Adopted Budget Fiscal Year 2016 / 2017

Transcription

1 Fiscal Year 2016 / 2017 Adopted by DCTB Roanoke Island Welcome Center Manteo, NC Board Room Questions: Please or call Diane Bognich bognich@outerbanks.org

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5 Page 1 Total Revenues - Governmental Funds (General Fund and Special Revenue) % Change Budget Budget Projected Budget to FY FY FY FY FY Budget Occupancy $ 3,781,790 $ 3,814,325 $ 4,311,455 $ 3,987, % Meals $ 1,955,198 $ 1,955,198 $ 2,300,837 $ 2,069, % $ 5,736,988 $ 5,769,523 $ 6,612,292 $ 6,057, % * Interest - GF $ 10,000 $ 10,000 $ 13,300 $ 12, % Interest - Travel Guide $ 45 $ 45 $ 126 $ % Interest - Merchandise $ 155 $ 155 $ 217 $ % Interest - Restricted $ 6,000 $ 6,000 $ 11,600 $ 10, % Website Advertising $ 20,000 $ 20,000 $ 23,360 $ 60, % Travel Guide Income $ 158,600 $ 158,600 $ 137,300 $ 130, % Merchandise Income $ 44,451 $ 44,451 $ 37,007 $ 44, % Other $ 1,000 $ 1,000 $ 1,500 $ 1, % $ 240,251 $ 240,251 $ 224,410 $ 257, % Amounts Rolled Over from PY $ 1,095,378 $ 1,095,379 $ 1,095,379 $ 1,154, % Appropriated Fund Balance $ 4,258,025 $ 4,358,024 $ 2,082,570 $ 4,810, % $ 5,353,403 $ 5,453,403 $ 3,177,949 $ 5,964, % Total Revenues $ 11,330,642 $ 11,463,177 $ 10,014,651 $ 12,280, % * This is a 5.0% increase over budget figures. The percent change from projected actual figures is a decrease of (8.7%).

6 Page 1a Summary GENERAL FUND Budget Budget Projected Budget Percent Change REVENUES Occupancy/Meals Tax (75%) 4,302,741 4,327,142 4,959,219 4,543, % Revenues - Website Advertising 20,000 20,000 23,360 60, % Revenues - Interest and Other 11,200 11,200 15,143 13, % Appropriated from Fund Balance 146, , , , % Transfer from Travel Guide/Travel Guide Income 158, , , , % Transfer from Merchandise Fund/Merchandise Income 44,451 44,451 37,007 44, % Total Revenues 4,683,512 4,807,913 5,418,549 4,951, % Projected Over Budget By 610,636 EXPENDITURES: Governing 29,516 29,516 28,298 29, % Promotion 5,075,759 5,194,309 4,668,519 5,392,954 * 3.8% Aycock Brown Welcome Center 165, , , , % Outer Banks Welcome Center RI, Whalebone & Hatteras 148, , , , % Travel Guide Expenses 183, , , , % Merchandise Expenses 29,706 29,706 27,677 29, % Transfer to Event Site Fund 146, , , , % Total Expenditures 5,778,890 5,903,290 5,359,677 6,106, % Projected Under Budget By 543,613 Revenue vs Expenses -1,095,378-1,095,378-1,154,249 Revenue Income over Budget 539, , ,636 Unspent Funds/Encumbrances 555, , ,613 * * Includes estimated encumbrances of $196,400 Unappropriated Surplus Net Revenue vs Expenses RESTRICTED FUND Interest 6,000 6,000 11,600 10, % Designated From Fund Balance 4,111,506 4,111,506 2,984,966 4,649, % Occupancy/Meals Tax (25%) 1,434,247 1,442,381 1,653,073 1,514, % Total Revenues 5,551,753 5,559,887 4,649,639 6,174, % Total Expenditures and Commitments 5,551,753 5,559,887 4,649,639 6,174, % EVENT SITE FUND Lease Income 3,700 3,700 9,050 5, % Event Income 20,000 20, % Other Income % Interest % Transfer to Event Site 146, , , , % Unappropriated Funds 10,000 10, , % 180, , , , % Expenditures 180, , , , % CAPITAL PROJECT FUND Transfer from Restricted Fund 0 448, , % Interest % Unappropriated Funds 841, , , , % 841,223 1,290, , , % Expenditures 841,223 1,290, , , %

7 BUDGET & FINANCE PROJECTIONS & FY Fiscal Year Page 1b 3 YEAR ACTUAL ACTUAL ACTUAL AVERAGE FISCAL YEAR FY FY FY FY JULY RECEIPTS $739,298 $777,029 $789,686 $768,671 $304,710 $308,197 $325,672 $312,860 $1,044,008 $1,085,226 $1,115,358 $1,081,531 AUGUST RECEIPTS $1,105,824 $1,082,927 $1,103,031 $1,097,261 $367,949 $380,239 $411,835 $386,674 $1,473,773 $1,463,166 $1,514,866 $1,483,935 SEPTEMBER RECEIPTS $997,367 $1,071,469 $1,144,734 $1,071,190 $362,849 $381,819 $385,505 $376,724 $1,360,216 $1,453,288 $1,530,239 $1,447,914 OCTOBER RECEIPTS $378,337 $385,290 $446,443 $403,357 $225,822 $231,721 $257,848 $238,464 $604,160 $617,011 $704,291 $641,821 NOVEMBER RECEIPTS $154,928 $172,112 $189,702 $172,247 $139,645 $156,283 $157,765 $151,231 $294,574 $328,395 $347,467 $323,479 DECEMBER RECEIPTS $51,889 $68,031 $75,491 $65,137 $86,241 $93,336 $106,624 $95,400 $138,130 $161,367 $182,115 $160,537 JANUARY RECEIPTS $51,954 $29,589 $34,455 $38,666 $63,468 $75,438 $83,009 $73,972 $115,422 $105,027 $117,464 $112,638 FEBRUARY RECEIPTS $54,220 $59,097 $62,373 $58,563 $59,051 $68,334 $64,614 $64,000 $113,271 $127,431 $126,987 $122,563 MARCH RECEIPTS APRIL RECEIPTS MAY RECEIPTS JUNE RECEIPTS $34,617 $32,532 $35,570 $34,240 $58,448 $58,019 $67,372 $61,279 $93,065 $90,551 $102,941 $95,519 $36,299 $53,354 $79,104 $56,253 $88,604 $96,333 $118,448 $101,128 $124,903 $149,687 $197,552 $157,381 $138,091 $126,759 $133,866 $132,905 $143,835 $146,603 $150,145 $146,861 $281,926 $273,362 $284,011 $279,766 $274,348 $295,389 $217,000 * $262,246 $217,389 $226,014 $172,000 * $205,134 $491,737 $521,403 $388,999 $467,380 TOTALS $4,017,173 $4,153,578 $4,311,455 $4,160,736 $2,118,011 $2,222,336 $2,300,837 $2,213,728 $6,135,184 $6,375,914 $6,612,292 $6,374,463 *based on budgeted figures

8 BUDGET & FINANCE PROJECTIONS & FY Fiscal Year Page 1c FISCAL YEAR JULY RECEIPTS AUGUST RECEIPTS % Increase/ $ Increase/ % Increase/ $ Increase / BUDGET BUDGET Decrease Decrease Decrease from Decrease from FY FY from Actual from Actual Budget Budget $733,335 $770, % -$19, % $36,665 $296,560 $311, % -$14, % $14,830 $997,360 $1,081, % -$33, % $51,495 $1,063,450 $1,063, % -$39, % $175 $363,680 $381, % -$29, % $18,185 $1,427,130 $1,445, % -$69, % $18,359 SEPTEMBER RECEIPTS OCTOBER RECEIPTS NOVEMBER RECEIPTS DECEMBER RECEIPTS JANUARY RECEIPTS FEBRUARY RECEIPTS $965,600 $1,033, % -$110, % $68,280 $334,100 $352, % -$32, % $18,800 $1,299,699 $1,386, % -$143, % $87,080 $361,000 $394, % -$52, % $33,050 $216,100 $230, % -$26, % $14,805 $577,100 $624, % -$79, % $47,855 $153,600 $161, % -$28, % $7,680 $132,500 $139, % -$18, % $6,625 $286,100 $300, % -$47, % $14,305 $56,784 $61, % -$13, % $4,916 $83,550 $90, % -$15, % $7,230 $140,334 $152, % -$29, % $12,146 $30,000 $31, % -$2, % $1,500 $60,944 $65, % -$18, % $4,056 $90,944 $96, % -$20, % $5,556 $46,415 $50, % -$12, % $3,585 $51,859 $57, % -$7, % $5,642 $98,274 $107, % -$19, % $9,227 MARCH RECEIPTS APRIL RECEIPTS MAY RECEIPTS JUNE RECEIPTS TOTALS $24,400 $25, % -$10, % $600 $51,106 $53, % -$14, % $1,894 $75,506 $78, % -$24, % $2,494 $51,740 $47, % -$32, % -$4,740 $82,200 $82, % -$36, % $0 $133,940 $129, % -$68, % -$4,740 $111,000 $119, % -$14, % $8,550 Easter is $110,600 $122, % -$28, % $11,530 April 16 $221,600 $241, % -$42, % $20,080 $217,000 $230, % $13, % $13,350 $172,000 $183, % $11, % $11,150 $389,000 $413, % $24, % $24,500 $3,814,325 $3,987, % -$323, % $173,610 $1,955,198 $2,069, % -$230, % $114,747 $5,769,522 $6,057, % -$554, % $288,357 FY14/15 Budget $5,516, % change 4.59%

9 Page 2 Governing Account Budget Budget Projected Budget Percent Number Title Change 5000 Director Compensation 17,100 17,100 16,500 17, % 5030 Payroll Taxes 1,479 1,479 1,447 1, % 5001 Professional Services 1,000 1,000 1,000 1, % 5002 Dir. Travel/Mtg./Meals 6,000 6,000 5,517 6, % 5003 Directors & Officers Ins. 2,937 2,937 2,937 3, % 5004 Miscellaneous Items 1,000 1, , % Total - Governing 29,516 29,516 28,298 29, % Projected under budget by 1,218

10 Page 3 Promotion Account Budget Budget Projected Budget Percent Number Title Change Personnel 5010 Salaries (full) 673, , , , % 5020 Salaries (part) 87,000 87,000 86, , % 5025 Overtime Pay 1,000 1, , % 5030 Payroll Taxes 61,075 61,075 58,414 65, % 5040 Employee Insurance 150, , , , % 5050 Retirement 48,943 48,943 47,987 56, % 5060 Worker's Comp 2,816 2,816 2,238 2, % 5080 Employee Relations 1,750 1,750 1,131 1, % 5090 Training 10,700 10,700 10,415 10, % 1,037,134 1,037,134 1,017,137 1,098, % Marketing/Advertising 5500 Advertising - Printed & Other 833, , , , % 5502 Advertising - Production 60,000 60,000 60,000 60, % 5510 Events-Development & Promo 93,100 93,100 93,100 93, % 5520 Advertising - Internet 1,355,545 1,445,545 1,445,545 1,139, % 5521 Advertising - Agency Fees 162, , , , % , Distribution & Social , % 5525 Public Relations 43,500 37,500 34,716 68, % 5560 Brochures/Production/Print 55,000 51,900 36,202 51, % 5580 Promotional Aids 7,500 10,500 10,510 9, % 6100 Press/Travel Writer Tours 54,500 55,500 55,263 85, % 6101 Group Sales 28,000 27,000 24,202 56, % 2,693,425 2,777,325 2,750,483 2,961, % Special Projects 6110 Community Appreciation 15,000 15, , % 6150 Event Grant 248, , , ,900 * 14.3% 6155 Est. Event Developer Grant 409, , , ,750 * -20.7% 6170 Tourism Summit 15,000 15,000 15,000 17, % 688, , , , % Operations 5110 Contracted Services 15,200 15,200 15,028 15, % 5140 Audit 5,625 5,625 5,625 5, % 5170 Other Professional Service 2,800 2,800 2,800 3, % 5180 Legal 15,400 15,400 15,295 20, % 5185 Research 78,200 78,200 39,564 40, %

11 Page 3 Promotion Account Budget Budget Projected Budget Percent Number Title Change 5190 Administrative Advertising 1,000 1,000 1,000 1, % 5530 Legal Notices , % 6200 Postage/Fulfillment 227, , , , % 6300 Travel 41,000 44,000 43,370 43, % 6305 Vehicle Maintenance 5,000 5,000 4,920 5, % 6320 Registrations 37,500 37,500 37,244 37, % 6340 Travel Show Exhibit 5,500 5,500 5,060 8, % 6420 Dues & Subscriptions 33,868 33,868 31,510 34, % 6440 Insurance 15,907 15,907 13,645 15, % 6460 Telephone 25,600 25,600 24,849 26, % 6500 Equipment 17,848 27,848 28,475 22, % 6510 Expendable Equipment 1,548 1,548 1,203 2, % 6530 Tech. Support/Software 18,500 8,500 5,084 14, % 6580 Utilities 11,000 11,000 9,814 11, % 6600 Cleaning/maint. Supplies 2,000 2,000 1,027 2, % 6610 Building Maintenance 10,000 10,000 9,778 15, % 6620 Equip. Service Contracts 3,500 3,000 2,151 3, % 6640 Equipment Rental 34,325 34,325 31,529 33, % 6660 Equipment Repairs 500 1, , % 6700 Office Supplies 17,500 17,500 15,092 17, % 6810 Web Site/Internet 29,624 39,624 39,473 36, % 657, , , , % Total - Promotional 5,075,759 5,194,309 4,668,519 5,392, % Projections under budget by 525,790 * Encumbrances: #6150 $141,900 #6155 $108,750 #6110 $18,000 #5500 $5,335

12 Page 4 Aycock Brown Welcome Center Kitty Hawk Account Budget Budget Projected Budget Percent Number Title Change 5015 Salaries (full) 37,300 37,300 37,050 38, % 5025 Salaries (part) 69,150 69,150 68,032 70, % 5030 Payroll Taxes 9,089 9,089 8,890 9, % 5040 Employee Insurance 4,550 4,550 3,702 4, % 5050 Retirement 2,508 2,508 2,501 2, % 5060 Worker's Comp % 5080 Employee Relations % 5090 Training % 5110 Contracted Services 7,920 7,920 7,920 7, % 6130 Uniforms % 6200 Postage % 6300 Travel % 6420 Dues & Subscriptions % 6440 Insurance 2,075 2,075 2,075 2, % 6460 Telephone 4,050 5,325 4,573 4, % 6500 Equipment 7,500 7,250 3,760 1, % 6580 Utilities 6,600 6,600 5,376 6, % 6600 Cleaning/maint. Supplies % 6610 Building Maintenance 7,500 6,225 5,928 2, % 6660 Equipment Repairs % 6700 Office Supplies 3,000 3,250 3,200 3, % Total - ABWC 165, , , , % Projected under budget by 8,902

13 Page 5 Outer Banks Welcome Center Roanoke Island Account Budget Budget Projected Budget Percent Number Title Change 5026 Salaries (part) - RI 56,500 56,500 56,138 57, % 5030 Payroll Taxes 4,887 4,887 4,856 5, % 5060 Worker's Comp % 5080 Employee Relations % 5090 Training % 6130 Uniforms % 6440 Insurance % 6460 Telephone 1,060 1, , % 6500 Equipment 5,000 5,000 4,653 1, % 6580 Utilities % 6600 Cleaning/Maint. Supplies % 6610 Building Maintenance 2,500 2,500 2,000 2, % 6660 Equipment Repairs % 6700 Office Supplies % Total - Welcome Ctr. R.I. 74,722 74,722 72,886 72, % Projected under budget by 1,836

14 Page 6 Outer Banks Welcome Center - Hatteras Information Center Account Budget Budget Projected Budget Percent Number Title Change 5026 Salaries (part) - HI 27,900 27,900 26,186 28, % 5030 Payroll Taxes 2,413 2,413 2,265 2, % 5060 Worker's Comp % 5080 Employee Relations % 5090 Training % 5110 Contracted Services 1,540 1,540 1,483 1, % 6130 Uniforms % 6300 Travel % 6440 Insurance % 6460 Telephone 3,000 3,000 2,624 2, % 6500 Equipment 1,000 1, , % 6600 Cleaning/Maint. Supplies % 6610 Building Maintenance % 6700 Office Supplies % Total - Welcome Ctr. - Hatteras 38,764 38,764 35,591 39, % Projected under budget by 3,173

15 Adotped Budget Page 7 Outer Banks Welcome Center - Whalebone Junction Account Budget Budget Projected Budget Percent Number Title Change 5026 Salaries (part) 27,900 27,900 27,789 28, % 5030 Payroll Taxes 2,413 2,413 2,404 2, % 5060 Worker's Comp % 5080 Employee Relations % 5090 Training % 5110 Contracted Services % 6130 Uniforms % 6440 Insurance % 6460 Telephone 1,680 1,880 1,757 1, % 6500 Equipment 1, , % 6600 Cleaning/Maint. Supplies % 6700 Office Supplies % Total - Welcome Ctr. Whalebone 34,933 34,933 34,306 35, % Projected under budget by 627

16 Page 8 Restricted Account Budget Budget Projected Budget Percent Number Title Change Occupancy/Meals Tax 25% 1,434,247 1,442,381 1,653,073 1,514, % Interest 6,000 6,000 11,600 10, % Appropriated Fund Balance 4,111,506 4,111,506 2,984,966 4,649, % Total - Non Departmental 5,551,753 5,559,887 4,649,639 6,174, %

17 8a Restricted Fund Projected Amount Recommended Account Allocated FY FY Percent Number Title thru 5/31/16 Projects Allocation Change Revenues 3210 Interest 11, , % 9930 Appropriation from Fund Balance 2,984, ,649, % 9940 Occupancy/Meals Tax 25% 1,653, ,514, % Total Revenues 4,649, ,174, % Expenditures Long Term Projects: 70% = $1,060,129, plus interest 4503 Infrastructure NOTE #1 402, , % 4520 Natural, Historic and Cultural Resources NOTE #2 65, , , % 4525 Event Site NOTE #3 1,868, ,116 2,822, % 4530 Dredging OI & HI NOTE #5 1,000,000 1,000, % 4504 GOSPL NOTE #4 110,046 10, , % Total Long Term Projects 3,445,648 1,070,129 4,515, % Short Term Projects: 30% = $454,341 FY Dare County - RI Wellness Trail % 4630 Dare County - Scenic Byway Signs 25, , % 4631 Nags Head - Whalebone Park % 25, ,000 FY Dare County - Rodanthe Beach Access % 4633 Dare County - Interpretive Byway Plan 26, , % 4634 Duck - Soundside Boardwalk % 4637 Nags Head - W. Bypass Multi-Use Phase V % 26, ,500 FY2015 Kill Devil Hills - E. Bypass Sidewalk 80,250 80,250 80,250 - Kitty Hawk - Lillian Street Improvements Nags Head - W. Bypass Multi-Use Phase VII ,250 80,250 80,250 FY2016 HI Ocean Center 0 50,000 50,000 - Nags Head - Dowdy's Park 0 250, , Fireworks 40,288 40,000 80, % % of audit 0 1,875 1, FY2016 Unappropriated 1,031, ,466 1,144, % 1,072, ,341 1,526, % Total Short Term Projects 1,203, ,591 1,658, % Total Expenditures 4,649,639 1,604,720 6,174, % Reconciliation Back to 5/31/16 Cash Balance Funds in the 5/31/16 $ 4,799,276 Estimated Revenues -June 2016 $ 97,250 Budgeted FY Revenues $ 1,524,470 Total Proposed Expenditures 6,420,996 Less Amounts to be Paid Out in (246,887) Total Proposed Expenditures $ 6,174,109

18 8b NOTE #1 Infrastructure was capped by the Board at $500,000 in FY Proposed budget does not allocate any money to bring the balance back to $500,000. NOTE #2 Natural, Historic & Cultural Resources was capped by the Board at $500,000 in FY Proposed budget allocates 10% of the long-term money to this line item. NOTE #3 The Event Site line item is funded by 90% of long-term revenues. NOTE #4 NOTE #5 GOSPL is being funded by interest Dredging OI & HI was established in 2015 to help pay for County led dredging. The County has not yet met the criteria for reimbursement of the funds.

19 Page 9 Travel Guide Original Account Budget Budget Projected Budget Percent Number Title Change Revenues 3209 Advertising 158, , , , % 3210 Interest % Total Revenues 158, , , , % Expenditures 5560 Production/Printing/Distribution 157, , , , % 6200 Freight 26,600 29,350 29,315 27, % Total Expenditures 183, , , , % Revenues Over (Under) Expenditures -24,955-30,805-51,986-57,425

20 Page 10 Merchandise Sales Account Budget Budget Projected Budget Percent Number Title Change Revenues: 3100 Sale of Merchandise 41,500 41,500 37,007 41, % 3210 Interest Income % 2140 Sales Tax 2,801 2, , % 6200 Shipping % Total Revenues 44,606 44,606 37,224 44, % Projected under budget by Expenditures: 6710 Merchandise Purchased 24,900 24,900 24,900 24, % 6800 Bank Fees - Credit Cards 1,455 1,455 2,377 1, % 2140 Sales Tax 2,801 2, , % 6200 Shipping % 6700 Office % Total Expenditures 29,706 29,706 27,677 29, % Revenues Over (Under) Expenditures 14,900 14,900 9,547 14,900

21 Page 11 Event Site Fund Account Budget Budget Projected Budget Percent Number Title Change Revenues: 3200 Lease Income 3,700 3,700 9,050 5, % 3250 Event Income 20,000 20, % 3220 Other Income % 3210 Interest Income % 9910 Transfer from General Fund 146, , , , % 9999 Unappropriated Funds 10,000 10, , % Total Revenues 180, , , , % Projected under budget by Expenditures: 5160 Event Development & Marketing 60,000 60,000 40,225 60, % 6440 Insurance % 6580 Utilities 8,775 8,775 5,912 8, % 6610 Repairs & Maintenance 60,720 64,720 63,678 95, % 6700 Office Supplies % 9990 Other Expenses 50,000 46,000 46,000 11, % Total Expenditures 180, , , , % Revenues Over (Under) Expenditures

22 Page 12 Capital Project Fund Account Budget Projected Budget Number Title Justification Revenues: 9950 Transfer from Special Revenue Fund 448, ,500 0 Transfer for next phases 3210 Interest Interest on checking and mm 9999 Unappropriated Funds 841, , ,604 Amount of projected cash rolled from py Total Revenues 1,290, , ,854 Expenditures: Phase 1 90,000 59,386 0 Phase 2/3 448, , CIP - Engineering, Design, Management 538, , ,500 Phase 2/3 Phase 1 570, CIP - Construction Bid 570, ,671 0 Phase 1, closed out Phase 1 32, CIP - Amenities 32, ,000 Phase 1, closed out 9990 Other Expenses 148, ,354 To Balance Budget Total Expenditures 1,290, , ,854 Revenue over Expenditures 0 0 0