PeopleSoft User Group. October 8, 2014
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1 PeopleSoft User Group October 8, 2014
2 User Group Agenda Fixed Asset Conversion Accounts Payable Pay One Invoice Updates to reports & queries Budget process Forecast ledger Other Updates
3 Fixed Asset Conversion Applicable if councils are not using asset management 79 councils not currently using asset management Communications sent to Scout Executive Converting fixed assets using an excel spreadsheet template Timeline April - November
4 Asset Upload Spreadsheet Asset #, Description, Location, Useful Life, Date Acquired, Cost/FMV, Salvage Value, Accumulated Depreciation, GL Account Number and Last Depreciation Date
5 Accounts Payable To select one invoice for payment Under the Pay Cycle Manager Click top Process button The Details link becomes available Click on Details link On the Pay Cycle Details page -Click on Search The list of invoices appears at bottom of page.
6 Accounts Payable At bottom of page click on Exclude All In the Action column select None for those invoices you want to pay.
7 Pay Cycle Manager
8 Pay Cycle Details
9 Changes/updates to Reports Corrections to Detail Temporarily Restricted Funds report zero balance query Budget Analysis with Prior Year Budget Query Posted Detail by account & project range for Budget ledger New process Including nvision report title in subject line on Scope reports
10 Budget Analysis Prior Budget Adds Prior Year Budget Removes one Future Year Budget Report ID BUDALR2 (Budget Analysis Summary #2) Report ID DBANALR2 (Budget Analysis Detail #2)
11 New Query Posted Detail by account & project range for Budget ledger
12 New Process nvision Provide ability for receiver to see what reports they are receiving Simple steps Instructions are available on FID webpage Surf to PeopleSoft User Group site
13 nvisionreport Information in Subject Line Define Report Request Change Output Options Type to For Scope Reports Click Scope and Delivery Templates Select Scope File Template -%RTT%-%SFV%-%SFD%-%ASD%.XLS Template Enter Address Non-Scope Reports Click Scope and Delivery Templates File Template -%RTT%-%ASD%.XLS Template Enter Address
14 nvisionreport Information in Subject Line (Scope Report Example)
15 nvisionreport Information in Subject Line (Scope Report Example)
16 nvisionreport Information in Subject Line (Scope Report Example)
17 nvisionreport Information in Subject Line (Scope Report Example)
18 nvisionreport Information in Subject Line (Scope Report Example)
19 nvisionreport Information in Subject Line (Scope Report Example)
20 nvisionreport Information in Subject Line (Scope Report Example)
21 Process Monitor Run Status = No Success
22 Run Status = No Success Remove Special Character (/) From project code description From report title
23 Budget Preparation Chapter 14 of the user guide Recorded webinar on Finance Impact Site Tools available Queries LC_ACTUAL_SPREADSHEET_FIS_YR LC_BUDGET_FISCAL_YR the starting point for budget Report Detail Budget Analysis Scope Run on Provides current plus 2 years of history and budget
24 Budget Preparation Build out your tree Make nodes for each budget participant Create two scopes for each node Summary (page 8-21 in PeopleSoft User Guide) Individual (page 8-22) in PeopleSoft User Guide) Define report request and use feature to send Detailed Budget Analysis-Scope reports
25 Starting Your Budget
26 Actual Spreadsheet
27 Budget Report
28
29 Forecast Ledger PeopleSoft is ledger based Actuals, Budget, Forecast Similar to budget ledger but used for future period forecasting Journal entries don t need to be balanced Can upload Forecast similar to Budget
30 Forecast Ledger
31 Forecast Ledger Two Reports Available FCBDTLF1 Forecast with Budget Detail FCBSUMF1 Forecast with Budget - Summary
32 Other Updates New user role for attaching items to journals TCC# for 1099 electronic filing Blackbaud Conversion
33 1099 Electronic Filing Transmitter Control Code (TCC) number required IRS Form 4419 (Application for Filing Information Returns Electronically (FIRE) Create an online FIRE system account
34 For the Good of the Order User Guide Best practices Needs
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