Harnessing LGUs Capacities on Disaster Risk Reduction and Climate Change Adaptation

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1 2014 LMP Luzon Island Cluster Conference 14 July 2014, Waterfront Hotel, Cebu City Harnessing LGUs Capacities on Disaster Risk Reduction and Climate Change Adaptation Director Romeo F Fajardo Deputy Administrator, Office of Civil Defense

2 When you come out of the storm, you won t be the same person who walked in. - Haruki Murakami

3 SEQUENCE -CBDRRM -CONTINGENCY PLANNING -LOCAL DRRM OFFICES -LOCAL DRRM FUNDS -NATIONAL/DRRM FUNDS

4 CBDRRM COMMUNITY BASED DISASTER RISK REDUCTION AND MANAGEMENT

5 CBDRRM - communities identify, analyze, treat, monitor, and evaluate disaster risks in order to enhance capacities and reduce vulnerabilities

6 6 CYCLICAL PROCESS 1. Initiating the process of community meetings and assessing the initial DRRM need/capacities and programs 2. Participatory risk assessment - with the help of govt scientific agencies to assess the existing hazards and disaster profile of a given place

7 3. participatory community DRRM planning - problem analysis and planning for identified solutions are collectively undertaken by community members based on the results of the participatory risk assessment

8 4. Formation and/or strengthening of community organization/ barangay/municipal DRRM committee - Identification of persons incharge and roles and responsibilities

9 5. Participatory implementation with corresponding SWOT analysis is done to identify areas for improvement. 6. monitoring and evaluation - community members assess &measure the degree of accomplishment of the plan & gauging the progress towards its goal - consultations within LGUs for knowledge & feedback sharing of M&E results

10 CONTIGENCY PLANNING

11 CONTINGENCY PLAN ID specific threats Presence of early warning/trend Achieving readiness to respond Premium on rapidity and appropriateness Emphasizes inter-agency coordination

12 based on worst case scenario determines capabilities of the people in terms of existing resources versus projected needs

13 THE PROCESS Scanning the Environment Generating Scenarios (Anatomy of emergency) Setting policies and sectoral objectives Predicting Needs Employ indicators Identify Gaps Taking stock Of Resources Arranging Response System & Actions Endorsement/ Updating /Testing & Activation

14 Contingency Cycle FORMULATION ENDORSEMENT/ TESTING/UPDATING ASSESSMENT ACTIVATION

15 Establishment of Local DRRM Offices

16 Sec.12 of RA10121: (a) There shall be established an LDRRMO in every province, city, and municipality, and a Barangay Disaster Risk Reduction & Management Committee (BDRRM) in every barangay w/c shall be responsible for setting the direction, development, implementation and coordination of disaster risk management programs within their territorial jurisdictions

17 Sec.12 of RA 10121: (b) The LDRRMO shall be under the office of the governor, municipal mayor, and the punong barangay in case of the BDRRC. The LDRRMO shall be initially composed of a LDRRMO to be assisted by three (3) staff responsible for : (1) administration and training; (2) research and planning; and (3) operations and warning. The LDRRMOs and the BDRRMCs shall organize, training and directly supervise the local emergency response teams and the ACDVs.

18 Initial Organization of Local DRRM Office LCE LDRRM Officer Admin & Training Research & Planning Operations & Warning

19 Section 76 of RA 7160 (Local Government Code of 1991) Every LGU shall design and implement its own organizational structure and staffing pattern taking into consideration its service requirements and financial capability, subject to the minimum standards and guidelines prescribed by the Civil Service Commission (CSC).

20 Section 83 of RA (General Appropriations Act FY 2013) (Par. 5) Enforcement of Sections 325(a) an (331(b) of RA 7160 shall be WAIVED to enable LGUs to fund the initial year requirements for newly created mandatory positions in LGUs, as confirmed by the Department of Budget and Management (DBM), for the initial year of such creation

21 Joint Memo Circular No , 04 April 2014 Implementing Guidelines for the Establishment of Local DRRM Offices (LDRRMOs) or Barangay DRRM Committees (BDRRMCs) in Local Government Units (LGUs)

22 Policy Guidelines 4.2 The provincial, city or municipal DRRM Officer, and the three (3) staff responsible for administration and training, research and planning, and operations and warning are considered mandatory positions.

23 Policy Guidelines 4.3. The budgetary requirements for personal services, maintenance and other operating expenditures, and capital outlay of the LDRRMO shall be sourced from the General fund of the LGU, subject to Section 76 of RA 7160.

24 Policy Guidelines 4.3. In accordance with Sec. 83 of RA 10352, the enforcement of Secs. 325(a) and 331(b) of RA 7160 shall be WAIVED to enable the LGUs to fund the initial year requirements for the creation of the minimum four (4) mandatory positions at the LDRRMO.

25 Policy Guidelines 4.4. Other maintenance and other operating expenditures, and other capital outlay requirements of the LDRRMO or BDRRMC in the implementation of DRRM programs shall be charged to the Local DRRM Fund (LDRRMF) subject to the provisions of the Joint NDRRMC, DBM, and DILG Memorandum Circular No and COA Circular No

26 Local DRRM Funds

27 NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR NO dated March 25, 2013 Allocation and Utilization of the Local Disaster Risk Reduction and Management Fund (LDRRMF)

28 NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR NO dated March 25, 2013 Purposes: - To serve as a guide to LGUs in the allocation and use of the LDRRMF; and - To enhance transparency and accountability in the use of the LDRRMF.

29 NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR NO dated March 25, 2013 Declaration of Policy 1. NDRRMP shall be the basis for preparing the LDRRMP 2. The LDRRMP shall be the basis in the allocation of the LDRRMF.

30 Allocation for the LDRRMF: Section 21 of R.A. No not less than 5% of the estimated revenue from regular sources shall be set aside to support disaster risk management activities The LDRRMF shall cover: > Thirty (30%) percent lump-sum allocation for Quick Response Fund (QRF) > Seventy (70%) percent allocation for disaster prevention and mitigation, preparedness, response, rehabilitation and recovery

31 Regular Fund (70%) Only for pre disaster activities Activities must be integrated with: investment or development plan; DRRM plan and must be in the APB

32 Quick Response Fund (30%) Place must be declared under state of calamity by the national or local council. No capital outlay

33 CALAMITY FUND or DRRM FUND

34 Calamity or NDRRM Fund For disaster risk reduction, prevention, & preparedness activities such as but not limited to training of personnel, procurement of equipment, & capital expenditures

35 Requirements Declaration of State of Calamity by either national or local govt + 7 others

36 FLOW CHART in Requesting, Allocating, Releasing, Monitoring, and Reporting of NDRRM Fund NGAs submit requirement s to NDRRMC thru OCD NDRRMC/OCD Evaluates Consolidates Prepares NDRRMC Recommendatio n to OP NGAs Re-assesses / validates Endorses NDRRMC forwards its recommendation to OP President Approves/ Disapproves Request If approved, NDRRMC Requests DBM for issuance of SARO/NCA DBM issues 100% SARO & 50% NCA LGUs submits requiremen ts to R/P/C/M DRRM Council RDRRMC (OCD Regional Office) Evaluates Completes Documents Prioritizes Indorses If disapproved, NDRRMC Informs Concerned Requesting Party Files NGAs / LGUs Implements project Submits utilization report/physical and financial status to DBM & NDRRMC for issuance of remaining NCA NDRRMC requests DBM to issue remaining 50% NCA Legend: NDRRMC-National Disaster Risk Reduction and Management Council NGAs - National Gov t. Agencies DPRM - Disaster Risk Reduction and Management R/R - Repair/rehabilitation R/ P/C/MDRRMC- Reg l/prov l/city/municipal Disaster Risk Reduction and Management Council SARO - Special Allotment Release Order NCA - Notice of Cash Allocation R/NDRRMC Monitors Submits consolidated report to OP cc: DBM Source: NDCC Memorandum Order Number 02, Series of 1999 and RA 10121

37 END OF PRESENTATION