Binjai, Indonesia. Local progress report on the implementation of the 10 Essentials for Making Cities Resilient ( )

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1 Binjai, Indonesia Local progress report on the implementation of the 10 Essentials for Making Cities Resilient ( ) Name of focal point: Yusniar Nurdin Organization: BNPB Title/Position: Technical Support Consultant address: Telephone: Reporting period: Last updated on: 15 December 2014 Print date: 15 December 2014 Reporting language: English A Local HFA Monitor update published by PreventionWeb Local Progress Report /27

2 Essential 1 Put in place organization and coordination to understand and reduce disaster risk, based on participation of citizen groups and civil society. Build local alliances. Ensure that all departments understand their role to disaster risk reduction and preparedness. How well are local organizations (including local government) equipped with capacities (knowledge, experience, official mandate) for disaster risk reduction and climate change adaptation? Level of Progress achieved: 3 Local Disaster Management Office has established in region with main function on disaster management. Local Regulation issued on Main Task and Function of Local Institution for Local DM Office, Public Work Office, Health Office, Nation and Unity Community Protection Office, Social Office and Women Empowerment Body. These local institution by sector has integrated disaster risk reduction into strategic plan and annual work plan. Clearly stated DRR function attached to Local DM Office and implicit embedded to Health Office, Social Office, Public Work Office and Marine and Fisheries Office. Climate Change Adaptation embedded to Local Environment Body and Marine and Fisheries Office. Education and training has attached to local institution work plan as capacity development activities. Generally in organizational, regulation and budget region has initial capacity to implement DRR and CCA and support essential on DRR and CCA comprehension, number og budget allocation and human resources capacity. To what extent do partnerships exist between communities, private sector and local authorities to reduce risk? Local Progress Report /27

3 Local Disaster Risk Reduction is established in region as a media of stakeholders to share and input to local disaster risk reduction program. Community, local government and private sector might collaborate through DRR forum. Community has participates on DRR activity implementing by local government, meanwhile private sector contribution to DRR activities is limited and it is tend to participate on emergency response activity. Private sector through corporate social responsibility targeting community empowerment program but lack of linked to DRR activities. How much does the local government support vulnerable local communities (particularly women, elderly, infirmed, children) to actively participate in risk reduction decision-making, policy making, planning and implementation processes? Local development planning forum called Musrembang at village and sub district level as regular forum can be initiated by local government to encourage vulnerable participation on local planning by integration of disaster risk reduction. Limited program of DRR socialization to vulnerable community has constrained awareness raising on DRR and its integration into local planning. To what extent does the local government participate in the national DRR planning? Local development involved on formulation of Action Plan of Disaster Risk Reduction and participation based to event. A mechanism to be set up by national and province to encompass local government aspiration on DRR to assure local development target is based to local needs. Local Progress Report /27

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5 Essential 2 Assign a budget for disaster risk reduction and provide incentives for homeowners, low-income families, communities, businesses and public sector to invest in reducing the risks they face. How far does the local government have access to adequate financial resources to carry out risk reduction activities? Level of Progress achieved: 3 In sector, a number of budget has allocated for disaster risk reduction that spread at Local DM Office, Health Office, Social Office, Public Work Office, Marine and Fisheries Office and Local Environment Body. These budget apply to physical disaster mitigation and non physical mitigation such as education awareness and preparedness program as well as environment and ecosystem protection program. Health Office allocated budget for health socialization to community; Social and Labor Office allocated fund for community training and Military unit plot budget for Command Post Exercise. Budget allocation is consider limited compare to wide coverage area and kind of program to be implementing to increase region capacity in dealing with risk. To what degree does the local government allocate sufficient financial resources to carry out DRR activities, including effective disaster response and recovery? Local government has allocated on-call budget that accessible when disaster occurs and some linked officials allocated small amount fund for disaster response and early effective recovery. Mechanism of disaster management budget is integrated into Local Progress Report /27

6 economic and social development plan. It is consider limit availability of DRR fund in region and sectors should increase coordination on disaster management program for better efficiency of budget and comprehensive local government plan on DRR to be proposed to legislative. What is the scope of financial services (e.g. saving and credit schemes, macro and micro-insurance) available to vulnerable and marginalised households for pre- disaster times? At the moment limited financial service available for vulnerable households prior disaster. Some funds support program from government is targeting poor community and no classification of poor community as vulnerable one at prone area. To what extent are micro finance, cash aid, soft loans, lone guarantees etc available to affected households after disasters to restart livelihoods? Affected households have limited access to financial services post disaster to restart livelihood activities. Local government to enhance coverage activities of community empowerment program available at technical institutions to affected households post disaster. Information distribution on financial services to affected households is essential to encourage affected community dependence on livelihood activities. Local Progress Report /27

7 How well established are economic incentives for investing in disaster risk reduction for households and businesses (e.g. reduced insurance premiums for households, tax holidays for businesses)? A regulation to be managed by local government on economic incentive for disaster risk reduction investment in region. It is important to encourage households and business participation to consider disaster risk reduction into business activities. To what extent do local business associations, such as chambers of commerce and similar, support efforts of small enterprises for business continuity during and after disasters? Local government to endorse participation of local business association to support small enterprises continuity during disaster and post disaster by build up a regulation and its mechanism. Local Progress Report /27

8 Essential 3 Maintain up-to-date data on hazards and vulnerabilities, prepare risk assessments and use these as the basis for urban development plans and decisions. Ensure that this information and the plans for your city's resilience are readily available to the public and fully discussed with them. To what degree does the local government conducted thorough disaster risk assessments for key vulnerable development sectors in your local authority? City situated 22 Km from central of province, Medan North Sumatra. Region is vulnerable to flood, drought, landslide and fire. Limited consideration given to risk assessment on key sector development since disaster risk activities not adopted yet into local development priority. To what extent are these risk assessments regularly updated, e.g. annually or on a bi-annual basis? Limited regular risk assessment implementing in region. How regularly does the local government communicate to the community, information on local hazard trends and risk reduction Local Progress Report /27

9 measures (e.g. using a Risk Communications Plan) including early warnings of likely hazard impact? Level of Progress achieved: 3 Local DM Office regular and irregular spread out risk information to community. DRR socialization is a routine program implementing and accidentally based to existing hazards, Local DM Office establish risk communication and early warning information to community. Public Work Office conduct regular rainfall monitoring linked to flood. Meteorology and Climatology Agency in regular implementing weather monitoring as information delivery to linked official and community. How well are local government risk assessments linked to, and supportive of, risk assessments from neighbouring local authorities and state or provincial government risk management plans? Limited risk assessment carry out with neighbouring area by local government caused by limited DRR comprehension and its consideration into local development planning. How well are disaster risk assessments incorporated into all relevant local development planning on a consistent basis? Local Progress Report /27

10 Environment aspect is consider into local development activities but not yet integrated with risk assessment. Local Progress Report /27

11 Essential 4 Invest in and maintain critical infrastructure that reduces risk, such as flood drainage, adjusted where needed to cope with climate change. How far do land use policies and planning regulations for housing and development infrastructure take current and projected disaster risk (including climate related risks) into account? Housing Communication Transportation Energy Yes Yes Yes No Strategic environment analysis is implementing in region and it is to evaluate environment capacity and impact of development activities to environment. As administrative requirement, document on environment strategic analysis is implemented and weak supervision caused misappropriation of plan with execution. Land conversion also taking place as violation to land use regulation, meanwhile detail land use plan has been formulated. How adequately are critical public facilities and infrastructure located in high risk areas assessed for all hazard risks and safety? Local Progress Report /27

12 Local Disaster Management Office, Education Office and Public Work Office to coordinate better on public building service. Limited budget allocated by technical institution for regular maintenance and it is not applicable for asses public facilities and infrastructure located at prone area on all risks and safety aspect. To protect settlement area passed by river, river wall retain is constructed and a bridge was constructed at river prone to flood to avoid flooding. How adequate are the measures that are being undertaken to protect critical public facilities and infrastructure from damage during disasters? Limited efforts carry out to protect public facilities and infrastructures from disaster damages. However there is an effort to develop public facilities at safe area. Local Progress Report /27

13 Essential 5 Assess the safety of all schools and health facilities and upgrade these as necessary. To what extent have local schools, hospitals and health facilities received special attention for "all hazard" risk assessments in your local authority? Schools Hospitals/ health facilities No Yes Hospital has emergency operation procedures and multi-risk assessment not apply yet to schools, hospital and health facilities. How safe are all main schools, hospitals and health facilities from disasters so that they have the ability to remain operational during emergencies? Schools Hospitals/ health facilities No Yes Hospital has standard operating procedures during emergency situation. No assessment carry out to measure ability of schools, hospital and health facilities to Local Progress Report /27

14 operate during emergency phase. Rehabilitation fund is available after building damages and no plan to relocate schools consider existing disaster not disturb facilities. To what degree do local government or other levels of government have special programs in place to regularly assess schools, hospitals and health facilities for maintenance, compliance with building codes, general safety, weather-related risks etc.? Schools Hospitals/ health facilities No No No specific program apply in routine to assess schools, hospital and health facilities on maintenance, building codes fulfillment, general safety and risks related weather. Local government through technical institution plan to initiate socialization of safe school program as Regulation of National Disaster Management Agency No. 4/2012. How far are regular disaster preparedness drills undertaken in schools, hospitals and health facilities? Schools Hospitals/ health facilities No No Local Progress Report /27

15 Limited preparedness drills conduct at schools, hospitals and health facilities caused by lack of comprehension and limitation of budget. Local Progress Report /27

16 Essential 6 Apply and enforce realistic, risk compliant building regulations and land use planning principles. Identify safe land for low-income citizens and develop upgrading of informal settlements, wherever feasible. How well are risk-sensitive land use regulations and building codes, health and safety codes enforced across all development zones and building types? Local government has established mechanism of supervision, reward and punishment on land use and building codes regulation implementation. Safety insurance also apply to labor. These regulation is weak on supervision and law enforcement. How strong are existing regulations (e.g. land use plans, building codes etc) to support disaster risk reduction in your local authority? Level of Progress achieved: 3 Land use has regulated zoning area and building codes regulated environment impact analysis prior to building permit issuance. Risk classification included on building codes regulation, based to fire and earthquake risk, green basic coefficient determine based to environment preservation interest/run off seepage. Achievement of these regulation implementation in frame of risk reduction is constrained by limited coordination among sectors, low awareness from community and other development actors and lack supervision as well as weak law enforcement Local Progress Report /27

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18 Essential 7 Ensure education programmes & training on disaster risk reduction are in place in schools and communities. How regularly does the local government conduct awarenessbuilding or education programs on DRR and disaster preparedness for local communities? Programs include cultural diversity issues Programs are sensitive to gender perspectives Yes No Local Disaster Management Office and other technical institutions has scheduled DRR socialization as regular activities. In annual, Local DM Office socializes search and rescue information and fire hazard to community and accidentally risk information spread out based to existing hazards. Meteorology and Climatology Agency regularly provides update on weather condition. Flood risk monitor commit by Public Work Office. Limited risk information delivery to community in routine increases community vulnerability to disaster and sectors to cooperate for effective implementation education awareness and disaster preparedness program to community To what extent does the local government provide training in risk reduction for local officials and community leaders? Local Progress Report /27

19 Education and training has agenda into local government program but limited for DRR. To what degree do local schools and colleges include courses, education or training in disaster risk reduction (including climate related risks) as part of the education curriculum? Integration of disaster risk reduction into local curriculum of school/university/courses not implemented yet caused by lack of consideration disaster risk reduction into local education sector. How aware are citizens of evacuation plans or drills for evacuations when necessary? Limited community understanding on evacuation plan and evacuation drills. Local Progress Report /27

20 Essential 8 Protect ecosystems and natural buffers to mitigate floods, storm surges and other hazards to which your city may be vulnerable. Adapt to climate change by building on good risk reduction practices. How well integrated are local government DRR policies, strategies and implementation plans with existing environmental development and natural resource management plans? Effort of disaster risk reduction to increase region capacity can be achieved through wise environment management. Local autonomy give authority to local government in proportional to develop potential sources in region in frame of realistic and stratei based to long term sustainable environment usage. Local power over local development limited by national regulation because there are some businesses divided between national and local. Local govenrment ruled that environment analysis impact is part of requirement prior building permit issuance. Zoning area has stated local development activities based to environment capacity To what degree does the local government support the restoration, protection and sustainable management of ecosystems services? Level of Progress achieved: 3 Forests Coastal zones Wetlands Water resources Yes No No Yes Local Progress Report /27

21 River basins Fisheries Yes No A sequence of environment program is implementing by local government through sector activities among others reforestation, green space movement for city area, watershed reforestation and water retain holes. Consider area is prone to landslide and flood it is important to increase environment protection cover forest and watershed and community participation not throw waste into river and business to develop appropriated waste management system to prevent river pollution. How much do civil society organizations and citizens participate in the restoration, protection and sustainable management of ecosystems services? Limited participation of civil society organization on restoration, protection and sustainable environment management activities. How much does the private sector participate in the implementation of environmental and ecosystems management plans in your local authority? Local Progress Report /27

22 Private sector participation on disaster management tend to involve during emergency response. Local Government is essential to promote disaster risk reduction as part of environment and ecosystem management. Involvement of private sector into local development not solely as social responsibility as project based but it is to set up as sustainable program to decrease region vulnerability and it is impact to business sustainability. Local Progress Report /27

23 Essential 9 Install early warning systems and emergency management capacities in your city and hold regular public preparedness drills. To what degree do local institutions have access to financial reserves to support effective disaster response and early recovery? On-call budget allocated by local government that accessible when disaster occurs. Linked sector, Health Office, Local DM Office, Social Office also allocated fund for emergency response. Private sector involves to support fund allocation on emergency phase as well as fund gathering by community. Region still experiencing limited budget if moderates disaster level occur and it is requires support from national and province. A mechanism is need to set up by local government to monitor fund flows from non government sources to assure efficiency and transparency of fund distribution. To what extent are early warning centres established, adequately staffed (or on-call personnel) and well resourced (power back ups, equipment redundancy etc) at all times? Level of Progress achieved: 3 Some institution has early warning system, Meteorology and Climatology Agency has equipment on weather monitoring. Social Office and Local DM Office establish emergency command post in case of emergency. Police and Military district has radio communication system to be operating during emergency phase. Local Progress Report /27

24 How much do warning systems allow for adequate community participation? Limited participation of community on early warning system caused by lack of socialization. To what extent does the local government have an emergency operations centre (EOC) and/or an emergency communication system? Emergency Operating Center to be establish in region as a central of communication during emergency operation to avoid overlapping of command, effective communication and inefficiency of performance. How regularly are training drills and rehearsal carried out with the participation of relevant government, non-governmental, local leaders and volunteers? Local Progress Report /27

25 Training and drill of fire implementing regularly in annual based with involvement of stakeholders. How available are key resources for effective response, such as emergency supplies, emergency shelters, identified evacuation routes and contingency plans at all times? Level of Progress achieved: 3 Stockpiles of relief supplies Emergency shelters Safe evacuation routes identified Contingency plan or community disaster preparedness plan for all major hazards Yes Yes Yes Yes Logistic stockpiles is available at some local institutions and warehouse is available at Local DM Office and Social Office. Evacuation routes is developed and provision of temporary shelter for affected community. Flood contingency for flood is formulated but not legalized yet. Availability of main resources for effective emergency response is still limited and fund allocation is important to establish facilities require. Local Progress Report /27

26 Essential 10 After any disaster, ensure that the needs of the survivors are placed at the centre of reconstruction with support for them and their community organizations to design and help implement responses, including rebuilding homes and livelihoods. How much access does the local government have to resources and expertise to assist victims of psycho-social (psychological, emotional) impacts of disasters? A small part of volunteers has expertise on psycho social support among other volunteer under Social Office called Tagana. Limited psycho social support is important to be solved by local government by cooperation with potential organization and training of psycho social worker to be implementing to enhance capacity. How well are disaster risk reduction measures integrated into postdisaster recovery and rehabilitation activities (i.e. build back better, livelihoods rehabilitation)? Disaster risk reduction not integrated yet into recovery and rehabilitation activities post disaster. To what degree does the Contingency Plan (or similar plan) include Local Progress Report /27

27 Powered by TCPDF ( an outline strategy for post disaster recovery and reconstruction, including needs assessments and livelihoods rehabilitation? Region has document on basic needs during emergency response. Flood contingency plan is not legalize yet by local government. Local Progress Report /27