To understand project management, it is important to understand the definition of a project:

Transcription

1 Management To understand project management, it is important to understand the definition of a project: A project has two characteristics: 1. s have a beginning and an end. The beginning may be somewhat fuzzy as the idea evolves into a project. The end, however, should be clearly defined so that all project participants agree on what it means to be complete. 2. s produce a unique product. results can be either tangible or intangible. Work that is unique and temporary presents different challenges than managing ongoing operations. management provides this framework for managing projects. Examples of project management challenges include: Every project has different personnel needs. Accurate estimates are needed to evaluate potential projects. budgets rarely coincide with the organizational 12-month budget cycle. Organizational authority typically crosses organizational boundaries. Communication needs vary. (Adapted from The Fast Forward MBA in Management)

2 Top 10 List - Effective Management (Adapted from Sundance Consulting Inc.) 1. The project team has a clear mandate. 2. Senior executives are the ultimate owners of the projects success. 3. The project team consists of the right people. 4. The project team has access to all the resources they need. 5. The project clearly supports the current priorities and direction of the organization. 6. Every project fits in and is coordinated with all the other projects underway. 7. There is a solid strategic foundation supporting this project that is understood by everyone. 8. There is a comprehensive project planning methodology being utilized. 9. The project team incorporates transition related activities into the project plan. 10. The project team consistently communicates its process, progress and decisions effectively throughout the enterprise.

3 Title: Charter (Template) Creation Date / Version: Description: (What are we trying to accomplish): Business Justification: (Why is this important?): Boundaries (Scope / Limitations / Assumptions, How far can we go): Measurable Results (How will we know): Milestones Timeline / Date Team Role Manager Resource Resource Resource Consultant- Facilitator Budget: Planning $ Development $ Implementation $ Approval: Name / Title Date

4 Dashboard Report A Dashboard Report provides a visual Date: mm/dd/yy s Schedule Budget Quality Scope Milestone A on track on track on track on track Comments Comments required for any warning status or key issues Milestone B caution caution caution caution Milestone C on track on track on track on track Milestone D on track on track on track on track Milestone E caution caution caution caution Milestone F warning warning warning warning Legend on track - Green denotes progress is as planned caution - Yellow denotes progress is slower than planned and/or there are serious concerns to be addressed warning Red denotes there are significant progress, issues or resource allocation concerns

5 Closeout Report A. General Information about the Gather relevant document related to the project (i.e. Charter, Reports, Deliverables, Final Signoff, etc.) B. Evaluation Evaluate each of the following elements: Schedule Estimated Duration / Completion Date Actual Duration / Completion Date Budget Estimated Costs Actual Costs Quality Original Quality Requirements Actual Quality Levels Scope Original Scope Final Scope C. Follow-up Items / Next Steps Identify any remaining action items and next steps. Action Items / Next Steps Due Date Responsible Person D. Dates for Post Implementation Review and Report Identify the date for conducting the post implementation review, completing the post implementation report, and the person responsible for this action. Action Date Responsible Person E. Approvals Obtain final signoffs for the project. Position/Title Signature/Printed Name/Title Date Manager Executive Sponsor