5. Declarations of Conflicts of Interest in Relation to this Meeting s Items of Business

Transcription

1 Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 25 February 2015 commencing at 1.00 pm. 1. Present His Worship the Mayor Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull, C J Isaacson and D A Roberts. In Attendance Mr B King - Chief Executive Mr R Taylor - Governance Manager Mr R Suppiah - Chief Financial Officer Mrs K Dever-Tod - Manager Assets Group 2. Council Prayer 2.1 The Council Prayer was given by His Worship the Mayor Mr R A Ellis. 3. Apologies 3.1 Nil 4. Notification of Items Not on the Agenda 4.1 Nil 5. Declarations of Conflicts of Interest in Relation to this Meeting s Items of Business 5.1 Nil 6. Personal Matters 6.1 It was noted that Brodie Matheson has received a bursary from the Central Energy Trust to study at Massey University. 7. Confirmation of Minutes 7.1 That the minutes of the Council meeting held on 28 January 2015 (as circulated) be confirmed as a true and accurate record of the meeting. Crs Roberts/Crispin

2 8. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda 8.1 Dannevirke Upper Domain Toilet (Item 10.4) That the Council notes the options for the Dannevirke Upper Domain toilet is not the subject of a specific question to be included on the submission form of the Draft Long Term Plan 2015/2025, and That this project is covered in the other issues section of the Draft Long Term Plan as a matter for consultation with the community open to submissions. Crs Fenemor/Collis 8.2 Illegal Dumping (Item ) The General Inspector is following up incidents of illegal dumping in public places within the district, and where any offenders are identified they will be fined. 8.3 Recognition of Pahiatua as a Motorhome Friendly Town (Item ) Pahiatua is intended to be the next town within the district that motorhome friendly status will be applied for through the Motor Caravan Association This requires numerous conditions to be satisfied, including the provision of a 24 hour dump station for big rigs situated on Council land, and access to rubbish, recycling and medical facilities. 9. Community Boards and Community Committees Reports 9.1 Dannevirke Community Board That the report of the Dannevirke Community Board meeting held on 2 February 2015 (as circulated) be received Dannevirke Upper Domain The graffiti on the Viking ship in the playground has been removed Road Safety Action has been taken to follow up the matter requested to improve road safety on the west side of High Street between Cole Street and the pedestrian crossing outside Huia Range School and opposite Robertshawe Crescent. Page 2 Meeting of Tararua District Council 25 February 2015

3 9.2 Eketahuna Community Board That the report of the Eketahuna Community Board meeting held on 5 February 2015 (as circulated) be received. 9.3 Pahiatua On Track That the report of the Pahiatua On Track meeting held on 4 February 2015 (as circulated) be received. 9.4 Woodville Districts' Vision That the report of the Woodville Districts Vision meeting held on 3 February 2015 (as circulated) be received. 10. Committee Reports 10.1 That the report of the Tribunal and Hearings Committee meeting held on 27 January 2015 (as circulated) be received. Crs Davidson/Crispin 11. Reports 11.1 Revised Asset Management Policy That the report from the Manager Assets Group dated 19 February 2015 concerning the revised Asset Management Policy (as circulated) be received, and That the Council approves the revised Asset Management Policy dated February Crs Roberts/Collis 11.2 Staff Report Visit from Audit New Zealand The Chief Executive explained how the culture of an organisation can discourage fraud from occurring. Meeting of Tararua District Council 25 February 2015 Page 3

4 Review of the Dannevirke Water Loss A review has taken place to consider what information would have been beneficial to identify earlier in the investigations the cause of this problem That process resulted in the following areas regarding the Asset Management Plan being identified as priorities to undertake over the next three years: Updating of historical paper as-builts dating from the early 1950 s with the known details of valves and connections to ensure these are correctly and regularly maintained. Adding additional flow meters to critical mains to enable the identification of such a blockage or valve failure earlier. In this case it was approximately two weeks before staff could identify where water was obstructed. Providing an additional connection between the impounded supply and the mains feeding town to enable a higher flow rate from the impounded supply in emergency events The Chief Executive and the staff involved were thanked for tirelessly working to rectify the problem through removing the blockage from the water main below the number two reservoir The Chief Executive acknowledged the support of the Council in assisting to resolve this situation Tararua Alliance Works Programme The implementation of the Tararua Alliance works programme is structured to get the work done at the right time of the year, hence the approach taken to determining the basis of its intended planning schedule Housing for the Elderly It is proposed that the operational support to manage the Council s housing for the elderly may be outsourced with the rental administration to continue as an inhouse function Dannevirke Depot A proposal has been received for the Dannevirke Depot, and the Council will be advised of the details following the closure of this meeting Eketahuna Camping Ground The upgraded kitchen and toilet facilities at the Eketahuna Camping Ground were commended. Page 4 Meeting of Tararua District Council 25 February 2015

5 Events Within the District The Danne-vegas to Herby 4 x 4 scenic trek was very successful, and the popularity of this annual event continues to be maintained and enjoyed by the participants It was noted and acknowledged that there are an excellent range of community events being held throughout the district Pahiatua Community Civil Defence Response Group The Pahiatua Community Civil Defence Response Group is progressing the development of their plan That the report from the Chief Executive dated 18 February 2015 concerning an update on key projects and items of interest to the Council (as circulated) be received. Crs Isaacson/Fenemor 11.3 Half Yearly Financial Report for the 2014/15 Year That the report from the Chief Financial Officer dated 19 February 2015 concerning the half yearly financial report for the 2014/15 year (as circulated) be received and the contents are noted, and That the Council notes and approves the variations to the capital projects budgets as outlined in this report. Crs Hull/Roberts 12. Portfolio Reports 12.1 South East Ruahine Scheme Cr Roberts reported that the South East Ruahine Scheme is in a good state regarding its operation and finances This scheme has no debt and holds funding of $570,000 in its emergency reserve Jack Keast (Horizons Environmental Management Officer) made a presentation to the scheme s meeting on the control and eradication of weeds, and his role is to build relationships with local landowners to assist in achieving this objective In that role Jack s area covers the whole of the Tararua district from Norsewood to Mt Bruce and the ranges across to the coast This work involves a number of challenges, and in particular the sheer scale of Old Mans Beard infestations throughout the district and the control of pest plant weeds such as Field Horsetail and Yellow Bristle Grass. Meeting of Tararua District Council 25 February 2015 Page 5

6 12.2 One Plan Cr Collis tabled a report concerning the district s progress in complying with the implementation of the One Plan, and the actions being taken to achieve this objective Cr Collis noted that through an ongoing and evolving process with a collaborative approach the nitrogen reductions needed will be both workable and achievable, and farmers are moving forward to ensure the results provide the best environmental and economic outcomes Makahi-Mangatainoka Scheme Cr Davidson reported that the Makahi-Mangatainoka Scheme works programme was behind its intended schedule due to the limited availability of rock and suitable contractors Cr Davidson noted that Jack Keast had also made a presentation to the scheme on the control and eradication of weeds Tararua Youth Offending Team Cr Isaacson reported that through her appointments and portfolios she had attended the recent meeting of the Tararua Youth Offending team. 13. Mayoral Matters 13.1 Driver Licence Training The Mayor has been working on identifying appropriate options for providing driver licence training to those not covered by Tararua Community Youth Services The possibility of making this service available through the Tararua Learning Centre is under consideration as a suitable organisation to facilitate the delivery of a programme for this purpose Tararua Sportsperson of the Year Awards The Downer New Zealand Limited/Tararua Alliance has agreed to provide sponsorship to support the Tararua Sportsperson of the Year Awards. 14. Items not on the Agenda 14.1 Nil There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.04 pm. Mayor Page 6 Meeting of Tararua District Council 25 February 2015