EEA Grants Norway Grants Baltic PO Workshop 2013 ANNUAL STRATEGIC REPORT. Alex Stimpson Financial Mechanism Office 12 December 2013

Transcription

1 EEA Grants Norway Grants Baltic PO Workshop 2013 ANNUAL STRATEGIC REPORT Alex Stimpson Financial Mechanism Office 12 December 2013

2 How do we report? Strategic Reports Annual Programme Reports Update indicators in DoRIS Project level information Reviews, evaluations (mid-term/end) 2

3 Reporting cycle November Donors reports to EFTA October NMFA Annual Report to Parliament YEAR January FMO status reports (NMFA, EFTA) February 15 Annual Prog. Report March 31 NFP Strategic Report 31 March (except CY, MT & SI) June Donors Annual Report 3

4 What are we looking for? Reports that demonstrate results and progress towards objectives How is it used? Basis for dialogue between donors and beneficiary states Basis for the Annual Meeting Basis for donor s Annual Report (published mid-year) 4

5 Timeline Annual deadline 31 March (3 countries have earlier deadlines) Reporting period = calendar year Subject to approval by FMC When annual meeting is scheduled later than 31 August, a brief update is required new template available! 5

6 The template Reporting on the year focus on: National level and programme area (sector level) assessments Reporting on Programmes: Where are you (baseline), and what do you want to achieve (targets)? Which changes/effects do you expect for the beneficiaries? Risks that may impede achieving the objectives 6

7 Overall structure 1. Executive Summary 2. Assessment of the effect of the Grants 3. Reporting on programmes 4. Management and implementation 5. Summary list of issues and recommendations 6. Attachments 7

8 1. Executive Summary Should serve as a stand-alone document that gives a wider audience a clear overview Briefly point to the main results/trends, progress, issues and challenges encountered in the reporting period (previous calendar year) Write this section last 8

9 2. Assessment of the effect of the Grants 2.1 Cohesion «Assess the aggregated effect of the Programmes on reducing economic and social disparitities. To the extent possible use national statistics» 9

10 Tips for this section Use data and comparative analysis to point towards trends in your country or situate it against other countries. e.g. developments and trends in socio-economic and territorial disparities, including inter regional disparities below national level Put the Grants into context: short trend analysis related to the different priority sectors/programme areas/horizontal concerns of the Grants e.g. changes in the socio-economic situation, particularly where relevant for programme objectives and outcomes Include statistics that are relevant to the programme areas. Underline the rationale for targeting these sectors/areas/concerns Point to the Grants contribution (based on information in the Annual Programme Reports). 10

11 Also... Include a brief summary of the main risks that the programmes will not contribute to this objective as well as the mitigating actions put in place/needed to address these risks. Some useful data sources Are given in the annotated Template and in the newly updated FMO database: o_indicator_short_list.xlsx 11

12 Indicator overview ECONOMIC INDICATORS Employment GDP and Debt Income distribution and Poverty Youth Unemployment GDP growth At-risk-of-poverty Unemployment rate GDP per capita (index) Gini coefficient Gross debt Gender Gender Inequality Index Gender Pay Gap (GPG) in unadjusted form Asylum Pending Asylum Applications CROSS-CUTTING INDICATORS SECTOR-SPECIFIC INDICATORS Human Development Human Development Index (HDI) Population Growth Civil Society Freedom House Bertelsmann Transformation Index NGO Sustainability Index Cultural Heritage UNESCO's Cultural Heritage List EU Prize for Cultural Heritage European Heritage Level Decent Work and Tripartite Dialogue European Participation Index (EPI) 12

13 Indicator overview Education Early Leavers Tertiary Education Health Physicians per 100k Life Expectancy Mortality Rate under 5 years Environment and Energy Share of renewables in gross consumption EU Habitat Energy Intensity Justice and Home Affairs Prison Population Transparency International Corruption Perception Index (TI CPI) Research and Development Expenditure on R&D Patent Applications BILATERAL RELATIONS INDICATORS Education Student Mobility NO Investment Foreign Direct Investment Migration Labour Migration Flights Departures from Norway to PS Trade Trade in Goods Embassies Embassies and Consuls 13

14 2.2 Bilateral relations Progress or expected progress towards the overall objective of strengthened bilateral relations Strategy National / programme level Bilateral fund How results within the four outcome areas have contributed Key events/meetings that may have contributed (how/why) brief summary of the main risks / mitigating actions 14

15 Bilateral results Outcomes / types of results Bilateral thinking (Outcomes) Extent of cooperation Shared results Improved knowledge and mutual understanding Wider effects Who cooperates? (types of institutions, sectors, etc.) Level of cooperation and contact? Nature of partnerships? Are partners working together for joint results development of policies, laws, strategies? Do partners share experience, knowledge, know-how and technology? between individuals, institutions, states and the wider public lead to increased awareness about common challenges? Do partnerships lead to cooperation beyond project and programme spesific tasks?

16 3. Reporting on Programmes 3.1 Overview of Programme status Progress in establishing programmes, including calls (overview) Financial progress Difficulties in absorption / disbursements Use tables to summarise information e.g. number of calls open/closed; and financial figures on commitments/disbursements Use reports from DoRIS This section should be short and concise 16

17 3.2 Individual Programme summaries Brief programme summaries (max pages, based on APRs), rather than detailed accounts. Results-oriented, referring to relevant indicators To what extent (will) the results from the projects contribute to the selected outcomes (and horizontal concerns)? 17

18 Risk assessment New Risk templates at national / programme levels Non-public attachments 18

19 4. Management and implementation Your assessment (efficiency, impact, effectiveness) Also notify of technical changes 4.1 Management and control systems Changes in the reporting period? Changes need to be recorded, even if the Donors and FMO are informed on a rolling basis of issues/changes. Implemented / functioning as planned? Challenges and limitations? 19

20 4.2 Compliance with EU/national legislation and the MoU Legislative compliance: discussion of how it affects implementation. Compliance with the MoU: also provides space to notify of changes / modifications Our suggestion: remember to look forward, anticipate how legislation / policies may impact on results and timelines. 20

21 4.3 Irregularities Assessment of irregularities detected and financial corrections, potential trends Does not replace the reporting requirements in chapter 11 of the Regulation. Attachments 4 & 5 provide space for details 21

22 4.4 Audit, monitoring, review and evaluation - Summarise findings of audit, monitoring, review and evaluation activities undertaken by the NFP. - Explain deviations from plans in previous Strategic Report. - Plans for the next reporting period. 22

23 4.5 Information and publicity Summarise the information and publicity undertaken: Assess results. What came out of it? Media coverage, increased awareness, public debate Future action and need to update Communication Strategy Assessment of PO communication activities MESSAGE: RESULTS FOR BENEFICIARIES 23

24 4.6 Work Plan Calls under Programmes Work Plan Priorities for next year Meetings of National Monitoring Committee & Cooperation Committee(s) Information activities 24

25 5. Summary list of issues and recommendations Overall implementation of the Grants programmes, bilateral instruments Anticipate and describe the impact of issues Include best practice examples where relevant Brief summary of main risks / mitigating actions 25

26 Good practice from 2012 reports Analytical rather than descriptive Analysis of national and/or sectoral trends that may affect the grants Assessment of how the programmes fit into this changed context Bilateral relations analysed according to the 4 outcome areas Summary of programme status/reporting (section 3) What resulted from activities rather than activities themselves 26

27 Thank you! 27