SAFC Allocation Budget Request Annual Request

Transcription

1 SAFC Allocation Budget Request Annual Request The Services and Activities Fee Committee (SAFC) formally invites entities to submit requests for annual allocation funding. According to the SAFC Primer, The annual budget process will be the primary process for recommending the distribution of S&A Fees for the ensuing fiscal year. Program and budget proposals considered during the annual budget process will be to fund general annual operating costs necessary to run an organization, department, or service. Annual budgets will not include capital expenditures or planned expenditures for specific events or activities, with the exception of the SAB. For specific criteria and timelines, please refer to the SAFC Policies and procedures available online at: Your presence is requested at the allocation meeting for a brief presentation and for possible questions by the committee. The SAFC Chair will contact those submitting proposals to notify them of meeting date(s) and time(s). Please provide the following information: Departmental Name Student Involvement (Student Activities Board) Contact Name Melanie Hart Date Submitted 2/16/11 Phone Number UW Address sabuwt@uw.edu Amount Allocated $121, Requested Amount $132, Last Year (if any) for Upcoming Year Signature of the Division Head Date Questions and Budget Breakdown Please provide the following information in no more than four (4) pages: 1. Provide a general statement of the services provided by the department/organization and documentation of strategic alignment. 2. Provide an explanation of how the unit plans to spend the budget for each line item (e.g. salaries). If there has been a percentage increase or decrease from the last budget cycle, please provide that information also and reasoning. 3. If the program/service was previously funded by the SAFC, attach a budget summary of expenditures, encumbrances, and revenue. 4. Provide information on additional funding sources being sought or available to fund the proposal and/or revenue, if any, expected to be derived from program, event, and/or service. 5. Respond to the following questions: a. How many students utilize your department s/organization s services? b. How are students eligible for services? c. What is your evaluation process? d. How is student input collected and used in this process? e. How would your unit respond if your allocation is less than requested? Appeal Information According to the SAFC Primer, An appeal must allege a violation of the State Constitution, applicable state laws, applicable University regulations or a misrepresentation of facts that may serve to invalidate the allocation. An objection based solely on disagreement with the amount of the approved allocation will not be grounds for an appeal. The burden of proof that such a violation has occurred shall be on the proposer or individual making the allegation. Appeals must be submitted to the SAFC chair in writing by 12:00 noon on the second Friday in April. For SAFC Use Only Date Reviewed UW Address Decision Approved Denied Amount Funded Date Contacted Appeal Date (last day to appeal)

2 Student Activities Board Annual Budget Request 1. General Statement The SAB mission statement reads: The SAB is a student led organization responsible for planning, hosting, and sponsoring a wide variety of cultural, entertainment, and social issue events during the academic year. Our goal is to make each event educational, fun, and thought-provoking while encouraging communication and collaboration between students, staff, faculty, and the local community. To this end, the SAB has worked hard to provide events that allow students to relax, network, exercise both body & mind, be challenged, and encourage campus-wide participation. On the last page of this request you will see a list of events we have hosted to date which encompass these focus areas. The UWT mission statement speaks to educating diverse learners while the Student Affairs mission refers to out of the classroom learning opportunities & developing a sense of community. The SAB strives to meet these goals through our programs and involvement opportunities. Our events range in focus from: usage of plastic water bottles, identity, recreation, random fun and more. We schedule our programs at varying times throughout the week and weekend to allow increased access to students overall. Further, students are asked for input via surveys & participation in SAB committees, which can be a one-time commitment or year long. 2. General Budget Breakdown For the SAB shall consist of seven members; five of the members will take the role of event planners whose focus will be on one of the areas marked below with an asterisk. They will be accountable for coordinating programming focused on their content areas, as well as leading a committee of their peers who will help with brainstorming, coordinating, and implementing on-campus events and programs. The purpose of committees includes fostering student engagement, building a campus connection, student buy-in, and developing future leaders. The purpose of the chair position is to assist the SAB members with administrative duties, facilitate team meetings, serve as a peer mentor, and represent SAB on a variety of campus committees. The chair will also work with the SAB adviser on administrative tasks This proposal solicits funding to cover the following: SAB Hourly Positions Diversity & Intercultural Awareness* Entertainment & Random Fun* Issues & Controversies* School Spirit & Traditions* Family Programs* Marketing Assistant Chair SAB Event Budgets SAB Operations

3 Itemized Budget Outline Description Amount Requesting Hourly Positions & Benefits $54, Based on 16 hrs/week, Summer-Spring Quarters Operations $7, Ex: phone, postage, marketing, NACA membership, office supplies Event Budgets* $70, TOTAL $132, Notes: We are omitting Sports & Leisure position, as Intramurals will be going under Recreation & Fitness; it is our plan to replace it with a Family Programs position. The Family Programs person will have the opportunity to work collaboratively with the Student Services Specialist to increase engagement opportunities for our students with families; the SAB position would focus on programming & Student Services Specialist would complement this with workshops, for example. We are moving costs associated with Hendrix the Husky (salary & equipment) under Student Involvement. *We are requesting additional funds for event budgets. The last few years, we have asked for $60,000, and are increasing the amount for many reasons: (1) there has been an increase in the number of students on campus; (2) an increase in turn out at events; and (3) an increase in tradition/spirit programs (ex: (a collaborative event), Winter Ball, Graduation Celebration, and Hendrix s Birthday). Therefore SAB is asking for $70,000 for event funds for We do not anticipate increasing this amount for at least a biennium. Breakdown of Hourly Positions & Benefits: Chair 10 weeks/quarter x 16 hours/week x 4 quarters = 640 hours/year 640 x $11.50/hr = $ $ $1104 (15% benefits) = $ Programmers & Marketing Assistant (6 employee s total) 10 weeks/quarter x 16 hours/week x 4 quarters = 640 hours/year per person 640x $10.50/hr = $ pp $6720 x 6 persons = $ $ $6048 (15% benefits) = $ Total $ Budget Summary of Expenditures (Thru January 2011) Description Annual Allocation Current Encumbered Remaining Balance Wages & Benefits $53, $22, $22, $0 Operations $7, $3, $1, $1, Event Budgets $60, $31, $11, $19, Hendrix Equipment $ $ $ $0 TOTALS $121, $57, $36, $20, Please see the last page of this proposal for a list of programs coordinated thus far and/or planned for the near future.

4 4. Additional Funding Source There is no other source for partial or full funding for the SAB. 5. Questions a. How many students utilize your department s/organization s services? Through the variety and diversity of our events, SAB s programs and events are able to reach out to demographics including students, faculty, staff, and community members. The amount of students varies at each event, however, throughout this academic year we have experienced a well attended audience at many of our events. For example, in , SAB s events hosted 4239 participants. As of December 2010, SAB had 1794 participants in 24 programs, averaging 74 participants each. In addition, every student has the opportunity to become a member of our committees in which they can gain the same valuable training and skills as any SAB staff member. Also, there has been and will continue to be increased involvement of parents and families not only as participants but as student leaders as well. b. How are students eligible for service? All UWT students are eligible for services either by applying for an open position, being part of a committee, or by attending events. SAB works diligently to market all programs so that students are aware of the various opportunities offered. c. What is your evaluation process? SAB s evaluation process consists of all staff receiving work evaluations after 90 days and also at the end of the academic year. We also evaluate and debrief all events at our weekly team meetings as well as through official post event reports. This helps us track progress of not only the staff but the programs as well throughout the year. d. How is student input collected and used in this process? We are always trying to collect student input whether it is by surveys, s, or personal conversations. This year, we have implemented the use of surveys at every event that allows students to evaluate their experience at the SAB event they are attending. They are able to rank different aspects of the event and write in criteria that they enjoyed while also including aspects that they believed could have been improved. This helps the SAB because we always have the student s opinion in mind when planning our events since we focus on working towards student s best interest. The surveys also help to adjust programming based on the input and results of the participants. SAB also reviews institutional surveys to help with planning events that students want to see on campus. Also, by attending regional & national NACA conferences (National Association for Campus Activities) members are able to explore different avenues of programming & interact with students and staff from institutions across the nation to implement at their own campus. This enables members to bring different types of programming to our campus that reaches more student s interests. e. How would your unit respond if your allocation is less than requested? SAFC is the only budget source being sought for funding. All of our services are funded by and provide direct service to students; SAB is asking that the SAFC funds the entire amount. Without the full amount allocated, SAB will be forced to either cut a position or decrease the amount of activities put together for students due to the lack of resources.

5 Events Thus Far (Through 2/25/11): Summer (5) Wild Waves Sounders Game Mariners Game Rainiers vs. Salt Lake Rainiers vs. Round Rock Autumn (24) Evening Student Meet & Greet Game Day Hispanic Heritage Day Spirit Week: Welcome Back BBQ Speed Friending Purple & Gold Day Open Mic Night Capture the Flag Sounders vs. Chivas Homecoming: UW vs. Oregon Narrows Pumpkin Carving/Costume Contest Dia de los muertos PROUD Series: Race TOMS Shoes Educator Appreciation Day PROUD Series: AIDS Apple Cup Viewing Seahawks vs. Falcons Flag Football (x4) Winter cont Winter Ball Protect Your Love STD Screenings Comedy Night feat: Mal Hal & Paul Varghese Sky High Field Trip Cupcakes & Valentines Intramural Basketball (x2) Murder Mystery Dinner Remaining Winter events: History of Chopsticks I Am Video Party the MAT Sample of Upcoming Spring Quarter Events Casino Night Wii the Rock Intikana: Penumbra Coffeehouse Concert Diversity Week Hendrix s 2 nd Birthday Graduation Celebration Capture the Flag Intramural Softball Winter (15) Caricature Artist Peter Boie Magician PB & J and Hot Cocoa Day Minute to Win It African Americans & the Arts, feat. Chester Gregory Intramural Basketball (x2) Crossing Arizona Documentary Viewing Elaine Williams: Surviving & Thriving Water Tasting