PORT OF GALVESTON SUPPLEMENTAL INFORMATION FOR THE 2018 ANNUAL BUDGET
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1 PORT OF GALVESTON SUPPLEMENTAL INFORMATION FOR THE 2018 ANNUAL BUDGET Operating Budget Renewal and Replacement Budget Capital Improvement Plan and 2018 Capital Improvement Budget
2 2018 Annual Budget Overview of the 2018 Budget The 2018 Budget is being presented utilizing the same format as the monthly forecasted results presented at the monthly Finance Committee and Board Meetings. Port staff used VERY CONSERVATIVE revenue projections and realistically estimated expenses to support the related budgeted levels of activity for Methodology for deriving anticipated Operating Revenues is detailed on the attached 2018 Budgeted Revenue detail sheet. Major 2017 Projects: Significant Repairs to Levees Pier 15 Warehouse Roof Replacement Cruise Terminal 2 Berth Improvements 2
3 The picture can't be displayed Annual Budget Overview of the 2018 Budget Compare Summary of & 3 Forecast to 2018 Proposed Budget & 3 Forecast Total Income From Operations Operating Expenses Total Salaries and Related Expenses Total Repairs and Maintenance Total Other Operating Expenses Total Office & Sales Expenses Total Operating Expenses Before Depreciation and Amortization Net Operating Income (Loss) Before Depreciation and Amortization Depreciation Expense Net Operating Income (Loss) After Depreciation and Amortization Total Non Operating Income Total Non Operating Expenses Net Income Before Grants, Contributions, Extraordinary Items, Special Items and Fema Proposed 2018 Budget Increase/ (Decrease) 36,516,231 37,432, ,084 8,223,639 2,800,590 13,304,437 2,984,483 27,313,149 9,203,082 6,759,937 2,443,145 79,934 1,709,300 9,026,423 3,045,861 13,794,530 3,231,714 29,098,528 8,333,787 6,535,754 1,798, ,262 1,674, , , , ,231 1,785,379 (869,295) (224,183) (645,112) 46,328 (35,296) 813, ,291 (563,488) 3
4 2018 Budgeted Revenues from Operations by Major Categories Security Cost Recovery, 935,308, 3% Terminal Access Fees, 892,800, 2% Lay Dockage, 902,088, 3% Wharfage, 2,893,765, 8% Rentals, 3,853,932, 10% Switching and Storage Cars GRI, 715,528, 2% Licenses, Fees and Miscellaneous, 87,100, 0% Revenue Producing Services, 80,213, 0% Passenger Service Charges, 11,665,686, 31% Dockage, 3,962,952, 11% Ship Service Revenues, 4,980,733, 13% Parking Fees, 6,462,210, 17% Total operating revenues are $37,432,315 2% over 2017 forecast and 2% below 2017 budget 4
5 14,000,000 Compare 2018 Proposed Budgeted Revenues to & 3 Forecast and 2017 Budget 900,000 12,000, , Proposed Revenue from Operations 10,000,000 8,000,000 6,000,000 4,000, ,671 (97,209) 212, , , ,771 (34,167) 87, ,075 42,440 (15,472) 500, , ,000 (36,207) (100,000) 2,000,000 (300,000) 0,000 (500,000) 2018 Budget & 3 Forecast Compared to &3 Forecast 5
6 Rail Revenues (Switching and Storage Cars GRI) 1,200,000 1,067,920 1,000, Switching / Rail Revenues 800, , , ,528 Consists Mainly of Grain, Fertilizer, and Wind Products in , , , , ,453 Grain Budgeted at the MAG Fertilizer Budgeted at a slight decrease Wind Product Budgeted flat to slightly up 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 6
7 1,200,000 Wharfage Revenue Wind 1,000, ,164 1,013, Wharfage Fees Charged for Cargo Passing Over the Docks 800, , ,000 Total wharfage revenues are $2,893,765 *Products above 2017 forecast fruit 14%, liquid bulk 11%, wind 5%; below 2017 forecast fertilizer 10% RoRo 764, ,000 Fruit & Produce 605, ,226 Fertilizer 387, , , ,454 2, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST Liquid Bulk 158,300 General Cargo 2018 BUDGET 7
8 Cruise Terminal Passengers and Revenue by Major Category With Percentage Increase Over 2017 Forecast 2018 Cruise Terminal Passengers and Revenue 14,000,000 12,000,000 10,000,000 8,000,000 6,000, , , ,213 1,000, , , ,000 11,530,015 11,665, , , , , , ,000 Embarking Passengers, 2% Terminal Access Fees, 5% Dockage, 8% Passenger Revenue, 1% Ship Services Revenue, 4% 4,000,000 4,768, , ,738 4,980, , , ,608 Rentals, 13% Security Cost Recovery, % Total cruise revenue is $19,032,900 *2% over 2017 forecast Total embarking passengers is 951,213 *2% over 2017 forecast 2,000,000 Cruise Terminal 1 is the largest single berth cruise terminal in the world 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3 MO FCST 2018 BUDGET 200, ,000 8
9 Vehicles Parked and Parking Revenue Net of Sales Taxes 600,000 7,000, ,000 Parking Revenues are $6,462,210; 1% below forecast 5,960, ,667 Transit Center 6,000,000 5,740,284 Cruise 2018 Parking Operations 400,000 Cruise and Transit Center Combined Revenue 1% below 2017 Forecast 5,000,000 4,000, , ,527 SMP Garage 245, ,266 3,000, ,000 2,000, , , ,367 39,277 36,709 Vehicles Parked 1,000,000 East End 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 9
10 Dockage / Lay Dockage Revenues 2,500,000 Total Dockage is $5,064,954 Grain, Cruise & RoRo are ~ 2/3 of Dockage Revenue 2,000, Dockage Fees Collected from Ships Docked at PortControlled Wharves and Piers 1,500,000 1,000,000 1,293, ,616 1,318,888 1,083, ,360 Grain Cruise RoRo 730, , , , , ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 451, , , , , , , ,822 77,314 57, BUDGET Wind Liquid Bulk General Cargo Fruit & Produce Research Vessels Pier 1921 Fertilizer 10
11 Rental Revenues by Major Category 2018 Rental Revenues Fixed Rate Rents on Upland Facilities and Percentage Rents from Tenants Such as Gulf Copper and Del Monte 1,800,000 1,600,000 1,400,000 1,200,000 1,000, , , , ,000 Total Rental Revenues are $3,853,933, 3.5% over 2017 forecast Major Sources: * Gulf Copper * Del Monte * WWL * ADM * Marlin * MBP * T&T * Galveston RR * CHS 1,235,564 1,252, , , , , , , , , , ,685 89,268 92,071 Ship Yards RoRo Grain All Others Grain Fruit and Produce Fertilizer 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 11
12 800,000 Security Cost Recovery (NonCruise and Cruise) 770, , Security Cost Recovery Revenue Surcharge Placed on Dockage and Cargo Tonnage per the Published Tariff to Implement, Administer, and Maintain Homeland Security Mandates 700, , , , , , , , ,078 Total NonCruise and Cruise Security Cost Recover Fees are $935,308, 10% over 2017 Forecast Security Cost Recovery Fees are Used to: * Control facility access * Upgrade and maintain security systems * Increase police presence * Train Port staff 209, , , ,738 Security Cost Recovery (NonCruise) 638,700 Security Cost Recovery (Cruise) 296, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3 MO FCST 2018 BUDGET 12
13 200,000 Licenses, Fees & Miscellaneous, and Revenue Producing Services (Water, Scrap, Etc.) 2018 Other Revenues 180, , , , , , , , , ,000 80,000 74,878 95,685 Licenses, Fees & Miscellaneous 87,100 80,213 60,000 65,547 56,067 Revenue Producing Services 40,000 20,000 40,730 $639,445 removed from 2016 licenses, fees & miscellaneous for Gulf Copper tipping fees for comparability 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 13
14 2018 Annual Budget Operating Expenses Operating Expenses consist of those costs incurred in the normal course of business and the general operations of the Port including Personnel, Facility and General Maintenance, Equipment Maintenance, General Liability, Property and Casualty Insurance, Utilities, Fuel, Administrative, Sales, and Other Costs as required 14
15 2018 Proposed Expenses from Operations Including Depreciation Professional Other Office and Services, 674,293, Administrative, 2% Inspections, 658,753, 2% Custodial, 582,168, Tools, Fuel and 2% Vehicles, 1,090,323, 3% Utilities (Electric, Water, Communication), 1,239,834, 3% Contract Labor, 1,166,571, 3% InsuranceProperty, Casualty, 2,118,363, 6% Total Repairs and Maintenance, 3,045,861, 9% Office / Property Rent Expense, 1,394,007, 4% Direct Sales Expense, Payments In Lieu Of 504,661, 1% Taxes (PILOT), 188,800, 1% Other Operating, 185,200, 1% Total Salaries and Related Expenses, 7,859,852, 22% Depreciation Expense, 6,535,754, 18% Cruise & Parking Contract Fees, 3,785,109, 11% Ship Services Expenses, 4,604,733, 13% 15
16 Inspections, Custodial, 582,168, 2% Professional Services, 674,293, 2% Other Office and Administrative, 658,753, 2% Office / Property Rent Expense, 1,394,007, 5% Direct Sales Expense, 504,661, 2% Other Operating, 185,200, 1% Payments In Lieu Of Taxes (PILOT), 188,800, 1% 2018 Proposed Expenses from Operations Excluding Depreciation Tools, Fuel and Vehicles, 1,090,323, 4% Utilities (Electric, Water, Communication), 1,239,834, 4% Contract Labor, 1,166,571, 4% InsuranceProperty, Casualty, 2,118,363, 7% Total Repairs and Maintenance, 3,045,861, 10% Total Salaries and Related Expenses, 7,859,852, 27% Ship Services Expenses, 4,604,733, 16% Cruise & Parking Contract Fees, 3,785,109, 13% 16
17 2018 Proposed Expenses from Operations Excluding Depreciation and Including Debt Service (Interest & Principal) Professional Services, 674,293, 2% Inspections, Custodial, 582,168, 2% Tools, Fuel and Vehicles, 1,090,323, 3% Utilities (Electric, Water, Communication), 1,239,834, 4% Contract Labor, 1,166,571, 3% InsuranceProperty, Casualty, 2,118,363, 6% Office / Property Rent Expense, 1,394,007, 4% Total Repairs and Maintenance, 3,045,861, 9% Cruise & Parking Contract Fees, 3,785,109, 11% Other Office and Administrative, 658,753, 2% Direct Sales Expense, Payments In Lieu Of 504,661, 1% Taxes (PILOT), Other Operating, 188,800, 1% 185,200, 1% Debt Service, 5,485,676, 16% Total Salaries and Related Expenses, 7,859,852, 23% Ship Services Expenses, 4,604,733, 13% 17
18 7,000,000 6,000,000 5,460,058 5,871,212 Salaries 2018 Salaries and Related Expenses with Contract Labor 5,000,000 4,000,000 3,000,000 2,000,000 1,000, Headcount: 99 FT, 3 PT 2018 Headcount by Department: *Police & Security 43 FT, 1 PT *Maintenance 22 FT *Engineering 5 FT, 1 PT *Operations & Cruise Terminal 8 FT *General & Administrative, Sales, Marketing, and Public Relations 21 FT, 1 PT Total salaries and related are $9,026,423 Total salaries and related excluding contract labor are $7,859,852 * Salaries and related excluding contract labor are above 2017 forecast by 8% due primarily to open positions being filled *1.5% COLA pay increase is included in budget * Contract labor is over forecast by almost 20% due to rate increases and additional ships 978, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 1,166, , , , , , , BUDGET 18 Contract Labor Health & Welfare Pension Payroll Taxes
19 2,500, , , Repairs & Maintenance, Including Discretionary Renewal, Replacement, and Repair Expense Items Shown in the R&R Budget 2,000,000 1,500,000 1,000, ,000 Dredging expense is 68% of 2018 Repairs & Maintenance budget The Construction & Maintenance (C&M) department is responsible for the facilities and equipment maintenance programs they address both planned and unplanned maintenance issues. Annual results will vary. The 2018 budget includes $170,500 of Discretionary Renewal, Replacement, and Repair expense items shown in the R&R budget. Repairs & Maintenance Expenses total $3,045,861, 8% over 2017 forecast 2,022, , , ,202 61,284 5,710 5,065 1, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3 MO FCST 2,075, , , , ,600 65,610 16, BUDGET Maintenance Dredging 600, , , , , ,000 Repairs Misc. Levees Safety Uniforms & Supplies Buildings/Grounds 19 Rentals
20 3,000,000 2,500,000 2,490,442 2,345,191 Property, General Liability and Other Insurances 2018 Insurances Property, Casualty, and Other & Workers Comp 2,000,000 1,500,000 2,040,349 2,017,410 2,033,873 *Property, General Liability, and Other Insurances are expected to increase by 2.5% in 2018 *The Port added Fiduciary coverage in 2013 and Cyber Security coverage in ,118,363 1,000,000 *The Port does not budget for annual refunds or dividends from Workers' Comp Insurance 500,000 Workers' Comp Insurance 69,670 52,733 55, , , , ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 20
21 190,000 Payment in Lieu of Taxes (PILOT) 2018 Payment in Lieu of Taxes (PILOT) 188, , , , , , ,302 Per an agreement with the City of Galveston, the Port makes Payments in Lieu of Property Taxes to offset tax losses on Port property listed as nontaxable per the City's tax rolls. Anticipated Payments in Lieu of Taxes for 2018 are: $160,000 West Side 10,000 Old Navy Dock 12,000 Pelican Island 6,800 SMP Garage 186, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 21
22 2018 Depreciation and Net Property and Facilities All Figures Presented in $ , , , ,000 80,000 60,000 Depreciation includes fixed assets funded by: Grants Insurance FEMA Debt Operations The net book value of Property and Facilities has increased by 167% since ,431 2,447 57,040 2,490 67,187 2,785 75,320 2,867 77,988 3,184 81,880 3,303 90,000 3, ,736 3, ,886 4, ,245 4, ,226 5, ,176 5, ,548 5, , , , ,902 6,005 6,549 6,760 6,536 8,000 7,000 6,000 5,000 4,000 3,000 Net Property and Facilities Depreciation Expense 40,000 2,000 20,000 1, ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 22
23 1,600,000 1,400,000 1,374,724 1,394,007 Rent Expense 2018 Office and Sales Expenses 1,200,000 1,000,000 Total Office and sales expenses are $3,231,714; primary increases from 2017 forecast are: *Professional services 3%, primarily: Computer and related (including expensed R&R)$263K Legal services$180k Audit services$85k *Sales and marketing 22%, primarily: Advertising$215K Events$107K Website$104K *Dues, licenses and training 48%, topping budget are Lexipol, Galveston COC, Galveston EDP, AAPA, FCCA, CLIA, and GHPB *Travel 48%, topping budget are AAPA, Seatrade, NAFTZ, Cruise Shipping, and American Wind Energy Conferences 800, , , , , , , , , , , , , ,982 59,276 87,802 Professional Services Sales and Marketing Office Supplies & Other Dues, Licenses & Training Credit Card Fees Travel 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3MO FCST 2018 BUDGET 23
24 80,000 Restricted and Unrestricted Fund Interest Income and Account Analysis Fee Expense 2018 NonDebt Related Other Income / Expense 60,000 40,000 20,000 (20,000) 31,667 28,199 23,090 14,547 16,467 (17,089) 62,197 41,400 6,699 7,731 3,672 4,265 5,100 (2,571) 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO 2018 BUDGET ACTUAL & 3MO (7,200) (9,535) (12,685) (11,632) FCST Restricted Fund Interest Income Unrestricted Fund Interest Income Account Analysis Fees Expense (40,000) 24
25 8,000,000 7,883,755 7,000,000 6,807,296 7,075,495 7,052,293 Debt Service Principal and Interest Payments Cash Basis 2018 Debt Service 6,000,000 5,000,000 5,870,354 5,485,678 Debt Service Principal and Interest Book Basis Revenue Bonds, Certificates of Obligation, FMT, CDL 4,000,000 3,000,000 FMT and 2013 Series Debt expire in the first quarter of ,000,000 1,596,388 On December 31, 2017, Principal on outstanding debt will total $39,613,270 1,000, ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL MO ACTUAL & 3 MO FCST 2018 BUDGET 25
26 Port of Galveston 2018 Debt Service Cash Basis and Book Basis Debt Service Schedule Debt Service 2018 Interest 2018 Principal 2018 Debt Cash Basis Bond Premium/ Deferred Gain Remove Prior Year Accretion that Impacts Cash but Not Book 2018 Debt Book Basis FMT January; Final Installment March ,904 71,169 83,073 83,073 FMT; Final Installment March, , , ,000 Series 2013 (Prior to refunding Series 2004A); Final Installment January ,650 14,491 22,141 (18,345) 3,796 Series 2011; Final Installment January ,794 1,757,917 2,589,710 (51,070) 2,538,641 Series 2004 B; Final Installment January ,336 1,359,464 1,662,799 1,662,799 Series 2004 B Prior Year Accretion of Zero Coupon Bond Interest 1,497,201 1,497,201 (1,497,201) Series 2014 Revenue Notes; Final Installment January , , ,200 Community Disaster Loan; Final Installment June , , , ,169 Debt Service 3,238,821 3,813,472 7,052,293 (69,415) (1,497,201) 5,485,678 Comments Internally restricting cash at $89K/month Last accrual of $89K occurs in month of payment. Payment is $1,750,000. Restricted monthly from operating revenue Restricted monthly from operating revenue Restricted monthly from operating revenue Accretion total due 1/31/2019 is $3,160,000 and same on 1/31/2020 Restricted monthly from operating revenue Restricted monthly from operating revenue 26
27 2018 Annual Budget Annual Renewals and Replacements Annual Renewal and Replacement items are normally smaller cost capital items. The budgeted cost related to these items expires at the end of the budget year unless they are specifically requested to be carried forward to the next calendar year. Once approved, each of these 2018 requests will be assigned project identification numbers which are tracked on the master project sheet. The total 2018 R&R request is $1,439,600, comprised of Capital projects totaling $1,269,100 and Expense projects totaling $170,500. All R&R items are reviewed and prioritized based on availability of funds. 27
28 2018 Annual Budget Annual Renewals and Replacements Schedule Project Type Expense Capital Environmental 20,000 Utility 25,000 Equipment Acquisition 62,500 Other 125,500 1,108,000 IT Hardware and Software 98,600 Total 170,500 1,269,100 Major Other Capital R&R Includes: Capital Pavement Repairs and Markings 200,000 Dock Repairs 200,000 CT Complex Building Repairs 150,000 CT1 Walkway Steel Repairs 110,000 FMT #3 Replace Cylinders (two) 97,000 EOC/Command Center HVAC Replacement 70,000 All Other 281,000 28
29 2018 Annual Budget The 2018 Capital Improvement Plan and Capital Improvement Budget is presented as a separate document in the 2018 Proposed Budget Book. Capital Improvement Plan 29
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