PRESENT NAME AFFILIATION VOTING MEMBER

Transcription

1 PROJECT MINUTES Project: Holbrook Elementary Schools and Junior-Senior High School Feasibility Study, Holbrook, MA Project No.: Prepared by: Joel Seeley Meeting Date: 11/12/2014 Re: Permanent School Building Committee Meeting Meeting No: 37 Location: H-CAM Studios Time: 7:00 PM Distribution: Attendees, (MF) Attendees: PRESENT NAME AFFILIATION VOTING MEMBER Daniel F. Moriarty PSBC Chair Voting Member Mike Reith PSBC Vice-Chair Voting Member Patricia Lally HPS Superintendent of Schools Non-Voting Member Timothy Gordon Board of Selectmen Chair Voting Member Barbara Davis School Committee Chair Voting Member Charles Mahoney HPS Procurement Administrator Non-Voting Member William Phelan Town Administrator Non-Voting Member Robert O Brien HJSHS Principal Non-Voting Member Beth Tolson School Committee Voting Member Tom Taylor Member at Large Voting Member Peter Mahoney Finance Committee Voting Member Matthew Moore Board of Selectmen Voting Member James Day Member at Large Voting Member Fred White Member at Large Voting Member Mike Bolger HPS Director of Facilities Non-Voting Member Kent Kovacs Flansburgh Associates (FAI) Joel Seeley SMMA, OPM

2 2 Holbrook Elementary Schools and Junior-Senior High School Feasibility Study 11/12/ Item # Action Discussion 37.1 Record Call to Order, 7:00PM, meeting opened Record D. Moriarty opened the meeting and thanked the Committee for all their work leading up to the successful Ballot Vote on 11/4/ Record A motion was made by J. Day and seconded by B. Davis to approve the 10/29/14 Permanent School Building Committee meeting minutes. No discussion, motion passed unanimous by those attending Record Voucher for reimbursement to Smith s Restaurant and Catering for beverages and snacks for the Holbrook Court presentation held on 10/8/14 for $ was reviewed. A motion was made by F. White and seconded by B. Davis to approve the Voucher. No discussion, motion passed unanimous J. Seeley J. Seeley reviewed the Final Budget and Expended Update, attached, for the Feasibility and Schematic Design Phase. Out of the $796,272 appropriation, the Committee completed the work with a balance of $114,889.62, inclusive of the above Voucher. J. Seeley will prepare a budget revision to re-allocate the balance to the Owner s Contingency, once the PFA is executed J. Seeley J. Seeley reviewed the line item budgets for the Design Development thru Construction Administration Phases on the Total Project Budget, attached. J. Seeley to input the Total Project Budget line items into the Budget Tracking Form and provide a monthly update to the PSBC Record J. Seeley reviewed FAI Amendment No. 8, dated 11/12/14 for Design Development Phase thru Construction Administration Phase Basic Services. The Basic Services fee is $7,560,000. A motion was made by M. Moore and seconded by B. Davis to approve FAI Amendment No. 8, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous Record J. Seeley reviewed FAI Amendment No. 9, dated 11/12/14 for Final Wetland Flagging to be performed by Nitsch Engineering. The cost of the services will be $2,700 plus 10% administrative fee mark-up for FAI, for a total of $2,970. A motion was made by M. Moore and seconded by F. White to approve FAI Amendment No. 9, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous Record J. Seeley reviewed FAI Amendment No. 10, dated 11/12/14 for Final Topographic Survey to be performed by Nitsch Engineering. The cost of the services will be $48,800 plus 10% administrative fee mark-up for FAI, for a total of $53,680. A motion was made by P. Mahoney and seconded by B. Davis to approve FAI Amendment No. 10, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous Record J. Seeley reviewed FAI Amendment No. 11, dated 11/12/14 for Final Geotechnical Investigation to be performed by Geotechnical Services Inc. The cost of the services will be $7,100 plus 10% administrative fee mark-up for FAI, for a total of $7,810. A motion was made by P. Mahoney and seconded by F. White to approve FAI Amendment No. 11, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous.

3 3 Holbrook Elementary Schools and Junior-Senior High School Feasibility Study 11/12/ Item # Action Discussion Record J. Seeley reviewed SMMA Amendment No. 2, dated 11/12/14 for Design Development Phase thru Construction Administration Phase Basic Services. The Basic Services fee is $2,639,484. A motion was made by P. Mahoney and seconded by F. White to approve SMMA Amendment No. 2, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous Record J. Seeley reviewed SMMA Amendment No. 3, dated 11/12/14 for Independent Cost Estimating to be performed by AM Fogarty. The cost of the services will be $47,500 plus 10% administrative fee mark-up for SMMA, for a total of $52,250. A motion was made by P. Mahoney and seconded by F. White to approve SMMA Amendment No. 3, dated 11/12/14 and recommend signature by T. Gordon, no discussion, motion passed unanimous Record J. Seeley reviewed the Overall Project Schedule, dated 10/31/14 and attached J. Seeley J. Seeley reviewed the draft Design Development Phase PSBC Meeting and Agenda Schedule, attached. Committee Discussion: 1. J. Seeley to change the 11/19/14 meeting to 11/25/14; the 12/3/14 meeting to 12/10/14; and the 12/17/14 meeting to 12/23/ J. Seeley to schedule a Community Forum to present the design progress to the community after the new year. 3. J. Seeley to update the schedule and issue Record J. Seeley reviewed the actions of the CM Prequalification Committee to date and the CM Selection Timeline, attached J. Seeley C. Mahoney J. Seeley reviewed the next steps with MSBA as follows: 1. The Town is to forward the certified results of the Special Town Meeting and Ballot vote. J Seeley will contact the Town Clerk to obtain. 2. The Total Project Budget is to be entered into the MSBA s Propay system. J. Seeley to coordinate with C. Mahoney to input. 3. The MSBA Transition Meeting needs to be scheduled. The afternoons of either 12/3/14 or 12/4/14 work for the Committee, J. Seeley to follow-up with MSBA T. Gordon J. Seeley reviewed potential third party assistance with the MSBA Propay process and financial management. T. Gordon will provide additional information at the next Committee meeting K. Kovacs K. Kovacs described the Administration and Teacher Meetings process and schedule to be held over the next several months to refine the design to meet the educational program. FAI will record the minutes of all the meetings and documents presented and will bring to the PSBC for findings and decisions. K. Kovacs to provide a schedule of the meetings so that interested PSBC members can attend K. Kovacs Committee Discussion: 1. M. Reith asked that a log of all existing Memorial Items in the school and on the grounds be developed. K. Kovacs will work with the School Administration to develop the log Record Next PSBC Meeting: November 25, 2014 at 7:00 pm at the H-Cam Studios.

4 4 Holbrook Elementary Schools and Junior-Senior High School Feasibility Study 11/12/ Item # Action Discussion Record A Motion was made by M. Moore and seconded by F. White to adjourn the meeting. No discussion, voted unanimously. Attachments: Agenda, Feasibility and Schematic Design Phase Budget and Expended Update, Total Project Budget, Overall Project Schedule, Design Development Phase PSBC Meeting and Agenda Schedule, CM Selection Timeline The information herein reflects the understanding reached. Please contact the author if you have any questions or are not in agreement with these Project Minutes. JGS/sat/P:\2013\13006\04-MEETINGS\4.3 Mtg_Notes\PSBC Meetings\36_2014_12November2014_Psbcmeeting\Permanentschoolbuildingcommitteemeeting_12November2014- FINAL.Docx

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6 AGENDA Project: Holbrook Elementary Schools and Junior-Senior High School, Holbrook, MA Project No.: Re: Permanent School Building Committee Meeting Meeting Date: 11/12/2014 Prepared by: Joel G. Seeley Meeting Time: 7:00 PM Distribution: Attendees (MF) 1. Call to Order 2. Approval of Minutes 3. Approval of Invoices and Commitments 4. Review Overall Project Schedule 5. Review Design Development Phase Schedule and Deliverables 6. Review CM Selection Schedule 7. Next Steps with MSBA 8. Financial Oversight Approach 9. Establish Administration and Teacher Meetings 10. Public Comments 11. Next Meeting 12. Adjourn JGS/sat/P:\2013\13006\04-MEETINGS\4.2 Agendas\PSBC Meetings\36_2014_12November_Psbcmeeting\Agenda_12November2014.Doc

7 Holbrook Elementary and Junior/Senior High Schools Symmes Maini & McKee Associates Holbrook Public Schools SMMA Project No Project Budget Status 12/27/2012 updated 10/12/2014 Feasibility and Schematic Design Phase MSBA ProPay Code FSA Agreement 10/12/12 Budget Revision 3/20/13 Current Budget Vendor Committed Balance OPM $165, $5, $140, SMMA $140, $0.00 Cost Estimates $0.00 $20, $19, $ A&E $531, $81, $450, FAI $450, $0.00 Environmental and Site $0.00 $100, $100, FAI $63, $36, Other $100, $13, $86, ** $8, ** $77, Total MSBA Budget $796, $796, $681, $114, Total Appropriation 2010 Annual Town Meeting Article 9 $450, Spent from 2010 Annual Town Meeting Article 9 -$28, * 2012 Annual Town Meeting Article 14 $375, Total MSBA Budget $796, * Spent from 2010 Annual Town Meeting Article 9 Murphy Hesse Lehane $1, FY2011 Abrahams Group $12, FY2011 Abrahams Group $8, FY2012 Abrahams Group $2, FY2012 Garcia Galuska DeSouza $4, FY2012 $28, ** Spent from Other Gatehouse Media $1, FY2013 no voucher Gatehouse Media $ /3/2013 no voucher Gatehouse Media $ /10/2013 MSBA Meeting Parking for D.Moriarty $ /24/2013 Murphy Hesse Lehane $ /15/2013 Murphy Hesse Lehane $2, /15/2013 Murphy Hesse Lehane $1, /15/2014 Gatehouse Media $1, /7/2013 no voucher Gatehouse Media $ /10/2013 MSBA Meeting Parking for D.Moriarty $ /5/2014 MSBA Meeting Parking for D.Moriarty $ /2/2014 MSBA Meeting Parking for D.Moriarty $ /9/2014 MSBA Meeting Parking for D.Moriarty $ /30/2014 Smith's Café (Court Meeting Food & Beverages) $ /8/2014 $8,416.38

8 Holbrook Elementary and Junior/Senior High Schools Symmes Maini & McKee Associates Holbrook Public Schools SMMA Project No Environmental & Site Project Budget Status 3/20/2013 updated 9/12/2014 Feasibility and Schematic Design Phase Vendor Current Budget Consultant Fee Designer Markup Total Balance Environmental and Site $100, $36, Traffic Study Nitsch Engineering $30, $21, $2, $23, $6, Wetlands Flagging/Topographical Survey Nitsch Engineering $35, $25, $2, $27, $7, Geotechnical Investigation Geotechnical Services $20, $7, $ $8, $11, Geo-Environmental Investigation Fuss & O'Neill $5, $2, $ $3, $1, Contingency Nitsch Engineering $10, $1, $ $1, $8, Hydrant Flow total $63,706.00

9 Total Project Budget Holbrook Public Schools Holbrook Elementary and Jr/Sr High Schools New PK-12 School 7/23/2014 Total Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5) Estimated Budget Scope Items Excluded from the Basis of Estimated Total Facilities Grant or Otherwise Ineligible Basis of Estimated Total Facilities Grant 1 Estimated Maximum Total Facilities Grant 1 Feasibility Study Agreement OPM Feasibility Study $160,000 $0 $160,000 A&E Feasibility Study $450,000 $0 $450,000 Environmental & Site $100,000 $0 $100,000 Other $86,272 $0 $86,272 Feasibility Study Agreement Subtotal $796,272 $0 $796,272 $550,383 Administration Legal Fees $120,000 $120,000 $0 $0 Owner's Project Manager Design Development $254,666 $0 $254,666 Construction Contract Documents $382,226 $0 $382,226 Bidding $138,889 $0 $138,889 Construction Contract Administration $1,802,699 $5,251 $1,797,448 Closeout $61,004 $0 $61,004 Extra Services $100,000 $0 $100,000 Reimbursable & Other Services $40,000 $0 $40,000 Cost Estimates $100,000 $0 $100,000 Advertising $20,000 $0 $20,000 Permitting $50,000 $0 $50,000 Owner's Insurance $80,000 $0 $80,000 Other Administrative Costs $60,000 $0 $60,000 Owner's Project Manager Subtotal $3,209,484 $125,251 $3,084,233 $2,131,822 Architecture and Engineering Basic Services Design Development $1,730,000 $0 $1,730,000 Construction Contract Documents $2,550,000 $0 $2,550,000 Bidding $330,000 $0 $330,000 Construction Contract Administration $2,450,000 $26,476 $2,423,524 Closeout $200,000 $0 $200,000 Other Basic Services $300,000 $0 $300,000 Basic Services Subtotal $7,560,000 $26,476 $7,533,524 Reimbursable Services Construction Testing $25,000 $0 $25,000 Printing (over minimum) $120,000 $0 $120,000 Other Reimbursable Costs $180,000 $0 $180,000 Hazardous Materials $240,000 $0 $240,000 Geotech & Geo-Env. $200,000 $0 $200,000 Site Survey $80,000 $0 $80,000 Wetlands $80,000 $0 $80,000 Traffic Studies $100,000 $0 $100,000 Architectural/Engineering Subtotal $8,585,000 $26,476 $8,558,524 $5,915,652 Risk Preconstruction Services Pre-Construction Services $600,000 $0 $600,000 $414,720 Site Acquisition Land / Building Purchase $0 $0 $0 Appraisal Fees $0 $0 $0 Recording fees $0 $0 $0 Site Acquisition Subtotal $0 $0 $0 $0 Construction Costs SUBSTRUCTURE Foundations $2,531,769 $0 Basement Construction $0 $0 SHELL Super Structure $6,504,027 $0 Exterior Closure $0 $0 Exterior Walls $5,023,603 $0 Exterior Windows $2,025,365 $0 Exterior Doors $98,200 $0 Roofing $2,406,387 $0 INTERIORS Interior Construction $5,627,243 $0 Staircases $329,710 $0 Interior Finishes $4,453,772 $0 SERVICES Conveying Systems $182,300 $0 Plumbing $3,017,750 $0 HVAC $8,365,590 $0 Fire Protection $814,450 $0 Electrical $6,750,674 $0 EQUIPMENT & FURNISHINGS Equipment $1,192,500 $0 Furnishings $1,287,765 $0 SPECIAL CONSTRUCTION & DEMOLITION Special Construction $0 $0 Existing Building Demolition $578,640 $0 In-Bldg. Hazardous Material Abatement $724,500 $0 Asbestos Cont'g Floor Mat'l Abatement $280,000 $280,000 Other Hazardous Material Abatement $0 $0 BUILDING SITEWORK Site Preparation $1,282,844 $0 Site Improvements $4,258,749 $0 Site Civil / Mechanical Utilities $2,042,057 $0 Site Electrical Utilities $628,980 $0 Other Site Construction $0 $0 Scope Excluded Site Cost $0 $4,163,742 Construction Trades Subtotal $60,406,875 $4,443,742 Contingencies (Design and Pricing) $5,783,066 $425,423 D/B/B Sub-Contractor Bonds $0 $0 D/B/B Insurance $0 $0 D/B/B General Conditions $3,840,000 $282,484 D/B/B Overhead & Profit $1,216,234 $89,470 GMP Insurance $1,155,422 $84,997 GMP Fee $1,616,292 $118,900 Rev. 4: Jan 2014 Page 1 of 2

10 Total Project Budget Holbrook Public Schools Holbrook Elementary and Jr/Sr High Schools New PK-12 School 7/23/2014 Total Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5) Estimated Budget Scope Items Excluded from the Basis of Estimated Total Facilities Grant or Otherwise Ineligible Basis of Estimated Total Facilities Grant 1 Estimated Maximum Total Facilities Grant 1 GMP Contingency $2,168,650 $159,534 Escalation to Mid-Point of Construction $3,648,701 $268,411 Overall Excluded Construction Cost $11,151,206 Construction Budget $79,835,240 $17,024,167 $62,811,073 $43,415,014 Alternates Ineligible Work in the Base Project & Total Project Budget: mainteance bldg, press box, concession stand, & restrooms $404,800 $404,800 $0 Alternates Excluded from the Total Project Budget $0 $0 $0 Alternates Subtotal $404,800 $404,800 $0 $0 Miscellaneous Project Costs Utility Company Fees $280,000 $0 $280,000 Testing Services $300,000 $0 $300,000 Swing Space / Modulars $0 $0 $0 Other Project Costs (Mailing & Moving) $200,000 $200,000 $0 Misc. Project Costs Subtotal $780,000 $200,000 $580,000 $400,896 Furnishings and Equipment Furnishings $1,971,000 $657,000 $1,314,000 Equipment $0 $0 $0 Computer Equipment $1,971,000 $657,000 $1,314,000 FF&E Subtotal $3,942,000 $1,314,000 $2,628,000 $1,816,474 Soft Costs that exceed 20% of Construction Cost $0 $0 $0 Project Budget $98,152,796 $19,094,694 $79,058,102 $54,644,960 Board Authorization Reimbursement Rate Before Incentive Points Design Enrollment 1, Total Incentive Points Total Building Gross Floor Area (GSF) 217, % MSBA Reimbursement Rate Total Project Budget (excluding Contingencies) $98,152,796 Scope Items Excluded or Otherwise Ineligible $19,094, (0-2) Maintenance Third Party Funding (Ineligible) $ (0-1) Risk Estimated Basis Total Facilities Grant 1 $79,058, (0-6) Newly Formed Regional School District Reimbursement Rate 69.12% 0.00 (0-5) Major Reconstruction or Reno/Reuse Estimated Maximum Total Facilities Grant 1 $54,644,960 Renovated space 0 Total Building GSF 217,353 Construction Contingency 2 $4,012,002 Incentive Points 0 Ineligible Construction Contingency 2 $3,213, (0-1) Overly Zoning 40R and 40S "Potentially Eligible" Construction Contingency 2 $798, (0-0.5) Overlay Zoning 100 units or 50% of units 1,2, Owner's Contingency 2 $802,400 or 3 family structures Ineligible Owner's Contingency (0-2) Energy Efficiency - "Green Schools" "Potentially Eligible" Owner's Contingency 2 $802, (5) Model Schools Total Potentially Eligible Contingency 2 $1,600, Total Incentive Points Reimbursement Rate 69.12% Potential Additional Contingency Grant Funds 2 $1,106,440 Maximum Total Facilities Grant $55,751,400 Total Project Budget $102,967,198 NOTE: This template was prepared by the MSBA as a tool to assist Districts and their teams in the understanding of MSBA policies and practices and their potential impact on the MSBA s calculation of a potential Basis of Total Facilities Grant and potential Total Maximum Facilities Grant. This template does not contain a final, exhaustive list of all evaluations which the MSBA may use in determining whether items are eligible for reimbursement by the MSBA. The MSBA will perform an independent analysis based on a review of information and estimates provided by the District for the proposed school project that may or may not agree with the estimates generated by the District using this template. 1. Does not include any potentially eligible contingency funds and is subject to review and audit by the MSBA. 2 - Pursuant to Section 3.20 of the Project Funding Agreement and the applicable policies and guidelines of the Authority, any project costs associated with the reallocation or transfer of funds from either the Owner's contingency or the Construction contingency to other budget line items shall be subject to review by the Authority to determine whether any such costs are eligible for reimbursement by the Authority. All costs are subject to review and audit by the MSBA. Rev. 4: Jan 2014 Page 2 of 2

11 SMMA NO Updated October 31, 2014 ID Task Name Duration Start Finish 1 BOARD AUTHORIZATION 0 days 1/25/2012 1/25/ MSBA PREREQUISITES 116 days 5/1/ /12/ RETAIN OPM 40 days 11/7/2012 1/7/ RETAIN DESIGNER 87 days 1/7/2013 5/7/ FEASIBILITY STUDY (FS) 227 days 5/7/2013 3/26/ REGIONALIZATION STUDY 127 days 5/22/ /15/ SCHEMATIC DESIGN (SD) 56 days 3/26/2014 6/12/ PROJECT SCOPE AND BUDGET 122 days 6/25/ /15/ Project Scope and Budget Conference 1 day 6/25/2014 6/25/ Execute Scope and Budget Agreement 18 days 6/25/2014 7/21/ MSBA Board Meeting 0 days 7/30/2014 7/30/ Town Meeting to Vote Funds for Total Project Budget 0 days 10/22/ /22/ Proposition 2 1/2 Ballot Vote 0 days 11/4/ /4/ Execute Project Funding Agreement 29 days 11/4/ /15/ DESIGN DEVELOPMENT 122 days 11/5/2014 4/28/ Develop Design Development Documents to Estimator 82 days 11/5/2014 3/3/ LEED-S Registration 0 days 11/15/ /15/ Design Development Cost Estimate 11 days 3/3/2015 3/17/ Value Engineering 5 days 3/17/2015 3/23/ Design Development Submission for OPM and Cx Review 0 days 3/17/2015 3/17/ OPM and Cx Review 6 days 3/17/2015 3/24/ Design Development Submission to MSBA 0 days 4/7/2015 4/7/ MSBA Comments 16 days 4/7/2015 4/28/ SITE PERMITTING 146 days 12/1/2014 6/24/ Holbrook Conservation Commission - ANRAD 49 days 12/1/2014 2/9/ Prepare Application Documents 16 days 12/1/ /22/ File Application 0 days 12/22/ /22/ Site Inspection 0 days 1/15/2015 1/15/ Hearing 0 days 1/26/2015 1/26/ Conservation Commission Issue Decision 11 days 1/26/2015 2/9/ File at Registry 0 days 2/9/2015 2/9/ Holbrook Conservation Commission - NOI 100 days 2/3/2015 6/22/ Prepare Application Documents 46 days 2/3/2015 4/7/ File Application 0 days 4/7/2015 4/7/ Hearings 25 days 4/7/2015 5/11/ Conservation Commission Issue Order of Conditions 21 days 5/11/2015 6/8/ File at Registry 0 days 6/8/2015 6/8/ Appeal Period 11 days 6/8/2015 6/22/ Holbrook Planning Board 102 days 2/3/2015 6/24/ Prepare Application Documents 46 days 2/3/2015 4/7/ File Application 0 days 4/7/2015 4/7/ Hearings 27 days 4/7/2015 5/13/ Planning Board Issues Site Plan Approval 21 days 5/13/2015 6/10/ File at Registry 0 days 6/10/2015 6/10/ Appeal Period 11 days 6/10/2015 6/24/ BUILDING PERMITTING 131 days 5/15/ /13/ Site Preparation Package Permit 26 days 5/15/2015 6/19/ Foundation Permit 22 days 6/16/2015 7/15/ Building Permit 24 days 10/13/ /13/ CONSTRUCTION DOCUMENTS 159 days 3/17/ /23/ Early Site Enabling Package 34 days 3/17/2015 5/1/ Early Site Preparation Package 44 days 3/17/2015 5/15/ Early Foundation Package 51 days 4/7/2015 6/16/ Early Steel Package 51 days 4/7/2015 6/16/ Respond to MSBA DD Comments 11 days 4/28/2015 5/12/ Incorporate MSBA DD Comments 11 days 5/12/2015 5/26/ Develop 60% Contract Documents 36 days 4/7/2015 5/26/ % Construction Documents Cost Estimate and VE 16 days 5/26/2015 6/16/ % Construction Documents Submission to MSBA 0 days 6/16/2015 6/16/ MSBA Comments 16 days 6/16/2015 7/7/2015 1st Half 1/25/2012 TOWN OF HOLBROOK MASSACHUSETTS NEW PK 12 SCHOOL PROJECT SCHEDULE 1st Half Qtr 1 Qtr 1 Qtr 1 Qtr 1 (Construction Access, Fence, Temporary Parking) (Clearing, Grubbing, Rough Grade at Building Pad) (Utility Blockouts by CM) 7/30/2014 MSBA Board Meeting 10/22/2014 Town Meeting to Vote Funds for Total Project Budget 11/4/2014 Proposition 2 1/2 Ballot Vote 11/15/2014 LEED-S Registration 3/17/2015 Design Development Submission for OPM and Cx Review 4/7/2015 Design Development Submission to MSBA 12/22/2014 File Application 1/15/2015 Site Inspection 1/26/2015 Hearing 2/9/2015 File at Registry 4/7/2015 File Application 6/8/2015 File at Registry 4/7/2015 File Application 6/10/2015 File at Registry 6/16/ % Construction Documents Submission to MSBA DRAFT

12 SMMA NO Updated October 31, 2014 ID Task Name Duration Start Finish 97 Respond to MSBA Comments 11 days 7/7/2015 7/21/ Incorporate MSBA Comments 11 days 7/21/2015 8/4/ Develop 90% Contract Documents 45 days 6/16/2015 8/17/ % Construction Documents Cost Estimate and VE 11 days 8/17/2015 8/31/ % Construction Documents Submission to MSBA 0 days 8/31/2015 8/31/ MSBA Comments 15 days 9/2/2015 9/22/ Respond to MSBA Comments 16 days 9/22/ /13/ Incorporate MSBA Comments 16 days 9/22/ /13/ Construction Documents Complete 0 days 10/13/ /13/ LEED-S Design Submission 9 days 10/13/ /23/ PROCUREMENT 331 days 8/15/ /25/ CM Selection 120 days 8/15/2014 2/4/ Submit CM Application to IG Office 10 days 8/15/2014 8/28/ IG Approval of CM Application 27 days 8/28/ /3/ RFQ/RFP Process 54 days 11/11/2014 1/28/ Interview Shortlisted CM Firms 0 days 1/28/2015 1/28/ Retain CM 0 days 2/4/2015 2/4/ Prequalification 61 days 4/30/2015 7/23/ Develop Draft RFQs (Subcontractors) 9 days 4/30/2015 5/12/ Review Draft RFQs 0 days 5/12/2015 5/12/ Submit Advertisement (Central Register and Local Newspaper) 0 days 5/12/2015 5/12/ Notice in Central Register 0 days 5/20/2015 5/20/ Subs Develop SOQs 21 days 5/21/2015 6/18/ Submit SOQs 0 days 6/18/2015 6/18/ Review SOQs 20 days 6/18/2015 7/15/ Recommend Prequalified Subcontractors to PSBC 0 days 7/22/2015 7/22/ Issue Notification Letters to Prequalified Subcontractors 0 days 7/23/2015 7/23/ Advertisement for Bids 0 days 9/10/2015 9/10/ Filed Trades Bidding 21 days 10/13/ /10/ GMP Development and Approval 12 days 11/10/ /25/ GMP Approval 0 days 11/25/ /25/ EARLY PACKAGES PROCUREMENT 53 days 5/4/2015 7/15/ Bid/Award Early Site Enabling Package 20 days 5/4/2015 5/29/ Bid/Award Early Site Preparation Package 20 days 5/18/2015 6/12/ Bid/Award Early Foundation Package 20 days 6/18/2015 7/15/ Bid/Award Early Steel Package 20 days 6/18/2015 7/15/ EARLY SHOP DRAWINGS/FABRICATION 88 days 7/15/ /13/ Foundation Shop Drawings/Rebar Fabrication 44 days 7/15/2015 9/14/ Steel Shop Drawings/Fabrication 88 days 7/15/ /13/ CONSTRUCTION 821 days 6/24/2015 8/20/ Site Mobilization 0 days 6/24/2015 6/24/ Site Fencing/Haybales 16 days 6/24/2015 7/15/ Construction Roadway 21 days 7/15/2015 8/12/ Temporary Parking 21 days 7/15/2015 8/12/ Site Clearing/Earthwork 34 days 8/17/ /1/ Place Footings/Foundations 315 days 9/15/ /1/ Erect Structural Steel 84 days 11/16/2015 3/15/ Place Roofing 44 days 3/15/2016 5/13/ Install Exterior Wall Framing/Skin 133 days 3/15/2016 9/15/ Interiors 282 days 9/15/ /13/ Startup and Testing 46 days 9/13/ /15/ Substantial Completion - Building Certificate of Occupancy 0 days 11/15/ /15/ Final Completion, Closeout and Commissioning 23 days 11/15/ /15/ FFE/Technology Installation 23 days 11/15/ /15/ Teacher/Staff Move-In 13 days 12/15/2017 1/2/ Occupancy 0 days 1/2/2018 1/2/ Demolish Existing School 65 days 1/2/2018 4/2/ Playfield Construction 88 days 3/1/2018 7/2/ Substantial Completion - Playfields 0 days 7/2/2018 7/2/ Closeout 44 days 6/1/2018 8/1/2018 1st Half TOWN OF HOLBROOK MASSACHUSETTS NEW PK 12 SCHOOL PROJECT SCHEDULE 1st Half Qtr 1 Qtr 1 Qtr 1 Qtr 1 8/31/ % Construction Documents Submission to MSBA 10/13/2015 Construction Documents Complete 1/28/2015 Interview Shortlisted CM Firms 2/4/2015 Retain CM 5/12/2015 Review Draft RFQs 5/12/2015 Submit Advertisement (Central Register and Local Newspaper) 5/20/2015 Notice in Central Register 6/18/2015 Submit SOQs 7/22/2015 Recommend Prequalified Subcontractors to PSBC 7/23/2015 Issue Notification Letters to Prequalified Subcontractors 9/10/2015 Advertisement for Bids 11/25/2015 GMP Approval 6/24/2015 Site Mobilization 11/15/2017 Substantial Completion - Building Certificate of 1/2/2018 Occupancy DRAFT 7/2/2018 Substantial Completion - Playfiel

13 DATE Design Development Phase November 12, 2014 Permanent School Building Committee Elementary Schools and Junior-Senior High School Study All meetings held at H-CAM Studios, 140 North Franklin Street at 7:00 PM unless otherwise noted AGENDA Review Design Development Phase Schedule and Deliverables Review CM Selection Schedule Review Overall Project Schedule MEETINGS SCHEDULE AND AGENDAS October 28, 2014 DRAFT Establish Administration and Teacher Meetings November 19, 2014 Review Site Plans and Floor Plans Areas of Focus December 3, 2014 Review Site Plans and Floor Plans Update on Administration and Teachers Meetings Review Geotechnical Findings CM Prequalification Committee Update December 17, 2014 Review Interior Design of Instructional Spaces Review Preliminary Instructional FF&E Review Preliminary Instructional Technology January 7, 2015 Review Updated Site Plans Review Interior Design of Community Spaces Review Exterior Elevations Review Green Design Elements January 21, 2015 February 4, 2015 Review Updated Interior Design of Instructional and Community Spaces Review Interior Materials Review MEP Systems Review Final FFE All Spaces Review Refined Interior Materials Review Updated Exterior Elevations Review Exterior Materials CM Prequalification Committee Recommendation February 18, 2014 Review Updated Site Plans Review Athletic Fields and Outbuildings Review Refined Exterior Elevations Review Refined Exterior Materials Introduce CM Project Management SMMA

14 DATE Design Development Phase March 4, 2015 Permanent School Building Committee Elementary Schools and Junior-Senior High School Study All meetings held at H-CAM Studios, 140 North Franklin Street at 7:00 PM unless otherwise noted MEETINGS SCHEDULE AND AGENDAS Review Architectural Equipment October 28, 2014 DRAFT Finalize Exterior Elevations and Materials Finalize MEP Systems AGENDA Review LEED-S Scorecard, Energy Model and Daylighting Model March 18, 2015 Review Preliminary Cost Estimates Value Engineering April 1, 2015 Review Final Design Development Documents and Estimates Vote to Submit Design Development Package to MSBA April 7, 2015 SUBMIT DESIGN DEVELOPMENT PACKAGE TO MSBA ADDITIONAL MEETINGS TO BE SCHEDULED Project Management SMMA

15 PROJECT MANAGEMENT Holbrook PK-12 School October 30, 2014 Construction Manager Selection Timeline August 28, 2014 October 3 November 4 November 11 Submit Application to Inspector General Notice to Proceed with CM at Risk from Inspector General Proposition 2-1/2 Ballot Vote Submit Request for Qualifications (RFQ) Advertisement to: 1. Central Register (CR) 2. Local Newspaper November 19 RFQ Advertisement Noticed in: 1. Central Register (CR) 2. Local Newspaper November 25 November 26 November 27 December 3 December 3-17 December 18 January 9, 2015 January 14 January 28 February 4 February 4 18 February 18 Informational Meeting at Jr/Sr HS and Tour CM RFQ Letter of Interest Due Deadline for CM submission of Questions CM Qualification Packages Due Evaluate RFQs to Prequalify CM Firms to receive RFP Distribute RFP to Prequalified CM Firms CM Proposal Packages Due Evaluate Proposals, rank CM Firms and schedule Interviews CM Interviews Prequalification Committee CM recommendation at PSBC meeting Finalize General Conditions, Fee and Contract Terms with Selected CM Firm CM attend PSBC meeting p:\2013\13006\10-bid\cm selection schedule30october2014.doc

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