mr. Zuzga, Thank you for the opportunity to provide the following proposal. We are pleased to offer our design services for the proposed ICE funding project. Project Understanding We understand that the Village is pursuing funding through the Community Development Block Grant Infrastructure Capacity Enhancement (ICE) program for replacement of existing water main within the Village limits. The areas targeted for replacement are as follows: 1. East Jefferson- Grove to Fulton (we ended a 2015 project just east of Fulton) 2. Fulton- Orange to just south of Colfax (ended 2015 project between Colfax and Jefferson) 3. Colfax- Fulton to Educational Parkway 4. Orange- Fulton to Wood This amounts to approximately 3,900 lineal feet of water main replacement and restoration. Scope Church Street is currently under design as a separate project so is not included in the scope/fee of this proposal. UProgress MeetingsU: Conduct progress meetings with the Village to review the project status and to incorporate Village input. C2AE anticipates the need for two progress meetings during the course of the design. UProgress ReportsU: Submit monthly progress reports, which include work accomplished during the month, anticipated work elements for next month, input required from the Village, Village decisions and directives, identified project challenges, and budget and schedule status.

25 Mr. Eric Zuzga May 3, 2016 Page 2 Project Scoping and Preliminary Design: 1. UKick-Off MeetingU: Meet with the Village staff to identify the project stakeholders and review the project requirements, including the scope of services and schedule. 2. UProject ScopingU: Utilize available existing information and field investigations of the existing systems to provide the village with recommendations for final configuration and identify impacts to utilities and right-of-way. 3. UTopographic Field SurveyU: Perform topographic field survey required for the proposed improvements within the right-of-way. Locate manholes, catch basins, water valves, identifiers of underground utilities, and any other accessible data relevant to the project design and construction. We understand that Orange Street from Fulton to Wood is being surveyed by others and is not included in this scope. 4. UExisting UtilitiesU: Prepare base plan sheets, including existing utilities, for the proposed improvements. Forward copies to the appropriate utility companies for review and to obtain additional utility location information, as required. 5. UField InvestigationsU: Conduct field investigations to confirm and collect existing physical project information and to identify construction limits and miscellaneous information. 6. UBase PlansU: Complete base plans from the topographic, utilities, and field review information with all elements in place ready for design work. 7. UFinal DesignU: Utilize the base plans to prepare the preliminary design for the proposed project. 8. UCross SectionsU: Develop typical cross sections for the proposed street construction, as needed. 9. UTraffic Control PlanU: Prepare a traffic control plan in accordance with the Michigan Manual of Uniform Traffic Control Devices, 2011 Edition; coordinate with the Village. Assumptions The 2012 Standard Specifications for Construction, Michigan Department of Transportation will be utilized as the basis for the preparation of the construction plans/specifications. Construction will occur within the public rights-of-way or Village easements; it s possible that up to eight temporary grading permits from private property owners may be required. The Village will provide copies of easement documents; this scope of services does not include the preparation of permanent easement documents, title searches, or property/easement acquisition. In the event these services are required, they can be provided via amendment. Services do not include the preparation of permanent or temporary right-of-way documents, title searches, or property/easement acquisition. In the event these services are required, they can be provided via amendment. Permitting, Bidding and Construction services will be provided as an amendment to this proposal subsequent to successful award of the ICE Grant funding. The Village will be responsible for permit application fees required by all jurisdictional agencies.

26 Mr. Eric Zuzga May 3, 2016 Page 3 Schedule We propose to complete the services, as outlined herein, in accordance with the following: Authorization to Proceed May 2016 Final Design Complete May 25, 2016 Initiate Permitting, Bidding & Construction Services Schedule to be determined subsequent to ICE Grant award. Fee We propose to provide the services, as outlined herein, in accordance with the following: DDescription FFee UFee BasisU Survey and Final Design $23,100 Lump Sum TOTAL: $23,100 Invoices will be forwarded on a monthly basis reflecting the level of work completed and are due upon receipt. We have included our Standard Contract Provisions as part of our proposal. If the terms and conditions as stated are acceptable, please countersign and return one (1) copy to our office. Please do not hesitate to contact us should you have any questions or concerns, or if you need additional information. Sincerely, C2AE Accepted By: VILLAGE OF QUINCY, MICHIGAN Jim Minster, PE Project Manager Client Date: Brian VanZee Civil Engineer

27 Standard Contract Provisions Design and Construction Services The parties to this agreement, Capital Consultants, Inc., a Michigan Corporation doing business as C2AE in the State of Michigan, hereinafter called the A E CONSULTANT and the Village of Quincy, Michigan, hereinafter called the OWNER, hereby agree to the following conditions: A. Limit of Scope: The services provided by the A E CONSULTANT shall be limited to those described in the Scope of Services. B. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the A E CONSULTANT are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks or other material terms of this Agreement, the A E CONSULTANT may call for renegotiation of appropriate portions of this Agreement. The A E CONSULTANT shall notify the OWNER of the changed conditions necessitating renegotiation, and the A E CONSULTANT and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement. C. Additional Services: Additional services not specifically identified in the Scope of Services shall be paid for by the OWNER in addition to the fees previously stated, provided the OWNER authorizes such services in writing. Additional services will be billed monthly as work progresses and invoices are due upon receipt. D. Standard of Care: In providing services under this Agreement, the A E CONSULTANT will endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Upon notice to the A E CONSULTANT and by mutual agreement between the parties, the A E CONSULTANT will without additional compensation, correct those services not meeting such a standard. E. ADA Compliance: The Americans with Disabilities Act (ADA) provides that alterations to a facility must be made in such a manner that, to the maximum extent feasible, the altered portions of the facility are readily accessible to persons with disabilities. The OWNER acknowledges that the requirement of the ADA will be subject to various and possibly contradictory interpretations. The A E CONSULTANT, therefore, will use its reasonable professional efforts and judgment to interpret applicable ADA requirements and other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the project. The A E CONSULTANT, however, cannot and does not warrant or guarantee that the OWNER s project will comply with all interpretations of the ADA requirements and/or the requirements of other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the project. F. Code Compliance: The A E CONSULTANT shall put forth reasonable professional efforts to comply with applicable laws, codes and regulations in effect as of the date of submission to building authorities. Design changes made necessary by newly enacted laws, codes and regulations after this date shall entitle the A E CONSULTANT to a reasonable adjustment in the schedule and additional compensation in accordance with the Additional Services provision of this Agreement. G. Permits and Approvals: The A E CONSULTANT shall assist the OWNER in applying for those permits and approvals normally required by law for projects similar to the one for which the A E CONSULTANT s services are being engaged. This assistance shall consist of completing and submitting forms to the appropriate regulatory agencies having jurisdiction over the construction documents, and other services normally provided by the A E CONSULTANT and included in the scope of Basic Services of this Agreement. H. Opinions of Probable Construction Cost: In providing opinions of probable construction cost, the OWNER understands that the A E CONSULTANT has no control over the cost or availability of labor, equipment or materials, or over market conditions or the Contractor s method of pricing, and that the A E CONSULTANT s opinions of probable construction costs are made on the basis of the A E CONSULTANT s professional judgment and experience. The A E CONSULTANT makes no warranty, express or implied, that the bids or the negotiated cost of the work will not vary from the A E CONSULTANT s opinion of probable construction cost. I. Schedule for Rendering Services: The A E CONSULTANT shall prepare and submit for OWNER approval a schedule for the performance of the A E CONSULTANT s services. This schedule shall include reasonable allowances for review and approval times required by the OWNER, performance of services by the OWNER s consultants, and review and approval times required by public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, 1

28 Standard Contract Provisions Design and Construction Services allowing for changes in scope, character or size of the project requested by the OWNER, or for delays or other causes beyond the A E CONSULTANT s reasonable control. J. Ownership of Reports, Drawings and Other Materials: The OWNER agrees that all reports, drawings, letters, work sheets, plans, preliminary material tables, supportive data, documents and other materials produced by the A E CONSULTANT in the course of and for the purpose of meeting this contract are the property of the A E CONSULTANT, and shall remain in the possession of the A E CONSULTANT. The OWNER shall have access to the above named material during normal business hours of the A E CONSULTANT during and after completion of this contract. The OWNER may obtain copies of any of the above named material. Copies of electronic media may be obtained by the OWNER. (See Alteration and Reuse of CAD Information provision of this Agreement.) K. Alteration and Reuse of CAD Information: Because computer aided design/drafting (CAD) information stored in electronic form can be modified by other parties, intentionally or otherwise, without notice or indication of said modifications, the A E CONSULTANT reserves the right to remove all indications of its ownership and/or involvement in the material from each electronic medium not held in its possession. The OWNER may retain copies of the work performed by the A E CONSULTANT in CAD form. Copies shall be for information and used by the OWNER for the specific purpose for which the A E CONSULTANT was engaged. Said material shall not be used by the OWNER, or transferred to any other party, for use in other projects, additions to the current project, or any other purpose for which the material was not strictly intended without the A E CONSULTANT s express written permission. Any unauthorized modification or reuse of the materials shall be at the OWNER s sole risk, and the OWNER agrees to defend, indemnify, and hold the A E CONSULTANT harmless, from all claims, injuries, damages, losses, expenses, and attorneys fees arising out of the unauthorized modification of these materials. L. Record Documents: Upon completion of the work, the A E CONSULTANT shall compile for and deliver to the OWNER a reproducible set of Record Documents based upon the marked-up record drawings, addenda, change orders and other data furnished by the Contractor. These Record Documents will show significant changes made during construction. Because these Record Documents are based on unverified information provided by other parties, which the A E CONSULTANT shall assume will be reliable, the A E CONSULTANT cannot and does not warrant their accuracy. M. Payment Terms: Invoices will be submitted by the A E CONSULTANT monthly, are due upon receipt and shall be considered past due if not paid within thirty (30) calendar days of the due date. N. Disputed Invoices: If the OWNER objects to any portion of an invoice, the OWNER shall so notify the A E CONSULTANT in writing within ten (10) calendar days of receipt of the invoice. The OWNER shall identify in writing the specific cause of the disagreement and the amount in dispute and shall pay that portion of the invoice not in dispute in accordance with other payment terms of this Agreement. Any dispute over invoiced amounts due which cannot be resolved within ten (10) calendar days after receipt of invoice by direct negotiation between the parties shall be resolved within thirty (30) calendar days in accordance with the Dispute Resolution provision of this Agreement. Interest at one-and-one-half (1.5) percent (or the maximum rate allowable by law, whichever is less) shall be paid by the OWNER on all disputed invoice amounts that are subsequently resolved in the A E CONSULTANT s favor and shall be calculated on the unpaid balance from the due date of the invoice. O. Abandonment of Work: If any work is abandoned or suspended, the A E CONSULTANT shall be paid for services performed prior to receipt of written notice from the OWNER of abandonment or suspension. P. Errors and Omissions Insurance: The A E CONSULTANT maintains an errors and omissions insurance policy as part of normal business practice. The OWNER agrees to limit the A E CONSULTANT's liability to the OWNER and to all Construction Contractors and Subcontractors on the project due to the A E CONSULTANT's negligent acts, errors, or omissions, such that the total aggregate liability of the A E CONSULTANT to all those named shall not exceed $50,000. Q. Betterment: If, due to the A E CONSULTANT s negligence, a required item or component of the project is omitted from the A E CONSULTANT s construction documents, the A E CONSULTANT shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event will the A E CONSULTANT be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the project. 2