BLUE ASH CITY COUNCIL. February 8, 2018

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1 Page 1 1. MEETING CALLED TO ORDER A regular meeting of the Council of the City of Blue Ash, Ohio, was held on February 8, Mayor Thomas C. Adamec called the meeting to order in Council Chambers at 7:00 PM. 2. OPENING CEREMONIES Mayor Adamec led those assembled in the Pledge of Allegiance. 3. ROLL CALL MEMBERS PRESENT: MEMBERS ABSENT: Vice Mayor Marc Sirkin, Councilman Joe Leet, Councilman Pramod Jhaveri, Councilman Jeff Capell, Councilman Lee Czerwonka, and Mayor Tom Adamec Councilwoman Linda Bauer Councilman Czerwonka moved, Vice Mayor Sirkin seconded to excuse Councilwoman Linda Bauer from the meeting. A voice vote was taken. All members present voted yes. Motion carried. ALSO PRESENT: 4. ACCEPTANCE OF REVISED AGENDA City Manager David Waltz, Solicitor Bryan Pacheco, Clerk of Council Jamie Eifert, Assistant City Manager Kelly Harrington, Treasurer Sherry Poppe, Parks & Recreation Director Chuck Funk, Public Works Director Gordon Perry, Fire Chief Rick Brown, Police Chief Scott Noel, Administrative Assistant Karla Plank, Economic Development Director Neil Hensley, Communications Coordinator Breanna Gilroy, and interested citizens Councilman Czerwonka moved, Councilman Jhaveri seconded to accept the revised agenda. A voice vote was taken. All members present voted yes. Motion carried. 1. MEETING CALLED TO ORDER 2. OPENING CEREMONIES 3. ROLL CALL Clerk of Council Jamie K. Eifert 4. ACCEPTANCE OF REVISED AGENDA 5. APPROVAL OF MINUTES a. Regular Meeting of January 11, 2018 b. Special Meeting of January 25, 2018 c. Council Retreat Meetings of January 25 & 26, COMMUNICATIONS a. Communications to Council Clerk of Council Jamie K. Eifert b. Reports From Outside Agencies c. Mayor s Report January 2018 d. Financial Report Motion to accept the report for January HEARINGS FROM CITIZENS 8. COMMITTEE REPORTS a. Finance & Administration Committee, Lee Czerwonka, Chairperson 1. Resolution No , approving the 2018 final budget/appropriations 2. Resolution No , authorizing a multi-year collective bargaining agreement (Police Dispatchers) b. Parks & Recreation Committee, Linda Bauer, Chairperson 1. Resolution No , authorizing the purchase of mowing and outdoor maintenance equipment at the Golf Course c. Public Works Committee, Joe Leet, Chairperson 1. Resolution No , authorizing payment for traffic signal parts, repair services, and upgrades throughout Resolution No , granting a utility easement to Duke Energy

2 Page 2 d. Planning & Zoning Committee, Marc Sirkin, Chairperson 1. Resolution No , accepting right-of-way for Public Maintenance within Blue Ash Estates Subdivision 2. Motion setting a Public Hearing for 7:05PM, Thursday, March 8, 2018, to consider an appeal from a decision of the Board of Site Arrangement approving a parking lot and building addition at Kenwood Road (Matthew 25: Ministries) in the Blue Ash North Zoning District e. Public Safety Committee, Pramod Jhaveri, Chairperson 1. Resolution No , authorizing the purchase of police cruisers 9. MISCELLANEOUS BUSINESS 10. EXECUTIVE SESSION a. Economic Development Assistance to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or with respect to negotiations with other political subdivisions regarding requests for economic development assistance. 11. ADJOURNMENT 5. APPROVAL OF MINUTES Councilman Capell moved, Councilman Czerwonka seconded to approve the minutes of the regular meeting of January 11, A voice vote was taken. All members present voted yes. Motion carried. Vice Mayor Sirkin moved, Councilman Capell seconded to approve the minutes of the special meeting of January 25, A voice vote was taken. All members present voted yes. Motion carried. Councilman Czerwonka moved, Councilman Jhaveri seconded to approve the minutes of the Council Retreat meeting of January 25 and 26, A voice vote was taken. All members present voted yes. Motion carried. 6. COMMUNICATIONS a. Communications to Council There were no communications presented to Council. b. Reports From Outside Agencies There were no representatives from outside agencies present at the meeting. c. Mayor's Report January 2018 TOTAL RECEIPTS:... $10, DISBURSEMENTS: To Blue Ash Fines/costs/Expungements/forfeitures/NSF check charges, vendor permits)... $7, To the State of OH:... $3, Victims of Crime... $ General Rev Fund... now included in 2a below Expungements Indigent Defense Support Fund 2a (Includes STG and bond surcharge)... $2, Drug Law Enforcement Fund 2b... $ Justice Program Service Fund... xxx Seat Belts... $60.00 Indigent Driver s Alcohol Treatment Fund... $ Refund of Appealed Fines and Costs... $0.00 Refund of overpaid fines... $70.00 Bond Money applied... $0.00 Bond Money returned... $0.00 Restitution payment... $0.00 TOTAL DISBURSEMENTS... $10, BALANCE IN BONDS: 1/31/ $ Mayor s Court traffic citations Mayor s Court criminal citations Total Mayor s Court cases Blue Ash rev. from Mayor s Ct. Cases:..... $7,580.00

3 Page 3 d. Financial Report January 2018 Councilman Czerwonka moved Councilman Jhaveri seconded to accept the Financial Report for January 2018 as submitted. A voice vote was taken. All members present voted yes. Motion carried. CITY OF BLUE ASH FINANCIAL POSITION STATEMENT- MONTH ENDING January 31, 2018 MONTH TO DATE/YEAR TO DATE START OF MONTH FUND BALANCE: $58,212, $49,409, Revenues: Earnings Tax Collections: $3,149, $2,857, Debt Financing (long term) - - Debt Financing (short term) - - Other Revenue Received: 732, , = Total Monthly Receipts $3,882, $3,617, Expenditures: Long term Debt Payments 191, , Short term Debt Payments - - Other Expenditures: $3,042, $4,094, = Total Monthly Expenditures: $(3,234,563.55) $(4,286,707.88) END OF MONTH/YEAR FUND BALANCE: $58,860, $48,740, % of the fund balance was invested as of 1/31/2018. Receipt and expenditure figures do not include interfund transfers or advances. All debt includes principal and interest. BLUE ASH INCOME TAX DIV. INCOME TAX RECEIPT SUMMARY - MONTH ENDING January 31, 2018 MONTH TO DATE/YEAR TO DATE STATUS Business Net Profit $221, $101, Resident Net Profit 57, , Non-Resident Net Profit 13, , Subcontractor Net Profit 3, , Net Profit Total $295, , Withholding $2,774, $2,623, Subcontractor Withholding 79, , Withholding Total $2,854, $2,694, Monthly Collection Totals $3,149, $2,857, % 7. HEARINGS FROM CITIZENS Robert Shelton, 4524 Victor Avenue, stated that he received a copy of the plans for the three additional homes to be built behind Hunt Park. He noticed that there will be a barrier at the end of the section they are building but it is possible that they could extend the street. In reading through the general notes, two comments made were the developer was to coordinate with the utility company to relocate the existing utilities ; and it states, the No Outlet sign that exists at the intersection of Raven Lane and Victor Avenue is to be removed at the conclusion of the construction. He interpreted that to mean that they plan on making it a through street. He requested Council to speak with the contractor to ensure that they do not remove the sign because it is not to be a through street. He further requested Council to make sure that the developer is coordinating with residents on Edwards Avenue how the project would impact their current drainage for the sewer system to ensure it does not flood the neighborhood. He indicated the construction crew has been blocking driveways and is taking out trees that are not to be removed. Peter Nord, Kenridge Lake, expressed his appreciation to Council in outlining rules to residents who address Council during Hearing from Citizens. Hearings from Citizens was declared closed at 7:08 PM.

4 Page 4 8. COMMITTEE REPORTS Prior to the Council meeting, Council members received the following report describing agenda items: This memo offers a brief description of the topics included on the January 8 th Council agenda. 8.a.1. Resolution No approving final 2018 Budget/Appropriations A presentation of the 2018 Proposed Budget was made at the Budget Study Session held on November 27, City Council adopted the 2018 Proposed Budget at the December 14 th meeting, permitting financial operations to transition into the new year. Please refer to the Proposed Budget document for detail information related to the budget as the Final Budget approval reaffirms the Proposed Budget and authorizes any changes needed. The process for converting the Proposed Budget into the Final Budget actually starts with the approval of the Proposed Budget. Budget estimates and projects are re-examined and new issues arise which need to be addressed. These items, coupled with actual (not estimated) ending fund balances, provide the framework for assembling the Final Budget. Highlights from 2017 and estimates for 2018 include: Actual 2017 gross earnings tax collections totaled $36,066,950 representing a.56% increase over actual 2016 collections. Withholding came in.84% ahead of 2016 levels and net profit decreased by -.47%. The 2018 Final Budget estimates for withholding and net profit collections remain unchanged from those amounts presented in the Proposed Budget at $35,400,000 collectively. The combination of all 2017 revenue collections and expenditures (including any outstanding encumbrances) generated an actual General Fund balance at the end of 2017 of $36,163,774. General Fund balance increased from the Proposed Budget projection of $34,152,665 due to earnings tax slightly exceeding expectations and operations finishing up the year under budget. The projected year-end 2018 General Fund balance of $32,281,081 assumes collection of all final budget revenues and expensing of all final budget expenditures. To the extent such funds are over collected or not expended; the General Fund balance at the end of 2018 will increase. Resolution No and its related attachments, reflects the actual year-end fund balances and any adjustments needed to modify the Proposed Budget. Revenue and expenditure allocations remain unchanged, except for the following modifications: Revenue related items The Malsbary improvement grant revenue budgeted in 2018 was reduced by $132,700 since that revenue was unexpectedly received in The same adjustment for $62,100 was made for the early receipt of grant funds related to the natural play structure at Summit Park. Additional revenue and expense was appropriated in Summit Park construction fund 446 to account for a $30,000 refund to the City for contract work not completed to specifications. Personnel related items The Park Department s 2018 salary budget has been increased by $35,000 in light of the 2018 completion of the natural play structure. Funding of $42,000 was added for a replacement police cruiser which was totaled due to a third party s negligence in mid-december. An insurance claim has been filed. Unused 2017 budget appropriations were carried forward into the 2018 Final Budget for projects/items that we were unable to complete or encumber for various reasons in 2017: - $300,000 for economic development incentives that were approved in 2017 but the related agreements were not finalized by the end of the year - Summit Park construction funds remaining at year-end (combined total of $629, for funds ) Several funds outside of regular operating funds require adjustments to accommodate actual 2017 results, year end fund balances, and expected 2018 activity. These special funds are usually required by law to provide separate accounting for unique activities where the City acts as a pass-through agent without impacting other City funds. The Final Budget includes such clean up adjustments to the following funds: - OVI Grant Fund 282 The Blue Ash Police Department administers this State funded grant and together with 28 other law enforcement agencies they conduct checkpoints and saturation patrols throughout the grant year. - LEL (Law Enforcement Liaison) Grant Fund 293 The City is the pass through agent for this State grant which compensates a State appointed police liaison for coordinating traffic safety efforts between law enforcement agencies, non-profits, and other traffic safety partners throughout the grant year. - Other miscellaneous Police Department law/drug enforcement funds (286 & 292). - Employee Flexible Spending Account Funds 901 & 903 Each FSA plan year (beginning November 1 st ) is accounted for in a separate fund and the Final Budget provides the adjustments needed to balance these funds based on employee election amounts remaining at December 31, Ohio Board of Building Standards Assessment Fund 930 This fund accounts for the collection and remittance of the State fees required by Ohio Revised Code to be collected through the City s building permit process.

5 Page 5 The 2018 Proposed Budget provided for a major commitment in capital related purchases and improvements, all of which are still funded in the Final Budget. For more information please refer to the detail provided in the Proposed Budget document. Following Council s consideration of Resolution No , this Final Budget for 2018 will serve as a basis against which actual revenues and expenditures will be monitored. Administration and staff devotes a tremendous amount time and effort towards the budget process, however, circumstances change and modifications to the City s budget are inevitable. All necessary budget amendments will be presented to Council via resolutions throughout the year. Please direct any questions regarding the Final Budget to the Treasurer or the City Manager. 8.a.2. Ordinance No authorizing a multi-year collective bargaining agreement (Police Dispatchers) Resolution No authorizes the City Manager to enter into a multi-year collective bargaining agreement between the City and the Blue Ash Dispatchers (Fraternal Order of Police, Ohio Labor Council, Inc., Dispatchers). The City entered into negotiations with the Dispatchers bargaining unit beginning in October of After three sessions of negotiations, all parties have agreed to a few changes to the previous bargaining agreement. The following is a summary of those changes: Section 16.4 Changed the maximum carry-over of compensatory time to the next pay plan year from 85 hours to 45 hours. Changed the timeframe for requesting use of compensatory time off from 72 hours to 24 hours before it will be used. Addition that the City, in its sole discretion, may schedule employees to take compensatory time upon 24 hour notice. Addition that the City, in its sole discretion, may buy back employees compensatory time. Addition that compensatory time off will not be refused by the City solely because it causes overtime. Section 18.1 Removal of language requiring the schedule for sign up for overtime be posted 28 days prior to special events. Section 19.1 Wage increases are as follows: 2.5% for 2018; 2.25% for 2019; 2.25% for Contract period from December 16, 2017 December 25, Please direct any questions regarding this resolution to the Treasurer/Administrative Services Director. 8.b.1. Resolution authorizing the purchase of golf course maintenance equipment Resolution authorizes the purchase of golf course maintenance equipment approved by Council in the 2018 Budget. The Golf Course Maintenance Department will purchase one (1) Toro 3500 Mower, two (2) Toro MDX Utility Vehicles, and one (1) Toro 1750 Multi-Pro Sprayer totaling $86,000 from Century Equipment of Toledo, Ohio. All of the equipment will be purchased at state bid list pricing (contract # STS515). Please direct any questions related to this resolution to the Parks and Recreation Director. 8.c.1. Resolution No authorizing payment for traffic signal parts, repair services, and upgrades throughout 2018 Resolution No authorizes payment for routine purchase of parts, professional maintenance, upgrades, and repair of traffic signals provided throughout 2018 with Capital Electric Line Builders for an amount not to exceed $120,000. The City has a favorable long-term relationship with this vendor for these types of services, and these items were included within the 2018 Final Budget. The items include routine maintenance and parts, as well as the upgrades (to LED lights) made throughout the year and the addition of uninterruptable power backup systems (UPS) at main intersections. Please address questions regarding this resolution to the Public Works Director. 8.c.2. Ordinance No granting a utility easement to Duke Energy Duke Energy approached the City for an easement in order to provide gas service to the new Daventry development. The 8-inch gas line will cross the corner of the golf course property near the Cooper and Plainfield intersection. This is the least impactful location in that it avoids the road, traffic control systems, landscaping, and other utilities. Please direct any questions regarding this resolution to the Assistant City Manager. 8.d.1. Resolution No accepting right-of-way for Public Maintenance within Blue Ash Estates Subdivision The Blue Ash Estates Subdivision has been completed for many years and the City has inspected the public streets and found them to be constructed and maintained consistent with Code requirements. Public rights-ofway are dedicated to public use when a Subdivision Plat is filed with Hamilton County, but the City will accept the streets for public maintenance only after at least 80 percent of the lots in the plat have been developed, one year has passed, and any failed or damaged improvements have been repaired to the City s satisfaction. Please direct any questions regarding this resolution to the Community Development Director.

6 Page 6 8.e.1. Resolution No authorizing purchase of police vehicles Resolution No authorizes the purchase of two 2018 Chevrolet Tahoes from Hirlinger Chevrolet for an amount not to exceed $73, The Department recommends that the formal bid process be excluded as the estimate received from Hirlinger Chevrolet is below the estimate received from the State of Ohio s Cooperative Purchasing Program. There will be no trade-ins as one vehicle will be auctioned through the Hamilton County s on-line auctioning program and one vehicle will be transferred to the Parks and Recreation Department. Please direct questions regarding this Resolution to the Police Chief. a. Finance & Administration Committee, Lee Czerwonka, Chairperson Councilman Czerwonka asked the Clerk to read Resolution No by title only. RESOLUTION NO RESOLUTION ADOPTING THE 2018 FINAL BUDGET FOR REVENUES AND EXPENSES OF THE CITY OF BLUE ASH, OHIO, FOR THE FISCAL YEAR OF 2018 Councilman Czerwonka moved, Vice Mayor Sirkin seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Leet, Jhaveri, Capell, Czerwonka, Sirkin, and Mayor Adamec voted yes. Six yeses. Resolution No passed. Councilman Czerwonka asked the Clerk to read Resolution No by title only. RESOLUTION NO AUTHORIZING THE CITY MANAGER TO ENTER INTO A MULTI-YEAR COLLECTIVE BARGAINING AGREEMENT WITH THE FRATERNAL ORDER OF POLICE, OHIO LABOR COUNCIL, INC. (DISPATCHERS BARGAINING UNIT) Councilman Czerwonka moved, Councilman Jhaveri seconded to adopt Resolution No In response to Councilman Capell s question, City Manager David Waltz stated that Administration considers many variables when negotiating the Dispatcher s wage increases such as how they compare with other municipalities, the City s budget, other contracts within the City, the cost of prolonged deliberation and mediation that could ultimately end up in binding arbitration. There being no further discussion, the Clerk called the roll. Councilpersons Jhaveri, Capell, Czerwonka, Sirkin, Leet, and Mayor Adamec voted yes. Six yeses. Resolution No passed. b. Parks & Recreation Committee, Linda E. Bauer, Chairperson In Councilwoman Bauer s absence, Vice Mayor Sirkin was asked to preside. Vice Mayor Sirkin asked the Clerk to read Resolution No by title only. RESOLUTION NO AUTHORIZING THE CITY MANAGER TO PURCHASE GOLF COURSE MAINTENANCE EQUIPMENT THROUGH THE STATE OF OHIO S COOPERATIVE PURCHASING AGREEMENT Vice Mayor Sirkin moved, Councilman Leet seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Capell, Czerwonka, Sirkin, Leet, Jhaveri, and Mayor Adamec voted yes. Six yeses. Resolution No passed.

7 Page 7 c. Public Works Committee, Joe Leet, Chairperson Councilman Leet asked the Clerk to read Resolution No by title only. RESOLUTION NO AUTHORIZING THE CITY MANAGER TO MAKE PAYMENT FOR TRAFFIC SIGNAL SYSTEM PARTS, PROFESSIONAL REPAIR SERVICES, AND UPGRADES THROUGHOUT 2018 Councilman Leet moved, Councilman Capell seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Czerwonka, Sirkin, Leet, Jhaveri, Capell, and Mayor Adamec voted yes. Six yeses. Resolution No passed. Councilman Leet asked the Clerk to read Resolution No by title only. RESOLUTION NO AUTHORIZING THE CITY MANAGER TO EXECUTE A PERPETUAL, NON-EXCLUSIVE GRANT OF UTILITY EASEMENT OVER A PORTION OF PARCEL OF BOOK 612, PAGE 0112 OF THE HAMILTON COUNTY AUDITOR S OFFICE RECORDS (OVER A PORTION OF THE BLUE ASH GOLF COURSE) Councilman Leet moved, Councilman Jhaveri seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Sirkin, Leet, Jhaveri, Capell, Czerwonka, and Mayor Adamec voted yes. Six yeses. Resolution No passed. d. Planning & Zoning Committee, Marc Sirkin, Chairperson Vice Mayor Sirkin asked the Clerk to read Resolution No by title only. RESOLUTION NO ACCEPTING RIGHTS-OF-WAY WITHIN THE BLUE ASH ESTATES SUBDIVISION FOR PUBLIC MAINTENANCE (CURRENT HAMILTON COUNTY AUDITOR S PARCELS and ) Vice Mayor Sirkin moved, Councilman Leet seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Leet, Jhaveri, Capell, Czerwonka, Sirkin, and Mayor Adamec voted yes. Six yeses. Resolution No passed. Vice Mayor Sirkin moved, Councilman Czerwonka seconded setting a Public Hearing for 7:05 PM, Thursday, March 8, 2018, to consider an appeal from a decision of the Board of Site Arrangement approving a parking lot and building addition at Kenwood Road (Matthew 25: Ministries) in the Blue Ash North Zoning District. A voice vote was taken. Councilpersons Jhaveri, Capell, Czerwonka, Vice Mayor Sirkin, Leet and Mayor Adamec voted yes. Motion carried.

8 Page 8 e. Public Safety Committee, Pramod Jhaveri, Chairperson Councilman Jhaveri asked the Clerk to read Resolution No by title only. RESOLUTION NO AUTHORIZING THE PURCHASE OF TWO REPLACEMENT POLICE VEHICLES FOR THE POLICE DEPARTMENT Councilman Jhaveri moved, Councilman Leet seconded to adopt Resolution No There being no discussion, the Clerk called the roll. Councilpersons Jhaveri, Capell, Czerwonka, Sirkin, Leet, and Mayor Adamec voted yes. Six yeses. Resolution No passed. 9. MISCELLANEOUS BUSINESS Mr. Waltz indicated that the construction of houses on Victor Avenue has begun and there will be no through street. There will be utilities that would go through to Floral Avenue. The developer is following the plans. Mr. Waltz explained that the notes on the plans stating the No Outlet sign is to be removed upon completion of construction is probably an old note from the previous plan. Communications Coordinator Breanna Gilroy provided Council with an update concerning Citizens of Blue Ash Academy which is a class series that aims to educate the citizens on how the City functions, to create ambassadors, and to promote engagement. It is a program that Council requested last year and again this year. The class dates for this year s program will take place on Saturdays, March 10, March 17 and March 24 th and will cover all six departments during that time. Ms. Gilroy provided each Council Member with two invitations to be distributed to two residents who would like to take part in this year s program. Mr. Waltz shared with Council that nearly ten years ago, when the Sharonville Convention Center was being designed and funded, Hamilton County increased the hotel tax rate and, ultimately, Sharonville was the beneficiary of a County bond floated and guaranteed by the revenues from those generated funds which was $1.3 million for thirty years equating to $30 million. At that time, Blue Ash City Council indicated that the City generates a lot of money to the hotel tax program and requested Administration to consider it as part of, at that time, the Performing Arts and Conference Center to be built. The Hamilton County Commissioners, stated that they would think about it. Due to the commitment to Sharonville of $1.3 million, it was all of the excess cash at that time and there wasn t any residual money from that pot. Today, the pot has grown significantly through the years. A few years ago, the City went back to the Commissioners to state that the City didn t build a Performing Arts and Conference Center but rather the Cooper Creek Event Center and requested they reconsider and give the City of Blue Ash a portion of the hotel tax funds which they did give the City a few grants from it. Today, the hotel tax rate fund has grown to approximately $6-8 million per year. $1.3 million goes to Sharonville and another portion goes to the Cincinnati Convention and Visitors Bureau which has grown their operation from a $4.5 million operation to $10 million operation in terms of promotions, etc. Administration is making another inquiry to them to say that the City has four years left on its debt service at Cooper Creek which is approximately $1 million a year and Administration is making a general request to the Commissioners to consider giving the City of Blue Ash $1 million a year for the next four years because the City generates $1.3 million alone toward the hotel tax fund and would like to see some of the funds be kept in the City of Blue Ash. Especially since P&G is leaving Blue Ash this year which will decline revenues for Blue Ash by $3.5 million. Mr. Waltz will continue to speak with the Commissioners and keep Council up-to-date on the progress. Councilman Capell stated his support especially since those funds could be diverted to a new stadium rather than to important things. Councilman Czerwonka stated that he serves on the Convention Facilities Board. He indicated that the City of Blue Ash is number three in the County as far as generating hotel tax funds for the County. The Convention Center downtown Cincinnati and Sharonville get funding first and hopes that the City of Blue Ash would be next in line.

9 Page 9 Mr. Waltz informed Council that Administration is working on providing Council a tour of the Tower and the Community Room at Summit Park and proposed that the May 10 th Council Meeting could be held there. Councilman Capell stated that OKI had their Executive Meeting as well as an orientation for new members. He spoke with a staffer afterwards who indicated that around March 5 th or 6 th, OKI is going to kick-off a grant orientation application process that would run through June. If the City has anything that could be eligible for a grant or funding assistance from OKI, this could be an opportunity for the City to pursue it. Last week, Mr. Capell attended the Hamilton County Commissioners Meeting where Commissioner Monzel announced that the Attorney General will be having a training session on Ohio Sunshine Laws on March 29 th from 9:00 a.m. to 12:15 pm, at the Frame USA Building, 225 Northland Boulevard in Springdale. Commissioner Portune noted that the class also qualifies for CLE hours. Councilman Capell expressed his concerns of no postings of City Council meeting minutes to the website since December 14, He feels that if the citizens have to rely on the website to find out what is going on within the City, two months behind in posting minutes is not good enough. Councilman Capell stated that one service that the City of Blue Ash has always done well is snow removal and commended the City staff for doing a great job. Vice Mayor Sirkin explained that the Minutes of Council meetings cannot be put on the City website until they have been approved by Council. In response to Councilman Jhaveri questions regarding procedures when Council authorizes Administration to enter into contracts, Mr. Waltz recommended the matters be addressed in Executive Session for the reasons of Personnel Matters - to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. Councilman Czerwonka thanked the City staff in meeting the security needs during President Trump s visit to the City of Blue Ash. Council expressed their well wishes to Councilwoman Linda Bauer for a speedy recovery after her recent surgery. 10. EXECUTIVE SESSION After all items on the agenda were acted upon, Vice Mayor Sirkin moved, Councilman Czerwonka seconded to convene an Executive Session to discuss matters pertaining to Economic Development Assistance and Personnel Matters. The Clerk called the roll. Councilpersons Capell, Czerwonka, Sirkin, Leet, Jhaveri, and Mayor Adamec voted yes. Six yeses. Motion carried. After matters pertaining to Economic Development Assistance and Personnel Matters were discussed, Councilman Czerwonka moved, Councilman Jhaveri seconded to convene to the regular meeting. A voice vote was taken. All Council members voted yes. Motion carried.

10 Page ADJOURNMENT All items on the agenda having been acted upon, Councilman Czerwonka moved, Vice Mayor Sirkin seconded to adjourn the meeting. A voice vote was taken. All members voted yes. The Council meeting was adjourned at approximately 8:18 PM. Thomas C. Adamec, Mayor Jamie K. Eifert, Clerk of Council MINUTES RECORDED AND WRITTEN BY: Karla Plank, Administrative Assistant