ITEM 49 RESOLUTION DECLARING EQUIPMENT SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL FEBRUARY CITY COUNCIL MEETING

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1 CITY MANAGER S REPORT FEBRUARY CITY COUNCIL MEETING ITEM 49 ITEM RESOLUTION DECLARING EQUIPMENT SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL RECOMMENDATION Adopt Resolution Declaring Equipment Surplus Property and Authorizing the City Manager to Discard These Items by Sale at Auction Recycling Disposal or Donation to LMFD SUMMARY As approved by Resolution City Hall is currently undergoing a reorganization of the work areas as part of CIP GG As a result of this staff have identified items that have either reached end of their useful life are damaged and need to be replaced or the costs of repair exceeds their value Staff has also identified four city vehicles including that have reached the end of useful life one that or was damaged as a total loss and has since been replaced through the insurance claim process and a motorcycle with mechanical issues Staff recommends these items to be auctioned discarded or recycled with a County approved recycling vendor Additionally there are some items that LMFD has shown an interest in If approved by Council staff recommends donating these items to this local agency A list of these items are included as attached Attachment B BACKGROUND On May the City Council approved Resolution to fund the City Hall Space Redesign The project is to reorganize the layout of the departments more efficiently address storage areas remove empty and unproductive cubicles and increase the efficiency of the conference rooms Council Chambers and Lobby upgrades With this project underway a large amount of property has been identified which staff is requesting Council to declare as surplus property The City of Lathrop updated its a policy regarding disposition of surplus property on December pursuant to Resolution and recommends that the items on Attachment 6 be declared as surplus property in accordance with this policy All of these items have reached their useful life have been replaced are damaged or the costs of repair exceeds their value Each item listed on the attachments has a brief description of the condition of each item All of these items are ready to be declared surplus property for sale recycling disposal or donation to LMFD According to City policy if the market value of surplus items is greater than 5000 the Purchasing Officer shall present the listing of such assets to the City Council for

2 CITY MANAGER S REPORT PAGE 2 FEBRUARY CITY COUNCIL MEETING RESOLUTION DECLARING CERTAIN ITEMS SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL action regarding their declaration as surplus It has been determined that these items collectively could have a value greater than 5000 REASON FOR RECOMMENDATION Pursuant to City policy at least once a year each Department Head shall conduct a review of inventory goods and supplies utilized by that department and shall determine what items have become surplus City staff has gathered a list of all the department s surplus items which is reflected in AttachmentB These surplus assets have been reviewed and determined that collectively their value could greater than 5000 Also once the surplus items are discarded it will help each department maintain storage space FISCAL IMPACT Any net revenues from the sale of these items will be returned to the City s general fund ATTACHMENTS A Resolution Declaring Certain Items Surplus Property and Authorizing Their Disposal B Surplus Property Items List

3 CITY MANAGER S REPORT PAGE 3 FEBRUARY CITY COUNCIL MEETING RESOLUTION DECLARING CERTAIN ITEMS SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL APPROVALS cken Reed Projects and Programs Manager Date 1 achary o Date Director o Pa s and Recreation Z J c Cari ames Date Director of Fjhance Salvador Navarrete City Attorney Date StepherS 5alvatore 6ity Manager Date

4 Attachment A RESOLUTION NO 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP DECLARING CERTAIN VEHICLES AND EQUIPMENT SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL WHEREAS the City of Lathrop has a policy that ailows for the disposal of equipment and inventory with City Council approval and WHEREAS the City has surplus vehicles from the Police Department which have reached their useful life are inoperable or the cost of repairs exceed their value and WHEREAS the City Council has reviewed the list of surplus items which are to be auctioned recycled or discarded and WHEREAS the City Council has authorized the donation of certain surplus items to be donated to LMFD NOW THEREFORE BE IT RESOLVED that the City Council declares the items listed in attachment A to be surplus and authorizes the City Manager to dispose of the surplus equipment and inventory Resolution 16

5 PASSED AND ADOPTED this ist day of February 2016 by the following vote AYES NOES ABSENT ABSTAIN Sonny Dhaliwal Mayor ATTEST APPROVED AS TO FORM Teresa Vargas City Clerk Salvador Navarrete City Attorney Resolution 16

6 ric is ais7sii Estimated Quanify Size Description Surplus Damaged Value Notes 1 8 Conference Table Surplus 100 Z 2x6 Multi use laminate table Surplus Brown fixed standard chairs Surplus Standard Mesh desk chairs Surp us Standard Mesh desk chairs Damaged 9 Standard Low back office chairs Surplus Donate to LMFD 4 Standard High eack office chairs Surplus 100 Donate to LMFD 1 8 Projection Screen Manual Surplus Projection Screen Electric Surplus Black Lateral 2 Drawer File cabinet Surplus Donate to LMFD 1 Fire safe File Cabinet 2 Drawer Surplus Donate to LMFD 2 Beige 4 Drawer File Cabinet Surplus Donate to LMFD 1 Black 4 Drawer File Cabinet Surplus Donate to LMFD 16 Black 5 Drawer File Cabinet Surplus x5 Table Damaged 3 MetalBook Cases Surplus x8 Tack Boards Damaged 2 Various Dry Erase Boards Surplus Flat Plan Cabinets Surplus 100 Admin Chair Surplus Ballistic Shield Surplus 100 Conference Room Table Surplus 100 Total D S D 7

7 Fi DEPARTMENT AKE MODI YEAR MILEAGE EST VALUE VNSER AL REASON FOR DISPOSITION Police 2005 Ford Five Hundred FAFP25145G Reached useful life Police 2004 Ford Explorer S 1FMZU72K24ZA55128 Wrecked Total Loss Police 2004 BMW Z1 Training MC 750 W ZF49297 Poor Mechanical Cond Transmission Police 2008 Dodge Charger LA43GX8H Reached useful life Total 3000

8 Miscelaneo Cubicle arts Quantity Size Description Original location Estimated Value Notes 367 Cube Panels City Hall 00 Staff will discard 734 Toe Kicks City Hall 00 as there is no 58 Over heads City Hall 00 value determined 390 Splines City Hall 00 for these parts 65 Counters City Hall Shelf Brackets City Hall 50 Many Miscellaneous Hard wear City Hall 00