APPROVED MINUTES CITY COUNCIL REGULAR MEETING CITY OF WYOMING, MINNESOTA JUNE 20, :00 PM

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1 APPROVED MINUTES CITY COUNCIL REGULAR MEETING CITY OF WYOMING, MINNESOTA JUNE 20, :00 PM CALL TO ORDER: Mayor Lisa Iverson called the Regular Meeting of the Wyoming City Council for June 20, 2017 to order at 7:00 P.M. CALL OF ROLL: On a Call of the Roll the following members of the Wyoming City Council were present: Councilmembers Lisa Iverson, Linda Nanko/Yeager, Joe Zerwas, Don Waller and Claire Luger ABSENT: None Also Present: Mark Vierling-Eckberg Lammers, Robb Linwood City Administrator, Mark Erichson-WSB, Paul Hoppe - Public Safety Director, Fred Weck - Building Official/Zoning Administrator and Marty Powers, Public Works Superintendent DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: Officer Rachel Columbus Awarded the 2016 James Trudeau Award Rick Duncan Chisago County Sheriff Gave background of the James Trudeau Award. Kelly Novak Presented the James Trudeau Award and provided additional background on the award and her father James Trudeau. She spoke about Officer Columbus s work on the Peak Program for our city s children. She congratulated Officer Columbus. Representative Bob Dettmer Talked about a need for more leaders in our city s and Police departments. Presented Officer Columbus with award and read a resolution of recognition from the Minnesota House of Representatives. He also presented Officer Columbus with a challenge coin, and extended his thanks and congratulation. Officer Rachel Columbus -. Thanked everyone for coming to support her and the nomination from Amanda VinZant and the 5 th grade teachers at Wyoming Elementary. She also thanked the city council for allowing her to do her job and treating the children of the community the way she would want her children treated. Mayor Iverson Thanked officer Columbus for what she does and behalf of the Mayor and the city council she makes them proud. Quarterly Update Frank Storm, Planning Commission Chair Mr. Storm provided updates on all items the Planning Commissions is reviewing and working on 2017: Woods of Comfort Lake Reviewed City Council Bylaws Electronic Sign Ordinance Review July 11, 2017 Public Hearing Addition of Brew Pubs to city Ordinance Review of Accessory Structure Design Standards No Changes Comprehensive Plan Update

2 Review of a variance for a Pool near ordinary high water line Review of Shoreline Ordinance OPEN FORUM: Eric Peterson Galen Drive This Thursday, June 22, 2017 is the Our Town Art event about the City of Wyoming taking place at the Hallberg Center for the Arts. He extended an invitation to the event to the entire City Council. He explained that the Creative Arts will have a Block Party on Sunday June 25 th, 2017 and invited all to attend. APPROVAL OF MINUTES: 1. Consider approving the minutes of the Work Session of the Wyoming, Minnesota City Council for May 31, 2017 A MOTION WAS MADE BY COUNCILMEMBER NANKO/YEAGER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE MINUTES OF THE WORK SESSION MEETING OF THE WYOMING, MINNESOTA CITY COUNCIL FOR MAY 31, 2017 Voting Aye: Waller, Nanko/Yeager, Luger, Zerwas and Iverson 2. Consider approving the minutes of the Regular Meeting meeting of the Wyoming, Minnesota City Council for June 6, 2017 A MOTION WAS MADE BY COUNCILMEMBER ZERWAS SECONDED BY COUNCILMEMBER LUGER TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE WYOMING, MINNESOTA CITY COUNCIL FOR JUNE 6, 2017 Voting Aye: Waller, Nanko/Yeager, Luger, Zerwas and Iverson SCHEDULED BID LETTINGS: 3. To consider adopting Resolution No a resolution receiving bids and awarding a contract for the 2017 Street and Utility Improvement Project (City Project No ) City Engineer Erichson Mr. Erichson identified at the last council meeting the bid results and some other outstanding items. Work is now in order for Xcel Energy for post relocation and the signed agreement with the property owner for water and sewer services is completed. We are requesting that the council approve a contract with Forest Lake Contracting this evening. We are very pleased with the bid results and held a preconstruction meeting. They would like to begin construction on June 26 th, We will be sending out a newsletter and other communications to residents. Staff is recommending award to Forest Lake Contracting. Council Member Zerwas Asked about phasing of the work th and Goodview to 258 th. Then from 258 th to Wyoming Trail. City Engineer Erichson The contractor has identified 2 phases, that is correct. Other items in the contract are the park improvements in the amount of $109,000 and the water and sewer improvements to the property owner. Council Member Waller Asked about a weekly update to residents and any other updates.

3 City Administrator Linwood We will have a newsletter sent via and mail. In addition, we will be using Facebook to post updates for residents. A MOTION WAS MADE BY COUNCILMEMBER ZERWAS SECONDED BY COUNCILMEMBER NANKO/YEAGER TO APPROVE RESOLUTION NO A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 2017 STREET AND UTILITY IMPROVEMENT PROJECT (CITY PROJECT NO ) Voting Aye: Iverson, Luger, Zerwas, Waller and Nanko/Yeager SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the Consent Agenda will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. COMMUNICATIONS: 4. Report of the Public Safety Director, Paul Hoppe for June 15, Report of City Building Official, Fred Weck, IV for June 14, Report of City Attorney Mark Vierling for June 15, Report of City Engineer Mark Erichson, WSB for June 15, Report of Public Works Superintendent Marty Powers for June 15, 2017 Council Member Waller - Asked about the dumpster trailer and if the dumpster is attached and brought back to a building for the disposal. Asked if the trailer had any other purpose than trash collection. Had questions about ditch mowing if they are using MNDOT single pass and asked about checking flails on the mower. Wanted to make sure we do not go too far into areas for ecology and pheasants forever. Public Works Superintendent Powers- We are able to take the dumpster off the trailer and it was repurposed as an old snowmobile trailer. Its only purpose is trash pickup. They will take the information on the mower and practices into consideration. OLD BUSINESS: 9. To Discuss the City of Wyoming all boards meeting at a future date in The City Council identified the following dates to hold an all board meetings. July 31 st, 2017 at 6:00PM and October 30 th 2017 and January 30 th, :00PM A MOTION WAS MADE BY COUNCILMEMBER WALLER SECONDED BY COUNCILMEMBER ZERWAS TO SET ALL BOARD MEETING DATES OF JULY 31ST, 2017 AT 6:00PM, OCTOBER 30 TH, 2017 AND JANUARY 30TH, :00PM Voting Aye: Iverson, Luger, Zerwas, Waller and Nanko/Yeager

4 NEW BUSINESS 10. To consider Approving the 2016 Audit Management Letter of Abdo Eick and Meyers Bonnie Schweiger Abdo Eick and Meyers Gave summation of the results of the audit and gave clean bill of findings. Identified internal controls preparation of financial statements Limited segregation of duties that are within the staff because of the size. Some of the transactional detail was deleted by a former employee of the city and did not match what was inputted in the financial software. Council Member Nanko/Yeager asked how many times the controls were circumvented and questioned why it was not detected. Council Member Waller Questioned when and how many times it was circumvented. Bonnie Schweiger They were not able to identify any deleted out accounts, however, they were able to identify all balances and information that was needed to verify the accounts were correct. It was extremely difficult to detect and the changes were made through a backdoor that is extremely difficult and requires technical expertise. Mayor Iverson Asked if the employee who had the password is no longer with the city. City Administrator Linwood That is correct. We will have more controls in the future of the new individual in the accounting position. Abdo doing the checking along with myself and the council. Council Member Nanko/Yeager Was the city aware that the former employee had accessed the accounts through a backdoor of the software prior to her employment ending. City Administrator Linwood Not until after her employment ended and the audit commenced. Having the ability to access accounts through a backdoor of the software required significant technical expertise and neither AEM or Banyon had ever seen anyone attempt or accomplish this. Bonnie Schweiger Abdo Eick and Meyers They did not identify this until a few days into the audit, but everything did tie back together in the deleted accounts. We have no concerns about the numbers or inaccuracies. Council Member Waller Asked who has access to the system. City Administrator Linwood Myself, the Deputy Clerk and all front office employees have access to the Point of Sale Software. Neither myself or the Deputy Clerk have the accounting software on our computers, the passwords are only if we need to access the program. Bonnie Schweiger Abdo Eick and Meyers Identified the changes from the draft report of a 55% general fund reserve balance and that the city did in fact receive LGA in The city had a very healthy fund balance and identified higher revenues, higher levels of taxes received and LGA amounts unused. Council Member Nanko/Yeager Asked about a potential surplus in 2017 and supports strong reserves. She believes it is too high and appears we have been overtaxing. Hopes during the budget process this will be identified. City Administrator Linwood During the budget sessions all council members identified that they would like to see a reduction in the upcoming year s budget.

5 Council Member Waller asked if the city faces any penalties via statute for having the large reserve balances. Bonnie Schweiger - Abdo Eick and Meyers No, there are no penalties for having a large reserve balance. Bonnie Schweiger - Abdo Eick and Meyers Identified some fluctuations in revenues and expenditures during the 2016 year. Identified that special funds including the Revolving Loan Funds changed due to a payoff to DEED and Park Funds were condensed. Council Member Nanko/Yeager Questioned the condensed park fund and that we were able to identify the gambling funds and the allowable expenditures for those funds. Asked that Park Funds be identified more clearly in next year s management letter City Administrator Linwood We are still identifying the separation of the different Park Funds and how they can be used. Bonnie Schweiger - Abdo Eick and Meyers Identified that the deficit in TIF 3-1 did go down and continues to go down. Council Member Nanko/Yeager Asked if the deficit would be paid back when the TIF is closed. City Administrator Linwood It will be paid in full or extremely close when it ends in Bonnie Schweiger - Abdo Eick and Meyers Showed that both water receipts were enough to cover operations and the bond payment. The Sewer fund did cover operations and receipts increased. Council Member Nanko/Yeager Asked if we continue to see positive receipts in these accounts if the utility rates need to be evaluated? City Administrator Linwood We should, it was the first year we could cover the bond payment and next year we will have another increase. It is best practice that we review the current rates and next year s increase. We can look at these closer during the budget process as we identify future projects and examine the future rates. We should conduct a rate study in Council Member Nanko/Yeager Asked about the cash receipts in the Surface fund being lower than usual. City Administrator Linwood We can take a closer look at the numbers and make sure we do not have a delay that was not accounted for in 2016 and see if any payments came in 2017 that will show better receipts in that account. We can contact OPUS as well and see what we have outstanding or delinquent than in previous years. Bonnie Schweiger - Abdo Eick and Meyers Identified the city s rankings with cities of similar sizes in their peer groups. Council Member Nanko/Yeager - Questioned why we are still investing in D grade bonds. City Administrator Linwood We will check with our Financial Analysts on those grade investments.

6 A MOTION WAS MADE BY COUNCILMEMBER NANKO/YEAGER SECONDED BY COUNCILMEMBER LUGER TO APPROVE THE 2016 AUDIT MANAGEMENT LETTER OF ABDO EICK AND MEYERS Voting Aye: Iverson, Luger, Zerwas, Waller and Nanko/Yeager 11. To consider Resolution a resolution approving the final plat of The Woods on Comfort Lake at property Identification Number R and R Building Official/Zoning Administrator Weck The Planning Commission is recommending approval of the final plat with the conditions listed in the report. Mayor Iverson Questioned if we would have a significant tree loss in the development. Building Official/Zoning Administrator Weck Due to the septic systems the only trees removed will be for streets and ponding areas. A condition in the final plat approval was revision of the tree inventory plan. A MOTION WAS MADE BY COUNCILMEMBER WALLER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION A RESOLUTION APPROVING THE FINAL PLAT OF THE WOODS ON COMFORT LAKE AT PROPERTY IDENTIFICATION NUMBER R AND R Voting Aye: Iverson, Luger, Zerwas, Waller and Nanko/Yeager 12. To consider Resolution a resolution authorizing the purchase and installation of a master PLC SCADA control system in the amount of $6, Public Works Superintendent Powers Explained that the Master PLC has failed 3 times in the last few weeks after hours. Total Control has identified that the failure of the PLC is eminent. Without the SCADA we would not be able to have well controls or identify tower levels. It was identified it was more cost effective to replace the entire unit. Council Member Nanko/Yeager Asked about the lifespan on the current software and when it was installed. Public Works Superintendent Powers Believes the hardware has been in place since the well was installed in Does not have information on lifespan. Council Member Waller Questioned if this met the purchasing policy and when the new part would be installed. Administrator Linwood Yes it does, installation will be tomorrow and we purchase directly from Total Control as they are the cities SCADA vendor. A MOTION WAS MADE BY COUNCILMEMBER LUGER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A MASTER PLC SCADA CONTROL SYSTEM IN THE AMOUNT OF $6, Voting Aye: Iverson, Luger, Zerwas, Waller and Nanko/Yeager

7 13. To consider Resolution a resolution authorizing the purchase of a pull unit pneumatic roller from Swanston Equipment Corporation in the amount of $16, Public Works Superintendent The existing piece of equipment was over 50 years old and was used by our city and borrowed to Franconia and Columbus. Last fall the unit was failing and it was taken apart to try to repair and replace parts. Replacement parts were not available and custom manufacturing is difficult and would not guarantee any kind of future useful life. The roller is important for compaction prior to rain events and after the grading of roads for compaction. Council Member Nanko/Yeager asked if it was possible to borrow a roller from another community. Council Member Waller Questioned if the county may have a piece of equipment the city could use and we could set up the proper paperwork and policies for equipment sharing. Public Works Superintendent It is not a high use piece of equipment, but when we need to use it we have a limited time in most cases. Council Member Waller Questioned if it was on state contract and where the roller was located and where the roller would be stored. Public Works Superintendent It is the same price or even a bit less than the state contract, the company is located in North Dakota. Council Member Zerwas Questioned if other communities would be willing to borrow if they need them at the same time. Mayor Iverson Believes that if we can get a long useful life out of the roller it is cost effective for the city and employees would not need to pick up the equipment from another location. Public Works Superintendent The roller will be stored inside for the winter and will find a place to store it during the summer. A MOTION WAS MADE BY COUNCILMEMBER LUGER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION A RESOLUTION AUTHORIZING THE PURCHASE OF A PULL UNIT PNEUMATIC ROLLER FROM SWANSTON EQUIPMENT CORPORATION IN THE AMOUNT OF $16, Voting Aye: Iverson, Luger, Zerwas, and Nanko/Yeager Voting Nay: Waller 14. To consider Resolution a resolution approving the expenditure from the Park Improvement Fund for the purchase and installation of playground equipment from GameTime for Verges Memorial Park in the amount of $1, City Administrator Linwood At the June Park Board meeting it was identified that this item is to replace an old existing piece of equipment that was removed. The cost is for the equipment and the labor for installation by the public works department. Council Member Nanko/Yeager asked where the funds for the items were coming from? City Administrator Linwood The funds should be coming out of Gambling Funds and council would need to make a motion stating that.

8 Council Member Waller Questioned if they had a budget and plan for Asked what the remainder of the year expenditures and plan will be. They should have a budget every year to meet state statute and have experienced members. Mayor Iverson Stated that council directed the park board to have a budget and plan for 2018, not Council Member Nanko/Yeager Discussed if the two pieces of equipment were replacements or new items in the park. Kevin Teel Park Board Chair Believes that both pieces were requested are replacement items. Council Member Nanko/Yeager Believes that one is a replacement and one is a new piece of equipment. With the Goodview Park Paving, Lights, Park Equipment purchased and these items if approved the Park Board will have spent almost 75% of their funds. Council Member Zerwas Felt the equipment needed to be replaced. A MOTION WAS MADE BY COUNCILMEMBER LUGER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION A RESOLUTION APPROVING THE EXPENDITURE FROM THE PARK IMPROVEMENT FROM GAMBLING FUNDS FOR INSTALLATION OF PLAYGROUND EQUIPMENT FROM GAMETIME FOR VERGES MEMORIAL PARK IN THE AMOUNT OF $1, Voting Aye: Iverson, Luger, Nanko/Yeager and Zerwas, Voting Nay: Waller 15. To consider Resolution a resolution approving the expenditure from the Park Improvement Fund for the purchase and installation of playground equipment from Miracle Recreation Equipment Co. for Blue Spruce Park in the amount of $1, A MOTION WAS MADE BY COUNCILMEMBER LUGER SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION A RESOLUTION APPROVING THE EXPENDITURE FROM THE GAMBLING FUND FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FROM MIRACLE RECREATION EQUIPMENT CO. FOR BLUE SPRUCE PARK IN THE AMOUNT OF $1, Voting Aye: Iverson, Luger, and Zerwas Voting Nay: Waller and Nanko/Yeager 16. To consider a work Session on June 28 th to discuss a Street CIP Plan and potential funding mechanisms A MOTION WAS MADE BY COUNCILMEMBER WALLER SECONDED BY COUNCILMEMBER LUGER TO APPROVE A COUNCIL WORK SESSION ON WEDNESDAY JUNE 28 th, 2017 AT 6:00PM TO DISCUSS A STREET CIP PLAN AND POTENTIAL FUNDING MECHANISMS Voting Aye: Iverson, Luger, and Zerwas, Waller and Nanko/Yeager 17. Consider authorizing payment of recommended bills, payroll and Journal Entries for

9 the period of June 7, 2017 through June 20, 2017 A MOTION WAS MADE BY COUNCIL MEMBER ZERWAS SECONDED BY COUNCILMEMBER LUGER AUTHORIZING PAYMENT OF RECOMMENDED BILLS, PAYROLL AND JOURNAL ENTRIES FOR THE PERIOD OF JUNE 7, 2017 THROUGH JUNE 20, Voting Aye: Zerwas, Waller, Nanko/Yeager, Luger and Iverson Council Member Zerwas Attended Sewer Commission Meeting Reported Plant Supervisor Mark Nelson will be replacing 720 Units. Mark reported the unit on East Viking Blvd is giving off odors, may cost up to $7,000 to replace and the unit is only 12 months old. They will be repairing manhole linings. Ammonia levels are low far below limits. Council Member Nanko/Yeager - Getting quotes for the SCADA hardware issues and repairs at the treatment plant. An electrical component and lift station that failed, but will be covered by insurance. Solar Update Contract for Solar Garden has been signed. Commission discussed draft Memo to MPCA about Ammonia problem that has improved. Attended Hwy 8 Task force 2017 I35 work and Hwy 8 Bridge work will be limited but will be substantial in MNDOT will replacing pipes along Highway 8 that may cause detours Council Member Luger - No report Council Member Waller - Attended Planning Commission meeting Reviewed Woods of Comfort Lake Final Plat and Shoreline Ordinance Attended LMC Conference in Rochester Green Step Program is one thing that many cities are starting to use and sustainability is a big push right now. Talked about CIP, tell the story, communications with citizens and following a plan. Discussed different studies for sewer and water rate studies, storm water, will help for future decisions. One class on employee engagement within the system and championing projects. We can do anything we can t do everything was key phrase. Surface water and sustainability were talked about through many different studies and city projects. Would suggest anyone from the council should go to a future conference. The 2018 conference will be in St. Cloud. Mayor Iverson - Announced a Pancake Breakfast at Meadows on July 14 th, for the Wyoming Police Department. Very proud of Officer Columbus for her award. The next City Council meeting is scheduled for July 5 th, 2017 due to the 4 th of July Holiday. Thanked everyone that stayed for the duration of the meeting. A MOTION WAS MADE BY COUNCIL MEMBER ZERWAS SECONDED BY COUNCILMEMBER LUGER TO ADJOURN THE JUNE 20, 2017 REGULAR MEETING OF THE WYOMING, MINNESOTA CITY COUNCIL REGULAR MEETING AT 8:52PM Voting Aye: Zerwas, Waller, Nanko/Yeager, Luger and Iverson A portion of this public meeting may be closed to discuss Labor Negotiation Strategies ; Misconduct allegations or charges ; Attorney-client privilege ; or

10 Performance evaluations as per MN State Statute 13D NEXT REGULAR MEETING: JUNE 20, :00PM