Carbondale & Rural Fire Protection District Meeting of the Board of Directors December 12, :30 p.m. Agenda. A. Call to order & roll call

Transcription

1 Carbondale & Rural Fire Protection District Meeting of the Board of Directors December 12, :30 p.m. Agenda A. Call to order & roll call B. Consent Agenda 1. Approve Previous Minutes 2. Current Bills & Balances C. Persons Present Not on the Agenda D. Continuation of Public Hearing Regarding 2019 Budget E Budget Adoption F. Staff Reports 1. Chief s Report 2. Attorney s Report 3. Other G. Bond Update H. Financial Report 1. Other I. Old Business 1. Other J. New Business 1. Other J. Adjourn Page 1 of 67

2 CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE MEETING BOARD OF DIRECTORS CARBONDALE FIRE HEADQUARTERS NOVEMBER 14, 2018 The Board of Directors of the Carbondale & Rural Fire Protection District met for their regular meeting on November 14, 2018 at the Carbondale Fire Headquarters/Training Building. President Gene Schilling called the meeting to order at 5:30 p.m. Directors present were Mike Kennedy, Michael Hassig, Tom Adgate and Gretchen Stock Bell. Also present were Rob Goodwin, Jenny Cutright, Frank Nadell and Tim Malloy. CONSENT AGENDA The items on the consent agenda were: Approve the Minutes of August 15, 2018 Regular Meeting Approve the Minutes of October 10, 2018 Regular Meeting Approve Current Bills and Balances MOTION: made to approve the consent agenda as noted. It carried and passed unanimously. PERSONS PRESENT NOT ON THE AGENDA There were no members of the public present. NOVEMBER ELECTION RESULTS Rob Goodwin congratulated the board on a successful election. He said that the bond representatives are working on tendering the existing bond. He said that staff is working on the due diligence report for the bond. He said he expects the bonds to be issued in January. Rob Goodwin noted that interest rates generally dip in January so they are trying to time the issuance with the lower rates. PUBLIC HEARING REGARDING 2019 BUDGET President Gene Schilling called the public hearing to order at 5:33 p.m. There were no members of the public present. Rob Goodwin reviewed the proposed budget. Discussion regarding moving to a LOSAP program followed. The Board of Directors verbally agreed to move forward with a LOSAP program for General discussion regarding a LOSAP and the current pension program followed. No further action was taken. Page 2 of 67

3 MOTION: made to continue the public hearing regarding the 2019 budget until the December 12, 2018 board meeting. It carried and passed unanimously. STAFF REPORTS Chief s Report Rob Goodwin said has been talking the staff regarding the election. He said there will be committees to spec vehicles and he is encouraging the staff to participate in these committees. He added that the staff is very excited about participating. Attorney s Report Eric Gross said met with Rob Goodwin and Jenny Cutright to work on updating the personnel policies. Rob Goodwin said he hopes to implement the updated policies during the first quarter of Training Report Frank Nadell said the new recruits just finished the EMR course and are now in the basic firefighter course. He said that this is increasing our response capabilities in the South end of the District. Rob Goodwin said that Frank Nadell has done a great job training and keeping the new recruits engaged. Frank Nadell added that Ron Leach did a great job teaching the EMR course. LAKE SPRINGS RANCH IMPACT FEES Tim Malloy attended the Board of Directors representing Lake Springs Ranch. He said that his client is the Berkley Family and they have been working on phased conservation easements for the property. He said that they are creating 14 lots in Phase II, but will never develop them as they are being conserved. He said they have a deadline of November 21 to finalized the plat. He added that the Berkley s are requesting a reduced impact fee since the lots will never be developed. Discussion regarding the lots and impact fees followed. Tim Malloy noted that the plat will be vacated once the lots are conserved. He added that the Berkley Family is willing to provide a letter stating if the conservation easement doesn t close by a certain date, they will pay the full amount of fees. Further discussion followed. MOTION: made to charge an impact fee of $3,000 to Lake Springs Ranch Phase II, based on the fact that there will no future development, and that they will provide a letter stating that additional impact fees will be paid if the conservation easement isn t executed within 180 days, following review and approval by Eric Gross and staff, that Gene Schilling is authorized to sign the agreement. It carried and passed unanimously. NEW BUSINESS Board Retreat Rob Goodwin said a packet will be sent out before the retreat. He requested any agenda items be sent to him for inclusion. He said the topics on the agenda at this time are: wage Page 3 of 67

4 adjustments, job descriptions/positions, bond project schedule, personnel policies and potential cost saving for health insurance. Rob Goodwin said that the District is doing a joint salary and benefit survey with CRFR and GSFD. He reviewed the parameters of the study, noting there will be some information available in December, but the full report will not be available until January Citizen s Committee Rob Goodwin said that the members of the Citizen s Committee have been invited to the holiday dinner and will be recognized there. Gene Schilling said that he has a letter to the editor thanking them as well. MOTION: unanimously. made to adjourn the Board of Directors meeting at 6:10 p.m. It carried and passed Respectfully submitted, Jenny Cutright, Recording Secretary Gene Schilling, President Page 4 of 67

5 CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE WORK SESSION PAN AND FORK RESTAURANT, RIVER VALLEY RANCH BOARD OF DIRECTORS MEETING NOVEMBER 28, 2018 The Board of Directors of the Carbondale & Rural Fire Protection District met for a work session on November 28, 2018 at the Pan and Fork Restaurant, River Valley Ranch. President Gene Schilling called the meeting to order at 11:11 a.m. Directors present were Mike Kennedy, Michael Hassig and Tom Adgate. Also present were Rob Goodwin, Jenny Cutright. Director Gretchen Stock Bell was absent. Discussion topics were: Year End Report; Bond Project Schedule Vehicles, Buildings, Equipment; Employees Salary Survey Plan/Schedule, Job Descriptions and Health Insurance. No actions were taken at this meeting. MOTION: made to adjourn the Board of Directors work session at 1:37 p.m. It carried and passed unanimously. Respectfully submitted, Jenny Cutright, Recording Secretary Gene Schilling, President Page 5 of 67

6 Board of Directors Report Bill Gavette, Deputy Chief December 2018 Completed Plan/Code Reviews Whalen, site plan review, Pitkin County Anytime Fitness, fire alarm system, Garfield County 12 Primrose, fire sprinkler system, Garfield County Pending/On-going Plan/Code Reviews Sopris Labs, remodel, Town of Carbondale Redstone Castle- Carriage House, fire sprinkler system, Pitkin County Sopris Lodge, construction drawings, Town of Carbondale Inspections CRMS Faculty Duplex, final inspection, Garfield County CRMS Health Center, final inspection, Garfield County 21 Silver Spruce - Studio B, fire sprinkler rough-in, Garfield County 174 Calicotte Ranch Road, fire sprinkler final, Garfield County 84 Alpen Glo, fire sprinkler final, Garfield County Other Projects Heartsaver CPR CMC-CLETA Fire Sprinkler Systems, continuing education, South Adams County Fire HQ Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO Fax Page 6 of 67

7 November Training: Board of Directors Training Program Report November 2018 November 1st, Basic Firefighter Skills at the Rifle Training Facility November 5 th, Basic Firefighter Loss Control St 82 November 7 th, Basic Firefighter Rehabilitation St 82 November 13 th, Basic Firefighter Exam St 82 November 15 th,basic Firefighter Skills St 82 November 19 th, EMS QA with Dr. Stahl HQ November 26th, EMS Toxicological Emergencies HQ November 28th, EMS Mental Health First Aid HQ November Highlights: Carbondale Fire held an all-day Mental Health First Aid class. Carbondale Fire hosted a two day Advanced Medical Life Support class. One member completed a state Fire Instructor 1 course. Certification Management: I assisted one member in the renewal of his National Registry EMT certification. I assisted one member in the renewal of his National Registry Paramedic certification. I assisted one member in the renewal of his Fire Instructor certification. I assisted eight members in the renewal of their Hazardous Materials certifications. All training records, EMS continuing education credits and Firefighter Job Performance requirement (JPRs) records are up to date through the end of the month. Training Hour Totals: 35 individual trainings were conducted throughout the month of November. 43 members completed 602 man hours of training in November. Respectfully submitted, Deputy Chief/ Training Officer Frank Nadell Page 7 of 67

8 Board of Directors Report Pablo Herr Assistant Fire Marshal, Public Fire Educator December 2018 Prevention/outreach/education 486 Schooner Wildfire Mitigation Consultation 537 Elk Springs Drive Wildfire Mitigation Consultation Senior Housing Lunch Inspections CRMS HEALTH CENTER SPRINKLER FINAL 84 ALPENGLO SPRINKLER FINAL RESPONSE Support Daily EMS/Fire response, transport, patient care Other Pitkin County Incident Management Team EOC Drill Firefighter Proctor Recertification Snowmass Fire X Games Planning Meeting Mental Health First Aid Class RFHS Meeting 2019 events proposal Carbondale & Rural Fire Protection District Meadowood Drive Carbondale, CO Fax Page 8 of 67

9 Checks Issued Between Board Meetings General Fund Payroll $38, Payroll 11/16/18 Internal Revenue Service $7, Federal Withholding 11/16/18 Colorado Department of Revenue $2, State Withholding 11/16/18 Fire & Police Pension Association $18, Pension/457/Death & Disability 11/16/18 Payroll $46, Payroll 11/30/18 Internal Revenue Service $8, Federal Withholding 11/30/18 Colorado Department of Revenue $2, State Withholding 11/30/18 Fire & Police Pension Association $22, Pension/457/Death & Disability 11/30/18 Capital Projects Fund none Miscellaneous Income General Fund Wildfire Revenue $17, Lake Christine Fire Donation $ Christmas Boutique Donation $ Citizens for a Safe Community Capital Projects Fund Impact Fees $ 3, Lake Springs Ranch Page 9 of 67

10 November 30, 2018 Interest Rate General Fund Alpine Checking 184, % Alpine Money Market Fund 853, % TOTAL $ 1,037, Capital Projects Fund #1 Alpine Checking 7, % Alpine Money Market Fund 889, % Alpine Impact Fee Fund 65, % Alpine Loan Fund Money Market 357, % TOTAL $ 1,320, Bond Fund CSafe $ 125, % Pension Fund FPPA $2,285, Ambulance Billing Report -November 2018 Cash Collected on Accounts $ 8, New Accounts Billed (Oct & Nov calls) $ 53, Medicare Assignments (Write-Offs) $ 3, Medicaid Write-Offs $ 4, Other Write-Offs $ 3, Amount Sent to Collections $ 1, Aging Report 0-30 Days Days Days >90 Days Page 10 of 67

11 12/7/18 Carbondale & Rural Fire Protection Dist 9:16:24 AM AP Check Register (Current by Bank) Check Date: 12/12/2018 Page: 1 Check No. Date Status* Vendor ID Payee Name Amount BANK ID: ALPINC - ALPINE BANK - CHECKING /12/18 P ACME Acme Alarm Company $ /12/18 P ADVANC Advanced Carpet Care & Res,Inc $ /12/18 P ALERTA Alert All Corp $ /12/18 P AHAFER Alison Hafer $ /12/18 P INGRAM Allan Ingram $ /12/18 P ALPINE Alpine Tire Company, Inc. $1, /12/18 P ASPENE Aspen Embroidery Works, Inc $ /12/18 P BLACKH Black Hills Energy $ /12/18 P CEDAR Cedar Networks $ /12/18 P CENEX Cenex Fleet Fueling $1, /12/18 P CENTUB CenturyLink Business Services $ /12/18 P COFIRE Colorado Division of Fire Prev $ /12/18 P COFICA Colorado Firecamp $ /12/18 P COMCAS Comcast Cable $ /12/18 P COMCAI Comcast Internet $ /12/18 P CCLOSE Cory Close $ /12/18 P CUOFCO Credit Union of Colorado $3, /12/18 P CRYECH Crystal Valley Echo $ /12/18 P FOOTST FootSteps Marketing $ /12/18 P GUNCLE Gunnison County Clerk $1, /12/18 P HOLY Holy Cross Energy $ /12/18 P IDEDGE ID Edge $ /12/18 P INKSWE Inkswell Screen Printers $1, /12/18 P CITYMA Kroger - King Soopers Customer $ /12/18 P LAWSON Lawson Products Inc $ /12/18 P LIFEQU Life Line Billing Systems, LLC $ /12/18 P LIFEAS Life-Assist, Inc. $ /12/18 P LOWES Lowe's $ /12/18 P MWATER Marble Water Company $ /12/18 P METLIF MetLife - Group Benefits $3, /12/18 P MICROP Microplastics, Inc. $ /12/18 P MOODY Moody Insurance Agency $1, /12/18 P MOPEST Mountain Pest Control, Inc. $ /12/18 P MTNWAS Mountain Waste & Recycling $ /12/18 P NAPA Napa Auto Parts, Inc. $ /12/18 P PAULLU Paul Luttrell $ /12/18 P REDSAN Redstone Water & Sanitation Di $ /12/18 P COOP Roaring Fork Valley Co-Op $ /12/18 P SPECIN Specialty Incentives $ /12/18 P STERIC Stericycle, Inc. $ /12/18 P KEYPEO The Key People Co, Inc. $ /12/18 P THYSSE Thyssenkrupp Elevator Corp. $ /12/18 P VERIZO Verizon Wireless $ /12/18 P VIP VIP Trash Removal $ /12/18 P WESTPA Western Paper Distributors $ /12/18 P WESTHE Western Slope Health Care Grou $36, /12/18 P XCEL Xcel Energy $1, /12/18 P AHOPEC Aspen Hope Center $1, BANK ALPINC REGISTER TOTAL: $67, GRAND TOTAL : $67, * Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT ** Denotes broken check sequence. Page 11 of 67

12 12/7/18 Capital Projects Fund #1 8:58:27 AM AP Check Register (Current by Bank) Check Date: 12/12/2018 Page: 1 Check No. Date Status* Vendor ID Payee Name Amount BANK ID: ALPINE - ALPINE BANK - CHECKING /12/18 P PITKIN Pitkin County Treasurer $1, /12/18 P STRYKE Stryker Sales Corporation $38, /12/18 P XEROX Xerox Corporation $ BANK ALPINE REGISTER TOTAL: $41, GRAND TOTAL : $41, * Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT ** Denotes broken check sequence. Page 12 of 67

13 Carbondale & Rural Fire Protection Dist Income Statement (Original Budget to Actual Comparison) For the period of 12/1/2018 Through 12/31/2018 Current Period Year To Date Actual Budget Variance % Actual Budget Variance % Cost of Goods Sold Property Tax Specific Ownership Tax Interest/Penalties Delinquent Tax Abated Tax Ambulance Revenues Interest Income Building Rentals Contributions & Grants Training Income Wildfire Contracts Special Event Contracts Miscellaneous Income $0.00 $0.00 $ % $(2,711,823.31) $(2,748,839.00) $(37,015.69) (1.3)% (201,862.52) (150,000.00) 51, (6,973.53) (5,500.00) 1, (3,181.52) (1,000.00) 2, (1,912.00) (1,912.00) (187,034.10) (225,000.00) (37,965.90) (16.9) (61.89) (100.00) (38.11) (38.1) (15,500.00) (12,000.00) 3, (32,982.73) , (500.00) (500.00) (100.0) (163,906.33) (10,000.00) 153, (13,080.00) (7,000.00) 6, (5,383.93) (4,000.00) 1, Total Cost of Goods Sold $0.00 $0.00 $ % $(3,343,701.86) $(3,165,850.99) $177, Gross Profit $0.00 $0.00 $0.00 $3,343, $3,165, $177, % 5.6 % Operating Expenses Wages Wildfire Wages, CRRF Wages - Seasonal Staffing Special Event Wages Health Benefits Pension Benefits 457 Contributions, District portion Workers Comp Volunteer Incentive Medicare/FICA Tax Unemployment Insurance Death & Disability Policy - FPPA Board Members Pay Insurance Treasurer Fees Abated Tax Administration Supplies/Expenses Accounting Ambulance Billing Service Legal Fees Dues & Subscriptions Administration Fuel Freight & Postage Computer Supplies Fire/EMS Prevention $0.00 $0.00 $ % $1,450, $1,609, $159, % , , (77,377.16) (1547.5) , , (4,881.00) (7.5) , , (801.31) (16.0) 37, (37,120.84) , , , , , , , , , , , (636.00) , , , , , (2,477.98) (8.7) , , (859.08) , , , , , , , , , , , , , (5,321.90) (258.8) 1, (1,097.10) , , (10,501.57) (80.8) , , (26.01) , , , , , , , , (1,514.04) (13.6) , , (182.11) (15.1) , , , , Page 13 of 67

14 Carbondale & Rural Fire Protection Dist Income Statement (Original Budget to Actual Comparison) For the period of 12/1/2018 Through 12/31/2018 Current Period Year To Date Actual Budget Variance % Actual Budget Variance % Meetings Volunteer Dinner Program Election Expense Emergency Management Master Plan Public Outreach Firefighting Expenses/Supplies Firefighting Fuel Incident Resources Incident Food Wildfire Expenses, CRRF WPPP Team Expenses Medical Expenses/Supplies Infection Control Program Medical Fuel Physician Advisor Telephone Service Cell Phones/Pagers Communications Supplies/Expenses Communications Center Training - Firefighting Training - Medical Paramedic Program EMT Tuitions Training - Administration Food - Training Vehicle Repairs Vehicle Supplies, Parts, Tires Equipment Testing Communications Equipment Repairs Maintenance Contracts Computer Repairs & Service Portable Equipment Repairs Building Utilities Building Maintenance & Repairs Building Supplies Janitorial Supplies Miscellaneous Expenses Transfer to Capital Projects Fund Emergency Reserves , , (827.83) (40.3) , , , , , , , , (972.00) (94.6) , , , , (11,545.71) (62.4) , , , , , (352.60) (9.7) , , , (439.54) (42.8) , , (506.27) (23.9) , (1,437.67) 0.0 1, (1,093.34) , , (1,294.61) (3.3) , , , (848.16) (21.1) , , , , , , , , (1,209.45) (13.1) , , , (700.00) , , , , (1,000.00) 0.0 8, , (7,597.63) (759.8) , , , , , , , , (434.38) (8.7) , , , , , , , , (2,402.97) (10.2) , , , , , (505.02) , , , , , , , (1,561.47) , , (3,631.08) (6.4) (525.00) , , (759.73) (3.4) , , (5,544.52) (37.8) , (1,620.57) , (148,515.57) , , , , Total Operating Expenses $45, $0.00 $(45,097.85) 0.0 % $3,112, $3,234, $122, % Net Income (Loss) $(45,097.85) $0.00 $(45,097.85) 0.0 % $231, $(69,053.01) $300, % Page 14 of 67

15 Date: December 12, 2018 To: Division of Local Government 1313 Sherman Street, Room 521 Denver, Colorado Attached is a copy the 2019 budget for the Carbondale & Rural Fire Protection District in Garfield, Gunnison and Pitkin Counties, submitted pursuant to Section , C.R.S. This budget was adopted on December 12, If there are any questions on the budget, please contact Rob Goodwin or Jenny Cutright at (970) and 300 Meadowood Drive, Carbondale, Colorado I, Eugene K. Schilling, President, hereby certify that the enclosed is a true and accurate copy of the 2019 Adopted Budget of the Carbondale & Rural Fire Protection District. Eugene K. Schilling President, Board of Directors Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO Fax Budget Page 1 of 23 Page 15 of 67

16 BUDGET MESSAGE (Pursuant to (1)(e), C.R.S.) Carbondale & Rural Fire Protection District The attached 2019 Budget for Carbondale & Rural Fire Protection District includes these important features: Property valuations in the District were steady from 2018 to 2019, increasing.13%. District voters approved a mill levy increase of mills for District at the November 6, 2018 election, resulting in an increase in property tax revenue of $1,003,576 to the general fund in The 1.75 mill temporary mill levy that was approved by voters in 2017 is included in the increase. The District has certified a mill levy of mills ($3,812,399) to balance the budget for general operating expenses in Included in the increase is funding for three new full-time firefighter/emts, the development of a LOSAP program for volunteers and an increase to the training budget. The amount levied for general operating expenses includes $59,983 to be transferred to the District s Volunteer Firefighter Pension Fund that represents the value of mills. The District will apply for matching funds from the State of Colorado to help fund its Volunteer Firefighter Pension Fund for The District is transferring $300,000 from the operating fund to the Capital Projects Fund to build the capital replacement fund. Major capital improvements in 2019 from the Capital Projects Fund include firefighting equipment, station improvements, communications equipment and office equipment. Other major capital improvements will be appropriated from the Capital Projects II Fund, which is the expense fund for the 2019 bond proceeds. The District entered into a Loan Agreement for $900,000 with Alpine Bank in 2012 for the purchase of two new fire trucks. The amount to be expended in 2019 for the Lease Purchase agreement is $102,038. This will be expended from the Capital Projects fund. The District maintains an impact fee program which imposes certain fees on new development which is used to further fund needed capital projects needed as a result of new growth in the District. District voters approved a $7.5 million bond issue at the November 6, 2018 election. Those bonds are expected to be issued in January 2019 and will be used for apparatus purchases, building projects and related equipment. In 2019, planned Capital Project II purchases are $1.9 million for apparatus and $2.4 million for building projects and related equipment. In 2017, the District refinanced its outstanding general obligation bonds (Series 2017). Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO Fax Budget Page 2 of 23 Page 16 of 67

17 The District has certified a mill levy of mills ($748,864) to balance the budget for outstanding bonds and interest (Series 2017 and Series 2019) in The budgetary basis of accounting timing measurement method used is: Modified accrual basis The services to be provided/delivered during the budget year are the following: Carbondale & Rural Fire Protection District (the District) provides fire protection and emergency medical services, including advanced cardiac life support, to a 300-square mile area in parts of Garfield, Pitkin and Gunnison counties. The District maintains five fire stations, one headquarters building and 27 pieces of emergency apparatus. There are 23 paid staff positions in the District supplemented by 40 volunteer firefighters and emergency medical technicians. The District s ambulances provide advanced life support medical services to the residents and visitors of the District. The District provides a Fire Prevention Program managed by a professional Fire Marshal. All subdivision plans are reviewed by the fire marshal and comments made to the appropriate county planning department throughout the subdivision process. The District has adopted the 2009 version of the International Fire Code. The District maintains a Training Program managed by a professional Training Officer which includes certification programs for Fire Fighting, Emergency Medical Services, Hazardous Materials and Incident Command System. Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO Fax Budget Page 3 of 23 Page 17 of 67

18 County Tax Entity Code DOLA LGID/SID CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments TO: County Commissioners 1 of, Colorado. On behalf of the Carbondale & Rural Fire Protection District, (taxing entity) A the of the Hereby officially certifies the following mills to be levied against the taxing entity s GROSS assessed valuation of: Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) Area F the tax levies must be calculated using the NET AV. The taxing entity s total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Board of Directors (governing body) B Carbondale & Rural Fire Protection District (local government) C $ $ Garfield County 364,056,400 (GROSS D assessed valuation, Line 2 of the Certification of Valuation Form DLG 57 E ) (NET G assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED BY ASSESSOR NO LATER THAN DECEMBER 10 Submitted: 12/12/2018 for budget/fiscal year (no later than Dec. 15) (mm/dd/yyyy) (yyyy) PURPOSE (see end notes for definitions and examples) LEVY 2 REVENUE 2 1. General Operating Expenses H mills $ 3,812, <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction I < > mills $ < > SUBTOTAL FOR GENERAL OPERATING: mills $ 3,812, General Obligation Bonds and Interest J mills $ 748, Contractual Obligations K mills $ 5. Capital Expenditures L mills $ 6. Refunds/Abatements M mills $ 13, Other N (specify): mills $ Contact person: (print) Signed: mills $ Sum of General Operating TOTAL: [ Subtotal and Lines 3 to 7 ] mills $ Daytime Jenny Cutright phone: ( 970) Title: ,575,130 Secretary/Treasurer Include one copy of this tax entity s completed form when filing the local government s budget by January 31st, per C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO Questions? Call DLG at (303) If the taxing entity s boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor s FINAL certification of valuation) Budget Page 4 of 23 Page 1 of 4 DLG 70 (Rev.6/16) Page 18 of 67

19 CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT ( C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt ( , C.R.S.) Use additional pages as necessary. The Special District s or Subdistrict s total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDS J : 1. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: 2. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: General Obligation Refunding Bond - Series /28/ % 12/1/ $572,661 Financing Capital Improvement Authorized By Voters November 6, Anticipated January of 2019 TBD Expected To Be December 1, $176,203 CONTRACTS K : 3. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per , C.R.S. Page 2 of Budget Page 5 of 23 DLG 70 (Rev.6/16) Page 19 of 67

20 County Tax Entity Code DOLA LGID/SID CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments TO: County Commissioners 1 of, Colorado. On behalf of the Carbondale & Rural Fire Protection District, (taxing entity) A the of the Hereby officially certifies the following mills to be levied against the taxing entity s GROSS assessed valuation of: Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) Area F the tax levies must be calculated using the NET AV. The taxing entity s total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Board of Directors (governing body) B Carbondale & Rural Fire Protection District (local government) C $ $ Pitkin County 364,056,400 (GROSS D assessed valuation, Line 2 of the Certification of Valuation Form DLG 57 E ) (NET G assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED BY ASSESSOR NO LATER THAN DECEMBER 10 Submitted: 12/12/2018 for budget/fiscal year (no later than Dec. 15) (mm/dd/yyyy) (yyyy) PURPOSE (see end notes for definitions and examples) LEVY 2 REVENUE 2 1. General Operating Expenses H mills $ 3,812, <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction I < > mills $ < > SUBTOTAL FOR GENERAL OPERATING: mills $ 3,812, General Obligation Bonds and Interest J mills $ 748, Contractual Obligations K mills $ 5. Capital Expenditures L mills $ 6. Refunds/Abatements M mills $ 13, Other N (specify): mills $ Contact person: (print) Signed: mills $ Sum of General Operating TOTAL: [ Subtotal and Lines 3 to 7 ] mills $ Daytime Jenny Cutright phone: ( 970) Title: ,575,130 Secretary/Treasurer Include one copy of this tax entity s completed form when filing the local government s budget by January 31st, per C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO Questions? Call DLG at (303) If the taxing entity s boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor s FINAL certification of valuation) Budget Page 6 of 23 Page 1 of 4 DLG 70 (Rev.6/16) Page 20 of 67

21 CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT ( C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt ( , C.R.S.) Use additional pages as necessary. The Special District s or Subdistrict s total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDS J : 1. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: 2. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: General Obligation Refunding Bond - Series /28/ % 12/1/ $572,661 Financing Capital Improvement Authorized By Voters November 6, Anticipated January of 2019 TBD Expected To Be December 1, $176,203 CONTRACTS K : 3. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per , C.R.S. Page 2 of Budget Page 7 of 23 DLG 70 (Rev.6/16) Page 21 of 67

22 County Tax Entity Code DOLA LGID/SID CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments TO: County Commissioners 1 of, Colorado. On behalf of the Carbondale & Rural Fire Protection District, (taxing entity) A the of the Hereby officially certifies the following mills to be levied against the taxing entity s GROSS assessed valuation of: Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) Area F the tax levies must be calculated using the NET AV. The taxing entity s total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Board of Directors (governing body) B Carbondale & Rural Fire Protection District (local government) C $ $ Gunnison County 364,056,400 (GROSS D assessed valuation, Line 2 of the Certification of Valuation Form DLG 57 E ) (NET G assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED BY ASSESSOR NO LATER THAN DECEMBER 10 Submitted: 12/12/2018 for budget/fiscal year (no later than Dec. 15) (mm/dd/yyyy) (yyyy) PURPOSE (see end notes for definitions and examples) LEVY 2 REVENUE 2 1. General Operating Expenses H mills $ 3,812, <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction I < > mills $ < > SUBTOTAL FOR GENERAL OPERATING: mills $ 3,812, General Obligation Bonds and Interest J mills $ 748, Contractual Obligations K mills $ 5. Capital Expenditures L mills $ 6. Refunds/Abatements M mills $ 13, Other N (specify): mills $ Contact person: (print) Signed: mills $ Sum of General Operating TOTAL: [ Subtotal and Lines 3 to 7 ] mills $ Daytime Jenny Cutright phone: ( 970) Title: ,575,130 Secretary/Treasurer Include one copy of this tax entity s completed form when filing the local government s budget by January 31st, per C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO Questions? Call DLG at (303) If the taxing entity s boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor s FINAL certification of valuation) Budget Page 8 of 23 Page 1 of 4 DLG 70 (Rev.6/16) Page 22 of 67

23 CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT ( C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt ( , C.R.S.) Use additional pages as necessary. The Special District s or Subdistrict s total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDS J : 1. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: 2. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: General Obligation Refunding Bond - Series /28/ % 12/1/ $572,661 Financing Capital Improvement Authorized By Voters November 6, Anticipated January of 2019 TBD Expected To Be December 1, $176,203 CONTRACTS K : 3. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per , C.R.S. Page 2 of Budget Page 9 of 23 DLG 70 (Rev.6/16) Page 23 of 67

24 RESOLUTION TO ADOPT BUDGET RESOLUTION NO (Pursuant to , C.R.S.) A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2019, AND ENDING ON THE LAST DAY OF DECEMBER, WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has appointed Rob Goodwin to prepare and submit a proposed budget to said governing body at the proper time; and WHEREAS, Rob Goodwin, Fire Chief and Budget Officer, has submitted a proposed budget to this governing body on October 10, 2018 for its consideration, and; WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, public hearings were held on November 14, 2018 and December 12, 2018, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget, and; WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law, NOW, THEREFORE BE IT RESOLVED BY THE Board of Directors of Carbondale & Rural Fire Protection District, Colorado: Section 1. That the budget, as submitted, amended, and summarized by fund, hereby is approved and adopted as the budget of the Carbondale & Rural Fire Protection District for the year stated above. Section 2. That the budget hereby approved and adopted shall be signed by the President and Secretary/Treasurer and made a part of the public records of the District. ADOPTED, this 12 th day of December, A.D., 2018 Eugene K. Schilling, President Attest: Michael Hassig, Secretary/Treasurer Page 24 of 67

25 RESOLUTION TO SET MILL LEVIES RESOLUTION NO (Pursuant to , C.R.S. and , C.R.S.) A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2019, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE 2019 BUDGET YEAR. WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has adopted the annual budget in accordance with the Local Government Budget Law, on December 12, 2018 and; WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $3,752,416.00, and; WHEREAS, the amount of money necessary to balance the budget for pension purposes is $59,983.00, and; WHEREAS, the amount of money necessary to balance the budget for voter-approved 2017 bonds and interest is $572,661.00, and; WHEREAS, the amount of money necessary to balance the budget for voter-approved 2018 bonds and interest is $176,203.00, and; WHEREAS, the amount of money necessary to balance the budget for abated taxes is $13,867.00, and; WHEREAS, the 2019 valuation for assessment for the Carbondale & Rural Fire Protection District as certified by the County Assessors is $364,056, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO: Section 1. That for the purpose of meeting all general operating expenses of the Carbondale & Rural Fire Protection District during the 2019 budget year, there is hereby levied a tax of mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year Section 2. That for the purpose of meeting all pension expenses of the Carbondale & Rural Fire Protection District during the 2019 budget year, there is hereby levied a tax of mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year Section 3. That for the purpose of meeting payments for the Series 2017 bonds and interest of the Carbondale & Rural Fire Protection District during the 2019 budget year, there is hereby levied a tax of mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year Page 25 of 67

26 RESOLUTION TO SET MILL LEVYS, No PAGE 2 Section 4. That for the purpose of meeting payments for the Series 2018 bonds and interest of the Carbondale & Rural Fire Protection District during the 2019 budget year, there is hereby levied a tax of mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year Section 5. That for the purpose of meeting all abated taxes the Carbondale & Rural Fire Protection District during the 2019 budget year, there is hereby levied a tax of mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year Section 6. That the Secretary/Treasurer, is hereby authorized and directed to immediately certify to the County Commissioners of Garfield, Pitkin and Gunnison Counties, Colorado, the mill levies for the Carbondale & Rural Fire Protection District as hereinabove determined and set, or be authorized and directed to certify to the County Commissioners of Garfield, Pitkin & Gunnison Counties, Colorado the mill levies for the Carbondale & Rural Fire Protection District as hereinabove determined and set, but as recalculated as needed upon receipt of the final (December) certification of valuation from the county assessors in order to comply with any applicable revenue and other budgetary limits. ADOPTED this 12 th day of December A.D Eugene K. Schilling, President Attest: Michael Hassig, Secretary/Treasurer Page 26 of 67

27 RESOLUTION TO APPROPRIATE SUMS OF MONEY RESOLUTION NO (Pursuant to , C.R.S.) A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE 2019 BUDGET YEAR. WHEREAS, the Board of Directors has adopted the annual budget in accordance with the Local Government Budget Law, on December 12, 2018, and; WHEREAS, the Board of Directors has made provision therein for revenues in the amount equal to or greater than the total proposed expenditures as set forth in said budget, and; WHEREAS, it is not only required by law, but also necessary to appropriate the revenues and reserves or fund balances provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the Carbondale & Rural Fire Protection District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO: Section 1. That the following sums are hereby appropriated from the revenue of each fund, to each fund, for purposes stated: General Fund Current Operating Expenses $3,942, Capital Outlay $ 0.00 Debt Service $ 0.00 TOTAL GENERAL FUND $3,942, Pension Fund Current Operating Expenses $ 318, Capital Outlay $ 0.00 Debt Service $ 0.00 TOTAL PENSION FUND $ 318, Bond Fund Current Operating Expenses $ 0.00 Capital Outlay $ 0.00 Debt Service 2017 $ 589, Debt Service 2018 $ 193, TOTAL BOND FUND $ 782, Page 27 of 67

28 RESOLUTION TO APPROPRIATE SUMS OF MONEY, No PAGE 2 Capital Projects Fund Current Operating Expenses $ 0.00 Capital Outlay $ 140, Debt Service $ 0.00 TOTAL CAPITAL PROJECTS FUND $ 140, Capital Projects Fund #2 Current Operating Expenses $ 0.00 Capital Outlay $4,340, Debt Service $ 0.00 TOTAL CAPITAL PROJECTS #2 FUND $4,340, ADOPTED this 12 th day of December A.D Eugene K. Schilling, President Attest: Michael Hassig, Secretary/Treasurer Page 28 of 67

29 CARBONDALE & RURAL FIRE PROTECTION DISTRICT RESOLUTION NO A RESOLUTION DESIGNATING ALL YEAR-END FUND BALANCES AS A "RESERVE INCREASE" WHEREAS, the Carbondale & Rural Fire Protection District is required to prepare an annual budget; and WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has considered the provisions of Article X, Section 20, of the Colorado Constitution and has attempted to comply with the terms thereof; and WHEREAS, the Board of Directors finds that it is appropriate to approve a resolution setting forth the intentions of the Board regarding such year-end fund balances for the year 2018 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carbondale & Rural Fire Protection District that any and all year-end fund balances shall be considered a "reserve increase" and therefore a part of 2018 "fiscal year spending" within the meaning of Article X, Section 20(2)(e), of the Colorado Constitution. READ, APPROVED, AND ADOPTED this 12 th day of December, CARBONDALE & RURAL FIRE PROTECTION DISTRICT By: Eugene K. Schilling, President ATTEST: Michael Hassig, Secretary/Treasurer Page 29 of 67

30 RESOLUTION FOR SUPPLEMENTAL BUDGET AND APPROPRIATION RESOLUTION NO (Pursuant to , C.R.S.) A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENSES IN EXCESS OF AMOUNTS BUDGETED FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO. WHEREAS, the Carbondale & Rural Fire Protection District received unanticipated wildfire contract and special events revenue in the year NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO; Section 1. That the 2018 appropriation for the General Fund is hereby increased from $3,134, to $3,400, for the following purpose: Unanticipated costs for wildfire assignments, payroll, payroll taxes, EMS supplies and maintenance contracts. ADOPTED this 12 th day of December A.D Eugene K. Schilling, President Attest: Michael Hassig, Secretary/Treasurer Page 30 of 67

31 GENERAL FUND 2019 page 1 of 3 12/4/ Audit Estimate Budget RESERVE BALANCE JAN 1 1,305,826 1,490,772 1,519,580 REVENUES Taxes Property Tax 2,586,455 2,748,839 3,752,416 Abated Tax 4,868 1,912 2,361 Specific Ownership Tax 240, , ,000 Penalties & Interest 7,431 6,232 6,000 Delinquent Tax 0 3,182 1,000 Total Taxes 2,839,405 2,960,165 3,961,776 Other Revenue Ambulance Service 193, , ,000 Building Rentals 14,000 15,500 12,000 Earnings on Deposits Grants & Contributions 3,906 32,000 1,000 Training Reimbursements Wildfire Contracts 97, ,906 10,000 Special Event Contracts 8,148 13,080 14,000 Miscellaneous 6,025 6,461 4,000 Sale of Assets Total Other Revenue 323, , ,600 TOTAL REVENUE 3,162,812 3,406,588 4,228, Budget Page 17 of 23 Page 31 of 67