ESIC DENTAL COLLEGE & HOSPITAL

Transcription

1 ESIC DENTAL COLLEGE & HOSPITAL SECTOR -15, ROHINI, DELHI (Ministry of Labour& Employment, Govt. of India) Telefax: TENDER NO: 115/U/16/30/DC/3 rd Year/Conservative Dentistry-Date.: E-Tender Notice for purchase of Amalgam Separator & Spittoon Bowl and Place Selection Valve. Online tenders are invitedthrough e-procurement portal of ESIC: under two bid system by the Dean, ESIC Dental College & Hospital Sector-15 Rohini, Delhifrom the eligible manufactures / authorized dealers, for the supply of the following equipments. S.No. Name Of The Equipment Quantity E.M.D (Rs.) Last Date and time for online Submission of the Tender 1 Spittoon Bowl and Place Selection Valve 31 nos. Rs.1,70, at 1.00 p.m. 2 Amalgam Separator 02 nos. Rs.67, at 1.00 p.m. Tender Document along with all terms and conditions and procedure of e-tendering may be viewed online or downloaded, by the bidder from the website- attenders,& All bidders are requested to check further notifications/updates if any, on the above mentioned web sites. Tender Opening date and time: at 2.00 p.m. Dean

2 Important Instructions for Bidders regarding Online Payment All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders. Bidders should get Registered at Bidders should add the below mentioned sites under Internet Explorer Tools Internet Options Security Trusted Sites Sites of Internet Explorer : Also, Bidders need to select Use TLS 1.1 and Use TLS 1.2 under Internet Explorer Tools Internet Options Advanced Tab Security. Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or NetBankingfor participating in the Tender. Bidders need to submit both online and manual tenders. Any document submitted in manual tender if not submitted online, will not be considered. Bidders can contact our Helpdesk at

3 A. INTRODUCTION: The ESIC Dental College & Hospital Rohini, Delhi is situated in North Delhi, run by ESI corporation which comes under Ministry of Labour and Employment, Government of India. The Dean wants to procure the following equipments for this institution and is inviting technical as well as financial bids through e-procurement portal of ESIC : S.No. Name Of The Equipment Quantity E.M.D (Rs.) Last Date and time for online Submission of bids 1 Spittoon Bowl and Place Selection Valve 39 nos. Rs.1,70, at 1.00 p.m. 2 Amalgam Separator 02 nos. Rs.67, at 1.00 p.m. The initial pages of this tender document give the instructions about the e-tendering agency and registration requirement. All the technical details and financial bid has to be submitted online through same portal along with the Copy of EMD as below. Scanned copies of all the documents in PDF form has to be uploaded and technical evaluation will be done from online submitted documents only. B. ESSENTIAL QUALIFYING CONDITIONS FOR THE BIDDERS: 1. The EMD as mentioned above, in the form of Demand draft in favour of ESI FUND A/C NO.1 payable at DELHI, from any Nationalized or scheduled bank to be enclosed in an sealed envelope with covering letter to Dean mentioning the details of the draft, personal details of the bidder along with office address and contact details and should be dropped in the tender box placed near or in the chamber of Medical Officer Inchargei.e.Room No.319,3 rd Floor, ESIC Dental College & Hospital Rohini before the bid submission time as per tender notification. Write EMD FOR TENDER TO PURCHASE with bidders company name and address on the envelope.

4 No price bid is to be submitted in physical form. No bid will be accepted after bid submission time as mentioned. 2. Bidders need to submit both online and manual tenders. Any document submitted in manual tender if not submitted online, will not be considered. 3. If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for same item/product. 4. Either the Indian agent on behalf of the principal/oem or principal/oem itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 5. The bidder company has to submit the brochure/catalogue of the equipment indicating the make / model meeting thespecifications of the quoted model of the equipment. The specifications of the equipment to be supplied has to be attested by the authorized signatory with his signature and company seal and uploaded with technical bid. 6. There must be an authorized service centre of the company in Delhi NCR itself for the service and repair of the equipment. The address and contact details of the same has to be uploaded. 7. The equipment should be FDA / CE approved for the purpose, it has been procured. 8. The followings are mandatory to be submitted regarding the bidder company: (a) Bidder s Profile(As per Annexure IV). (b)manufacturer s Authorization Certificate (As per Annexure V). (c)company registration certificate / certificate of incorporation. (d) PAN and GST number copy. 9. The manufacturer/bidder has to provide minimum 2 years warranty for the equipment after the date of installation. 10.Bidder has to submit manufacturer s authorization certificate on letter head in original as per annexure V if the bidder is not a manufacturer.this is to be uploaded as a part of technical bid. 11. Bidder s profile format enclosed must be filled and signed by the Bidder on the letterhead in original and enclosed with the tender.

5 12. The bidder has to ensure that he has quoted the lowest or the same rate for same equipment in the present bid, compared to the bids quoted in last one year at other institutions. (Affidavit needed) 13. The bidder has to submit an affidavit as per annexure II of the tender document. 14. The list and price of consumables and spares for the equipments not covered under CMC and rates valid for next five years is to be uploaded with price bid. 15.Copies of Purchase Order of the quoted model of equipment to either Government or reputed institutions,college or multichain dental clinics should be enclosed.the rates quoted in the purchase order should not be deleted or made illegible.a satisfactory performance certificate from users of the quoted model of the equipment should be enclosed. C. GENERAL INSTRUCTIONS FOR TENDERER - Online bids are to be submitted under two bid system i.e. Technical bid and Price bid. Technical Bid should contain all the technical details along with commercial Terms & conditions & Price Bid should indicate the price of the item as per online Performa, along with CMC rates for 5 years after warranty period. EMD and covering letter in a sealed envelope duly super scribed. EMD of Tender for purchase of with personal details are to be dropped in the tender box kept in the chamber of Medical Officer Incharge i.e.room No.319,3 rd Floor, ESIC Dental College & Hospital Rohini, before tender closing time and date. Tender evaluation will be done from the data submitted online. If the EMD envelope is sent by post, it must reach the office of Dean well before tender closing time and should be addressed to The Dean ESIC Dental College & Hospital, Sector-15, Rohini, Delhi with the superscription as above. Bids received late will not be considered and hospital will not be responsible for any postal delay. All the bids received will be opened on the same date at 2.00 p.m.. Bidders or their authorized representative may be present if they wish to attend. In case tender opening date is declared a holiday, bids will be opened on the next working day at the same time & venue.

6 D. TERMS AND CONDITIONS : 1. EMD shall be refunded to the unsuccessful bidders without any interest after the finalization of the tender. 2. Literature of the quoted item, with detailed specifications must be uploaded. 3. The quantity shown in the tender may be increased or decreased to any extent depending upon the actual requirement. 4. Price Quoted should be for the supply destination of Central Store, ESIC Dental College & Hospital, Sector-15, Rohini, Delhi No transportation charges will be given by the hospital. 5. Validity of bid for acceptance should be for a minimum period of 365 days. 6. The rates quoted should not be higher than that quoted in case of any other organization/ Institution in last one year. (Undertaking by the tenderermay be enclosed.) 7. The quoted rate of the equipment should include everything except the statuary taxes expected to be paid by the purchaser like GST (Goods and Service Tax). 8. Demonstration of installed equipment: Working demonstration of quoted model of equipment shall have to be givenlive before Technical Evaluation Committee in Delhi on stipulated day and time whenever asked for. Failure to demonstrate the equipment on the stipulated day without any genuine reason (which is to be intimated in advance and should be acceptable to the Dental College authorities) will mean that the tenderer is not interested in supplying the equipment & the bid would be liable for rejection. In case of genuine reason only two chances for demonstration will be given. Technical evaluation committee is fully empowered to reject any bid if it is felt that functional demonstration is not given or theequipment is of inferior quality, even if it is fulfilling the specifications and other commercial terms. 9. CMC rates for 5 years after the Guarantee/warranty period of two years have to be quoted separately along with the price of the Equipment. The CMC rates will be a factor and will be included during evaluation of the price bid. Guarantee /Warranty period for

7 Equipment/Instrument must be minimum of two (02) years from the date of satisfactory installation. 10. The CMC rates shall cover maintenance of: a).the Main equipment b).all the accessories required to run the equipment and provided by the company at the time of initial supply and installation like computer, printer, UPS, Generators, RO plant or similar other things, manufactured by same company or arranged from different company, have to be covered under the same quoted CMC rates. 11. In case the equipment require, equipment specific consumables (closed system)/spare parts not covered under CMC, the bidder has to attach the rates of all the consumables required for the equipment. In case his equipment is purchased he is bound to supply the consumables/spares on the same quoted rates, for minimum 5 years from the date of installation. Any increase in submitted rates will be considered by the competent authority as per market condition after 5 years only. The list and rates are to be uploaded with price bid as scanned copy without which price bid will be considered incomplete. 12. Manufacturer s Authorization Certificate: The bidder must upload a certificate of authorization to bid on behalf of the manufacturer with period of validity and details of issuing authority(as per Annexure V). 13. The successful bidder should strictly adhere to the mentioned delivery schedule. 14. Supply, installation and commissioning should be done within the prescribed period on the supply order (60 days after issue date of Supply order). If the Successful Bidder fails to deliver the equipment within this period a penalty of 0.5% of the cost of the equipment per week will be imposed for the delayed period. Once the 10% Penalty is reached Purchaser/Consignee may consider termination of the contract. The Dean has theright to recover the damages for breach of contract/order and may forfeit the Earnest Money. Dean reserves the right to relax the penalty clause in case of unavoidable circumstances. 15. Performance security: In case of Equipments, on notification of award the successful bidder has to deposit the 10% of total amount of the total cost of the equipment as the performance security with Dean in the form of Banker s cheque/demand draft/ bank guaranty in favour of

8 E.S.I Fund Account No.1 payable at Delhi which will be released 60 days after CMC (Comprehensive Maintenance Contract) is over and on receiving the satisfactory performance certificate from the user department 16. Cost of the Equipment must be mentioned as a unit, including cost of the accessories as mentioned in our specification, and nothing should be labelled as optional with separately quoted rates. 17. The payment of equipment will be released after demonstration of satisfactory performance by the user department for the supplied equipment after its installation. 18. Compliance of the specification of the equipment mentionedshould be given on a separate sheet and all the Documentsmust be serially numbered, stamped & signed by the Authorized Signatory before uploading. 19. Only appropriate model/s as per specification should be quoted. 20. Penalty clause. In the event of equipment going out of order the fault shall have to be attended within 24 hours of lodging the complaint. During the warranty / guarantee/cmc period in the event of equipment remaining out of order beyond a period of 7 days of lodging the complaint a penalty to extent of 0.1% of purchase value of the equipment shall be levied for each week of the equipment, remaining non functional. 21. If the equipment needs calibration, the firm shall be responsible for calibration as a part of CMC. 22. In case any fact has been concealed or any information is found incorrect at anytime the tender application of such bidder will be not be considered and the contract will be cancelled even if it has been awarded. 23. Dean reserves the right to cancel / reject tenders or modify the terms and conditions without assigning any reason thereof. The corrigendum will be issued in this regard at the e- procurement sites as mentioned earlier. E. LEGAL:

9 1. Force Majeure will be applicable to both parties. A party claiming Force Majeure shall exercise reasonable diligence to seek overcome the Force Majeure event and to mitigate the chances of non-performance of its obligation under the tender. 2. Any medico-legal issues arising in the course of transport, installation or due to malfunctioning of equipment will be the sole responsibility of Service Provider. The Service Provider will keep the Dental College/administration/Dean dully indemnified. 3. In the event of any dispute or difference arising out and/ or in relation to the implementation hereof, the same shall be resolved initially by mutual discussion and conciliation. But in the event of failure thereof, the same shall be referred to sole arbitration of the Director General of the Employee State Insurance Corporation (ESIC) or his nominee. The decision of the Sole Arbitrator shall be final and binding upon the parties. The place of the arbitration will be at Delhi The arbitrator shall conduct the arbitration proceedings in English in accordance with the provisions of The Arbitration and Conciliation Act, Both the parties know that sole Arbitrator might have dealt with the contract agreement in question and is an employee or officer of Employee State Insurance Corporation (ESIC) but the same shall also not disqualify him in any manner from acting as a sole Arbitrator. In this clause the expression of Director General Employee State Insurance Corporation shall also include any person who is for the time being the administrative head of Employee State Insurance Corporation. 4. All the applicable Laws of land like deposition of statuary taxes pertaining to equipment shall be the responsibility of Service Provider. 5. ESIC reserves the right to reject any application(s) if any of the following happens:- a) At any time, a material misrepresentation is made or uncovered. b) The Service Provider does not provide within the time specified by ESIC, the supplemental information sought by ESIC for evaluation of the application (s). Such misrepresentation/ improper response shall lead to the disqualification of the Service Provider.

10 c) Bidder s Service Provider s failure to submit sufficient and complete details for evaluation of bid within the prescribed time. No bid will be accepted after due date and time. d) Bids received without pre-qualification documents as required. e) Bidders not meeting the pre-qualification criteria stipulated in the tender. f) Bidders not agreeing to furnish required security deposit. g) Bids/quotations not received though the procedure channel and manner presented. h) The decision of ESIC to accept or reject any or all of application(s) shall be final and binding and shall not be subject to any review or revision by any judicial or quasi-judicial authority. ** Comparative Price evaluation of the above said equipment (s) will be done on the basis of Rate per unit+ CMC rates (Two years warranty + Five years CMC). SPECIFICATIONS OF THE EQUIPMENT (S.No.1) Specifications for Spittoon Bowl and Place Selection Valve. Specifications of Spittoon Bowl Valve. 1. CE approved, size should be H=13-16 cm, W=8-10 cm & D=10-15 cm, easy to click out without dismantling the whole valve for flushing drain at regular intervals. 2. Electronic box can be installed in a radius of approximately 25 cm around the valve as an external key. 3. It should be compatible to thedental chair connectionsand the attachment points. 4. It should control the input of waste water into the aspiration pipes,prevent loss of aspiration performance and prevent noise of aspiration at the spittoon Valve.Measuring device of aspiration performance should be present. 5. Max. rate of flow of spittoon drain should be 3.5 l/min 6. Safety low voltage V (AC/DC) 24 (±10% eff.) 7. Should be Medical Product of class 1 with Fuse type of IP Filtration grade of solenoid valve should be 3-6 μm 9. Maximum negative vacuum 200 m bar. 10. Maximum weight should be 300 grams.

11 11. Minimum Warranty of 02 years. Specification for Placement Selection Valve. 1. Should be compatible with dental chairs 2. Should be easy to install, should come with 24V AC/DC and plug clamps for electical connection. 3. Max. Negative Pressure should be 200 mbar 4. Should have CE approved rinsing unit designed to provide suction pipe with continuous supply of water while working of suction unit Spittoon Bowl Valve & Placement Selection Valve with Rinsing Unit to keep the pipeline wet should be in a housing for smoother installation. Any other Installation and Housing for connecting Spittoon with centralized suction system to be provided by the tenderer.should include all hoses, connectors, electric connections to connect existing dental chair spittoon and suction to the housing and drain of housing to the existing centralized suction pipe line. Minimum Warranty of 02 years. (S.No.2) Specification for Amalgam Separator. 1. Should be inline centralized amalgam separator 2. Degree/Efficiency of separation should be more than or equal to 95% 3. Should be centrifugal type with rpm >2500 rpm. 4. Should be CE approved and compatible with V (built in circuit). 5. Should have cover/ housing, standard connections and a remote indicator element along with amalgam collector with replacement cartridge. 6. Maximum flow rate of drain output should be 16 l/min. 7. Volume of collection container should be maximum 600cm 3 8. Should have Indicator or software for reminder of pending content of amalgam separated 9. Frequency should be 50 Hz compatible with Indian condition. 10. Voltage V, compatible with Indian condition. 11. Noise level should not exceed 60 db without cover. 12. Equipment should be Z: compliant or EN ISO 1680 & ISO11143 compliant. 13. Minimum Warranty of 02 years.

12 Annexure I TENDER APPLICATION FORM FOR THE SUPPLY OF Name of the Bidder firm:- Full Postal Address:- Telephone No:- Fax No. PAN and GST Number :.. Name of the authorised signatory:.. Pan No... Mobile Phone No.. Submit all the following details related to the equipment. manufacturer company: a. Name of the company: b.. Full postal address c. ID d. Telephone numbers: e. Fax number: Address of the local service centre with telephone, and fax No.:.

13 Particulars of the bank account for ECS /RTGS payments.:. It is certified that the above mentioned particulars are up to the best of my knowledge and belief and no fact has been concealed. Name and signature of authorized signatory with seal Annexure II AFFIDAVIT (To be submitted on Rs. 100/ non judicial stamp paper) 1. I (Authorized signatory) certify that I have gone though all the terms & conditions mentioned in the tender document and undertake to comply with them. 2. It is certified that rate quoted by me are the lowest quoted in last one year for any institution/hospital in India for the equipment under consideration. 3. Earnest money deposited by me vizrs. in the form of Demand Draft/Banker s Cheque No. dated drawn at in favour of ESI Fund Account No.1 payable at Delhi is attached herewith and shall remain in custody of the Dean, ESIC Dental College & Hospital, Sector-15, Rohini, Delhi I give the right to Dean, ESIC Dental College & Hospital, Sector-15, Rohini, Delhi to forfeit the EMD deposited by me if any delay occur on my part or I fail to supply the equipment at the appointed place and time and of the desired specifications. 4. I undertake that I will be in position to provide Spare Parts, and consumables for 10 years after completion of guarantee/ warranty period. I also undertake to keep the equipment in running order throughout the year under warranty /CMC period and in case of equipment going out of order, the fault will be attended within 24 hours of lodging the complaint. The firm shall ensure the machine is set right within 7 days of intimation otherwise the penalty clause mentioned in the terms and condition is acceptable to us. I will arrange similar equipment as a standby at my own cost and risk, in case the repair of the machine is going to take time beyond one week. 5. There is no vigilance/ CBI case or criminal court case pending against our firm. My firm has never been blacklisted by any Government organization. 6. On Inspection if any article is found not as per supply order and specifications, it shall be replaced by me in time as asked for, at my own expenses. 7. I hereby undertake to supply the items as per specifications and directions given in supply order within the stipulated period. 8. I undertake to provide guarantee/warranty/ CMC as mentioned in the tender document from the date of satisfactory installation of the equipment and issue of the certificate from the user department concerned on the subject. I also undertake that I will maintain the equipment during this period and replace the defected parts free of cost, if necessary.

14 9. I undertake to provide all the consumables and spare parts not covered under CMC needed for the supplied equipment, at the quoted rates for next five years, regularly and thereafter on the reviewed rates as decided mutually by the Dean, ESIC Dental College & Hospital, Sector-15, Rohini, Delhi and the company. 10. I understand that Dean, ESIC Dental College & Hospital, Sector-15, Rohini, Delhi has the full right to accept or reject the tender without assigning any reasons(s) thereof. Authorised Signatory Name SEAL of the company with name and address. PROFORMA OF PRICE BID Annexure III NAME OF THE EQUIPMENT: PRICE QUOTED :Rs In words: CMC RATES FOR 5 YEARS AFTER 2 YEARS OF WARANTY PERIOD: S.No. Years Amount in INR 1 1 st Year CMC 2 2 nd Year CMC 3 3 rd Year CMC 4 4 th Year CMC 5 5 th Year CMC

15 Attach rates of Consumables /Spares not covered under CMC for the equipment to be supplied valid for 5 years (Upload signed and scanned copies of the same) 1. NAME OF THE BIDDER: 2. FULL ADDRESS: BIDDER SPROFILE 3. TELEGRAPHIC ADDRESS/ ID: 4. TELEPHONE NO.AND MOBILE NO.: 5. TELEX/FAX No.: 6. DATE OF ESTABLISHMENT OF FIRM: 7. IS YOUR FIRM REGISTERED UNDER 1. THE FACTORIES ACT 2. COMPANIES ACT 3. MSME (MICRO SMALL AND MEDIUM ENTERPRISES) 4. ANY OTHER ACT 8. NAME & ADDRESS OF YOUR BANKERS. STATING THE NAME IN WHICH THE ACCOUNT STANDS(Please give Accounts details with IFSC Code): Annexure IV 9. ARE YOU ORIGINAL EQUIPMENT MANUFACTURER (OEM)/ PRINCIPAL OF THE QUOTED MODEL OF EQUIPMENT, IF SO PLEASE FURNISH DETAILS OF MODEL& MAKE OF THE EQUIPMENT. 10. IF BIDDER IS NOT ANORIGINAL EQUIPMENT MANUFACTURER (OEM) / PRINCIPAL THEN MANUFACTURER S AUTHORISATION AS PER ANNEXURE-V IS TO BE ENCLOSED. 11. ARE YOUR PRODUCTS CERTIFIED BY ISO/CE/FDA.IF SO FURNISH DETAILS. 12. ANY OTHER INFORMATION WHICH YOU CONSIDER NECESSARY TO FURNISH.

16 DATE: SIGNATURE: NAME & ADDRESS: Note: Bidder s Profile should be on the letter head of bidder s firm and should be signed by a competent Authority.The said document should also bear the signature of participating bidder as a witness. To, MANUFACTURER S AUTHORIZATION CERTIFICATE Annexure V Sir, The Dean, ESIC Dental College & Hospital, Sec-15, Rohini, Delhi Authority letter against Tender No due on item quoted We, , who are established and reputed manufacturers of having factory at and hereby authorize M/s (Name and address of agent) to bid, negotiate and conclude the contract with your institution against above tender for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs. (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the above goods manufactured by us. We hereby extend our full guarantee/warranty & maintenance as per the various Clauses of the Terms & Conditions of tender for the goods offered for supply against this invitation of bid from the above firm. We also confirm that the spares and any other miscellaneous items (As applicable) of the equipment quoted will be freely available for at least five years after expiry of warranty/guarantee period. Yours faithfully, (Signature & Name of OEM/Principal) With address and seal.

17 Note: This letter of authorization should be on the letter head of the manufacturing concern and should be signed by a person competent and having the authorization to issue said certificate on behalf of the manufacturing firm. The said certificate should also bear the signature of participating bidder as a witness.