880 Grocery Products Invoice UCS

Transcription

1 880 Grocery Products Invoice UCS Functional Group=GP Applies to: Heading: Pos Id Segment Name Req Max Use Repeat Notes Usage 020 G01 Invoice Identification M 1 Must use 030 N9 Reference Identification O G61 Contact O G62 Date/Time O 5 Must Use 060 NTE Note/Special Instruction O CAD Carrier Details O G23 Terms of Sale O 20 Must Use 090 G25 F.O.B. Information O 1 LOOP ID N1 Name M 1 Must use 110 N2 Additional Name Information O N3 Address Information O N4 Geographic Location O 1 LOOP ID G72 Allowance or Charge O G73 Allowance or Charge O 10 Recommended Detail: Pos Id Segment Name Req Max Use Repeat Notes Usage LOOP ID G17 Item Detail - Invoice O 1 Must use 020 G69 Line item detail O 5 Recommended 040 G20 Item Packing Detail O 1 LOOP ID G72 Allowance or Charge O G73 Allowance or Charge O 10 Recommended Summary: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 G31 Total Invoice Quantity M G33 Total Dollars Summary M 1 Recommended 1

2 G01 Invoice Identification Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 6 User Option (Usage): Must use Ref G0101 Id 373 Element Name Date Invoice Date Req M Type DT Min/Max 8/8 Usage Must Use G Invoice Number M 1/22 Must Use G Date O DT 8/8 G Purchase Order Number O 1/22 G Master Reference (Link) Number In some cases a alternate match number (delivery document number) is needed to uniquely identify an invoice. Contact you re A/P representative to agree upon the use of this element. X 1/22 G Transaction Type O ID 2/2 N9 Reference Identification Pos: 030 Max: 10 Heading - Optional Loop: N/A Elements: 3 N Reference Identification Qualifier M ID 2/3 Must Use N Reference Identification X 1/30 N Free-form X 1/45 G61 Contact Pos: 040 Max: 3 Loop: N/A Elements: 4 G Contact Function Code M ID 2/2 Must Use G Name M 1/60 Must Use G Communication Number Qualifier X ID 2/2 TE Telephone G Communication Number X 1/80 2

3 G62 Date/Time Pos: 050 Max: 5 Loop: N/A Elements: 2 G Date Qualifier X ID 2/2 Must Use 11 Shipped on this date G Date X DT 8/8 Must Use NTE Note/Special Instruction Pos: 060 Max: 20 Loop: N/A Elements: 2 Element Name Ref Id NTE NTE Note Reference Code O M ID 3/3 1/80 Must Use CAD Carrier Details Pos: 070 Max: 5 Loop: N/A Elements: 6 CAD01 91 Transportation Method/Type Code O ID 3/3 Must use CAD Equipment Initial O 1/80 CAD Equipment Number O 1/10 CAD Standard Carrier X ID 2/4 CAD Routing X 1/35 CAD Shipping/Order Status O ID 2/2 G23 Terms of Sale Pos: 080 Max: 20 Loop: N/A Elements: 10 Notes: Invoice must contain one and only one terms segment G Terms Type Code M ID 2/2 Must Use G Terms Basis Date Code M ID 1/2 Must Use G Terms Start Date O DT 8/8 G Terms Discount Percent O R 1/6 G Terms Discount Due Date O DT 8/8 3

4 G Terms Discount Days Due O N0 1/3 G Terms Net Due Date X DT 8/8 G Terms Net Days X N0 1/3 G Terms Discount Amount O N2 1/10 G Free Form Message O 1/60 G25 F.O.B. Information Pos: 090 Max: 1 Loop: N/A Elements: 3 G Shipment Method of Payment M ID 2/2 Must Use CC Collect PP Prepaid (by Seller) G F.O.B Point Code M ID 2/2 Must Use G F.O.B Point O 1/30 N1 Name Pos: 100 Max: 1 Heading Mandatory Loop: 0100 Elements: 4 Notes: Invoice must include vendor ship-to (ST) and Remit-To (RI) information N Entity Identifier Code M ID 2/3 Must Use RI Remit To ST Ship To VN Vendor N102 N Name Identification Code Qualifier X X ID 1/60 1/2 1 D-U-N-S Number 9 D-U-N-S + 4 N Identification Code X 2/80 N2 Additional Name Information Pos: 110 Max: 1 Loop: 0100 Elements: 2 N Name M 1/60 Must Use N Name O 1/60 4

5 N3 Address Information Pos: 120 Max: 2 Loop: 0100 Elements: 2 Element Name Element Ref Summary: Id N N Address Information Address Information M O 1/55 1/55 Must Use N4 Geographic Location Pos: 130 Max: 1 Loop: 0100 Elements: 4 N City Name O 2/30 N State or Province Code O ID 2/2 N Postal Code O ID 3/15 N Country Code O ID 2/3 G72 Allowance or Charge Pos: 140 Max: 1 Loop: 0200 Elements: 7 Notes: All properly qualified discounts or charges must occur in the G72 segment. would like each G72 segment to include the allowance/charge total dollar amount in the G7208 data element and a description in the G7301 data element G Allowance or Charge Code M ID 1/3 Must Use G Allowance or Charge Method M ID 2/2 Must Use G Allowance or Charge Rate X R 1/15 G Allowance or Charge Quantity X R 1/10 G Allowance or Charge Total Amount X N2 1/15 Recommended G Percent X R 1/6 G Dollar Basis For Percent X R 1/9 5

6 G73 Allowance or Charge Pos: 150 Max: 10 Loop: 0200 Elements: 1 User Option (Usage): Recommended G Free-form M 1/45 Must Use G17 Item Detail - Invoice Pos: 010 Max: 1 Loop: 0300 Elements: 8 G Quantity Invoiced M R 1/10 Must Use G Units or Basis for Measurement Code M ID 2/2 Must Use G Item List Cost X R 1/9 G U.P.C Case Code X 12/12 G Product/Service ID Qualifier X ID 2/2 PI Purchaser s Item Code VN Vendor s Item number G Product/Service ID X 1/48 G Product/Service ID Qualifier X ID 2/2 G Product/Service ID X 1/48 G69 Line Item Detail - Pos: 020 Max: 5 Loop: 0300 Elements: 1 User Option (Usage): Recommended G Free-form M 1/45 Must Use G20 Item Packing Detail Pos: 030 Max: 1 Loop: 0300 Elements:5 G Pack O N0 1/6 G Size X R3 1/8 G Unit or Basis for Measurement X ID 2/2 G Weight X R2 1/10 G Unit or Basis for Measurement X ID 2/2 6

7 G72 Allowance or Charge Pos: 070 Max: 1 Loop: 0310 Elements:8 Notes: All properly qualified discounts or charges must occur in the G72 segment. would like each G72 segment to include the allowance/charge total dollar amount in the G7208 data element and a description in the G7301 data element G Allowance or Charge Code M ID 1/3 Must Use G Allowance or Charge Method M ID 2/2 Must Use G Allowance or Charge Rate X R 1/15 G Allowance or Charge Quantity X R 1/10 G Unit or basis Measurement Code X ID 2/2 G Allowance or Charge Total Amount X N2 1/15 Recommended G Percent X R 1/6 G Dollar Basis For Percent X R 1/9 G73 Allowance or Charge Pos: 080 Max: 10 Loop: 0310 Elements: 1 User Option (Usage): Recommended G Free-form M 1/45 Must Use G31 Total Invoice Quantity Pos: 010 Max: 1 Summary Mandatory Loop: N/A Elements:6 G Number of Units shipped M R 1/10 Must Use G Unit or Basis for Measurement Code M ID 2/2 Must Use G Weight X R 1/10 G Unit or Basis for Measurement Code X ID 2/2 G Volume X R 1/8 G Unit or Basis for Measurement Code X ID 2/2 G33 Total Dollars Summary Pos: 020 Max: 1 Summary Mandatory Loop: N/A Elements: 1 G Amount M N2 1/15 Must Use 7

8 DATA SAMPLE G01* * * * N9*BM* N9*AP* G62*11* CAD*M**JBHU243122*HJBX*JB HUNT INTERMODAL*CC. G23*01*3***2* *19* *30*100499* * ***2% 19 NET 30 D AYS FEDI. G25*PP*04*WEST BRCH, IA. N1*BT*FRED MEYER*9* N3*PO BOX N4*PORTLD*OR* N1*ST*FRED MEYER - CLAC HWY 212*9* N3*11500 SE HIGHWAY 212. N4*CLACKAMAS*OR* N1*RE*PROCTER & GAMBLE DISTRIBUTING LLC*9* N3*P.O. BOX N4*DALLAS*TX* G17*195*CA* * *PI* G69*ALWAYS 12/14 ULTRA THIN O/NITE WW S5. G17*420*CA* * *PI* G69*ALWAYS 6/48 ULTRA THIN REG W/W S1. G17*96*CA* * *PI* G69*ALWAYS MAXI 6/36 OVERNITEWW T5 2.7X. G17*144*CA* * *PI* G69*ALWAYS PTILINER 4/100 REG UNSCENTD. G17*180*CA* * *PI* G69*ALWAYS PTILINER 4/80 LONG UNSCENT. G17*180*CA* * *PI* G69*TAMPAX PEARL 6/54 REGULARUNSCENTED. G17*100*CA* * *PI* G69*TAMPAX COMPAK 6/40 PEARL MULTIPAX. G17*108*CA* * *PI* G69*ALWAYS 12/14 MAXI OVERNI GHT W/W T5. G31*1423*CA*6918*PG*1081*CF****24*1584. G33*