MINUTES OF THE PORTS CONSULTATIVE COMMITTEE MEETING HELD AT SAMSA OFFICES RICHARDS BAY 10:00 WEDNESDAY, 24 JANUARY 2013

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1 MINUTES OF THE PORTS CONSULTATIVE COMMITTEE MEETING HELD AT SAMSA OFFICES RICHARDS BAY 10:00 WEDNESDAY, 24 JANUARY 2013 ATTENDANCE Chairperson: Ms. Pondie Mzamo Department of Transport MEMBERS Ms. Selma Schwartz-Clausen Captain Vernal Jones Mr. Preston Khomo Ms. Emma Duplooy Mr. Victor Mkhize Mr. Mohamed Ali Abbubakur Mr. Dirk Spence Ms. Brenda Strauss Mr. Nhlanhla Mdletshe Ms. Jabulile Madonsela SAMSA (Secretariat) National Ports Authority National Ports Authority National Ports Authority Port User Terminal Operators/Lessees/Stevedores etc. Port User Cargo Owners/Freight Forwarders/Road Hauliers/Logistics etc Port Users Cargo Owners/Freight Forwarders/Road Hauliers/Logistics etc Local Government Labour SATAWU Labour UTATU/SARWHU Ports Regulator South Africa: Ms. ZinhleMhlongo Mr. PhakadeSicweba INVITEES: Mr. Bruce Mason Mr. Warren Vickers Ms. Desiree Myers Representative Representative Port Users Terminal Operators/Lessees/Stevedore s etc. Port User Terminal Operators/Lessees/Stevedores etc. Transnet Freight Rail APOLOGIES : Mr. Adrian Smith Ms. Glen Xaba Port User : Shipping Lines, Agents, Oil & Gas, Fishing etc. Provincial Government 3rd Quarter Richards Bay PCC Minutes: Page 1

2 ITEM DISCUSSIONS ACTION/DECISION OR RECOMMENDATION(S) 1. WELCOME The Chairperson welcomed all to the 3 rd Quarter PCC meeting which was supposed to have taken place in November. Same had to be postponed as per the DOT request. She also emphasised the importance of the PCC s and the reasons all the members were meeting highlighting that this forum was a very strategic and high level platform which has been provided by the DoT through the National Ports Acts to ensure that we can exchange views so that we can inform the Minister and take deliberations going forward. The chair mentioned there were various role players attending the meeting and thus it was important to deal with the issues accordingly, with the right people in accordance to the relevant functions each role player holds and also to be able to escalate issues should need arise. She also noted from the previous minutes the low attendance issues from Provincial and Local Government that seems to be sorted out going forward. Recalling from the 3 rd quarter Durban PCC, the Local/Provincial Government representatives committed to attending the PCC s. Without representation from same it is difficult to go forward as the PCC has plans which are tabled from time to time and need to be aligned to government plans. It is important for both parties to be aligned so that there is no constant reinvention of the wheels and planning in silos. With those few remarks, the chairperson declared the Richards bay PCC meeting open and welcomed all present. The Chairperson handed over to the TNPA to do the mandatory Safety briefing. Captain. Vernal Jones from Transnet went on to state that as a correction from the previous meeting, it was requested that the Safety Briefing be included into all the PCC meeting agendas as a Standing Item, this briefing is a requirement from a Transnet point of view, internally and externally. He also requested that the Safety briefing in future meetings be added onto the meeting pack as a standard item. Captain Jones highlighted the importance of everyone completing the attendance register which will be used for a roll-call in the event of an emergency. The following important points were noted in the safety brief; a) A continued siren would be heard in the event of an emergency, b) Do not run but walk All those wearing high heeled shoes were advised as precaution to take off the heels. c) Do not use the lift, utilise the stairways through to the emergency exit d) Make way out of the building, crossing the road using extreme caution e) Heading towards the assembly point f) The attendance register would be used as roll-call to confirm everyone is out of the building g) Await further instruction Captain Jones thanked the forum and handed back to the chairperson. The chair also added that the next item to be added was the declaration of interest and asked if there was anyone around the table who had anything to declare. Going forward, a declaration of interest form would be circulated to all members to sign prior to the meeting. The secretariat, Ms. Schwartz-Clausen added that at the previous PCC meeting last year in Ngqura, it was decided that with the sensitive issues discussed it was decided that members should declare their interests. A question was raised as to what must be declared, would this be purely related to ports issues? 3rd Quarter Richards Bay PCC Minutes: Page 2

3 The Secretariat responded saying that that Members would need to look at the Agenda and declare in relation to the Agenda items. The Declaration form will be circulated. There is a high rate of unemployment and so when tender issues for examples are discussed at the PCC, it should be to the benefit of the region and not for personal interest. 2. ATTENDANCE In determining whether the meeting quorate attendance of members were noted, confirming representation in accordance with the act, as follows ; Apologies were noted as follows: Mr. Adrian Smith - Shipping Lines / Agents / Oil & Gas / Ship Repair/ Fishing etc. Ms. Glen Xaba - Provincial Government; Ms. Brenda Strauss - Local Government forwarded to chairperson advising that Local Government will arrive slightly late. It was also noted that the NPCC meeting is to be confirmed for the 8 th March and any issues raised here would be escalated. It was highlighted that in the minutes of the previous meeting on page 4, the local/provincial government had issues to provide feedback and this forum could not go forward with dealing with the issues raised without the representatives present. The secretariat added that this has been escalated to the NPCC and the DG has stated that should the absence of the government representatives continue, he would take up the matter, write to them and then deal with it in accordingly. Looking further?? Industry has introduced new forums and currently one such forum established is the Port User Committee. Request that same should be discussed. The Chairperson acknowledged same issue and stated that it is sad, but at the same time all the role players around this table would like to have their issues taken into account. The issue around the establishment of other forums i.e the PUC was discussed at length. It was noted that the issues raised need to eventually come back to the PCC as with all matters regarding Port related matters. They have to report to the PCC which is currently the only legitimate structure. We will be going to the Ports around the country raising awareness of the PCC s. The PCC website is going live before the end of March and every Port User in the Country will be able to log on the website and give input, the minutes and all relevant documentation pertaining to the PCC s will be uploaded. The Secretariat noted that Port user PCC Representatives are expected to give feedback to the segments they represent. Acknowledging that the system is currently not working, it was noted that communication would be a 2 way process; and with the appointment of??assistance all these loose ends should be tied up. She further highlighted that the PCC Road show is in the process of being finalised and same will be communicated. The awareness campaign will ensure that every single Port User understands the strategic role the PCC plays; who it is that represents them/their issues; Membership will be confirmed and where relevant re-elections will take place. Labour has an important role to play and should be seen actively participating as a strategic PCC partner. The Chairperson requested that everyone introduces themselves. 3rd Quarter Richards Bay PCC Minutes: Page 3

4 3. ADOPTION OF THE AGENDA It was resolved at previous meetings that all the additional agenda items will be sent ahead of the meeting however the chair allowed additions at the meeting. 3.1 Safety Briefing added to the agenda as a standing item 7.1 PUC Establishment of Port User Committee 7.2 PUC representation at the PCC. Mr. Dirk Spence move to adopt with, Jabulile Madonsela seconding same. The agenda was adopted with the additions. 4. ADOPTION OF THE MINUTES OF THE MINUTES OF THE MEETING OF THE 16AUGUST Mr. Vernal Jones noted that the Harbour Master s representation is separate from the NPA and requested that on the NPA side on the attendance register, that the Harbour Master must be split as it does not form part of the representation of the NPA. He Minutes were adopted as a true reflection of the meeting held on the 16 August 2012 with the following changes. Page 1: At the last meeting it was agreed that even for alternates, non attendance would be marked as an apology. Victor Mkhize spelt incorrectly, Transnet Ports Terminal Under Labour / SATAWU representative noted is incorrect. Vusi Shange should be listed under apologies and surname included SATAWU/SARHU should be corrected The secretariat requested that correction and amendments of the minutes be forwarded beforehand. Page 7:5.2- Action item 7 has crept back onto the minutes regarding sub-committee meetings. A debate ensued around this issue and the Chair Person advised that this issue be moved to Matters Arising and discussed further at that point. The minutes of the 2 nd Quarter PCC meeting were adopted by the members who were present with all the changes noted by the Secretariat. 5. MATTERS ARISING FROM THE MEETING OF THE 16 AUGUST Attendance of members and the implications thereof A question was posed - the previous minutes stated that the Port Manager had assigned a Proxy to attend the meeting on his behalf. Does the Act make provision for a permanent proxy to be appointed in the absence of the elected member? Bullet 1Proxies or assignment of proxies. - The Secretariat responded A permanent Proxy cannot be assigned, a re-election would have to take place for that particular person. It was also reiterated that a member is not allowed to miss 3 consecutive meetings. The Minister appoint Members to the PCC. Said Members cannot send their Proxies on an on-going basis; The issue of a quorum was Action: 1 Address the non attendance of local/provincial government representatives at the PCC through an agreed process; 3rd Quarter Richards Bay PCC Minutes: Page 4

5 discussed at length; The Secretariat advised that Representation to quorate has to be aligned with the Regulations and not just any 8 persons; Ms. Schwartz and the Harbour Master disagreed; he noted that it was 8 out of 12 and Ms. Schwartz noted that it was the 8 person as stated in the Regulations otherwise non-attendance of for example Provincial Government would be immaterial. They are a strategic partner and is similarly recognised in the Regulations; Bullet 2 SAMSA representation-secretariat noted that due to an incident the SAMSA Representative submitted his apologies and will unfortunately not be able to attend the meeting this time; It was noted that SAMSA must have a PCC representative other than the Secretariat to give feedback on SAMSA issues. The Secretariat confirmed that same will be followed up; Action 2: SAMSA Representation at PCC meetings Secretariat to follow up and advise; The Chairperson in conclusion added that what is important is the representation. If all the sectors mentioned on the Act are not present, then the meeting cannot quorate regardless of the number of members present, what is key is correct representation. Where is the quorum for this meetings defined? 5.2 Bullet 6 Key Performance Indicators and KPIs for Richards Bay. - The Harbour Master noted that he was unsure what he needed to do in terms of this issue because there where different views between himself and the Secretariat. He added that the proposal going forward was that members of the PCC specifically Port Users must come up with a clear indication with what they would like to see on a quarterly basis. The Secretariat noted that the objective of the exercise was for each of the Ports to have a sub-committee identifying key performance measures that best reflects the Port of Richards Bay; This means that the respective Terminals would have to be consulted; The team was then expected to present same to the Richards Bay PCC from where the PCC was to agree on the next steps; Ultimately the measures should be key indicators of efficiencies and productivity; The team would look at all the terminals and determine what the terminals requires to operate effectively. The Secretariat advised looking at the progress from Durban (Mr. Fanie Pretorius) and Cape Town (Mr. Mike Walwyn) that there might be value in comparing notes. Bullet 7. - The Secretariat added that Richards Bay has been the slowest port to take off with the performance issue and this is an issue that is not moving forward. Bullet 8 KPI Sub-committees. - The Chairperson further explained that there was a need identified for sub-committees to be established to deal with specific measure and in this case it was the Performance Indicators and KPI. This item seemingly requires further engagement in the form of a presentation, either in this meeting or the next. The sub-committee together with the Port Users present must then decide if this item will remain the work of the sub-committee. The Secretariat added that membership is not limited to PCC members only, all Port Users need to be involved. A proposal was made that if a port user in Richards Bay is happy with the status quo, then we must accept that status quo taking note that they cannot come back and tell this forum they are not happy with the decision. Bullet 9. - The role of the PCC should not be confused with any other platforms which have been formed. The Harbour Master added that alignment to subcommittees will help because as the authority of the Richards Bay Port, the slow uptake of the Richards Bay issue is referred in a negative light. Bullet 10. It was also highlighted that the PUC is not regarded in Transnet. The Port Users need to advise this forum if this issue must come off the agenda. Bullet The Secretariat confirmed that the PCC Road Show dates will be announced soon; Action 3: Secretariat to advise Road Show dates; 3rd Quarter Richards Bay PCC Minutes: Page 5

6 Bullet The chair noted that the KPI sub-committee item will be removed from the agenda until such time as it is deemed necessary to be put back on the agenda. 5.4 Handling of Hazardous Cargo Bullet Feedback was given by the Harbour Master from the Ports Authority; there is currently a phase 3 roll-out on the implementation of the IMDG cargo. The kick-off of implementation is due to take place on 01 April Specific IMDG cargo requirements per Terminal to be communicated. Same issue has been noted at a NPCC level. Important that SAMSA is part of the meeting. If there is further deliberation on the issue, a SAMSA local authority should be the one to respond to IMDG issues. Bullet 14. Prior to the circulation of the Marine Notice, the Marine Notice came into force in 2010.The Notice becomes effective from 2013.The NPA at the time set up a task team and certain procedures were written. There have been road shows around the country including one in Richards Bay mid last year; The Marine Notice will be ed to the Secretariat to forward onto the PCC members. Bullet From a shipper point anyone dealing with dangerous goods needs to be certified Bullet 16.- From a terminal operators, individuals clearing and accepting containerised dangerous good need to be certified. Bullet 17. -Currently there are only 2 institutions regulated under the SAMSA Act to offer accredited IMDG courses; I. School of Ports in Cape Town II. SAMTRA in Cape Town Bullet Ernest and Company from a TPT point of view is involved with the documentation required and undertaken by the various role players. Action 4: Harbour master to advise the specific requirements for Terminal Operators and user. Action 5: Marine Notice to be ed to the Secretariat by the Harbour Master for onward circulation. The Harbour master added that IMDG feedback given here is strictly from a TNPA point of view, additionally; Bullet IMO have removed and created a separate bulk code 2012 for dangerous goods IMDG is specifically talking to containerised cargo only. There is a separate code specifically for solid bulk cargo. The Harbour master requested Point 5.5 is moved to point 6.1.4(Port User Feedback) as it forms part of the same presentation. He also requested issue point and point to be moved ahead of and as there is an official from the Authority who will come in to give that presentation and this will allow him to leave quickly. 5.5 Dry Docks and Lease of Dry Docks The full presentation was given by Mr. Hills highlighting the following ; Bullet Program for the Ship Repair facility, updated program presented. Current execution phase is compiling the request for proposal document with commercial activities does not make sense?. Bullet 21: Section 56 process still underway the last activity timeline to present to TNPA Exco is March The decision on the preferred bidder will only happen in about The timeline is stretched and progress will continue to be presented to the PCC. Bullet 22. -Truck Staging facility i. Detailed designs complete, truck staging facility will accommodate all vehicles within the ports, within the port perimeter. Comprehensive ablution has been included in the designs, including customs; government house, permits office etc. The scheduled completion date is March rd Quarter Richards Bay PCC Minutes: Page 6

7 ii. iii. iv. This is. Approximately 11 hectares of land has been utilised to build this facility. It can accommodate an average of 200 trucks a day, however facility will be accommodating 150 trucks. R13.1 billion, dry dock berthing, break bulk berthing, LNG still under investigation, rail infrastructure, helicopter replacements, services to lease sites - more information to be made Q: The Secretariat posed a question, have there been any material changes to the presentation? The secretariat advised Mr. Hills stated there are changes and he was advised to highlight those changes so that the forum is aware in future. Bullet Port Expansion Project i. Approximately R12 billion, typically the current TPT operation in the port. ii. Berthing remains as is is the estimated completion date. iii. The port will be completely re-engineered. iv. New Quay to be build, existing key wall cannot be used. v. Turn around on trucks per day will be approximately 1000 a day. vi. The total expansion plan budget will double at the end of the project, only the TPT portion is R13 billion. vii. TPT operational budget also approximately R13 billion viii. New coal terminal will stand apart from the RBT terminal; option 1 is the South dunes with new berthing capacity limited to approximately 30 million tons. The second option will be to develop a new 500 series which can go beyond 30 million tons. The two options are under detailed investigation. 6. Standing Items 6.1 TNPA Quarterly Overview ending Quarter 3 TNPA Presentation attached: Containers handled at the port Richards Bay is not a container terminal and only offers a container handling facility Under budget in terms of the Authorities view at about 3000 containers 16.5 thousand TU budget ending in quarter 3 ending Dec ending at approximately 13.5 thousand containers what is this reflecting??. TPT previously had 2 container lines that were calling the Port of Richards Bay, currently there is only one. Secondly BHP Billiton is not shipping their cargo via containers through the Port of Richards Bay and calling through the Port of Durban, partly this is due to the same carrier not calling into Richards Bay and shipping via Durban as they were the biggest contributor??. On all the container handling, there is a downward trend against the budget for all ports except for Cape Town. It was also noted that Coega has an interesting trend on volumes TU s were supposed to be moved to Coega however most of the volumes were lost. Dry Bulk Slightly under the budget, short at 62 million tons against the 62.5 million tons budgeted. 3rd Quarter Richards Bay PCC Minutes: Page 7

8 Liquid Bulk Budget of 1.4 million kilo litres, currently at 1.2 million. The biggest contributor to the below budget liquid bulk negative variations is the phosphoric acid export out of the port. Break Bulk Budgeted 6.1 million against an actual of 3.4 million. TNPA Vessel arrivals Ending in the 3 rd quarter, we have been below budget ending at 420 arrivals for the port against the budget vessel arrival of 481. Total movements trend continues ending at 900. Gross tonnage variations slightly smaller, bigger vessels calling into the port contributing to a higher GT. Efficiency and Productivity Bullet 24 - Target = 30 hrs per vessel as per KPI. Bullet 25 - Ended average in the 3 rd quarter at 77 hrs again 78hrs RVCT time. This does not constitute a delay to the port; this is an indication of the actual vessel waiting time outside of the port. Bullet 26 - NPA in the new financial year will look at the time the vessel arrives at the port and the time the Anchor goes up. Tug availability Bullet 27- Specifically on the Marine side, there has been a shortage in availability of Tugs. We have been slightly under the target on tug availability. In the Capex plan presented, there is a plan to have 2 additional Tugs come on stream. Previously 2 older tugs were kept in service strategically and the plan is to bring them back into the port. 1 has been brought back into service and the 5 th is currently finishing off?? by the end of the month and back in the port. Previously there was a requirement to bring them back online. The 4 th quarter will potentially still reflect under budget but going into the 1 st quarter of the new financial year, there will be 5 operational tugs in the port of which 2 will be available on a 24hr cycle and the 3 rd will go on an operational Tug. Delays KPI for Transnet NPA Bullet 28 - Target is currently set at 1.6hrs anchorage only. 3 rd quarter ended short at.9 hrs below the targeted 1.6 delay for the pilotage Tugs delays Bullet 29 - Availability in Marine side, well in target with tug delays in-line with shareholder agreement with government. Berthing services Bullet 30 - Berthing services came into the NPA on a contract base effective from 1 st April Bullet 31 - NPA has shown a quarter on quarter 0% delay attributed to berthing services, even though this in now in service and in-sourced back to NPA. 3rd Quarter Richards Bay PCC Minutes: Page 8

9 Q: Is the Port of Richards Bay on a quad shift system? A: Yes it has always been on a 24hr system. Even when berthing was outsourced it was always a quad shift system. Q: Why 1.6 delay? A: new financial year will indicate 1.6 however going forward there will be decline in the trend in terms of operational efficiency from a port point of view. The allowance given is 1.6hrs delay per vessel for pilotage and varies from port to port. The less movement you have in the port the variance will change. The target is easily passed NPCC Meeting Feedback Hazardous Cargo Dangerous good movements were tabled previously. Same was escalated to the NPCC; A decision was made by the NPCC that any shortening of that period was not supported in terms of the resolution. The current legislation that applies in terms of the 21 day notification in terms of the fire arms controls act will stand. NPA and the Harbour Masters office will continue to monitor whether that is an operational impact or not. Where there has been an operational impact we will re-table and bring the matter back to the PCC for consideration and maybe escalate the issue to the NPCC if need arises. The escalation of the matter to the NPCC was not supported because there is no operational impact on the shippers. Durban Dig Out Port The NPCC discussed the issue of the Dig Out Port in great detail; this came as a surprise at the time to some of the shippers. The Dig Out Port is the old Durban Airport, Transnet has purchased that piece of land with the intention of converting it into the Dig Out Port will be housing the container/liquid bulk& automotive port. This is south of the current Durban Port. The CEO of the NPA was requested to present a detailed motivation at the next meeting. Further feedback will be given at the next NPCC as to where we are in terms of the progress with the Dig Out Port. At the June meeting Freight Rail was unable to attend the NPCC meeting. However going forward their representation is required at the NPCC meetings. Further to that the secretariat forwarded an advising on the Port Regulators website which was live again. Specific issues highlighted there were the pricing methodology and tariff application which was made for the 2014/2015 financial year. Road shows were done in November by the Ports Regulator in terms of Tariff application & Pricing and also comments in the December period. Members of the PCC were requested to familiarise themselves with the content. Invitation has been extended to Transnet Freight Rail Done 6.3 Labour Feedback UTATU/SARHWU Feedback A presentation was done by Bo Pak. Feedback was that they would be going ahead with the matter SATAWU Feedback No feedback. 3rd Quarter Richards Bay PCC Minutes: Page 9

10 6.4 Port User Feedback Cargo Owners / Road Hauliers etc Feedback There was a request to discuss the matters under item 7.1 PUC Shipping Lines / Agents / Ship Repairs No items tabled for discussion. Representative sent an apology Terminal Operators / Lessees / Stevedores No items tabled for discussion. The issue of representation of Shipping Lines will be handled under item 7.2. The issue of representation will be discussed under same item Government Feedback Department of Transport (DoT) No feedback from DoT. Road show dates as advised in the previous meeting the target dates will be communicated. The Ports Manager needs to assist with the dates. We need to coordinate on Port availability. Action: 6 The Secretariat to communicate with PCC members on the dates of the Road Shows. (See Schedule) In addition the Port Manager stated that it will be important to have the road shows prior to the 1 st quarter PCC beginning so that we ensure that there is proper alignment on the requirements as well as representation. It is important that everyone has a clear understanding of the role of the PCC. Mr. Jones also requested the forum through the chair that the use of memory sticks not issued by TNPA IT is against their policy. All documents and presentation less than 2 megabits can be ed, this should be done prior to the commencement of the meeting Provincial Government No feedback Local Government A hardcopy of the presentation was handed to the Secretariat as well as the electronic copy. Bullet 32 - The presentation focused on the Special Development Program a) Focus on various municipalities; b) Legal requirement of the municipalities c) IDP municipality plan d) Environmental restrictions e) Working closing with the local NPA in regards to the port expansion plan. f) STF WIP g) Land claims h) Various developments and development proposals i) Due diligence investigation 2009 j) Disaster prone areas k) Intervention area i.e people living in the airport area. l) Precinct planning m) Truck stop facility WIP not only for port users but will be for all trucks. This is focused on the overnight truckers to try and get them off the road. Intention is to create a precinct with ablution facilities for the truckers. 3rd Quarter Richards Bay PCC Minutes: Page 10

11 n) Envisaged timeframe for completion can only be given after the process with the current issues are resolved. o) Bigger developments are hampering the entry to the ports p) Currently looking at integrated planning between Provincial government/local municipalities and IDZ. Local government feedback was noted. 6.6 SAMSA Bullet 33 - There was an incident with one of the vessels hence no one was regionally or locally available. A formal feedback will be given to the PCC at a later stage. No further feedback from SAMSA. 6.7 Ports Regulator Bullet 34 - There is an ROD press conference planned, however the dates are not yet finalised. Bullet 35 - The Regulator still looking at the tariff applications and the ROD will address those concerns in due time. The ROD being the record of decision. This will be recorded on the tariff application. Bullet 36 - The tariff methodology road show the Regulator looking is around the 2 nd week of March 13. Bullet 37 - The ROD decision dates are yet to be confirmed by the regulator. No further feedback from the Ports regulator. 7. New Matters 7.1 PUC Bullet 38 - It was advised that after the last PCC meeting it was clear that there should be another committee where issues from the Ports can be addressed. Bullet people from the PCC have direct experience with the ports issues including 10 port users. Bullet 40 - The issue of the PUC needs to be addressed with TFR/TPT the operators & TNPA as the landlord. Bullet 41 - Top management of TNPA will be engaged. Bullet 42 - Productivity with the stevedores/port users will be improved. Bullet 43- Reports will be given to the PCC. Bullet 44 - A request to have all 3 parties around the table for a meeting, however that did not happen. Recently SAMSA was called into an issue with Stevedores on safety of one of the vessels they refused to work on due to the skips which were faulty. The reasoning of the PUC was also given. The main idea around having this forum is to increase productivity and if there is no improvement then the issues will be raised directly with TNPA/TPT and TFR. After much debate, it was agreed that the Chairperson and the Secretariat were committing to ensuring the issue of representation is resolved. It was noted that the PUC committee is in existence however will not be taken as a sub-committee to the PCC. The chair further acknowledges there is a committee in existence. The secretariat also added that once the PCC website is up and running, she will request 3rd Quarter Richards Bay PCC Minutes: Page 11

12 from the members specifically Port Users to provide her with any information, any minutes and detail on any feedback given in the last 2 years as well as any issues that have been escalated. The secretariat supported the chairs decision on the issue. 7.2 NPCC Representation Captain Vernal Jones is the NPCC Representative; Action: 7 Re-election of members and alternates The Secretariat advised that she will be making a follow up on the issue of non attendance of representatives. Captain Jones, added that the Port of Richards Bay needs to run properly going forward 8. DATE AND VENUE FOR NEXT MEETING 8.1 The 4 th quarter 2012/13 Meeting is scheduled for 09:00 Thursday 14 February The date of the 1st quarter2013/14 Richards Bay PCC 09:00 Thursday 16 May Dates for the next quarter have been circulated and no one from the Port of Richards Bay has responded, we take it there are no objections to the proposed dates. It was also resolved that the meetings will begin at 9am. In conclusion it was noted that the PCC allows ad-hoc meeting issues that may arise from the emerging miners can be discussed in this session. 9. CLOSURE There being no further business the meeting was adjourned. Approved by Chairperson of the PCC Date Secretariat of the PCC Date 3rd Quarter Richards Bay PCC Minutes: Page 12