RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA

Transcription

1 COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA June 26, 2018

2 River Ridge Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone (561) Fax (561) Toll-free: (877) June 19, 2018 Board of Supervisors River Ridge Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the River Ridge Community Development District s Board of Supervisors will be held on Tuesday, June 26, 2018 at 1:00 p.m., in the Sound Room at the River Club Conference Center (Second Floor of Fitness Center), 4784 Pelican Sound Boulevard, Estero, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments: Agenda Items (5 minutes per speaker) 3. Continued Discussion: Traffic Calming 4. Update: Drainage Remediation Efforts 5. Continued Discussion: Fiscal Year 2018/2019 Proposed Budget 6. Acceptance of Unaudited Financial Statements as of May 31, Approval of May 22, 2018 Regular Meeting Minutes A. Action/Agenda Items 8. Staff Reports A. District Counsel: Woodward Pires & Lombardo, P.A. B. District Engineer: Hole Montes, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC i. Annual Key Activities ii. NEXT MEETING DATE: July 24, 2018 at 1:00 P.M. 9. Supervisors Requests and Public Comments (5 minutes per speaker) 10. Adjournment

3 Board of Supervisors River Ridge Community Development District June 26, 2018, Regular Meeting Agenda Page 2 Feel free to contact me directly at with any questions and/or concerns. Sincerely, Chesley E. Adams, Jr. District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL IN NUMBER: CONFERENCE ID:

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5 PROPOSED BUDGET FISCAL YEAR 2019 UPDATED MAY 15, 2018

6 TABLE OF CONTENTS Description Page Number(s) General Fund Budget 1-2 Definitions of General Fund Expenditures 3-5 Special Revenue Fund - Pelican Sound Program 6-7 Definitions of Special Revenue Fund Expenditures 8

7 GENERAL FUND BUDGET FISCAL YEAR 2019 Fiscal Year 2018 Adopted Actual Projected Total Revenue Proposed Budget through through & Budget FY /31/18 9/30/18 Expenditures FY 2019 REVENUES Assessment levy: on-roll - gross General $ 222,970 $ 222,970 Allowable discounts (4%) (8,919) (8,919) Assessment levy: on-roll - net 214,051 $ 207,890 $ 6,161 $ 214, ,051 Interest and miscellaneous Total revenues 214, ,968 6, , ,801 EXPENDITURES General Professional services Supervisors 10,918 5,813 5,105 10,918 10,918 Management/accounting 51,408 25,704 25,704 51,408 51,408 Audit 7,100 7,104-7,104 7,100 Special assessment preparation 6,500 6,500-6,500 6,500 Legal 10,000 7,342 2,658 10,000 10,000 Engineering 10,000 7,263 2,737 10,000 10,000 NPDES report filing 15,000 9,710 3,000 12,710 15,000 Telephone Postage 1, ,000 1,000 Insurance 6,986 6,874-6,874 6,986 Printing & binding Legal advertising 1, ,000 Contingencies 4,000 1,917 2,083 4,000 4,000 Subscriptions & memberships W ebsite maintenance Property taxes Total Professional Services 125,887 80,503 42, , ,887 Field Services Other contractual - field management Q & A 2,601 1,300 1,301 2,601 2,601 Other - 1,125-1,125 - Contingencies 1,000-1,000 1,000 1,000 Other contractual 40,000 25,830 14,170 40,000 40,000 Street lighting 4,500 1,491 1,500 2,991 4,500 Plant replacement 4,000-4,000 4,000 4,000 Street sweeping 10,000-10,000 10,000 10,000 Roadway repairs 2,500 13,357-13,357 2,500 Aquascaping 20, ,000 Hurricane clean up - 27,052-27,052 - Total Field Services 84,601 70,155 31, ,126 84,601 1

8 GENERAL FUND BUDGET FISCAL YEAR 2019 Other Fees and Charges Property appraiser Tax collector Total Other Fees and Charges Total Expenditures Adopted Budget FY ,725 2,588 4, ,801 Fiscal Year 2018 Actual through 3/31/18-2,231 2, ,889 Projected through 9/30/18 1, ,082 76,830 Total Revenue & Expenditures 1,725 2,588 4, ,719 Proposed Budget FY ,725 2,588 4, ,801 Excess/(deficiency) of revenues over/(under) expenditures - 55,079 (69,997) (14,918) - Fund balance - beginning (unaudited) Unassigned Fund balances - ending Unassigned Fund balance - ending (projected) 75,765 88,387 75, ,466 $ 75,765 $ 143,466 $ 143,466 73,469 73,469 $ 88,387 73,469 73,469 $ 73,469 73,469 73,469 Units All Properties The Meadows Commercial along US 41 Assessment Summary Number of ERU's 2017 Fiscal Year , $ $ $ $ $ $ , $ $ $ Total Revenue $ 167,872 $ 33,859 $ 21, ,970 2

9 DEFINITIONS OF GENERAL FUND EXPENDITURES EXPENDITURES General Professional Services Supervisors $ 10,918 The amount paid to each Supervisor for the time devoted to the District's business and monthly meetings. The amount permitted is $200 plus payroll taxes per meeting for each board member. Management/accounting 51,408 Wrathell, Hunt and Associates, LLC specializes in managing community development districts in the State of Florida by combining the knowledge, skills and experiences of a team of professionals to ensure compliance with all governmental requirements of the District, develop financing programs, administer the issuance of tax exempt bond financing's and finally operate and maintain the assets of the community. Audit 7,100 Statutorily required for the District to undertake an independent examination of its books, records and accounting procedures. Special assessment preparation 6,500 The District has a contract with AJC Associates, Inc., to prepare the annual assessment roll. Legal 10,000 W oodward, Pires & Lombardo, P.A., provide on-going general counsel and legal representation. These lawyers are confronted with issues relating to public finance, public bidding, rulemaking, open meetings, public records, real property dedications, conveyance and contracts. In this capacity, they provide service as "local government lawyers," realizing that this type of local government is very limited in its scope - providing infrastructure and services to development. Engineering 10,000 Hole Montes, Inc., provides a broad array of engineering, consulting and construction services to the District, which assists the District in crafting solutions with sustainability for the long term interests of the Community while recognizing the needs of government, the environment and maintenance of the District's facilities. NPDES report filing 15,000 As mandated, the District must participate in the National Pollutant Discharge Elimination System Program. It is designed to improve storm water quality through construction activity monitoring, periodic facility review and inspection, public education, etc. Telephone 400 Telephone and fax machine. Postage 1,000 Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance 6,986 The District carries public officials and general liability insurance with policies written by Preferred Government Insurance Trust. The limit of liability is set at $1,000,000. Printing & binding 750 Letterhead, envelopes, copies, etc. Legal advertising 1,000 The District advertises in The News Press for monthly meetings, special meetings, public hearings, bidding, etc. 3

10 DEFINITIONS OF GENERAL FUND EXPENDITURES EXPENDITURES (continued) Contingencies 4,000 Bank charges and other miscellaneous expenses that are incurred during the year. Subscriptions & memberships 175 Annual fee paid to the Florida Department of Economic Opportunity. W ebsite maintenance 650 The District pays for web site and Board member account hosting. Field Services Other contractual - field management As part of the consulting manager's contract, the District retains the services of a field manager. The field manager is responsible for day-to-day field operations. These responsibilities include, but are not limited to, preparing and bidding of services and commodities, contract administration, hiring and maintaining qualified personnel, preparation of and implementation of operating schedules and policies, insuring compliance with all operating permits, prepare and implementing field operating budgets, a quality assurance program, providing information/education to the public regarding District programs and attending Board meetings. This service is provided by Wrathell, Hunt and Associates, LLC. Q & A 2,601 Contingencies 1,000 These expenditures are for unforeseen costs that may arise in relation to the District's landscaping needs. Other contractual 40,000 The District contracts with qualified companies to perform landscape, hardscape and lighting maintenance along Pelican Sound Drive between US 41 and the Pelican Sound guardhouse. Street lighting 4,500 These expenditures are for the maintenance of the street lights along Pelican Sound Drive from US 41 to the Pelican Sound guardhouse as well as the seasonal holiday lighting program. The District has an agreement with Florida Power & Light (FPL) for this service. Plant replacement 4,000 Provides for the replacement and renovation of landscape material. Street sweeping 10,000 The District anticipates providing this service on a bi-weekly basis and through an interlocal agreement with a neighboring a District. Roadway repairs 2,500 The District anticipates continuing a routine repair and maintenance program during the fiscal year to include structural integrity items related to asphalt, curb and gutter repairs/replacement and re-striping on an as needed basis for the section of Pelican Sound Drive from US 41 to the gatehouse. Aquascaping 20,000 These expenditures relate to the ongoing replacement and augmentation of the District's aquatic plantings within the water management system. 4

11 DEFINITIONS OF GENERAL FUND EXPENDITURES EXPENDITURES (continued) Other Fees and Charges Property appraiser 1,725 The property appraiser charges $1.00 per parcel. Tax collector 2,588 The tax collector charges $1.50 per parcel. Total Expenditures $ 214,801 5

12 SPECIAL REVENUE FUND BUDGET - PELICAN SOUND PROGRAM FISCAL YEAR 2019 Fiscal Year 2018 Adopted Actual Projected Total Revenue Proposed Budget through through & Budget FY /31/18 9/30/18 Expenditures FY 2019 REVENUES Assessment levy: on-roll - gross Pelican Sound program $ 341,961 $493,229 Allowable discounts (4%) (13,678) (19,729) Assessment levy: on-roll - net 328,283 $315,394 $ 12,889 $ 328, ,500 Interest and miscellaneous Total revenues 328, ,394 13, , ,000 EXPENDITURES Pelican Sound Program (Lake & Wetland Maintenance/Roadway Resurface) Professional Services Audit 4,000 3,996-3,996 4,000 Legal 5,000 3,297 1,703 5,000 5,000 Engineering 20,000 2,800 7,500 10,300 20,000 Total Professional Services 29,000 10,093 9,203 19,296 29,000 Field Services Other Contractual Field management 5,000 2,500 2,500 5,000 5,000 Lake/wetland 75,000 24,628 60,000 84,628 95,000 Drainage pipe annual inspection and cleaning ,000 Lake bank remediation ,000 Capital outlay 56,283 56,283-56,283 90,000 Roadway resurfacing- loan repayment 140,000 9, , , ,000 Roadway RM/traffic calming 15,000-5,000 5,000 15,000 Street lighting Contingencies 8,500 1,848 2,000 3,848 35,000 Total other contractual 299,783 95, , , ,000 Total Expenditures 328, , , , ,000 6

13 SPECIAL REVENUE FUND BUDGET - PELICAN SOUND PROGRAM FISCAL YEAR 2019 Excess/(deficiency) of revenues over/(under) expenditures Adopted Budget FY Fiscal Year 2018 Actual Projected through through 3/31/18 9/30/18 209,675 (195,903) Total Revenue & Expenditures 13,772 Proposed Budget FY Fund balance - beginning (unaudited) Committed Unassigned Fund balances - ending Unassigned Fund balance - ending (projected) $ 168, , ,288 96, ,167 $306, , ,264 $110,264 $ 96, , , , ,264 $110,264 Units Pelican Sound Assessment Summary Number of ERU's 2017 Fiscal Year , $ $ $ Total Revenue $493,229 7

14 DEFINITIONS OF SPECIAL REVENUE FUND EXPENDITURES EXPENDITURES Pelican Sound Program (Lake & Wetland Maintenance/Roadway Resurface) Professional Services Audit $ 4,000 Legal 5,000 Engineering 20,000 Anticipates the pursuit of permitting to allow for the eventual construction of a Boardwalk system in the wetland just west of the Golf Club. Field Services Other Contractual Field management 5,000 Lake/wetland 95,000 Cover the costs of hiring a qualified contractor to maintain the lakes and wetlands free of noxious, invasive and unwanted plant materials that would otherwise impede the flow of water or place the CDD in a position of non compliance with it's permits. Drainage pipe annual inspection and cleaning 35,000 Covers costs of annual inspection and cleanout of the CDD's drainage pipes and control structures. Lake bank remediation 30,000 Covers costs of lake bank erosion repairs as identified and prioritized annually. Capital outlay 90,000 For fiscal year 2019, the District anticipates implementing additional drainage improvement projects and paver brick replacements program. These appropriations will likely be used to offset the annual cost of a loan to undertake these anticipated projects. Roadway resurfacing- loan repayment 140,000 The District, through it's engineer, evaluated its roadway system and in fiscal year 2017 The District will secure financing to repairing, resurfacing and restriping the roads. The appropriation represents the annual repayment obligation of the note which will mature in Fiscal Year Roadway RM/traffic calming 15,000 Cover costs of repairs and maintenance as well as traffic calming initiatives with the roadway system within Pelican Sound. Contingencies 35,000 Total Expenditures $ 474,000 8

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16 FINANCIAL STATEMENTS UNAUDITED MAY 31, 2018

17 BALANCE SHEET GOVERNMENTAL FUNDS MAY 31, 2018 ASSETS Cash SunTrust Operating SRF - Pelican Sound Florida Community Bank Note reserve Total assets $ $ General Fund 134, ,939 $ $ Special Revenue Fund - 163,879 10, ,879 Total Governmental Funds $ $ 134, ,879 10, ,818 LIABILITIES Liabilities Accounts payable Total liabilities $ $ $ 1,000 1,000 FUND BALANCE Unassigned Total fund balance 134, , , , , ,818 Total liabilities and fund balance $ 134,939 $ 173,879 $ 308,818 1

18 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GENERAL FUND FOR THE PERIOD ENDED MAY 31, 2018 Current Year % of Month to Date Budget Budget REVENUES Assessment levy $ 1,408 $ 213,963 $ 214, % Interest & miscellaneous % Total revenues 1, , , % EXPENDITURES Administrative Supervisors - 6,890 10,918 63% Management/accounting 4,284 34,272 51,408 67% Audit - 7,104 7, % Special assessment preparation - 6,500 6, % Legal - 7,984 10,000 80% Engineering 2,079 10,038 10, % NPDES reporting filing - 9,890 15,000 66% Telephone % Postage ,000 86% Insurance - 6,874 6,986 98% Printing & binding % Legal advertising ,000 28% Contingencies 62 2,043 4,000 51% Subscriptions & memberships % W ebsite maintenance % Property taxes N/A Total administrative 6,658 94, ,887 75% Field services Other contractual - field management Q & A 217 1,734 2,601 67% Contingencies - - 1,000 0% Other contractual - 26,955 40,000 67% Street lighting 286 2,063 4,500 46% Plant replacement - - 4,000 0% Street sweeping ,000 0% Roadway repairs - 13,812 2, % Aquascaping ,000 0% Hurricane clean-up - 27,052 - N/A Total field services ,616 84,601 85% 2

19 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GENERAL FUND FOR THE PERIOD ENDED MAY 31, 2018 Current Year % of Month to Date Budget Budget Other fees and charges Property appraiser Tax collector Total other fees and charges Total expenditures ,161-2,231 2, ,154 1,725 2,588 4, ,801 0% 86% 52% 78% Net change in fund balances Fund balances - beginning Unassigned Fund balances - ending Unassigned Fund balances - ending $ (5,743) 140, , ,299 $ 45,912 88, , ,299 $ - 75,765 75,765 75,765 3

20 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES: SPECIAL REVENUE FUND - PELICAN SOUND PROGRAM FOR THE PERIOD ENDED MAY 31, 2018 Current Year % of Month to Date Budget Budget REVENUES Assessment levy: Pelican Sound $ 2,159 $ 324,707 $ 328,283 99% Interest and miscellaneous: Pelican Sound % Total revenues 2, , ,783 99% EXPENDITURES Professional services Audit - 3,996 4, % Legal - 3,297 5,000 66% Engineering - 2,800 20,000 14% Total professional services - 10,093 29,000 35% Other contractual Field management 417 3,333 5,000 67% Lake/wetland 3,000 34,435 75,000 46% Capital outlay - 56,283 56, % Roadway resurfacing- loan repayment - 140, , % Roadway RM/traffic calming ,000 0% Street lighting N/A Contingencies - 1,848 8,500 22% Total other contractual 3, , ,783 79% Total expenditures 3, , ,783 75% Net change in fund balances (1,258) 77,027 - Fund balances - beginning Unassigned 174,777 96, ,269 Fund balances - ending Unassigned 173, , ,269 Fund balances - ending $ 173,519 $ 173,519 $ 151,269 4

21 CHECK REGISTER MAY 31, 2018

22 3:43 PM River Ridge Community Development District 06/18/18 Check Register May 2018 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /08/2018 F P L Suntrust Operating Account Bill /04/ Street Lighting TOTAL Bill Pmt -Check /08/2018 FEDEX Suntrust Operating Account Bill /04/ Postage TOTAL Bill Pmt -Check /08/2018 M.R.I. UNDERWATER SPECIALISTS, INC Suntrust Operating Account -3, Bill /04/ Lake/Wetland -3, , TOTAL -3, , Bill Pmt -Check /08/2018 WRATHELL, HUNT AND ASSOCIATES, LLC Suntrust Operating Account -4, Bill /04/ Management Telephone Printing and Binding Field Management Q & A -3, , TOTAL -4, , Bill Pmt -Check /08/2018 WRATHELL, HUNT AND ASSOCIATES, LLC SRF - Pelican Sound Bill /04/ Management Telephone Printing and Binding Field Management Q & A , TOTAL , Bill Pmt -Check /15/2018 FEDEX SRF - Pelican Sound Bill Bill /15/ /15/ Postage Postage TOTAL Page 1

23 3:43 PM River Ridge Community Development District 06/18/18 Check Register May 2018 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /15/2018 HOLE, MONTES, INC SRF - Pelican Sound -2, Bill /15/ Engineering -2, , TOTAL -2, , Page 2

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25 1 MINUTES OF MEETING 2 RIVER RIDGE A Regular Meeting of the River Ridge Community Development District s Board of 6 Supervisors was held on Tuesday, May 22, 2018 at 1:00 p.m., in the Sound Room at the River 7 Club Conference Center (Second Floor of Fitness Center), 4784 Pelican Sound Boulevard, 8 Estero, Florida Present at the meeting were: Bob Schultz (via telephone) 13 Terry Mountford 14 Kurt Blumenthal 15 Larry Fiesel 16 James Gilman Also present were: Chuck Adams 21 Cleo Adams 22 Jason Olson 23 Tony Pires 24 Charlie Krebs 25 Bill Kurth 26 Eric Long 27 Bruce Clark FIRST ORDER OF BUSINESS Mrs. Adams called the meeting District Manager Assistant Regional Manager Assistant Regional Manager District Counsel District Engineer SOLitude Lake Management PSGRC Assistant General Manager Resident 33 Blumenthal, Fiesel and Gilman were present, in person. Supervisor Schultz was attending via telephone. Chair Vice Chair Assistant Secretary Assistant Secretary Assistant Secretary Call to Order/Roll Call to order at 1:00 p.m. On MOTION by Mr. Fiesel and seconded by Mr. Blumenthal, with all in favor, authorizing Mr. Schultz s attendance and full participation, via telephone, due to exceptional circumstances, was approved. In response to Mr. Shultz inquiry, Mrs. Adams named the attendees. Supervisors Mountford, 1

26 CDD May 22, SECOND ORDER OF BUSINESS Public Comments: Agenda Items (5 44 minutes per speaker) There being no public comments, the next item followed THIRD ORDER OF BUSINESS Discussion: Lake H1-B Condition Report Mr. Kurth stated that Lake H1-B was not satisfactory due to the abundance of slender 51 spikerush requiring multiple treatments. A bacteria grower was installed in this pond as well as 52 in Lake E4-A. There had previously been some complications with the bacteria growers as two 53 pump motors were replaced. It has been two months since Lake E4-A was treated for algae; the 54 bacteria grower is maintaining the lake on its own, which was impressive, as it had been doubtful 55 that Lake E4-A would ever get to that point. Lake H1-B was treated the same and was initially 56 not nearly as problematic as Lake E4-A but it was noted that issues started to develop. The following occurred in the interim: Lake H1-B tends to get slender spikerush, which is a difficult to control submersed weed. The lake was treated immediately with Sonar herbicide, which costs $2,000 per gallon. The lake was infused with the highest rate of Sonar herbicide to tackle the spike rush at the bottom. Over $3,000 in Sonar was used in one application to control slender spikerush prior to 63 the big float up of algae. 64 Although the treatment made the lake look worse, it was a turning point for Lake H1-B. 65 Mr. Kurth believed that the golf course might have contributed to the nutrients floating 66 up. Mr. Long stated that nitrogen has not been used for the past six months on the golf course. 67 Mr. Kurth was confounded that the bacteria was not working as well in Lake H1-B as in the 68 other lakes. A water sample indicated that the phosphorous, which is the main driver for algae, 69 was an extremely low number but the nitrogen was grossly elevated, which was a shock. In the 70 process, the bacteria was working well on the phosphorous but it was ineffective in fighting the 71 nitrogen. At that point, the focus was shifted towards growing a nitrifying bacteria devised to 72 help with the nitrogen; it is fairly new technology. To correct the issues, the grower was utilized 73 in both lakes for the past three weeks. The nitrifying bacteria takes longer to grow so, at the end 74 of three weeks, the entire system will be discarded and refilled with the nitrifying bacteria, which 75 will be allowed to grow for one week and drain into the lake. The lake looks significantly better 2

27 CDD May 22, with the application of the nitrifying bacteria. Although it is difficult to be 100% confident that 77 the nitrifying bacteria made the difference, Mr. Kurth was very hopeful that it did. There are 78 currently a few 6 clumps of algae around the edge of the lake yet it looks quite good overall. 79 Engineering is being cautious with algaecide applications because some of the algaecides impact 80 the bacteria and the goal is to prevent the growth of algae. Mr. Kurth was working diligently to 81 tackle the algae and planned weekly visits to Lake H1-B. 82 Island Sound Lake looks satisfactory despite the presence of bulrush. Mrs. Adams stated 83 that, now that it has been sprayed, it must be removed, as she received a complaint. There is 84 some discoloration in the water, most likely due to plankton algae; which should be actively 85 treated. It is not unsightly but there was a previous issue where the plankton levels were too 86 high. Mr. Blumenthal stated that the eastern side of Lake H1-B was filled with algae and the 87 west side had more than a few clumps, as previously stated. Mr. Kurth would investigate the west side of Lake H1-B after the meeting. In response to Mr. Blumenthal s question regarding responding to a resident s about Lake H1-B, Mr. Adams would coordinate with SOLitude on responses to Mr. Petrin s and Management will circulate copies. Mr. Mountford asked Mr. Kurth to clarify which of the two lakes would take two months to treat. Mr. Kurth stated that Lake H1-B is still being treated but E4-A would take care of itself. 94 FOURTH ORDER OF BUSINESS Consideration of Resolution , 95 Approving a Proposed Budget for Fiscal 96 Year 2018/2019 and Setting a Public 97 Hearing Thereon Pursuant to Florida 98 Law; Addressing Transmittal, Posting 99 and Publication Requirements; 100 Addressing Severability; and Providing 101 an Effective Date Mrs. Adams presented Resolution Mr. Adams suggested taking Item 5 out of 104 order, as it may have financial implications on the budget. 105 Discussion/Consideration: M.R.I. Inspection LLC Proposal for District Control 106 Structure Project 107 ***This item, previously the Fifth Order of Business was presented out of order.*** 108 Mr. Adams presented the M.R.I. Inspection LLC (MRI) proposal for the two control 109 structure replacements previously proposed by Mr. Krebs. The price is higher than originally 3

28 CDD May 22, anticipated. There are limited resources in the area to manufacture them and, with the current 111 building boom, there is a backlog, thus it will take approximately 12 weeks to construct the 112 control structures. The control structure on the driving/aqua range should be constructed during 113 the dry season but the other can be replaced during the rainy season. If the Board chooses to 114 proceed now, the project should commence in August, at the earliest, during the height of the 115 rainy season, which would add cost to the project; therefore, Mr. Adams did not request costs for 116 that time, as he doubted that the Board would approve it. A Board Member asked if it made any 117 sense to replace one structure without replacing the other. Mr. Adams replied that it will be 118 more costly because of multiple mobilizations Mr. Mountford expressed disappointment in the 119 cost estimate and the caveat in the proposal. The project was a topic of discussion since October 120 and he did not want to be the bearer of bad news to residents in Oak Run, Seaside, Edgewater 121 and The Masters that the potential for their streets flooding again was very high because the 122 CDD had not done anything. The original estimate was $36,000, plus $17,250 for the 123 construction portion, whereas this estimate is over four times that amount. He could not believe 124 that Mr. Krebs was that far off. In response to a Board Member s question, Mr. Krebs stated, if 125 only one control structure could be built, the one that affects Basin E-1 (Lake E1E) should be 126 first. Discussion ensued regarding the rains, the pipes, the downstream lake, the time frame, the 127 logistics of installing the control structure and cost-savings. Mr. Adams stated that Staff s 128 recommendation would be to defer the project until the dry season. 129 To fund the control structure project and the paver brick program, the CDD planned to 130 secure a loan from Florida Community Bank (FCB), at an interest rate of 4.2% on a $400, loan, with $300,000 for the pavers and $100,000 for the control structures. Mr. Adams stated 132 that, currently, there was $56,000 in the budget, which is programmed for repayment to the 133 Pelican Sound Golf & River Club (PSGRC). This amount was carried over to the Proposed 134 Budget and, obviously, additional funds must be added to it to pay for the control structures and 135 the pavers. In response to a question, Mr. Adams stated that $35,000 would be added to the 136 $56,000 kept in the budget to make the principal and interest payments on the loan. In response 137 to a question regarding locking in the interest rate, Mr. Adams did not believe that the bank 138 would lock the rate in but he would ask. The bank representative may be willing to lock in the 139 rate or improve the deal if the CDD offers a bigger banking relationship with FCB. 140 Discussion of the proposed Fiscal Year 2019 Budget resumed. 4

29 CDD May 22, Mr. Blumenthal thought that the budget was weak in the following areas: 142 The financing of the pavers and the control structures. 143 The road repairs. 144 The line of sight lines on Pelican Sound Drive. 145 Increases in lake maintenance. 146 Bank remediation on Lakes E1-A and E8-A. 147 Mrs. Adams stated that it will cost approximately $24,000 to repair the two lakes. In 148 response to a question, Mr. Adams confirmed there was no allotment for bank remediation in the 149 proposed budget, as it was a starting point. Since assessments will increase because of the 150 financing of the control structures and the paver brick program, now would be a good time to 151 discuss the funding levels of the other items, based upon the most recent history, realizing that 152 the CDD would not experience 100-year storms and disastrous hurricanes every year but should 153 focus on building the budget. Mr. Adams recommended considering an increase to Fund Balance, at the very least, and then designate or assign it for a certain purpose, leaving the other unassigned portion to deal with gap funding needs in October, November and December. Mr. Adams stated that it should be explained to residents that the District utilized Fund Balance in the past few years on much needed projects and is now faced with drainage concerns related to Hurricane Irma and the 100-year storm events. Mr. Adams explained the proposed budgeting process. He will go back and program the budget with additional funding. Mr. Blumenthal 160 requested a breakdown on the Equivalent Residential Units (ERUs) for Pelican Sound and the 161 Meadows. Mr. Adams would provide the detailed breakdown. Mr. Blumenthal stated that ABC 162 was building something in front of their existing facility that will be bigger and asked if that 163 meant that there would be more ERUs that would cut costs. Mr. Adams would review the 164 CDD s lien roll with Ms. Alice Carlson but believed the parcels were already maximized 165 because they are based on acreage, rather than structure. In response to Mr. Schultz s request for 166 clarification of the proposed Fiscal Year budget, Mr. Adams stated that the Board agreed to 167 increase the Capital Outlay amount to $90,000 to start with, in anticipation of additional funding 168 needs related to Lake and Wetland Maintenance, which will go out to bid this year and were 169 anticipated to increase over past proposals, additional bacteria packs and biogenerators, roadway 170 repairs and maintenance, pipe cleaning, lake bank remediation, etc. Mr. Schultz recalled s 171 regarding stormwater management costs being paid out of the General Fund, as the stormwater 5

30 CDD May 22, management system is across the whole District, not just Pelican Sound but it currently appears 173 in just the Pelican Sound side. Mr. Adams stated that was the original thought, since the entire 174 system all operates under one permit and is interconnected but, because the Meadows chose to 175 not transfer their lakes and maintenance responsibility to the CDD, which they pay for 176 themselves, they would not be included in the lakes and wetland maintenance costs, so those 177 were put in the Special Revenue Fund for Pelican Sound only. The compliance item, 178 aquascaping, related to the number of plants for the permit and water quality improvement 179 before discharging in Estero River, was kept in the District-wide program. Mr. Shultz stated that 180 it seems like some costs should be shared with the commercial strip. Mr. Adams stated that the 181 Meadows must be included as well, if the commercial strip is being considered. Mr. Pires 182 concurred and stated that there must be an identifiable benefit to those properties and, if Mr. 183 Krebs and Mr. Adams could testify to that, then it is appropriate for the Board to allocate those costs. Mr. Adams stated, if it is opened up to District-wide, it must be all properties; the commercial strip should not have all the responsibility. Discussion ensued regarding the drainage issues, the Meadows, the overflow structures, the Commercial Strip and the Village of Estero. Mr. Adams would alert the Village to report an overflow structure, south of Jimmy Johns, which is always blocked. In response to Mr. Schultz s question regarding whether the budget will be revised by the June meeting, Mr. Adams replied affirmatively and stated that there will most likely be an expanded definition section. 192 On MOTION by Mr. Blumenthal and seconded by Mr. Fiesel, 193 with all in favor, Resolution , Approving a Proposed 194 Budget for Fiscal Year 2018/2019 and Setting a Public Hearing 195 Thereon Pursuant to Florida Law for August 28, 2018 at 1: p.m., at this location; Addressing Transmittal, Posting and 197 Publication Requirements; Addressing Severability; and 198 Providing an Effective Date, was adopted FIFTH ORDER OF BUSINESS Discussion/Consideration: M.R.I. 202 Inspection LLC Proposal for District 203 Control Structure Project Mrs. Adams stated that Discussion/Consideration should be changed to Update and 206 MRI has River Ridge scheduled to commence the first week of June, weather permitting. Mr. 6

31 CDD May 22, Adams stated that Management will obtain a contract over the winter in preparation for 208 construction and be ready to fund it in the early spring SIXTH ORDER OF BUSINESS Continued Discussion: Traffic Calming In response to Mr. Schultz s inquiry, Mrs. Adams indicated that she drafted the Traffic 213 Memorandum and forwarded it to Mr. Long. Mr. Long added his input and it was ed to the 214 Board prior to the meeting. Mr. Long recommended that motorists slow down and pedestrians 215 come first. Per Mr. Schultz, once approved, Mr. Long will transmit the Memorandum to all 216 residents in the fall SEVENTH ORDER OF BUSINESS Update: Drainage Remediation Efforts Mrs. Adams reiterated that cleaning of interconnects and catch basins is scheduled to commence the first week of June and it will be completed in approximately one month. In response to a question regarding the number in the crew, Mrs. Adams stated that she would the list to Mr. Long. Discussion ensued regarding equipment. EIGHTH ORDER OF BUSINESS Acceptance of Unaudited Financial Statements as of April 30, Mr. Adams presented the Unaudited Financial Statements as of April 30, Assessment revenue collections were at 99% NINTH ORDER OF BUSINESS Approval of April 24, 2018 Regular 232 Meeting Minutes Mr. Adams presented the April 24, 2018 Regular Meeting Minutes and asked for any 235 additions, deletions or corrections. 236 Staff Reports District Engineer: Hole Montes, Inc. 237 ***This item, previously Item 10B, was presented out of order.*** 238 Mr. Shultz asked to revert to the Seventh Order of Business, regarding drainage 239 remediation efforts, and requested an update from the District Engineer, including estimated 240 dates on various items. 7

32 CDD May 22, Mr. Krebs stated that the dates could be filled in upon receipt of direction from the Board 242 to proceed. Based on today s discussion, the drainage improvements would occur in the dry 243 season. Mrs. Adams stated that the interconnecting pipes are on the schedule. The pipes and 244 inspections should be completed by the next meeting. The FPL ditch survey was completed. 245 The area south of the road leading into Island Sound is higher than what the permit calls for. The 246 ditch is more of a channel and there is more flow area and a higher elevation because the channel 247 is wider than originally specified in the permit. Exhibits would be submitted to Mr. Adams in 248 advance of the next meeting, which will show the sections that were reviewed and how the 249 existing sections match with what was proposed. In response to a question regarding the slopes, 250 Mr. Krebs stated that the only issue now would be the slopes; certain 2:1 slopes must be 251 addressed and repaired. Mr. Schultz was concerned that, if someone accidentally fell or slid in, 252 the District could be sued and held liable, if the slopes are not in compliance with the permit 253 conditions. Mr. Krebs stated that the upland areas have a 3:1 slope and the areas near the bottom 254 are a 2:1 slope; he would send the sections that show how it was approved, versus the existing 255 conditions, so that proposals for maintenance can be obtained. North of the canal was a more 256 natural condition, as evidenced by how broad and flat it is, and north of the road. Island Sound 257 closer towards the river, is using natural grade that was constructed with the easement, inhibiting 258 any repairs or maintenance because it is located in the preserve. In response to a question 259 regarding blockage, Mr. Krebs did not anticipate any blockage, since it is in the preserve area. 260 Those elevations were well below the desired level, which will be evident in the cross sections. 261 There is more than 1 difference between what it is and what it should be and it is all natural 262 grade. Maintenance is needed from the road leading into Island Sound south, in order to repair 263 side slopes that are no longer 3:1, in order to restore the bottom back down to the permit 264 elevation. There was little concern about the bottom elevation because the upstream is 265 considerably higher from control elevation. There was a positive flow out and the width of the 266 channel is providing more flow area than the permit originally showed for the section. It would 267 be beneficial for the CDD if 3 slopes and a flat bottom can be maintained and maintenance 268 would be easier without a v-bottom. In response to a Board Member s question, Mr. Krebs 269 stated that the permit change occurred in 2005 and it might have been a v-bottom at the 270 inception. 8

33 CDD May 22, Consideration of the April 24, 2018 Regular Meeting Minutes resumed. The following 272 changes were made. 273 Line 24: Change Resident to President after PSGRC Board Member 274 Line 25: Insert /PSGRC Board Member after Resident 275 Line 26: Insert Eric Long PSGRC Assistant General Manager 276 Line 48: Change which sucks out sediment in the pond to sucking out sediment in the 277 pond to fill the geotube 278 Line 100: Change November to April Line 132: Change draft of traffic signs to draft of traffic memorandum 280 Lines 155 and 156: Delete entire sentence On MOTION by Mr. Fiesel and seconded by Mr. Gilman with 283 all in favor, the April 24, 2018 Regular Meeting Minutes, as 284 amended, were approved A. Action/Agenda Items Items 6, 9, 14, 15, 17, 20, 21 and 23 were completed. Items 1, 2, 3, 4, 5, 7, 8, 10, 11, 12, 13, 16, 18, 19, and 22 remained ongoing. Item 10: Mr. Pires asked if there were any recent sidewalk issues. Mr. Krebs stated that 291 the vault next to a recently inspected sidewalk was the only issue; the vault may be sinking and 292 could cause a potential trip and fall issue. As to whether the area is barricaded off, Mr. Krebs 293 stated that a cone and markings were placed in that location; the markings are beginning to fade. 294 At Mr. Pires suggestion, Mr. Krebs would replace the cone with another type of barricade to 295 prevent potential trip and fall litigation. Mr. Pires felt that Florida Power & Light (FPL) and 296 Comcast should be notified, in writing, so that they can also be joined, in case the issue was ever 297 litigated. 298 Item 12: Change Whitmore to Long. Mr. Fiesel stated that the vegetation that was 299 causing a line of sight issue was removed and inquired if the stop strip and signage had been 300 relocated. Mr. Krebs would inspect the area. Mr. Adams stated that the last sentence should be 301 removed. 302 Items 17 and 20: Completed. Change Graff to Graft and to Halik 9

34 CDD May 22, Item 16: Mr. Krebs stated that the Condo Association had gutters and downspouts were 304 installed on their building adjacent to in Lake E1-E TENTH ORDER OF BUSINESS Staff Reports A. District Counsel: Woodward Pires & Lombardo, PA. 309 There being no report, the next item followed. 310 B. District Engineer: Hole Montes, Inc. 311 The item was presented during the Ninth Order of Business. 312 C. District Manager: Wrathell, Hunt and Associates, LLC 313 i. Annual Key Activities 314 The 2018 Key Activity Dates Report was provided for informational purposes. 315 ii. NEXT MEETING DATE: June 26, 2018 at 1:00 P.M Mr. Adams stated that the next meeting will be held on June 26, 2018 at 1:00 p.m., at this location. Discussion ensued regarding Supervisor attendance at upcoming meetings. ELEVENTH ORDER OF BUSINESS Supervisors Requests and Public Comments (5 minutes per speaker) Mr. Schultz asked if the storm drains and pipes were inspected from the Gatehouse to 323 US41. Mrs. Adams replied affirmatively TWELFTH ORDER OF BUSINESS Adjournment There being nothing further to discuss, the meeting adjourned On MOTION by Mr. Schultz and seconded by Gilman, with all in favor, the meeting adjourned at 2:30 p.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 10

35 CDD May 22, Secretary/Assistant Secretary Chair/Vice Chair 11

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37 River Ridge CDD May 22, 2018 ACTIVE ACTION AND AGENDA ITEMS 1. ACTION: Speakers to identify themselves. ONGOING 2. AGENDA: Traffic calming discussion. ONGOING 3. ACTION/AGENDA: Mr. Long will take pictures of sidewalk issues and provide to the Board at each meeting, as discovered. Mr. Krebs will inspect the sidewalks in the spring and the PSGRC will inspect in the fall. Sidewalk issues would be handled, per occurrence. ONGOING 4. ACTION: Mr. Long will inform Mr. Adams when pressure washing would occur. ONGOING 5. ACTION: Mr. Long will inform Mr. Adams when additional street sweeping was necessary. ONGOING 6. ACTION: SOLitude Lake Management updated report. ONGOING 7. ACTION: Mr. Schultz to use the value engineering process to determine a potential price reduction for Timo Brother s estimate for $251,495 (Interlocking Pavers and Concrete). Fall of 2018, Mr. Schultz and Mr. Krebs will go around to determine paver installation. ONGOING 8. ACTION: Meadows Sidewalk Project. Implement Fall of ONGOING 9. ACTION: Add section to District website to include critical documents such as, Resolutions, etc. ONGOING 10. ACTION: Pelican Sound Drive/Southern Hills Drive Mr. Krebs will confirm the stop bar and signage was relocated and installed at the proper location on Southern Hills Drive; Mr. Long to request FPL to relocate the light fixture and to send FPL a formal notice. Supervisor Fiesel to work with Mr. Long in removing the vegetation that is causing road line of sight concerns. ONGOING 11. ACTION: Mr. Adams and Mr. Krebs to attend a meeting and provide a brief summary of storm water management and what the CDD is. Date confirmed March 6, 2019 at 1:00 PM. ONGOING 12. ACTION: Mrs. Adams will continue to monitor the lake bank abutting Lake E1- E for further erosion since the Condominium Association installed gutters/downspouts. ONGOING 13. ACTION: Mr. Adams would obtain another proposal for the Pelican Sound Sidewalk Extension abutting the Meadows. Project to begin in November. ONGOING 1

38 River Ridge CDD May 22, 2018 ACTIVE ACTION AND AGENDA ITEMS 14. ACTION/AGENDA: Mr. Adams will obtain information on a $400,000 line of credit to bundle the control structure and paver brick projects with a caveat that fund would only be used as needed; and present for the Board s consideration. ONGOING 15. ACTION: Mr. Krebs will prepare a progress report of the tasks involved in the drainage remediation project and send to Mrs. Adams, along with the SFWMD approved permits and shop drawings for the control structures. She would obtain bids for the project. ONGOING 16. ACTION: Per Mr. Blumenthal, Management to a breakdown on the ERUs for Pelican Sound and the Meadows to Board Members. ONGOING 17. ACTION: Management to mail notices to property owners 30 days in advance of the Budget Public Hearing due to the impending assessment increase. ONGOING 18. ACTION: Management to review the CDD s lien roll with Alice Carlson to ensure that parcels are based on acreage rather than structure. ONGOING 19. ACTION: Management to contact the Village of Estero to report an overflow at Jimmy Johns was blocked with vegetation. ONGOING 20. ACTION: Mrs. Adams to circulate traffic calming memorandum to Members. ONGOING all Board 21. ACTION: Mrs. Adams to Mr. Long a list of MRI Employee information that will be working within the community. ONGOING 22. ACTION: Management to respond to Mr. Thomas Petrin s and circulate copies to Board Members. ONGOING 23. ACTION: Mr. Adams to re-program funding. ONGOING the proposed budget with additional 24. ACTION: Bull Rush that was treated in the Island removed. ONGOING Sound lake needs to be 25. ACTION: Mrs. Adams to notify SOLitude Lake Management and have them schedule to spray out the littorals in the FPL drainage ditch. ONGOING 26. ACTION: Charlie Krebs to update the List Improvement/Ongoing Maintenance ONGOING of Recommended Drainage Sheet to include dates. 2

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40 CDD Key Activity Dates Updated: June 2018 Description Reference Submit To Due Date MONTH/DATE FPL and Outfall Ditch SOP N/A Quarterly reviews and maintenance performed as required. Jan/April/ July/Oct Bubble-Up Structures located between Gleneagles/Golf Course within the Dry Detention SOP N/A This exercise is a quarterly inspection/cleaning as required. (Jan, Apr, Jul, Oct) Cleaning November 2nd & 3rd. Jan/April/July/Oct Street Sweeping SOP N/A Weekly January 1 through March 31, Bi weekly remainder of the year. Street Sweeper s their gate pass with each visit. January thru December Aeration Inspection Review and Reporting SOP N/A Bi-Annual Inspection completed January & July yearly. January/July Annual Letter to the Residents All Residents as well as PSGRC Staff Annual news letter to be distrubuted to all residents during the January/February time frame providing past projects & accomplishements as well as upcoming events. Board of Supervisors to provide information to to District Staff in a timely manner in order to be included in the Newsletter. NPDES Report Filing SOP N/A As mandated, the District must participate in the National Pollutant Discharge Elimination System Program. It is designed to improve storm water quality through construction activity monitoring, periodic facility review and inspection, public education, etc. Lake Littoral Plantings SOP N/A It was agreed by the Supervisors and Staff we will not be planting this year due to budget constraints. Lake Audit Report SOP N/A Annual inspection and report of all District owned lakes. Report includes review of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework, aerator operation and any unauthorized activities in or adjacent to the lakes. Certificate of District Registered Voters Culvert/Interconnecting Drain Pipe Inspection and cleanout 190(3)(a)(d) District recieves annually from the local Supervisor of Elections Due April 15th of each year and must be read into the record at a regularly scheduled meeting (no additional filing is required) SOP N/A Annual inspection and report of all District owned lakes. Report includes review of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework. Culvert/Catch basins schuedled to commence July 2nd. 2/15/2019 3/1/2019 3/24/2018 3/24/2018 4/15/2018 7/2/2018

41 Lake Littoral Plantings SOP N/A It was agreed by the Supervisors and Staff we will not be planting this year due to budget constraints. 3/24/2018 Road & Gutter Inspections SOP N/A Annual Inspection completed by the District Engineer in June. 6/1/2018 Sidewalk Inspections SOP N/A Semi-Annual Inspection completed in June by the PSGRC, by the District Engineer in November June/November Annual Financial Report / & 39 Florida Department of Financial Services 45 days after the completion of the Annual Financial Audit but no more than 9 month's after the end of Fiscal Year. 6/1/2018 Proposed Budget , & Assessment Roll Certification Local County Requirement Due to local governing authority (county or municipality) Local County Tax Collector Due to local govrning authority (county or municipality) by June 15 each year. 6/15/2018 For most counties, submission and certification of the annual assessment roll is due by September 15th of each year. 9/15/2018 Insurance Renewal SOP N/A Bind Insurance for upcoming Fiscal year with an effective of October 1st thru September 30th 10/1/2018 Adopted Budget , & Due to local governing authority (county or municipality) Due to local govrning authority (county or municipality) by October 1st each year. 10/1/2018