LOCAL DEVELOPMENT PLANNING-BUDGETING

Transcription

1 GUIDE FOR CSO PARTICIPATION IN AN INTEGRATED LOCAL DEVELOPMENT PLANNING-BUDGETING AND BUB-LPRAP 2015 PROCESS Page 1 of 24

2 May 2013 The preparation of this guide has been led by the CMLPDPR Project Team of CODE-NGO with support from the SPLG and DG-MSP for RD project staff and other CODE-NGO staff. We welcome comments and suggestions for the improvement of this guide. Please or call loc. 105 (Programs). Page 2 of 24

3 Outline Background 4 Rationale 4 Objectives of this Guide 5 Acronyms 5 Components and Steps 1. Consolidation and Accreditation of Local CSOs and Reconstitution of the LSBs 8 2. Evidence-based Local Development Agenda Setting Engagement in the CDP and ELA Formulation Engagement in the Annual Investment Planning Engagement in the BUB LPRAP 18 Calendar of Activities and Engagement 19 Annex 1. Basic Information Sheet 21 Page 3 of 24

4 Background Civil society organizations (CSOs) all over the Philippines have ushered in a new democratic and participative Philippine presidency. Pres. Benigno S. Aquino s policy of Daang Matuwid and open governance partnership has created tremendous opportunities for CSOs to push for more structural governance reforms in the country. Civil society leaders who have crossed over to government are material in the current move of raising the level of sustainable integrated area development and citizens participation in local governance. They have initiated the Bottom-Up Budgeting (BUB) for Local Poverty Reduction Action Planning (LPRAP) which attempts to democratize the fiscal pie formally allocated in the General Appropriations Act. This is to be realized by opening up the yearly budget of participating national government agencies to poverty reduction programs and projects identified by CSOs and local government units (LGUs) through a participatory process at the local level. The BUB LPRAP process, piloted in early 2012 for the 2013 national budget, initially targeted 609 poorest municipalities and cities. However, the time for orientation and actual engagement by CSOs with the national and local governments was very limited. The second cycle (for the 2014 budget), which started in December 2012 increased the number of target municipalities/cities to 1,223 and enhanced the process by clarifying the conduct of the local CSO assemblies, increasing the number of CSO representatives in the local poverty reduction action teams (LPRATs), and other measures. The knowledge and capacities of CSOs on this process can still be improved. This can be strategically addressed by coming up with improved manuals, guides, references, and capacity building for the CSOs. Rationale The current situation of CSOs that have engaged with the two cycles and the drive of national government call for intensive and sustained efforts to significantly improve the BUB-LPRAP processes and structures. Also, when the 3-year term of the newly elected local government officials begin on June 30, 2013, local planning and budgeting processes will be undertaken. In this context, this Guide for CSO participation in the Comprehensive Development Plan (CDP) and Executive- Page 4 of 24

5 Legislative Agenda (ELA) formulation, local budgeting and the 2015 BUB-LPRAP process has been prepared. Figure 1 presents the operational framework for this integration. CODE-NGO recognizes that this is work-in-progress. This guide can be improved along the way. Suggestions and comments on how to improve the guide are welcome. Objectives of this Guide 1. To encourage CSOs to consolidate and strengthen themselves for engagement with LGUs and participation in local governance; 2. To prepare the CSOs for participation in the integrated processes of CDP and ELA formulation, local development planning and budgeting and the nationally initiated BUB-LPRAP; and 3. To propel autonomous processes of local poverty situation analysis and planning for poverty reduction initiated and directed by local CSOs in close coordination with LGUs. Acronyms AIP BESF BUB CBMS CDP CSOs CSRC ELA JMC LCE LDC LEP LFC LGOO LGPMS Annual Investment Plan Budget for Expenditure and Sources of Financing Bottom-up Budgeting Community-based monitoring system Comprehensive Development Plan Civil society organizations Civil Society Satisfaction Report Card Executive-Legislative Agenda Joint Memorandum Circular Local Chief Executive Local Development Council Local Expenditure Plan Local Finance Committee Local Government Operations Officer (DILG) Local Government Performance and Monitoring System Page 5 of 24

6 LGU LPDC LPRAP LPRAT LPRDA LS LSB Local government unit Local Planning and Development Coordinator Local Poverty Reduction Action Plan Local Poverty Reduction Action Team Local Poverty Reduction and Development Agenda Local Sanggunian Local Special Body Page 6 of 24

7 FIGURE 1. FRAMEWORK FOR INTER FACING LOCAL ELA, CSRC, AND BUB LPRAP CODE-NGO CMLPDPR MAY JUNE JULY AUG SEP Oct NOV Dec National and Regional Line Agencies, House of Representatives and Senate Higher Unit LGU Strategic Plans CSO accreditation to LSB (DILG MC) ACCREDITED CSO ASSEMBLY DILG to assemble all accredited CSOs to decide who will sit in each Local Special Body and all other mandated councils like MAFC (DILG MC) LGU/CSO AIP formulation 2014 submit to SB by Oct 26 LGU VMGOS PP Review LGPMS result for the past 3 years / SWOT LGU convenes LSB (JMC) Local CSO Network Organizing -Basic sectors 4Ps families NGO, PO, Cooperative Church, Academe Enterprises DEFINE Poverty and its Indicators Community-Based Data Gathering Especially on Agriculture and Health Data Consolida tion and validation ANALYZE And RECOMMEN D CSO AGENDA SETTING WORKSHO P - Data validation - Data analysis - Program /Project CDP/ELA FORMULAT ION (JMC) CSO and LGU BUB LPRAP Orientation LGU/CSO BUB LPRAP 2015 Cycle Submit to RPRAT by Feb 2014 SG H GO LD CIVIL SOCIETY SATISFATION REPORT CARD (CSRC) CSO LGU Performance Monitor Survey and Collate 2013 CSO NETWORK LOCAL POVERTY REDUCTION & DEVELOPMENT AGENDA FORMULATION CSRC Presentation and commitment building to newly installed LGU elected officials Poverty Reduction Funding Partners Page 7 of 24

8 Components and Steps: 1. Consolidation and Accreditation of Local CSOs and Reconstitution of the LSBs 1.1. Form and/or strengthen the local CSO network. Municipal and city CSO networks are important in ensuring that the CSOs engagement with the LGUs is effective. Local CSO networks provide a venue for CSOs to agree on their common development agenda/priorities and enable them to support each other as they engage the government to advocate for these CSO priorities. In areas where there are no CSO networks yet, begin organizing the network by mapping or updating the current list of local CSOs. Obtain each CSO s basic information as well (Annex 1, Basic Information Sheet). The list shall include NGOs, POs or basic sector organizations, cooperatives, faith-based organizations, academic institutions, media outfits, business associations, civic organizations, Pantawid Pamilya Parent leaders, and other nongovernment and non-profit organizations. The list should include CSOs accredited by the LGUs as well as other CSOs which may not be accredited but are active in the area. Federations and inter-barangay associations which have many members and cover several barangays will be key members of the networks, but important barangay-based organizations should be included as well. Then, form the core group of the CSO network by identifying a relatively small number of important CSOs. This core group should be as broad as possible, representing various types of organizations, while at the same time ensuring that the core group members can work with each other well. This core group will regularly meet, plan and evaluate activities for the formation and strengthening of the local CSO network. The local CSO network shall undertake the other activities described below. At the appropriate times, an assessment of the organizational development needs of the CSO network should be conducted and the appropriate network strengthening activities undertaken. Page 8 of 24

9 CODE-NGO member base organizations are encouraged to provide backbone support to the core group and the local CSO network. The formal registration of the local network shall be decided by the group based on its necessity Work for LGU recognition or accreditation of the CSOs. The Local Government Code states that NGOs, cooperatives, POs, and private organizations that wish to participate in the local government processes and structures shall be accredited by the Local Sanggunian. CSOs seeking for new accreditation, or renewal, should submit the following requirements to the Local Sanggunian, per DILG MC a) Letter of Application; b) Duly accomplished Application Form for Accreditation; c) Board Resolution signifying intention for accreditation for the purpose of representation in the local special body; d) Certificate of Registration; e) List of current officers and members; f) Annual Accomplishment Report (preceding year); and g) Financial Statement (preceding year) signed by the executive officers of the organization, and other information, ex. source(s) of funds. The reconstitution of the local special bodies usually happens within the first 3 months after the newly elected local government officials have taken their oath of office (i.e. July-September). Thus, although CSO accreditation can be granted any time, it is important for CSOs to be accredited before August in order to be qualified to sit in LGU special bodies Identify CSOs to sit in the local development councils (LDCs) and other local special bodies (LSBs). The Local Government Operations Officer (LGOO) is tasked to assemble all the accredited CSOs. Through consensus building or election, he/she then facilitates the selection of CSO representatives for the LDCs and LSBs. In this process, he/she should respect and maintain the autonomy of the CSOs. 1 It is expected that DILG will issue new guidelines by June Page 9 of 24

10 However, prior to the DILG-initiated meeting, the local CSO network should exert effort to meet and build consensus to identify CSOs for the LSBs and LDCs and possibly other LGU-created councils like the Local Agriculture and Fisheries Council, Local Agrarian Reform Council, Local Disaster Risk and Reduction Council, and others. It is also important to CSOs to be active in the sectoral and functional committees of the LDC (e.g. Economic Development, Social Development, Environmental Management and Physical and Infrastructure Development Committees). These committees do the important preparatory work for the CDP, ELA and other matters discussed by the LDC. Even CSOs who do not get to become members of the LDC can participate in the planning process thru these committees. 2. Evidence-based Local Development Agenda Setting As soon as possible, the local CSO network should initiate its own process of formulating its Local Poverty Reduction and Development Agenda (LPRDA), an evidence-based development plan for poverty reduction and good governance in their locality. All member CSOs of the local network should participate in this agenda setting prior to sitting as LSB or council representatives. The said agenda will be the basis of the network s engagement with the LGU. It will be the advocacy agenda of the CSO representatives in the LDCs, LSBs and other councils/committees. It will also guide the CSOs in their participation in the CDP and ELA formulation, BUB-LPRAP process and other related planning and budgeting processes. The LPRDA should ideally be done during the period May-July The LPRDA shall be the integrative output of three tracks of comprehensive analyses: the Local Poverty Situation Analysis (2.2 below); Review of LGU Programs, Projects and Activities (2.3); and Analysis of the CSRC results (2.4) Orient the local CSO network and plan for the local agenda setting. The local CSO network shall design a work plan for the series of activities, processes and procedures, timetable, and persons in charge needed for developing the LPRDA. Orientation topics can include: the CDP-ELA process; Page 10 of 24

11 public program service cycle; public financial management/expenditure cycle; the BUB LPRAP process, among others Define and analyze the local poverty situation of the LGU Build consensus on the poverty indicators 2 and the data to be used Gather the needed data from secondary sources, i.e. print or online publications, local government offices, academic institutions or NGOs like the CBMS. In certain instances, data may be gathered through primary means, like interview of sectoral leaders or actual conduct of survey among households At a meeting or meetings of the CSO network, jointly validate the consolidated data and analyze the validated data Review the effectiveness of existing LGU programs, projects and activities Identify the major programs, projects and activities implemented by the LGU during the past 3-6 years and assess the strengths and weaknesses of each in terms of addressing the local poverty situation Access the most recent LGPMS results of the LGU from the LGPMS website (click the e-reports link) and study the LGU s selfassessment in terms of service delivery and good governance practices As much as possible, know and understand the strategic plans and priority programs of higher-level LGUs, national government agencies, major private businesses and other important institutions in the area as these will influence the local situation, the prioritization and decision-making processes, the LGU and community life Review the 2013 and 2014 BUB LPRAP projects and implementation. 2 A guide for framing poverty reduction and identifying poverty indicators and data sources may be requested from CODE-NGO. Please caucus@code-ngo.org or call loc. 105 (Programs). Page 11 of 24

12 2.4. Conduct the CSRC Survey and analyze its results The local CSO network shall conduct an LGU performance review using the Civil Society Satisfaction Report Card (CSRC). The CSRC captures the satisfaction of the organized sectors regarding the LGU s service delivery and good governance practices At the next meeting of the network, discuss, validate and enrich the analysis of the CSRC results and compare and contrast the results of the CSRC with the LGPMS and other report cards (if any). This can shed light on how the LGU and CSOs may similarly or differently view the strengths and weaknesses of local governance Craft the LPRDA Integrate the outputs of the three tracks of comprehensive analyses and build consensus on the key features/characteristics of poverty (e.g. sectoral and geographical concentration, most important effects, etc.) and its major causes Based on this analysis, build consensus on the key strategies, programs and projects needed in the next three years to effectively address poverty. The CSO network shall proactively work on this, either solely or jointly with the LGU When preparing the LPRDA, it is suggested that the following areas of concern be covered a) Asset reform and access to productive resources These are the bases for the sustainable socio-economic development of many poor households. These include: land reform under the Comprehensive Agrarian Reform Program (CARP); ancestral land/ domain under the Indigenous People s Rights Act (IPRA); delineation of municipal waters for the use of small fisherfolk under the Fisheries Code; and, especially for cities and big municipalities, security of tenure and socialized housing. While the LGUs do not have a direct hand in the implementation of CARP and IPRA, their support for these programs and inclusion in the local plans/budgets and LPRAP-BUB will help make the NGAs fast-track the implementation of these programs. Page 12 of 24

13 b) Local economic development particularly, (b1) support for the development of the economic sector where most of the LGU s poor may be found (e.g. coconut farms, upland farms, small fishery, etc.), including, among others, introduction or development of new/appropriate technology (e.g. organic farming), processing of primary produce and market linkages; and/or (b2) development of new economic activities (e.g. ecotourism, new SMEs). The generation of additional jobs/livelihood should always be a priority, and may also be pursued through LGU/NGA policies that promote more labor intensive public works. c) Health particularly, access of the poor to health services; promotion of primary/preventive health care (e.g. support for barangay health workers including trained tribal community health workers); addressing major public health problems for many areas maternal and child health, reproductive health, TB, malaria and other tropical/communicable diseases. d) Education especially, access to and quality of early childhood, elementary and high school education of both males and females; support for community daycare workers and teachers; and promotion of culturally-appropriate education and use of indigenous knowledge. e) Environmental Protection and Disaster Risk Reduction and Management (DRRM) including community level DRRM plans (with community training and equipment) f) Transparent, Participatory and Accountable Governance including, compliance with the Full Disclosure Policy; promotion of multi-stakeholder (LGU/CSOs/NGAs/etc) processes and mechanisms for broader participation in governance; and promotion of accountability and integrity of government Prepare the Advocacy Plan for the LPRDA. Prepare the action plan for the advocacy for the inclusion of the LPRDA in the CDP and ELA, the BUB-LPRAP and other local or national government Page 13 of 24

14 plans/budgets. The advocacy activities could include the development of IEC materials regarding the LPRDA, preparatory meetings and evaluation meetings of the CSO representatives in the LDCs, LSBs, LPRATs/ etc., dialogues with LGU officials, among others. An important part of the advocacy for the LPRDA is to ensure continuing communication/coordination among the CSOs present during LDC/LSB meetings, consultations, LPRAP workshops and LPRAT meetings, etc. They need to support each other in pushing for the priority programs/projects that the CSOs have identified. At the same time, they should always try to maintain good relations with the LGU, NGAs and other participants in the processes being firm in and assertive of their positions, but always being respectful and looking for common ground. 3. Engagement in the CDP and ELA Formulation The CSOs participation in local governance shall most importantly commence with the formulation of the Comprehensive Development Plan (CDP) and the Executive and Legislative Agenda (ELA) of their LGUs in July. The ELA is like an implementing tool of the Comprehensive Development Plan (CDP) 3, which is the major integrated LGU plan that contains the LGU s vision, goals and objectives of five developmental sectors, development strategies and policies for the medium term. The term-based ELA of the local chief executive and local Sanggunian identifies the LGU s priority problems and issues; focuses on strategic interventions; and hastens the implementation of priority projects. In the absence of a CDP, the ELA can serve as starting point for the CDP formulation. The ELA formulation is usually done one to two months after the induction of the newly elected local government officials into office. All newly elected officials, regardless of the party they belong to, shall participate in the ELA formulation together with the local bureaucracy of the LGU. The three-year Local Development Investment Plan and the Annual Investment Plan (AIP) are based on the ELA. 3 Local planning in the DILG-NEDA-DBM-DOF JMC No. 001 Series 2007 focuses on the preparation of the LGU s Comprehensive Development Plan (CDP). It is possible that subsequent JMCs would highlight differently. Page 14 of 24

15 Participation in the CDP and ELA formulation would be easier if the CSOs are part of the formulation team. Therefore, the local CSO Network should explore ways by which it can be included or invited to join the Team. At times, this entails lobbying with the Mayor or other progressive LGU officials or through champions within the Team. It is always beneficial to build good working relationships with the Local Planning and Development Coordinator (LPDC) and the Local Government Operations Officer (LGOO). It is advantageous if the local CSO network is able to formally present its LPRDA to the CDP and ELA formulation teams. There is good chance that all or majority of its agenda s content shall be systematically included in the ELA. However, if presentation is difficult, then individual provisions shall be lobbied and negotiated through the back door by approaching individual members of the teams. Another arena where inclusion of the LPRDA in the CDP and ELA can be lobbied is the LDC since the CDP (and usually even the ELA) is presented for adoption to the LDC. 4. Engagement in the Annual Investment Planning Towards the end of the first semester of the year (May to June), the Local Chief Executive (LCE) issues the call to review and update the basic LGU information, the CDP and/or the LGPMS results. The Annual Investment Planning may follow. The LDC, through the LPDC, facilitates the review of the CDP. CSOs should regularly communicate with him/her for the schedules and activities in relation to the review. Activities related to the LGPMS are managed by the Local Government Operations Officer (LGOO) so CSOs should likewise establish close communication with him/her. Around this period, the Local Finance Committee would have also received the LGU s initial IRA from the DBM. From this, the said committee issues budget ceilings for the year, which is the prelude to the Annual Investment Planning Engage in Local Budgeting. Page 15 of 24

16 By early June of each year (1 st week of July during an election year like 2013), the LCE (Mayor or Governor) issues the memorandum for the Budget Preparation for the next fiscal year. This is called the Budget Call. This call is initiated once the Local Finance Committee (LFC) has been organized to include the LCE, Budget Officer, Planning and Development Coordinator, and the Local Sanggunian s Finance and Appropriation Committee Chairperson. The local CSO network should exert effort to be invited to join the said committee while this is not required by the Local Government Code (LGC), the LGC does not prohibit it, and a number of LGUs have already included CSO representatives in the LFC. Once the Budget Call is made, every LGU department head commences the formulation of its department s budget. The local CSO Network is also encouraged to keep good working relationships with the appropriate department/department head and advocate with him/her for the inclusion of the priority programs and projects identified in its LPRDA. Ideally in the budget formulation process, the LGU department head should consult or collaborate with its counterpart councils, for example, the Municipal Agriculture Officer and the Municipal Agriculture and Fisheries Council. Most often, however, the department head makes individual representation to the LCE for permission to include major programs or projects or increase personnel for the next year. All department budgets are sent to the Budget Officer/Local Finance Committee for consolidation into the Local Expenditure Plan (LEP). The Budget for Expenditure and Sources of Financing (BESF) shall then be made. The LEP, BESF, and the Budget Message 4 of the LCE now compose the Executive Budget, which is then presented to the LDC for adoption. The Local Finance Committee and/or the department heads sometimes call for a public hearing on the proposed budget, especially if there are proposed taxes or fees for next year. After the LDC, the Executive Budget is forwarded to the Local Sanggunian (LS) on or before October 16 of each year. 4 The budget message articulates the salient character and importance of the new budget. Page 16 of 24

17 The local CSO network should get a copy of the proposed Executive Budget and monitor possible changes as this is transitioned from the Executive to the LS Engage with the Local Sanggunian. The presiding officer of the LS acknowledges the Executive Budget; gives it top priority action; and refers it to the Committee on Finance and Appropriation. The said committee conducts meetings to discuss the budget. Informally, members of the LGU development councils negotiate with the committee chair or even directly with the LCE to ensure that their proposed budget items for programs, projects, activities are included in the final budget. The said committee also conducts public hearings regarding the proposed Executive Budget. The CSOs are encouraged to participate in the meetings, en banc sessions and hearings to ensure that their LPRDA s priority programs/projects are included by the LCE. The CSOs can also continue to lobby with individual committee members and council members. The LS cannot alter the total amount of the Executive Budget but it can suggest modifications in the budget details to the LCE. Once the committee is ready for its report, the proposed Finance and Appropriation Ordinance is then scheduled for second reading. This period is the time when the council en banc discusses and debates over the budget. It is capped by a vote on the proposed ordinance. Once it passes the second reading, the third reading is just a ceremonial session. After the third reading, the LS transmits it to the LCE for approval and signature. In the rare instances when the LCE vetoes the ordinance, the LS can overturn the veto by a two-thirds vote. Note that the LCE can request the LS to treat the proposed budget as urgent, or the Vice Mayor, as LS head, can declare it likewise. If this happens, all three readings can be accomplished in one session and the Budget can be passed in the same session. Page 17 of 24

18 The ordinance signed by the LCE becomes final and executory. However, this is still forwarded to higher-level LGUs (e.g. that is, the province for the municipalities and component cities) for review. CSOs should obtain a copy of this final and approved appropriation ordinance for monitoring. 5. Engagement in the BUB LPRAP The nationally initiated BUB-LPRAP aims to provide the space for LGUs, communities and civil society organizations to participate and collaborate in identifying poverty reduction programs and projects that can be financed by national government agencies. It was piloted during the 2013 National Budgeting Cycle and was continued up to the 2014 cycle. The two cycles have provided CSOs the experiences to assess their participation and the processes. The local CSO network is advised to continue building good working relationship with the LGU bureaucracy headed by the LCE. Because situations will vary in each LGU as a consequence of the upcoming May 2013 elections, it is therefore good engagement practice to focus on how to improve the local BUB-LPRAP process instead of harping on the weaknesses during the past two cycles. In addition, the CSOs can start planning for the system of monitoring the approved 2013 programs and projects. To reiterate, the local CSO network shall use its LPRDA to negotiate and lobby with the LGUs for the BUB LPRAP processes. If the LPRDA has been substantially incorporated in the ELA, then the latter should be the basis for their advocacy viz. the BUB-LPRAP. The national government agencies, which actively promote and manage the BUB- LPRAP, issue a Joint Memorandum Circular (JMC) governing every BUB LPRAP cycle. Two (2) separate JMCs were issued for the 2013 cycle (in March 2012) and the 2014 cycle (in December 2012). Once the third JMC for the 2015 cycle is signed (target for this is June 2013), the local CSO networks, if possible in coordination with the LGUs, DILG and other NGAs, should inform their members about the new JMC and initiate and/or participate in orientation sessions on the JMC. Page 18 of 24

19 The previous JMC stipulate the details of the planning and consensus building process. CSOs and LGUs must take note of the deadlines and submission dates to and by the LPRAT and RPRAT. It is important for the CSOs to be active members of the LPRAT. In the previous JMCs, the LPRAT is composed of 50% LGU and 50% CSO representatives. The CSO representatives were mandated to elect from among themselves the LPRAT Co-Chair and the three CSO signatories for the final LPRAP one from the Pantawid Pamilya Parent Leaders, another from the CSO members of the local development council, and the last from the basic sector organizations or co-ops. The highlight of the BUB-LPRAP process at the LGU level would be the multistakeholder LPRAP workshop and LPRAT meetings. The members of the local CSO networks should be very active and well coordinated at these workshop/meetings. The local CSO network should monitor its LPRAP as this is reviewed by the RPRAT for comments and revisions. Once it has been submitted to the national level, the local CSO network can inform its national network to assist in following up their LPRAPs until the General Appropriations Act for 2015 is passed. Calendar of Activities and Engagement Activities Output Indicator Timeline I. CSO Consolidation/ Network May - June Building a. Core group formation Names and contact info b. CSO Network Meetings/ Clarification of Basis of Unity and Membership Names of member organizations, representatives and contact information c. Election of officials of local CSO Names and contact info network d. Group planning Action plan II. CSO accreditation a. Application with LS and followup until approval b. LSB pre-conference - consensus building on CSO reps in LDCs/LSBs/Councils List of accredited CSOs Proposed names for LDCs, LSBs and councils July August or September Page 19 of 24

20 c. LSB and other council CSO Final list of LDC/LSB and representatives council representatives III. CSO evidence-based agenda setting (LPRDA) a. Gather poverty indicators Poverty indicators b. Gather other data - LGPMS, Related data higher LGU and NGA strategic plans, 2013/2014 outputs, etc. c. If none yet, conduct CSRC CSRC results d. Analysis of outputs of a, b and c above e. Formulate Local Poverty Reduction and Development Agenda (LPRDA) IV. CDP/ELA Formulation a. Advocacy for Inclusion of CSOs in ELA Team Copy of LPRDA Names/contact info of CSO representatives in ELA Team May - July July - August or September b. Presentation of CSO agenda Minutes of Formal (LPRDA) presentation c. Negotiation and lobbying List of agenda lobbied and negotiated d. Final ELA Final copy of ELA V AIP/Budget formulation August October 16 a. Executive Budget engagement List of agenda inclusion b. LS engagement List of revision and final inclusion c. Review Copy of comments VI. BUB-LPRAP July 2012 Jan 2013 (?) a. Orientation for CSOs re new JMC b. Conduct of CSO Assembly c. Election of CSO members of LPRAT and LPRAT Co-Chair and 3 CSOs' signatories Names and contact information d. BUB LPRAP formulation CSOs LPRDA included in LPRAP e. BUB LPRAP submission and monitoring f. Approved BUB LPRAP Copy of approved LPRAP Page 20 of 24

21 Dear Partner in development work, Annex 1 Civil Society Organization Basic Information Form Form No. The objective of this form is to help your local CSO network to understand the organizational profile, programs/projects and government engagement of existing CSOs in order to better network for development, poverty reduction, and participatory governance. If your organization is affiliated to any of the 12 member networks of CODE-NGO, this information form will also be shared with your network/s and with CODE-NGO so these data can be maximized for CSO collective efforts. Please be reminded not to leave any item blank. Should there be certain questions that may not be applicable to your organization, kindly indicate N/A and if the answer is none, please write none on the space provided. Kindly submit your accomplished form to the local CSO network representative who gave this form to you. (See also the note at the end of this form.) Thank you very much and we look forward to your favorable reply. A. Participant / Respondent s Profile Name: Organization: Position/Designation: Mobile Phone No.: Office Tel. No.: address: B. Organizational Profile: 1. Name of Organization: 2. Acronym: 3. Name of Head of Organization (Head of the management or executive body e.g. Executive Director, Coordinator, CEO) 4. Title/Designation of Head of Organization: Address of Head Office: 5. Street: 6. Barangay: 7. City/Municipality: 8. Province: 9. Region: 10. *Zip Code: 11. Telephone Number/s: (Area Code) Telephone Number 12. Fax Number(s): 13. Mobile Telephone Number: 14. Organizational address: 15. Contact Person s address: 16. Website: Page 21 of 24

22 C. Affiliation to CODE-NGO Member Networks* 17. Which network is your organization affiliated with? (Please check ALL that apply.) AF CBD CORDNET MINCODE PBSP NATCCO NCSD PHILSSA PhilDHRRA WEVNET (Reg6) CENVISNET (Reg7) EVNET (Reg8) None of these * Note to the local CSO network: if the CSO is affiliated with any of these, please see note at the end of this form. D. Nature of the Organization 18. What kind of organization is your organization? (Please check ONE) Peoples Organization Please specify: ( ) Primary ( ) Federation/ Coalition Non- Government Organization Please specify: ( ) Primary ( ) Network/ Coalition Cooperative Please specify: ( ) Primary ( ) Secondary Faithbased Organization Academebased Organization Mixed Network/ Coalition (composed of different types/ nature of organizations) E. Formal Registration with Authorized Government Agency 19. From which agency has your organization acquired legal registration? (Please check ALL that apply) Agency Securities and Exchange Commission (SEC) Cooperative Development Authority (CDA) Bureau of Rural Workers/DOLE Department of Social Welfare and Development (DSWD) ( ) Licensed ( ) Accredited Others, please specify: *Date of registration (month/year) F. Certification from Philippine Council for NGO Certification (PCNC) 20. Is your organization certified by the PCNC? Yes. *From what year Until what year No G. Engagement with Local Governments 21. Does anybody in your organization sit in the Local Development Councils and/or Local Special Bodies? Yes No 22. If yes, kindly indicate which council or special body, location and level where your organization has representative(s) in: Page 22 of 24

23 Which Local Development Council or Special Body (health board, school board, etc.)? Where? Indicate exact locations What region, province, city/municipality, or barangay? What level regional, provincial, city/municipal, barangay? 23. Do you have other on-going engagement or program partnership with local government units (LGU) or national government agencies (NGA)? Yes No 24. If Yes, with what LGU or NGA? What is the area of partnership or program with this LGU or NGA? Name of LGU or NGA (e.g. Dept. of Agriculture ) Program / Area of Partnership (e.g. monitoring of the use of DA budget in Region 3) 25. Does anybody in your organization sit in the LPRAT (Local Poverty Reduction Action Team)? Yes, what year? No 26. Does anybody in your organization sit in the RPRAT (Regional Poverty Reduction Action Team)? Yes, what year? No H. Programs/Projects and Geographical Coverage 27. What are the top three (3) programs/projects being implemented by your organization (where most of your organization s time and resources are spent): a) b) c) 28. What is the geographical scope of your operations for the top 3 programs you identified above? Barangay City or municipality Province Region Nationwide International No. of barangays covered No. of cities covered and/or municipalities No. of provinces covered No. of regions covered No. of countries covered 29. Which key sectors do you work or partner with for the top 3 programs/projects you identified? Farmers Women Youth Urban Poor Indigenous peoples Victims of calamities and disasters Children Laborers, Migrant workers Senior Citizens Persons with disabilities Fisherfolk Others, specify Page 23 of 24

24 I. Human Resources 30. How many staff and volunteers do you have? Number of Staff Members: Regular Paid Staff Project-Based Full-time Part-time Paid Staff Total Number No. of Females No of Males Volunteers (Not Paid) J. Basic Financial Information 31. Please provide the necessary basic financial information of your organization for the previous fiscal year. Total Asset: Gross Revenue/Income: Total Expenses: PhP PhP PhP Thank you for your participation! Note to the Local CSO Network - If the CSO is affiliated with any of the 12 member networks of CODE-NGO (see Question No. 17 above), kindly submit a copy of this accomplished form to the representative of the said network (which will keep a copy for their records AND send a copy to CODE-NGO) OR fax a copy to local 101 or surveys@code-ngo.org. Should you have concerns or inquiries about this, please feel free to contact Roselle S. Rasay, Program Specialist for Membership, CODE-NGO at Telephone: , , surveys@code-ngo.org Page 24 of 24