R*STARS AGENCY INTERFACE REQUIREMENTS

Transcription

1 *SAS AGEY EFAE EQUEES able of ontents 1.0 ntroduction etermining if Your Agency is a andidate for an Automated nterface etermining the *Stars ransaction ode and the Specific ata Element equirements Programming the nterface esting the nterface Agency HX nterface File equesting an HX nterface File esign for Batch Vendor Update Systemwide Batch Vendor Update General Overview Procedures for Agencies Submitting Batch Vendor Update Files etail Processing Vendor edits occurring during Payment Processing Address Bank nformation Vendor nformation Batch Agency Vendor Update General Overview... 14

2 *SAS AGEY EFAE EQUEES 1.0 ntroduction *SAS provides the capability for agencies to interface accounting transactions using a standard *SAS transaction interface file which is in lieu of entering accounting transactions directly online. Generally, the use of electronically sending transactions through an interface is limited to a high volume of transactions where much of the data components reside in another agency subsystem. Examples of transactions that have been interfaced in the past include: Agency Budgets ash eceipts Salary istribution Entries Accounts eceivable Grant or Project Expenditure Budgets Vouchers he similarity of these types of transactions is that the source of the data elements and amounts often reside in agency-based subsystems. oupled with the volume related to accounting transactions that would otherwise be data entered on-line, it may be desirable to interface them. he purpose of this document is to provide useful information to agency management and staff to help aid in defining the steps that agencies need to perform to successfully develop an *SAS accounting transaction interface. he steps for developing an *SAS interface include. etermining if your agency is a candidate for an automated interface etermining the *SAS ransaction ode and the specific data element requirements Programming the interface esting the interface he remaining sections of this document describe each of these steps more thoroughly. n addition to the remaining sections described above, this document includes the following appendices: Appendix A - *SAS AFVU Batch Vendor nterface File Layout Appendix B - *SAS ransaction ode ata Element equirements Appendix - *SAS AF ransaction nterface ecord Layout Appendix - *SAS Standard ransaction nterface OBOL opy member AF Appendix E *SAS Standard ransaction nterface OBOL opy member AFHX Appendix F *SAS Standard ransaction nterface OBOL opy member AFHX Appendix G *SAS AF Layout Field Positions Appendix H - *SAS to SAS rosswalk for nterfaced ransaction odes Appendix *SAS AF ransactions nterface ecord Layout for 1099 eporting Appendix K *SAS AFVE Batch Agency Vendor Update nterface File Layout (34 Profile) Appendix L 1099 nformation Appendix Fixed Asset Agency nterface File hese appendices are referenced in the paragraphs that describe each step. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 1 of 24

3 *SAS AGEY EFAE EQUEES 2.0 etermining if Your Agency is a andidate for an Automated nterface Part of understanding the agency's current environment is to review the agency's current subsystems and existing interfaces. his review process helps to determine which subsystems the agency may want to retain and thus, which interfaces are required into *SAS. Several agencies may find that it is more cost efficient to continue one or more of their internal subsystems, while some agencies may utilize *SAS for their complete operations. uring the pre-implementation phase the agency must determine what subsystems, if any, is to be retained. he types of data that are candidates for an interface are agency budgets, salary distribution data, customer billings, detail cash collections, and any other categories of high volume accounting transactions generated by agency-specific subsystems. While one or more of these subsystems may interface with *SAS, the daily operations of the core accounting functions is entered on-line, directly into *SAS. Some agency systems should not be replaced by FS, because they are "ission ritical" to the operations of the agency. hese systems are mission critical in that they are designed to help agencies achieve their primary business and program purpose. For example, many of the mission critical systems within the epartment of Human esources track clients and relevant client information affecting eligibility for benefits. Systems such as these may have some financial aspect to them, but their primary purpose is not accounting or financial reporting in nature. lient payment systems create expenditures/disbursements for benefit payments, but their primary purpose is client tracking, eligibility determination, and benefit amount computation. he financial aspects of these systems should be interfaced to FS. Before beginning analysis of agency system replacements/interfaces, agency functional and technical personnel should evaluate agency systems and FS functionality carefully. Agencies should categorize their systems as: Systems with functionality that FS can replace Systems with unique functionality that should interface with FS to pass financial data Agency-specific systems do not generate or use financial data. Keep in mind that FS should replace agency systems wherever possible he agencies, with the assistance of the FS analyst, must make a timely decision as to which subsystem is to continue to be maintained. he sooner the agencies can identify the interface(s) required, the sooner they can plan for the staffing effort to build and test the interface(s). Several factors must be considered in this analysis of determining which subsystems should be retained he functionality provided by the subsystem - f the current subsystem provides an accounting capability not easily achieved in *SAS or provides management and accounting information at a level of detail lower than what is available in *SAS, the agency may consider retaining the existing subsystem and feeding data to *SAS. onversely, if *SAS provides the same or similar capabilities and can also maintain the data at a sufficient level of detail to facilitate the agency's management functions, then the optimum alternative is to forego the current internal system and perform the operations directly in *SAS. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 2 of 24

4 *SAS AGEY EFAE EQUEES Accuracy of the data - f the data is to be passed to *SAS it must be accurate and timely. hat is, data should not be passed that could be altered within the subsystem after the data has been transferred. f inaccurate data is passed to *SAS or if the data provided is not timely, the reconciliation process will be extremely difficult. he complexity of the interface - n order to develop an interface into *SAS, the data in the internal sub-system must crosswalk to the *SAS data element structure and transaction input format. f this crosswalk is not feasible or there is a potential for losing the integrity of the data, then an interface is not desirable. After the data has been converted to the *SAS format, it must pass the standard edits for each transaction. f the record format in an agency's automated sub-system does not have all of the required data elements and/or classification elements, they must be added by the agency or it will be rejected by *SAS. ransaction volume - he volume of data processed should be analyzed to determine if an automated interface is warranted. Generally, automated interfaces are not cost beneficial if they are used to pass a low volume of transactions to *SAS. Frequency - How often the data must be passed to *SAS is also a consideration. s the subsystem data required in *SAS daily or monthly, or is an annual update to *SAS sufficient? f an annual update is sufficient, year-end manual input of journal entries may be a better alternative than an automated interface. econciliation - ata maintained in the internal subsystem must be reconciled with the data posted to *SAS. his reconciliation should be performed as often as the data is interfaced and at a sufficient level of detail to ensure all data was accepted and processed correctly. he benefit of an automated interface should be weighed against the cost and time of performing the necessary reconciliation. f the reconciliation effort appears too complex and cumbersome, an automated interface may not be warranted. Based on the results of this analysis, the agency staff needs to determine the frequency and volume of transactions that can potentially be interfaced. For instance, loading agency budget transactions happens once each year. While the volume may be high, data entering once each year may be acceptable. However, cash receipts may be interfaced daily yet have an overall lower volume of transactions than agency budgets. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 3 of 24

5 *SAS AGEY EFAE EQUEES 3.0 etermining the *Stars ransaction ode and the Specific ata Element equirements Once an agency has determined that there is a type of transaction that may be a good candidate to be interfaced, the agency then needs to determine which *SAS ransaction ode(s) should be used to record the transaction. A comprehensive list of *SAS ransaction odes appears in the "*SAS Quick eference Guide" in exhibit titled "hapter 9 *SAS code ategory List with oc ypes and Batch ypes". f you do not have this document, please click on the link Some agencies may be interested in the minimum accounting event requirements to *SAS since they may be exempt from using *SAS as their agency based accounting system. Appendix H - *SAS to SAS rosswalk for nterfaced ransaction odes, shows the minimum level of accounting events, related *SAS transaction codes, and SAS transaction code equivalents. Appendix H represents a subset of the transaction codes that appear in the Quick eference Guide. Once the specific *SAS ransaction ode is determined, the next step is to determine the minimum data elements that are required for the transaction. Appendix B - *SAS ransaction ode ata Element equirements presents each *SAS ransaction ode on a different page and includes a brief description, data element requirements, valid ocument ypes, and valid Batch ypes. he following discussion may be used to interpret the information presented in Appendix B. Each section of Appendix B is described below. he AS OE section shows the ransaction ode number and the title. he ESPO section provides a brief description of what the transaction does. he ASAO E AOS section presents the *SAS data elements which are capable of being individually required (or not required) for each transaction. he following information should be used to interpret this section. he table below describes the edit indicator values that are allowed for each data element in *SAS. ASAO E AOS ransaction Edit ndicators - dentify specific data elements required to process the transaction Blank ust be PU in the appropriate field in the interface record layout. EQUE element on the transaction. his data element may either be input in the appropriate field in the interface record layout or must be looked up by another data element. For instance, Fund may be looked up by an ndex ode. O ALLOWE that is left blank on the accounting transaction regardless of whether the data element is input in the appropriate field in the interface record layout or looked-up from another data element. OPOAL element on the transaction. ay be left blank, input in the appropriate field in the interface record layout or looked-up from another data element. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 4 of 24

6 *SAS AGEY EFAE EQUEES he table below provides the entire name for the abbreviated data element names contained in this section. O ocument ate U ue ate SV Service ate O urrent ocument umber and Suffix O eference ocument umber and Suffix WA Warrant umber (heck umber) V nvoice umber VU -Vendor umber VA -Vendor ame VA Vendor Address O odifier ode AGY Agency (harge Agency) X ndex ode PA Program ost Account OBJ omptroller Object (Expenditure or evenue) AOBJ Agency Object (Expenditure or evenue) VS everse ode P Payment istribution ype (Special Handling ode) apitalized/nventory umber ndicator (also known as S ndicator) EH -isbursement ethod ndicator AP# Appropriation umber FU Fund General Ledger Account AGL Agency General Ledger Account G Grant umber and Phase SUBG Sub grantee umber POJ Project umber and Phase UL ultipurpose ode # ebt/nvestment umber he VAL OUE YPES section identifies the valid prefixes that are allowed for the document number used on this transaction. When a urrent ocument umber is required for a transaction, the first two characters must begin with a valid ocument ype. he VAL BAH YPES section identifies the valid Batch ypes that are allowed for this transaction. Batch ype is a required element on the interface. o provide an example of how to interpret Appendix B, we used ransaction ode eceipt of evenue Agency eposit. An excerpt from Appendix B appears on the following page. Based on the information from the previous two pages, we can interpret Appendix B for ransaction ode 190 as follows: he following data elements are indicated as "" that means that they must be included in the interfaced transaction: ocument ate urrent ocument umber and Suffix :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 5 of 24

7 *SAS AGEY EFAE EQUEES Example 1 AS OE: 190 EEP OF EVEUE AGEY EPOS ESPO: o record the receipt and deposit of revenue. ash and cash revenue are increased. ASAO E AOS: O U SV O O O AGY X PA OBJ AOBJ VS P 1099 WA V VU VA VA EH AP# FU AGL G SUBG POJ UL # Valid ocument ype(s): B Z Valid Batch ype(s): 1 :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 6 of 24

8 *SAS AGEY EFAE EQUEES he next set of data elements are indicated as "" which means that they must either be included in the interfaced transaction or be capable of being looked up by another element: Agency (*SAS Financial Agency) ndex PA omptroller Object (evenue) Appropriation umber Fund he next set of data elements are indicated as "" which means that they cannot be included in the interfaced transaction and they cannot be capable of being looked up by another element: ue ate Service ate eference ocument umber and Suffix odifier everse ode apitalize / nventory ndicator 1099 ndicator Warrant umber (heck umber) General Ledger Account umber Agency General Ledger Account umber ebt nvestment umber Finally, this last set of data elements are indicated as blank which means that they are optional and can be included in the interfaced transaction or be capable of being looked up by another element. he use of these last sets of data elements is totally at the discretion of the agency. he optional data elements for ransaction ode 190 are: Agency Object Payment istribution ype nvoice umber Vendor umber Vendor ame Vendor Address isbursement ethod ndicator Grant umber Sub grantee Project umber ultipurpose ode Further, we know that the urrent ocument umber must begin with either or U as indicated in the Valid ocument ypes section. Additionally, the only valid Batch ype is 2. Once the agency has determined the specific data elements that are required for the transaction that they wish to interface, they need to determine where the source values of the required information is to be derived. Once the agency can identify the approach for populating the required data elements for the specific transaction, the agency can begin designing and coding the interface. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 7 of 24

9 *SAS AGEY EFAE EQUEES 4.0 Programming the nterface he agency is responsible for programming the interface. he FS Project Office can provide assistance to the agencies in designing the interface and answering questions about their particular situations. Agencies also need to gain access (or modify existing access) to the Annapolis ata enter (A). Agencies need access to our production and test system. Specifically, the agencies need to contact the FS security administrator and request EA, ALLOAE, and EXEUE access to their production and test interface files that are identified under the following naming standards: Production File: A60E..P.xxx..yourname est File: A60E..UA.xxx..yourname n the naming convention above, "xxx" is replaced by the three character *SAS financial agency. n addition, "yourname" can be replaced with any name that helps to identify the dataset but is limited to eight characters. he total length for the dataset name must not exceed 46 characters. An example of how a production dataset for payroll adjustment transactions would be named for Agency "20" is: 'A60E..P.20..PAYOLL' Agency personnel do not need to wait for the access described above to begin programming the interface. Appendix - *SAS AF ransaction nterface ecord Layout contains the 750 byte record layout for the standard *SAS accounting transaction input interface record. Appendix contains two different 750 byte records. he first record layout is for the Batch Header ecord. he second record layout is for the etail ecords. his appendix walks through each data element in the 750 byte record layout and provides comments on the values that are needed for each field. Appendix references Appendix B several times. his is necessary since the data elements that are required can vary for each individual transaction. he ransaction nterface ecord Layout is available for copying on the Annapolis ata enter mainframe. he layout is a OBOL copybook, and can be used in any OBOL program as a layout for the interface file. Using this layout prevents any typographical errors when coding the interface program. his layout can be copied from the following public pds: 'A60.PS.SAS.PUBL he member name for the layout is AFU. nterface records are assembled in batches, which can have as few as one detailed accounting transaction or can have as many as 99,999 transactions. egardless of the number of transactions, every batch must have one Batch Header record. he Batch Header ecord may appear in any order within the dataset. ost agencies find that it is easier to write the Batch Header ecord as the last record in the batch. here are additional technical specifications that are important to note: Storage device: irect Access Storage evice (AS) provided the AS is located at the Annapolis ata enter. Specifications: A data set with EF=FB, LEL=750 and BLKSZE= :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 8 of 24

10 *SAS AGEY EFAE EQUEES t is also important to note that the agency cannot complete the interface until most of the *SAS chart of accounts have been defined. he agency-specific data elements are integral to successfully complete any *SAS transaction interface. t is therefore imperative that the technical staff works directly with the Fiscal Officer (or designee) of the agency when designing the interface. Once the agency has completed the interface, the agency is ready to perform system testing. 5.0 esting the nterface he final step in the development of an automated interface is to test the interface. nterface testing involves testing the interface program itself and integration testing with FS. t is important to allow at least 30 days before implementation to complete this task. nterface program developers should run programs, evaluate the actual output against expected output, and compare results against the standard FS interface record. Before running a test of the interface against FS, FS project personnel reviews the interface records that the agency creates. ntegration testing entails actually running the interface program and processing the resulting interface records through FS. esting an interface involves the following steps: Select the data in the internal subsystem to be tested ocument the expected results in FS Process the data through the interface Process the data through the FS nput, Edit, and Update programs Verify the data successfully posted in FS onfirm the anticipated results were achieved he FS Project Office coordinates agency interface testing. his includes assistance with establishing the necessary *SAS classification structure, executing the necessary batch cycles, and reviewing results. Once the interface has passed the system test phase, the FS Project Office will authorize it for production. f the interface is for vouchers then GA Pre-Audit must also provide approval before going to production. 6.0 Agency HX nterface File An agency may want to receive an interface file of transactions that posted in *SAS each day. his interface file is the history extract interface file, or more commonly referred to as the HX nterface file. his file is created nightly in the production batch cycle and contains all transactions for an agency that posted successfully in *SAS. his includes any transactions that were posted on-line during the day, as well as any transactions received through an nterface file. he file is comprised of detail transaction records. Each detail record contains the batch and informational elements from the original transaction detail record that posted in *SAS. he informational elements in the HX file include the major informational elements from the original transaction such as the account code structure for the transaction, grant and project numbers, general ledger account numbers, vendor names and addresses, document numbers, and program and organization levels, as well as other code values looked up from data on the original transaction. his includes SAS coding elements converted from the *SAS coding elements. n addition, there are interface indicators on each detail HX record that identify Journal, eceipt, or Voucher transactions that are sent from *SAS to SAS daily. Appendix E contains a detail description of each field of the HX nterface file. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 9 of 24

11 *SAS AGEY EFAE EQUEES 7.0 equesting an HX nterface File Once an agency has determined that an HX nterface file is desirable, the agency must contact the o Service esk who forwards the request to FS Help esk. echnical Operations modifies the *SAS production batch cycle so that an HX nterface file is created nightly for the requesting agency. Once the proper modifications are in place, the *SAS production batch cycle produces nightly an HX nterface file for the agency. t is the responsibility of the agency to notify the o Service esk in a sufficient amount of time to allow for the modifications to performed. he agency should contact the o Service esk at least two weeks prior to the date when the first HX file needs to be produced. Agencies may need to gain access to their HX nterface files in production and test. Specifically, the agencies need to contact the FS security administrator and request EA access to the HX nterface file, which is identified under the following naming standard: Production File: A60E..P.xxx.HX.GnnnV00 est File: A60E..UA.xxx.HX.GnnnV00 n the naming convention above, "xxx" is replaced by the three character *SAS financial agency. n addition, "nnn" is the GG number that begins with 001 and is incremented each night when the HX file is produced. An example of how a production HX nterface file would be named for Agency "00" follows: A60E..P.00.HX.G0095V00 here are additional technical specifications that are important to note about the HX file: Storage device: irect Access Storage evice (AS) provided the AS is located at the Annapolis ata enter. Specifications: A data set with EF=FB, LEL=1200 and BLKSZE=4800. he HX nterface ecord Layout is available for copying on the Annapolis ata enter mainframe. he layout is a OBOL copybook, and can be used in any OBOL program as a layout for the interface file. Using this layout prevents any typographical errors when coding the interface program. his layout can be copied from the following public pds: A60.PS.SAS.PUBL he member name for the layout is AFHXU. 8.0 esign for Batch Vendor Update he purpose of this document is to describe the design of a batch update to the *SAS Statewide vendor mail code table and the Agency Vendor Profile. he batch vendor update allows agencies to update the *SAS system vendor table with a batch vendor update file and a similar process for the Agency Vendor Profile. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 10 of 24

12 *SAS AGEY EFAE EQUEES 8.1 Systemwide Batch Vendor Update General Overview Agencies that send vendor updates through a batch vendor update file are assigned a specific prefix for their agency s vendor s. hese vendor numbers consist of a 1-character prefix, and up to a 9 digit unique identifier for the vendor (use of the vendor s is required for all non-exempt vendors), and is used for vendor payments from these agencies. he agencies create a batch vendor update file that contains vendors that are to be added to the vendor mail code table, or updates to existing vendors in the vendor mails code table. Agencies can only send vendors to be added or updated. eletes, inactivations, and activations are to continue to be handled centrally through the GA Systems ontrol Office. When the batch vendor update file is processed, the normal edits performed for on-line additions of vendors also apply to the batch file. After each record has been edited, the system checks the statewide system vendor table, B_SYS_VEO, to see if the vendor exists. f the vendor does not exist, then the vendor record is added to the system vendor table with a status of A. n addition, a record is added to the vendor mail code table, B_SYS_VEO_, with mail code = 000 and a SAS vendor number is generated. f the vendor already exists on the system vendor table, then no record is added to the vendor. f the vendor already exists on the vendor mail code table, then the vendor record is updated with the new information passed in the update record. f the mail code in the update record is spaces, then the vendor is added to the mail code table with a mail code equal to the next available mail code for the vendor. wo reports are produced that display the vendor number, mail code, name, and address from the batch vendor update file, as well as any error messages resulting from the vendor edits or informational messages relating to the additions to either the system vendor table or the vendor mail code table. his report is routed back to the submitting agency. he reports are: AF7101 Batch Vendor Update eport AF7102 Batch Vendor Error eport he batch vendor update file is a AS file located at the Annapolis ata enter, and identified under the following naming standards: Production: A60E..P.xxx.VU.yourname est: A60E..UA.xxx.VU.yourname n the naming convention above, xxx is replaced by the three character *SAS financial agency. n addition, yourname is replaced with any name that helps to further identify the dataset and is limited to eight characters. he maximum length for a dataset name is 46 characters. Upon notification by the submitting agency, the batch vendor update file is picked up by the nightly batch processing cycle and processed, and the update report is available the next day. See Appendix A for a detailed description of the layout of the vendor update file Procedures for Agencies Submitting Batch Vendor Update Files A new job is added to the nightly batch cycle for FS that accepts batch vendor update files from agencies and processes the files against the system vendor table and the vendor mail code tables. his job runs nightly, but only process vendor update files when specifically modified to include the files. he job produces a batch vendor update report containing a reprint of the identifying information for each vendor update file record, as well as any edit errors related to the record that occurred during processing. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 11 of 24

13 *SAS AGEY EFAE EQUEES his report is produced for the submitting agency, and can be printed at an agency s remote printer, or at the A etail Processing he batch job accepts the agency s batch vendor update file and processes the file by reading the records in the file sequentially and processing each record. Each record that is to be added to the vendor tables is subjected to the same edits invoked by screens 51 and 52 in the on-line system, as well as an edit to ensure that the specific prefix assigned to the submitting agency is correct. f the record does not pass the edits, then the update record is bypassed and printed on the vendor update report, along with the error messages related to the failed edits. Once the record has passed all of the edit criteria, then the record is eligible for adding to the vendor tables. he edits performed by the batch update process is specified in Appendix A. For additional detail, the *SAS ate Entry Guide, chapter 6, is also provided. he vendor number on the update record is tested against the system vendor table. f the vendor number does not exist, then the vendor is added to the system vendor table with a status A. After adding the vendor to the system vendor table, a record for the vendor is added to vendor mail code table with a mail code equal to 000. n addition, a SAS vendor number is generated for the vendor. he ax Offset Exempt flag is set to, and the 1099 ndicator is set to the value supplied on the batch vendor update record. f an agency provides a mail code for a vendor record in the batch vendor update file, then the specific mail code provided is added to the vendor mail code table. f the mail code does exist, then the information given on the batch vendor update record is overlaid onto the existing vendor mail code table record. f the mail code provided is spaces, then the vendor record is added to the vendor mail code table with the next available, sequential vendor mail code. he following matrix outlines the possible actions taken by the system: Batch 52? 51? Action by System = Add 52 record, add 51 record = 000 = Y Add 51 record = next available = 000 Add 52 record, add 51 record = 000 = 000 Y Y Update 51 record = 000 = 001 Add 52 record, add 51 record = 000 Add 51 record = 001 = 001 Y Add 51 record = 001 = 001 Y Y Update 51 record = 001 After the batch vendor record has been processed, the record is printed on the vendor update report along with suitable messages indicating the actions taken by the system. Errors, as well as successful additions or updates are printed with each batch vendor update record on the report. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 12 of 24

14 *SAS AGEY EFAE EQUEES 8.12 Vendor edits occurring during Payment Processing For agencies that send payment transactions to *SAS for interface processing, the transactions are processed by one of three methods: 1. ormal payments (1+, ail ode) Payments are processed according to the normal rules for payment transactions. he vendor supplied on the transactions is checked against the statewide system vendor table (052) and the mail code against the statewide vendor mail code table (051). he name and address for the vendor is looked up on the mail code table when the payment is processed and is used for the payment. 2. Exception payments (F/S +) Agencies that send tax offset exempt vendors are to supply a vendor number comprised of an F or S, followed by the taxpayer. hese transactions are not checked against the system vendor table (052) or the vendor mail code table (051). he name and address supplied on the transaction, when the transaction is posted, is used for the payment. 3. Specific Agency Prefix Vendor payments (Specific Agency Prefix +, ail ode) Payments are processed according to the rules for exception payment transactions. he vendor supplied on the transactions is checked against the agency system vendor table (052) and the mail code against the agency vendor mail code table (051). he name and address for the vendor is looked up on the mail code table when the transaction is posted and is used for payment Address he system-wide vendor record (052) is used for reporting purposes. By design, 52 records can only be added and not changed by the batch vendor update process. he 51 records with mail code 000 can be updated by the batch vendor update process Bank nformation *SAS vendor records may contain AH bank information. he User, View Bank nformation and Security flag on the security profile controls if the batch interface may pass AH bank information. he interface may establish as well as update the bank information fields. f the User is not set to BVEE15, the batch interface may not contain AH bank information. Any vendor additions or updates that include bank information are rejected. Updates to vendor records that include bank information must be manually performed by GA System ontrols Vendor nformation Address Lines 1-4 *SAS allows for vendor address lines 1-4, each of which may be up to 50 characters. Address line 4 should not be populated. Vendor ame *SAS allows for a vendor name of up to 50 characters. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 13 of 24

15 *SAS AGEY EFAE EQUEES 8.2 Batch Agency Vendor Update General Overview he vendor number for a batch agency vendor update consists of a 1-character prefix which is zero and up to a 9 character unique identifier. he agencies create a batch agency vendor update file that contains vendors that are to be added to the agency vendor table or updates to existing vendors in the agency vendor table. Agencies can only submit vendors to be added or updated. eletes are to continue to be handled manually. When the batch agency vendor update file is processed, the normal edits performed for on-line additions of vendors are applied to the batch file. After each record has been edited, the system checks the agency vendor table, B VEO_E, to see if the vendor exists. f the vendor does not exist, then the vendor record is added to the agency vendor table with a status of A. f the vendor already exists on the agency vendor table, then no record is added to the vendor. wo reports are produced that display the agency vendor number, mail code, name, and address from the batch vendor update file, as well as any error messages resulting from the vendor edits or informational messages relating to the additions to the agency vendor table, his report is routed back to the submitting agency. he reports are: AF7341 Batch Vendor Edit Update eport AF7342 Batch Agency Vendor Edit Error eport he batch agency vendor update file is a AS file located at the Annapolis ata enter and identified under the following naming standards: Production: A60E..P.xxx.VE.yourname est: A60E..UA.xxx.VE.yourname n the naming convention above, xxx is replaced by the three character *SAS financial agency. n addition, yourname is replaced with any name that helps to further identify the dataset and is limited to eight characters. he maximum length for a dataset name is 46 characters. Upon notification by the submitting agency, the batch agency vendor update file is picked up by the nightly batch processing cycle and processed, and the update report is available the next day. See Appendix K for a detailed description of the layout of the vendor update file. :\AUAL\Agency nterface Guide\ntroduction.docx reated: ecember, 1999 evised: July, 2014 Page 14 of 24

16 APPEX A *SAS AFVU BAH VEO EFAE FLE LAYOU FEL POS FOA VALUES FEL ESPO EQUE? X(10) Vendor umber equired X(50) Address Line 1 equired X(50) Address Line X(50) Address Line X(50) Address Line 4 Leave Blank X(20) ity equired X(2) State equired X(5) Zip ode 1-5 equired X(4) Zip ode X(40) ontact X(3) Phone Area ode X(3) Phone Exchange umber X(4) Phone Sequence umber X(4) Phone Extension X(2) Payment istribution ype equired X(1) Z Ownership ode equired X(3) Hold eason ode X(20) ountry **onditional X(50) Vendor ame equired X(25) Alternate ame 1 equired X(25) Alternate ame X(25) Alternate ame X(25) Alternate ame X(9) ax License umber (3)v9(2) ax ate X(2) egion ode X(3) Fax Area ode X(3) Fax Exchange umber X(4) Fax Sequence umber X(11) Alternate Vendor umber X(3) Vendor Status X(3) Vendor Status X(3) Vendor Status X(3) Vendor Status X(3) Vendor Status X(1) elete ndicator X(1) 1099 ndicator equired X(1) Z Vendor ype equired X(1) ax Offset Exempt equired ndicator X(8) W9 equest ate X(8) BU-WH Effective ate X(3) Batch Agency equired X(3) ail ode *onditional X(09) ABA ransit ode *SAS Agency nterface equirements anual Appendix A evised: 09/2013 1

17 X(17) Account umber X(02) Account ype X(08) irect eposit ate X(08) User equired X(4) F Update eason ode equired X(1) FE/SS ndicator equired X(20) Error essage # X(20) Error essage # X(20) Error essage # X(20) Error essage # X(20) Error essage # X(20) Error essage # X(282) Filler (future use) *ew vendor leave blank; otherwise needed **ountry field is only required when State field equals XX. APPEX A *SAS Agency nterface equirements anual 2 Appendix A evised: 09/2013

18 EQUE ES FO BAH VEO UAE 14 Update reason code must be in 53 itles table VU table-id 16 P must be valid 17 ax offset exempt indicator must be Y or 22 W9 request date must be valid if entered 24 BU-WH effective date must be blank 402 Address line 4 positions 1-40 must be blank (edit removed 5/97, 21169) 403 Vendor name positions cannot be non-blank simultaneously (edit removed 5/97, 21169) V01 Vendor number cannot begin with 0 V02 Ownership code must be valid V05 Alternate vendor name #1 must match first 25 characters of vendor name V06 Alternate vendor name #2 requires 2 non-blank characters if used V07 f Payment ethod ode is, then account type must be numeric f Payment ethod ode is not, then account type must be blank V08 f Payment ethod ode is, then account number must be numeric f Payment ethod ode is not, then account number must be blank V09 Fax number must be valid V10 f Payment ethod ode is, then the direct deposit date must be valid f Payment ethod ode is not, then the direct deposit date must be blank V14 ax License umber required if tax rate entered V16 Vendor name is required V17 Address line 1 must be entered V18 Alternate vendor name #3 requires 2 non-blank characters if used V19 Alternate vendor name #4 requires 2 non-blank characters if used V20 ity must be entered V21 State must be entered, if using XX, ountry field required V22 5-digit zip code must be numeric, and 4-digit zip code must be numeric, if entered V23 Vendor name requires 2 non-blank characters V24 Phone number must be valid V26 f Payment ethod ode is, then the transit code must be numeric f Payment ethod ode is not, then the transit code must be blank V indicator must be either Y or V36 Hold reason code must be in itle table 53 itles table 5200 table-id if entered V40 ax rate must be a valid number if entered V41 ax rate required if tax license number entered V43 Vendor number cannot be spaces V44 Vendor status #1 must be defined in 53 itles table 5800 table-id if used V45 Vendor status #2 must be defined in 53 itles table 5800 table-id if used V46 Vendor status #3 must be defined in 53 itles table 5800 table-id if used V47 Vendor status #4 must be defined in 53 itles table 5800 table-id if used V48 Vendor status #5 must be defined in 53 itles table 5800 table-id if used V49 Vendor type must be 1-7 V50 egion code must be defined in 53 itles table 5750 table-id if entered V60 ountry values defined in 53 itle table Y table-id itle field, required if State = XX W85 ail code not allowed. 52 profile does not allow adding new s ** f the vendor exists but has been inactivated on the 51/52 profile, the following warning message will be displayed on the AF7101 report: AVE EO UPAE - OA GA SYS OOL FO AVAO *SAS Agency nterface equirements anual 3 Appendix A evised: 09/2013

19 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 020 AGEY OGAL BUGE ESPO: o establish the original agency budget in the agency budget financial table. his transaction will be used to control expenditures at a lower level than the appropriation. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): B Z VAL BAH YPE(S): 1 *SAS Agency nterface equirements anual 1 Appendix B evised: 03/2011

20 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 021 AGEY BUGE AJUSE ESPO: o adjust the agency budget. Use the reverse code to decrease the agency budget. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): B VAL BAH YPE(S): 1 *SAS Agency nterface equirements anual 2 Appendix B evised: 03/2011

21 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 100 ESABLSH A A/ EUO OF EXPEUES ESPO: o establish an accounts receivable that is a reduction of expenditures. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AA AB A A AE AF AG AH AJ AK VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 3 Appendix B evised: 03/2011

22 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 102 ESABLSH EGOV E (LOAL) ESPO: o establish due from local gov t and accrued revenue. Use -ode 112 to adjust the receivable. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AL VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 4 Appendix B evised: 03/2011

23 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 103 ESABLSH A AOUS EEVABLE- EVEUE ESPO: o establish an accounts receivable and accrued revenue. Use -ode 113 to adjust the receivable. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AA AB A A AE AF AG AH AJ AK VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 5 Appendix B evised: 03/2011

24 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 104 ESABLSH A UBLLE EEVABLE-EVEUE ESPO: o record the balance of receivables that are not billed through *SAS. Once the initial balance of the unbilled receivables has been recorded, use this to record any adjustments to the balance. Use 190 to record cash receipts on unbilled A/. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AU VAL BAH YPE(S): 2 4 *SAS Agency nterface equirements anual 6 Appendix B evised: 03/2011

25 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 105 ESABLSH UE FO OHE FUS ESPO: o establish a due from other funds and accrued revenue. Use -ode 115 to record adjustments. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): A AP AQ A AS A VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 7 Appendix B evised: 03/2011

26 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 109 ESABLSH UE SF HEK EEVABLE ESPO: o record an Accrual for ue from the Federal Government. his doesn t have document level support. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AU VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 8 Appendix B evised: 03/2011

27 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 110 AJUS AOUS EEVABLE- EXPEUES ESPO: o adjust accounts receivable expenditures in the current year with his posts to the document financial table. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AZ VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 9 Appendix B evised: 03/2011

28 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 111 AJUS EGOV EEVABLE (FEEAL) ESPO: o adjust due from federal government established in the current year with his posts to the document financial table. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AZ VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 10 Appendix B evised: 03/2011

29 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 112 AJUS EGOV EEVABLE (LOAL) ESPO: o adjust due from federal government established in the current year with his posts to the document financial table. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AZ VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 11 Appendix B evised: 03/2011

30 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 113 AJUS AOUS EEVABLE - EVEUE ESPO: o adjust accounts receivable established in the current year with his posts to the document financial table. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AZ VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 12 Appendix B evised: 03/2011

31 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 115 AJUS UE FO OHE FUS ESPO: o adjust due from other funds originally established with -ode 105. his posts to the document financial table. Use the reverse code to record a negative adjustment. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AZ VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 13 Appendix B evised: 03/2011

32 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 120 EOS EES/LAE FEES O A/ EXPE ESPO: o record interest or late fees on accounts receivable (expenditure). ote that this requires a revenue comptroller object. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AV VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 14 Appendix B evised: 03/2011

33 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 121 EOS EES/LAE FEES O FEEAL E ESPO: o record interest or late fees on accounts receivable due from federal government. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AV VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 15 Appendix B evised: 03/2011

34 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 122 EOS EES/LAE FEES O LOAL E ESPO: o record interest or late fees on accounts receivable due from local government. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AV VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 16 Appendix B evised: 03/2011

35 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 123 EOS EES/LAE FEES O AOU E ESPO: o record interest or late fees on accounts receivable (revenue). ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AV VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 17 Appendix B evised: 03/2011

36 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 125 EOS EES/LAE FEES O UE FO F ESPO: o record interest/late fees on accounts receivable due from other funds. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AV VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 18 Appendix B evised: 03/2011

37 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 130 WE OFF AOUS EEVABLE - EXPE ESPO: o write off an uncollectable accounts receivable expenditure. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AW VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 19 Appendix B evised: 03/2011

38 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 131 WE OFF EGOV EEVABLE (FEEAL) ESPO: o write off an uncollectable receivable due from the federal government. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AW VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 20 Appendix B evised: 03/2011

39 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 132 WE OFF EGOV EEVABLE (LOAL) ESPO: o write off an uncollectable receivable due from local government. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AW VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 21 Appendix B evised: 03/2011

40 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 133 WE OFF AOUS EEVABLE EVEUE ESPO: o write off an uncollectable receivable revenue. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AW VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 22 Appendix B evised: 03/2011

41 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 135 WE OFF EEVABLE UE FO OHE FU ESPO: o write off an uncollectable receivable due from other funds. ASAO E AOS: O U SV O O O AG X PA OBJ AOBJ V P 1099 WA V VU VA VA E AP# FU AGL G SUB POJ UL # VAL OUE YPE(S): AW VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 23 Appendix B evised: 03/2011

42 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 180 OLLEO A/ BLLE - EXPEUES ESPO: o record the collection of an accounts receivable that reduces cash expenditures. Use 183 if the collection is related to revenues. he use of document type U must be approved by the FS office. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 24 Appendix B evised: 03/2011

43 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 181 OLLEO OF EGOVE EEVABLE (FE) ESPO: o record the collection of an accounts receivable due from federal government ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U Y VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 25 Appendix B evised: 03/2011

44 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 182 OLLEO EGOV E LOAL ESPO: government. o record the collection of accounts receivable from local ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 26 Appendix B evised: 03/2011

45 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 183 OLLEO A/ BLLE - EVEUE ESPO: revenue earned. o record the collection of an accounts receivable due from ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 27 Appendix B evised: 03/2011

46 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 185 OLLEO EEP UE FO OHE FUS ESPO: other funds. o record the collection of an accounts receivable due from ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 28 Appendix B evised: 03/2011

47 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 189 EFU OF SUBGAEE PAYE EASE EUBAE ESPO: as ode 262. o record the collection of a refund for payments made earlier ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 29 Appendix B evised: 03/2011

48 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 190 EEP OF EVEUE AGEY EPOS ESPO: o record the receipt and deposit of revenue. ash and cash revenue are increased. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U W VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 30 Appendix B evised: 03/2011

49 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 191 EEP EFU OF EXPEUE ESPO: expenditure. o record the deposit of cash received as a refund of an ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U W VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 31 Appendix B evised: 03/2011

50 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 192 ASH EEP OF FGE BEEFS OSS ESPO: o record the receipt and deposit of fringe benefits costs. his entry is user by the ept of Personnel only. User by other agencies should be approved by the FS project office. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 32 Appendix B evised: 03/2011

51 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 193 EFU OF SUBGAEE AV- EASE EU ESPO: o record the receipt of a refund of an advance made to a subgrantee. his transaction also increases encumbrances. Use transaction code 194 if the receipt should not increase encumbrances. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 33 Appendix B evised: 03/2011

52 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 194 EFU OF SUBGAEE AVAE ESPO: o record the receipt of a refund of an advance made to a subgrantee. his transaction code does not increase encumbrances. Use 193 if the receipt should also increase encumbrances. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 34 Appendix B evised: 03/2011

53 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 195 EEPS OF AGEY FU EPOSS PAYABLE ESPO: o record the deposit payable of cash into an agency fund. ash is increased but revenue is not impacted. his transaction is usually recorded into agency or non-budgeted funds. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U W VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 35 Appendix B evised: 03/2011

54 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 196 EFEE EVEUE ESPO: eferred revenue. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 36 Appendix B evised: 03/2011

55 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 199 EASUE OUESY EPOS OF EVEUE ESPO: o record the receipt and deposit of revenue. ash and cash revenue are increased. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 37 Appendix B evised: 03/2011

56 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 200 ESABLSH A PE-EUBAE ESPO: o establish a pre-encumbrance. his posts to the document financial table. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): J1 J9 J0 VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 38 Appendix B evised: 03/2011

57 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 201 AJUS A PE-EUBAE - EASE ESPO: o adjust a pre-encumbrance. his posts to the document financial table to adjust the pre-encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 39 Appendix B evised: 03/2011

58 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 202 AEL PE-EUBAE ESPO: o cancel a pre-encumbrance. his posts to the document financial table to liquidate the pre-encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 40 Appendix B evised: 03/2011

59 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 203 EUBAE O PE-EUBEE ESPO: o establish an encumbrance. his posts to the document financial table to track the encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): P1 P5 P6 P7 P8 PZ E P P9 P0 VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 41 Appendix B evised: 03/2011

60 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 205 AJUS EXSG EUBAE-EASE ESPO: o adjust an encumbrance established with 203 or 204. his posts to the document financial. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O EZ VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 42 Appendix B evised: 03/2011

61 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 206 AEL EUBAE ESPO: o cancel an encumbrance established with ode 203 or 204. his posts to the document financial table to liquidate the encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O EZ VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 43 Appendix B evised: 03/2011

62 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 207 AJUS A PE-EUBAE ESPO: o decrease a pre-encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O ZY VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 44 Appendix B evised: 03/2011

63 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 208 AJUS EXSG EUBAE-EEASE ESPO: o decrease an existing encumbrance. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O EZ VAL BAH YPE(S): A 3 *SAS Agency nterface equirements anual 45 Appendix B evised: 03/2011

64 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 220 LAS PAYABLE-EVEUE EFU ESPO: o issue a warrant for the refund of revenue collected. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V 1 V1 V7 8 V8 9 V9 0 V0 VAL BAH YPE(S): A *SAS Agency nterface equirements anual 46 Appendix B evised: 03/2011

65 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 222 LAS PAYABLE O EUBEE ESPO: o issue a warrant for a claim payable. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V V 9 V9 VY 0 V0 1 V8 V1 VAL BAH YPE(S): A 4 *SAS Agency nterface equirements anual 47 Appendix B evised: 03/2011

66 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 225 LAS PAYABLE - EUBEE ESPO: o issue warrant for claim payable that was encumbered. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V VZ VY VX V9 9 0 V0 V8 V1 VAL BAH YPE(S): A 4 *SAS Agency nterface equirements anual 48 Appendix B evised: 03/2011

67 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 227 LAS PAYABLE - SB OF EPOSS PAYABLE ESPO: o issue a warrant for the disbursement of funds from deposits payable (GL 1449). ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V 1 V1 V7 8 V8 9 V9 0 V0 VAL BAH YPE(S): A *SAS Agency nterface equirements anual 49 Appendix B evised: 03/2011

68 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 240 LAS PAYABLE - EVEUE EFU (*SAS) ESPO: o issue a warrant for the refund of revenue collected that is entered directly in *SAS. his ode requires agency personnel to add action code 123 after posting this transaction. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VZ VY V VAL BAH YPE(S): 4 *SAS Agency nterface equirements anual 50 Appendix B evised: 03/2011

69 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 242 LAS PAYABLE - O EUBEE (*SAS) ESPO: o issue a warrant for a claim payable that was not encumbered directly entered in *SAS. his requires agency personnel to add action code 123 after posting this transaction. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VZ VY VX VV V VAL BAH YPE(S): 4 *SAS Agency nterface equirements anual 51 Appendix B evised: 03/2011

70 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 250 LAS PAYABLE - EVEUE EFU (AUAL) ESPO: o issue a warrant for the refund of revenue collected. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V VZ 1 V1 V8 8 V9 9 0 V0 VAL BAH YPE(S): A 4 *SAS Agency nterface equirements anual 52 Appendix B evised: 03/2011

71 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 251 LAS PAYABLE - EUBEE (AUAL) ESPO: o issue warrant for claim payable that was encumbered. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V VZ 1 V1 V8 8 V9 9 0 V0 VAL BAH YPE(S): A 4 *SAS Agency nterface equirements anual 53 Appendix B evised: 03/2011

72 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 252 LAS PAYABLE - O EUBEE (AUAL) ESPO: o issue a warrant for a claim payable that was not encumbered. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V V VZ 8 V8 9 V9 0 V0 1 VAL BAH YPE(S): A 4 *SAS Agency nterface equirements anual 54 Appendix B evised: 03/2011

73 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 260 EUBAE FO SUBGAEE E BUGE ESPO: o establish a reimbursable budget for amounts to be made to a subgrantee and to establish a reimbursable budget for subgrantee expenditures. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): ES P5 P6 P7 SG VAL BAH YPE(S): 3 A *SAS Agency nterface equirements anual 55 Appendix B evised: 03/2011

74 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 261 SUBGAEE AVAE EUBEE ESPO: o issue a warrant for the advance of cash to a grantee or contractor that is encumbered. Use -269 when expenditure report is received from the subgrantee, to reclassify the advance to reported expenditures. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V VS V6 V7 7 VAL BAH YPE(S): 4 A *SAS Agency nterface equirements anual 56 Appendix B evised: 03/2011

75 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 262 SUBGAEE EB EXPE EUBEE ESPO: o record a request for expenditure reimbursement from subgrantee that has been encumbered but has not been previously advanced. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VS V V6 V7 7 VAL BAH YPE(S): 4 A *SAS Agency nterface equirements anual 57 Appendix B evised: 03/2011

76 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 264 AJ E FO SUBGAEE EB BUGE ESPO: o adjust an encumbrance; which decreases the encumbrance and also decreases the subgrantee reimbursable budget. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): O S VAL BAH YPE(S): 3 A *SAS Agency nterface equirements anual 58 Appendix B evised: 03/2011

77 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 266 ESABLSH SUBGAEE EBUSABLE BUGE ESPO: o establish a subgrantee reimbursable budget. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JS VAL BAH YPE(S): 4 *SAS Agency nterface equirements anual 59 Appendix B evised: 03/2011

78 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 267 SUBGAEE AVAE O EUBEE ESPO: o enter a voucher payable for the advance of cash to a subgrantee that is not encumbered. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VS V 6 7 V7 VAL BAH YPE(S): 4 A *SAS Agency nterface equirements anual 60 Appendix B evised: 03/2011

79 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 268 SUBGAEE EXPEUE O EUBEE ESPO: o enter a voucher payable for the reimbursement of reported expenditures from a subgrantee where an advance was not previously issued. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): V VS V7 7 VAL BAH YPE(S): 4 A *SAS Agency nterface equirements anual 61 Appendix B evised: 03/2011

80 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 269 SUBGAEE AVAE LQUAO ESPO: o liquidate the advance to subgrantee upon receipt of the expenditure report from subgrantee. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JS VAL BAH YPE(S): 4 5 *SAS Agency nterface equirements anual 62 Appendix B evised: 03/2011

81 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 301 ALLOAO OF E OSS - HAGE ESPO: System generated. o allocate indirect costs to other cost centers (PA). ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): Z A VAL BAH YPE(S): 4 5 G *SAS Agency nterface equirements anual 63 Appendix B evised: 03/2011

82 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 302 ALLOAO OF E OSS - EOVEY ESPO: System generated. o recover the allocated costs in the indirect cost center (PA). ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): Z A VAL BAH YPE(S): 5 G *SAS Agency nterface equirements anual 64 Appendix B evised: 03/2011

83 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 410 EVEUE AJUSE (EASE) ESPO: cash. o record an adjustment to increase revenue and to increase ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 65 Appendix B evised: 03/2011

84 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 411 EVEUE AJUSE (EEASE) ESPO: cash. o record an adjustment to decrease revenue and to reduce ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 66 Appendix B evised: 03/2011

85 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 412 EXPEUE AJUSE (EEASE) ESPO: o record an adjustment to decrease expenditures and increase cash. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G Q *SAS Agency nterface equirements anual 67 Appendix B evised: 03/2011

86 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 413 EXPEUE AJUSE (EASE) ESPO: o record an adjustment to increase expenditures and reduce cash. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G Q *SAS Agency nterface equirements anual 68 Appendix B evised: 03/2011

87 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 414 AGY FU EPOS PAYABLE LABLY AJUSE ESPO: o record an adjustment to decrease agency fund deposits and decrease cash. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 69 Appendix B evised: 03/2011

88 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 416 EFEE EVEUE AJUSE (EASE) ESPO: o record an adjustment to increase deferred revenue. he original transaction to record deferred revenue is ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 70 Appendix B evised: 03/2011

89 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 417 AJUSE OF AOUS PAYABLE & EXPEUES ESPO: o record an adjustment to decrease accounts payable and decrease cash. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 71 Appendix B evised: 03/2011

90 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 420 EAGEY EXPEUE O EUBEE ESPO: o record an expenditure and decrease cash for an interagency transfer. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ FX VAL BAH YPE(S): 4 5 G *SAS Agency nterface equirements anual 72 Appendix B evised: 03/2011

91 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 421 EAGEY EXPEUE EUBEE ESPO: o record an expenditure and decrease cash for an interagency transfer. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JP JJ VAL BAH YPE(S): 4 G *SAS Agency nterface equirements anual 73 Appendix B evised: 03/2011

92 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 430 EAGEY EEP OF EVEUE ESPO: o record interagency receipt for revenue should be used if a due from other funds has been previously established. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JP JJ VAL BAH YPE(S): 2 4 G *SAS Agency nterface equirements anual 74 Appendix B evised: 03/2011

93 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 431 EAGEY OLLE UE FO OHE FUS ESPO: o record interagency receipt for revenue and reduce due from other funds. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JP JJ VAL BAH YPE(S): 2 4 G *SAS Agency nterface equirements anual 75 Appendix B evised: 03/2011

94 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 443 LOKBOX JE A/ BLLE - EVEUE ESPO: o record the collection of an accounts receivable that increases revenue. his is used to clear a lockbox deposit. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JL VAL BAH YPE(S): 5 4 G *SAS Agency nterface equirements anual 76 Appendix B evised: 03/2011

95 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 450 AOUS EEVABLE - HGHE E OLY ESPO: o record a debit to cash and a credit to A/ as a re-class entry to A/. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 4 5 G *SAS Agency nterface equirements anual 77 Appendix B evised: 03/2011

96 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 451 AOUS EEVABLE - HGHE E OLY ESPO: o record a debit to A/ and cash. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JF JG JH JJ JP VAL BAH YPE(S): 4 5 G *SAS Agency nterface equirements anual 78 Appendix B evised: 03/2011

97 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 452 EPOS A/ PAYE ESPO: o record a deposit against an accounts receivable. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): U W VAL BAH YPE(S): 2 *SAS Agency nterface equirements anual 79 Appendix B evised: 03/2011

98 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 453 SBUSE AOUS EEVABLE ESPO: o record the disbursement of over-collected A/. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VZ VAL BAH YPE(S): 4 *SAS Agency nterface equirements anual 80 Appendix B evised: 03/2011

99 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 454 AJUS OE EEVABLE UBLLE ESPO: o record an adjustment to notes receivable unbilled. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): JA JB J J JE JJ VAL BAH YPE(S): 4 5 G *SAS Agency nterface equirements anual 81 Appendix B evised: 03/2011

100 *SAS nterface Guide APPEX B *SAS ASAO AA ELEE EQUEES AS OE: 455 SBUSE OES EEVABLE ESPO: o record the disbursement of notes receivable. his transaction code is intended for higher education use only. ASAO E AOS: O U SV O O O AG Y X PA OBJ AOBJ V S P 1099 WA V VU VA VA E H AP# FU AGL G SUB G POJ UL # VAL OUE YPE(S): VZ VAL BAH YPE(S): 4 *SAS Agency nterface equirements anual 82 Appendix B evised: 03/2011

101 *SAS nterface Guide BAH HEAE EO *SAS AA FELS OO AE APPEX *SAS AF ASAO EFAE EO/LAYOU *SAS EAL F EL AES LEGH VALUES OES BAH AGEY (submitting) BAH-AGY X(3) he agency that submits the batch. BAH AE BAH-AE X(8) urrent date formatted for a four digit year. Format is YYYY BAH YPE BAH-YPE X(1) dentifies the type of transactions in a batch. Each batch contains only one type of transaction (i.e., Expenditure, Budget, and Journal Voucher). ust be a valid batch type for the transaction code as identified on the 28- B Profile. See Appendix B. BAH O BAH-O X(3) A three digit number. BAH SEQ O BAH-SEQ-O X(5) '00000' USE BAH- X(8) 'Exxx' Also valid is PAYXXX. XXX is the batch agency identifier. OPEAO- BAH OPEAO AE BAH- X(20) Leave blank OPEAO-AE BAH OPEAO LASS BAH- X(2) Leave blank OPEAO-LASS BAH BAH- X(4) Leave blank BAH EFFEVE AE BAH- EFFEVE-AE X(8) Leave Blank *SAS Agency nterface equirements anual 1 Appendix evised: 04/2011

102 *SAS nterface Guide *SAS AA FELS OO AE BAH SB EHO *SAS EAL F EL AES BAH-SB- EHO- LEGH VALUES OES X(1) = Abbreviation for isbursement ethod ndicator. Valid values are: H = Hold Processing of isbursement = anual isbursement (ade by anually ypewritten or anually Handwritten heck) = elease to Automated Payment Processing Subsystem E = Expedited isbursement A Value of Blank is also valid. A Blank value indicated the transaction(s) in not related to a payment (ex. Accounts receivable) BAH PAYE SBUO YPE X(2) Leave Blank BAH- PAYE-S- YPE FAS EY FAS-EY X(1) '' BAH O HOL FLAG BAH-O- X(1) Leave blank HOL-FLAG BAH A OU EEE- BAH-A- OU-EEE- X(1) 'Y' BAH SAUS BAH-SAUS X(1) '' BAH H -SW BAH-H-- X(1) 'Y' SW BAH LAS SEQ O USE BAH-LAS-SEQ- O-USE X(5) dentifies the highest sequence number used in the batch. For example, if there are 127 transactions in the batch, the last sequence number would be '00127'. All five positions are required and must be left zero filled. *SAS Agency nterface equirements anual 2 Appendix evised: 04/2011

103 *SAS nterface Guide *SAS AA FELS OO AE BAH SYSE AE *SAS EAL F EL AES BAH-SYSE- AE BAH ASE FLE - SW BAH-ASE- FLE--SW FLLE FLLE X(7) Leave blank EEE BAH OU- EEE-BAH- OU- EEE BAH A- EEE-BAH- A- LEGH VALUES OES X(5) alendar Julian date. YY format. For example, January 5, 1994 would be onvert the date used above referenced as BAH AE. X(1) '0' Enter zero. 9(5) ndicates the number of transactions in the batch. For example if there are 127 transactions in the batch, the entered batch count numeric would be '00127'. 9(11)V99 he total dollar amount of all the transactions in the batch without regard to debits, credits or reversals. For example, if the total amount of the batch is $562, then this field would have ' ' FLLE FLLE X(5) Leave blank OPUEBAH OU- OPUE- 9(5) '00000' Enter 5 zeroes. BAH-OU- OPUE BAH A- OPUE- 9(11)V99 ' ' Enter 13 zeroes. BAH-A- APPOVAL EQ O POS APPOVAL-EQ- X(1) '' O-POS- ALL OUES APPOVE ALL- OUES- X(1) Leave blank APPOVE- BAH EO BAH-- X(1) Leave blank EO- FLLE FLLE X(618) Leave blank *SAS Agency nterface equirements anual 3 Appendix evised: 04/2011

104 *SAS nterface Guide BAH EAL EO *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES BAH AGEY (submitting) BAH-AGY X(3) Same as on the Batch Header record. BAH AE BAH-AE X(8) Same as on the Batch Header record. BAH YPE BAH-YPE X(1) Same as on the Batch Header record. BAH UBE BAH UBE X(3) Same as on the Batch Header record. BAH SEQUEE BAH- SEQUEE X(5) Start with '00001' for the first transaction in this batch and increment by one for each successive transaction. For example the eighth transaction would be '00008'. ote: the last sequence used in this batch should be equal to the EEE-BAH-OU- in the Batch Header record above. Also note that the first transaction in any batch is '00001'. OPEAO OPEAO- X(8) Same as on the Batch Header record. BAH- X(4) Leave Blank EFFEVE AE EFFEVE-AE X(8) etermines the fiscal month that the transactions will be effective as. onvert the following months as: July = YYYY0701 Aug = YYYY0801 Sept = YYYY0901 Oct = YYYY1001 ov = YYYY1101 ec = YYYY1201 Jan = YYYY0101 Feb = YYYY0201 ar = YYYY0301 Apr = YYYY0401 ay = YYYY0501 June = YYYY0601 onvert YYYY to the appropriate calendar year *SAS Agency nterface equirements anual 4 Appendix evised: 04/2011

105 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES APP Y APP-Y X(2) ndicate the Appropriation Year that the transaction relates to. For most transactions, this will be equal to the current fiscal year. SB EHO SB-EHO- X(1) Leave blank APALZE APALZE- X(1) Leave blank ASAO OE AS-OE X(3) he transaction code identifies a unique accounting event to *SAS. Select the appropriate three digit transaction code from Appendix B. OFE OFE X(1) Leave blank EVESE EVESE X(1) Enter '' if the amount is to be treated as a negative amount. Otherwise, leave this field blank. ote: f the transaction code you are using does not allow a everse code (refer to Appendix B), then this field must always be left blank. FAAL AGEY (harge Agency) AGEY X(3) Enter the three character financial agency that this transaction should post to. X(6) Leave blank EX EX X(5) efer to Appendix B to determine if ndex ode is required on this transaction. f the ndex ode is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if an ndex ode should be used. OE: An ndex ode may be looked up by a Program ost Account (PA). *SAS report AFQ0240 provides a listing of ndex odes for a Financial Agency. APPOPAO O APP-U X(5) efer to Appendix B to determine if Appropriation umber is required on this transaction. f the Appropriation umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if an Appropriation umber should be used. OE: An Appropriation umber may be looked up by a Program ost Account (PA) or by an ndex ode. *SAS report AFQ0200 provides a listing of Appropriation umbers for a Financial Agency. *SAS Agency nterface equirements anual 5 Appendix evised: 04/2011

106 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES FU FU X(4) efer to Appendix B to determine if Fund is required on this transaction. f Fund is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Fund should be used. OE: A Fund may be looked up by a Program ost Account (PA) or by an ndex ode. *SAS report AFQ230 provides a listing of Funds for a Financial Agency. PA O PA-O X(5) efer to Appendix B to determine if a Program ost Account is required on this transaction. f a Program ost Account is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Program ost Account should be used. OE: A Program ost Account may be looked up by an ndex ode. *SAS report AFQ0260 provides a listing of Program ost Accounts (PA) for a Financial Agency. OPOLLE OBJE (SAEWE SUB-OBJE) OPOLLE- OBJE X(4) efer to Appendix B to determine if a omptroller Object is required on this transaction. f a omptroller Object is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a omptroller Object should be used. OE: A omptroller Object may be looked up by an Agency Object. *SAS report AFQ100 provides a listing of omptroller Objects (revenue and expenditure) for the State. OE: f Agency Object is used, omptroller Object must be blank. AGEY OBJE AGEY-OBJE X(4) efer to Appendix B to determine if an Agency Object is required on this transaction. f an Agency Object is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if an Agency Object should be used. *SAS report AFQ110 provides a listing of Agency Objects (revenue and expenditure) for the Financial Agency. OE: f Agency Object is used, omptroller Object must be blank. *SAS Agency nterface equirements anual 6 Appendix evised: 04/2011

107 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES POJE O POJ-O X(6) efer to Appendix B to determine if a Project is required on this transaction. f a Project is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Project should be used. *SAS report AFQ0270 provides a listing of Projects for the Financial Agency. OE: f Project is used, then Project Phase must not be blank. OE: Project umber and Project Phase may be looked up by a Program ost Account (PA), an ndex ode or Grant umber. POJE PHASE POJ-PHASE X(2) equired, if Project umber is used. ust be left blank if Project umber is not used. GA O GA-O X(6) efer to Appendix B to determine if a Grant is required on this transaction. f a Grant is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Grant should be used. *SAS report AFQ0290 provides a listing of Grants for the Financial Agency. OE: f Grant is used, then Grant Phase must not be blank. OE: Grant umber and Grant Phase may be looked up by a Program ost Account (PA), an ndex ode, Project umber or Subgrantee ode. GA PHASE GA-PHASE X(2) equired, if Grant umber is used. ust be left blank if Grant umber is not used. SUB-GAEE SUB-GAEE X(14) efer to Appendix B to determine if a Grant is required on this transaction. f a Grant is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Grant should be used. *SAS report AFQ0290 provides a listing of Grants for the Financial Agency. OE: f Grant is used, then Grant Phase must not be blank. AGEY OE 1 AGEY-OE-1 X(4) Optional. efer to the Fiscal Officer of the Agency to determine if an Agency ode 1 should be used. *SAS report AFQ260 provides a listing of Agency ode 1 for the Financial Agency. OE: Agency ode 1 can be looked up by a PA or an EX. *SAS Agency nterface equirements anual 7 Appendix evised: 04/2011

108 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES AGEY OE 2 AGEY-OE-2 X(4) Optional. efer to the Fiscal Officer of the Agency to determine if an Agency ode 2 should be used. *SAS report AFQ270 provides a listing of Agency ode 2 for the Financial Agency. OE: Agency ode 2 can be looked up by a PA or an EX. AGEY OE 3 AGEY-OE-3 X(6) Optional. efer to the Fiscal Officer of the Agency to determine if an Agency ode 3 should be used. *SAS report AFQ360 provides a listing of Agency ode 3 for the Financial Agency. OE: Agency ode 3 can be looked up by a PA or an EX. AGEY GEEAL LEGE AOU UBE UL-PUPOSE OE AGEY-GL- AOU UL-PUPOSE- OE X(8) efer to Appendix B to determine if an Agency General Ledger Account is required on this transaction. f the Agency General Ledger is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if an Agency General Ledger should be used. *SAS report AFQ320 provides a listing of Agency General Ledger Accounts for a Financial Agency. X(10) efer to Appendix B to determine if ultipurpose ode is required on this transaction. f the ultipurpose ode is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if ultipurpose ode should be used. GL A O GL-A-O X(4) Leave Blank VEO O VEO-O X(10) efer to Appendix B to determine if Vendor umber is required on this transaction. f the Vendor umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if Vendor umber should be used. *SAS screen numbers 3A, 3, 51, and 34 display valid *SAS Vendor umbers. OE: f Vendor umber is used, then Vendor ail ode must be used. VEO AL OE VEO- X(3) dentifies a unique address for a vendor with many addresses. OE: equired if Vendor umber is used. ust be left blank if Vendor umber is not used AO S- X(1) Leave Blank he 1099 indicator is looked up internally by the Object ode and Vendor umber. *SAS Agency nterface equirements anual 8 Appendix evised: 04/2011

109 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES VOE-O VOE-O X(14) his is the number on the invoice received from the vendor. efer to Appendix B to determine if nvoice umber is required on this transaction. f the nvoice umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if nvoice umber should be used. VOE-AE VOE-AE X(8) Optional. Enter the date of the invoice in the format YYYY. OUE AE O-AE X(8) efer to Appendix B to determine if ocument ate is required on this transaction. f the ocument ate is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if ocument ate should be used. he format is YYYY. UE OUE O U-O-O X(8) efer to Appendix B to determine if urrent ocument umber is required on this transaction. f the urrent ocument umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if urrent ocument umber should be used. f required, use a 2 character valid document type followed by six digits. he valid document type is found in Appendix B for the above ransaction ode. OE: f urrent ocument umber is used, then urrent ocument umber Suffix is required. UE OUE O SUFFX EFEEE OUE O EFEEE OUE O SUFFX U-O-O- SUFFX X(3) equired if urrent ocument umber is used. ust be blank if urrent ocument umber is not used. f used, must be 3 digits. EF-O-O X(8) efer to Appendix B to determine if eference ocument umber is required on this transaction. f the eference ocument umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if eference ocument umber should be used. An example of a use for this field is to reference an Account eceivable document on a ash eceipt transaction. OE: f eference ocument umber is used, then eference ocument umber Suffix is required.. EF-O-O- SUFFX X(3) equired if eference ocument umber is used. ust be blank if eference ocument umber is not used. f used, must be 3 digits. *SAS Agency nterface equirements anual 9 Appendix evised: 04/2011

110 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES UE AE UE-AE X(8) efer to Appendix B to determine if ue ate is required on this transaction. f the ue ate is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if ue ate should be used. he format is YYYY. OE: ue ate is used to determine aging for Account eceivables. SEVE AE SEVE-AE X(8) efer to Appendix B to determine if Service ate is required on this transaction. f the Service ate is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if Service ate should be used. he format is YYYY. WAA O (HEK UBE) PAYE S YPE (SPEAL HALG OE) PAYE-O X(9) efer to Appendix B to determine if a heck umber is required on this transaction. f a heck umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a heck umber should be used. PAYE-S- YPE POPEY O POP-O X(10) Leave Blank EB VESE SSUE EB-V-SSUE- O O FU OOL OVEE FU-L-O X(1) Leave Blank OA O OA-O X(10) Leave Blank X(2) efer to Appendix B to determine if a Payment istribution ype (P) is required on this transaction. f a Payment istribution ype is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Payment istribution ype should be used. OE: A Payment istribution ype may be looked up by a Vendor umber. *SAS uses the same values for P that are used in SAS for the Special Handling ode. efer to the SAS Users anual for the valid values. X(9) efer to Appendix B to determine if the ebt/nvestment ssue umber is required on this transaction. f the ebt/nvestment ssue umber is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if the ebt/nvestment ssue umber should be used. *SAS Agency nterface equirements anual 10 Appendix evised: 04/2011

111 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES AS A AS-A 9(11)V99 AS-AOU he amount of this transaction. For example, if the amount is $562, then this field would have ' '. his field is unsigned. egative amounts are indicated with an "" in the EVESE field described above. A negative $ would be SOU SOU- 9(11)V99 ' ' Enter 13 zeroes. X(30) Optional. Enter the description of the invoice. VOE ESPO VOE- ESPO ASH P P YPE ASH-P-P- X(1) Leave Blank YPE BAK O BAK-O X(13) Leave Blank SOU AE S-AE X(8) Leave Blank SOU ES S-ES X(2) Leave Blank PEALY AE PE-AE X(8) Leave Blank PEALY ES PE-ES X(2) Leave Blank EES ES -ES 9(002)V Enter 5 zeroes. 99 PEALY AOU PEALY- 9(11)V99 ' ' Enter 13 zeroes. AOU VEO AE VEO-AE X(50) efer to Exhibit B to determine if a Vendor ame is required on this transaction. f a Vendor ame is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Vendor ame should be used. OE: A Vendor ame may be looked up by a Vendor umber. VEO AESS 1 VEO-A-1 X(50) efer to Exhibit B to determine if a Vendor Address is required on this transaction. f a Vendor Address is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Vendor Address should be used. OE: A Vendor Address may be looked up by a Vendor umber. OE: he maximum length of Address 1 passed to SAS is 24 characters. VEO AESS 2 VEO-A-2 X(50) See VEO-A-1 comments. VEO AESS 3 VEO-A-3 X(50) See VEO-A-1 comments. his field is not passed to SAS. *SAS Agency nterface equirements anual 11 Appendix evised: 04/2011

112 *SAS nterface Guide *SAS AA FELS OO AE *SAS EAL F EL AES LEGH VALUES OES VEO AESS 4 VEO-A-4 X(50) See VEO-A-1 comments. his field is not passed to SAS. VEO Y VEO-Y X(20) See VEO-A-1 comments. VEO SAE VEO-SAE X(2) See VEO-A-1 comments. VEO ZP 1-5 VEO-ZP-1-5 X(5) See VEO-A-1 comments. VEO ZP 6-9 VEO-ZP-6-9 X(4) See VEO-A-1 comments. OUE AGEY O- X(3) Same as Batch Agency above. EPAE OGAL VEO O OGAL- X(10) Leave Blank VEO-O OGAL VEO OGAL- X(3) Leave Blank VEO-SFX AGY ESSAGE KEYWO AGY-SG-KYW X(20) Leave blank except when used as a keyword identifier for accounts receivable transactions. he keyword must currently exist on the *SAS 94 Agency essage Profile. OUE YEA O-YEA X(2) Same as the APPOPAO YEA described above. *SAS Agency nterface equirements anual 12 Appendix evised: 04/2011

113 APPEX *SAS SAA ASAO EFAE OBOL OPYEBE AF ***************************************************************** * * BEGG OF OPY EBE AFU SAA PU EFAE ASAO * * * * (FO ASAOS FO OUSE AGEES A/O* SYSES) * * * EO LEGH = 750 BLOKSZE = * * * * KEY LEGH = 20 SAS VESO 2.0 * * * * ***************************************************************** 01 -EO. 03 -OOL-KEY. 05 -AS-. * OE: HE BAH S HE SAE FO ALL HEAE A * EAL EOS HE SAE BAH 07 -BAH BAH-AGY 09 -BAH-AE P X(003). P X(008). 09 -BAH-YPE 09 -BAH-O P X(001). P X(003). * * OE: BAH SEQ O S '00000' O HEAE EOS A A SEQUEALLY ASSGE SEQUEE UBE * FO EAL EOS. 07 -BAH-SEQ-O P X(005). * OE: HE BAH H E SEGE S EEFE BELOW FO * HE BAH L E FOA 03 -BAH-H-E. 05 -BAH-OPEAO- 05 -BAH-OPEAO-AE P X(008). P X(020). 05 -BAH-OPEAO-LASS 05 -BAH- P X(002). P X(004). 05 -BAH-EFFEVE-AE 05 -BAH-SB-EHO- P X(008). P X(001). 05 -BAH-PAYE-S-YPE 05 -FAS-EY P X(002). P X(001). 05 -BAH-O-HOL-FLAG P X(001). 05 -BAH-A-OU-EEE- P X(001). 05 -BAH-SAUS 88 O-O-AS-HOL P X(001). VALUE 'H'. 88 AS-ELEASE 05 -BAH-H--SW VALUE ''. P X(001). 05 -BAH-LAS-SEQ-O-USE 05 -BAH-SYSE-AE P X(005). P X(005). APPEX *SAS SAA ASAO EFAE OBOL OPYEBE AF 05 -BAH-ASE-FLE--SW P X(001). 05 FLLE P X(007). 05 -EEE-BAH-OU-X P X(005). 05 FLLE EEFES -EEE-BAH-OU-X. 09 -EEE-BAH-OU- P 9(005). 05 -EEE-BAH-A-X P X(013). *SAS Agency nterface equirements anual 1 Appendix evised: 7/99

114 05 FLLE -EEE-BAH-A-X. EEFES 09 -EEE-BAH-A- 05 FLLE P 9(011)V99. P X(005). 05 -OPUE-BAH-OU-X 05 FLLE P X(005). EEFES -OPUE-BAH-OU-X. 09 -OPUE-BAH-OU- P 9(005). 05 -OPUE-BAH-A-X 05 FLLE P X(013). EEFES -OPUE-BAH-A-X. 09 -OPUE-BAH-A- P 9(011)V APPOVAL-EQ-O-POS- P X(001). 05 -ALL-OUES-APPOVE- P X(001). 05 -BAH--EO- 88 -BAH--EO P X(001). VALUE 'Y'. 05 FLLE P X(618). * OE: HE BAH L E S A EEFO OF HE * BAH H E ABOVE 03 -BAH-L-E -BAH-H-E. EEFES 05 -OPEAO- 05 -EAL- P X(008). P X(004). 05 -EFFEVE-AE 05 -APP-YEA P X(008). P X(002). 05 -SB-EHO- 05 -APALZE- P X(001). P X(001). 05 -AS-OE 05 -OFE P X(003). P X(001). 05 -EVESE 05 -AGEY P X(001). P X(003) EX P X(006). P X(005). 05 -APP-U 05 -FU P X(005). P X(004). 05 -PA-O 05 -OPOLLE-OBJE P X(005). P X(004). 05 -AGEY-OBJE 05 -POJ-O P X(004). P X(006). APPEX *SAS SAA ASAO EFAE OBOL OPYEBE AF 05 -POJ-PHASE 05 -GA-O P X(002). P X(006). 05 -GA-PHASE 05 -SUB-GAEE P X(002). P X(014). 05 -AGEY-OE AGEY-OE-2 P X(004). P X(004). 05 -AGEY-OE AGEY-GL-AOU P X(006). P X(008). 05 -UL-PUPOSE-OE 05 -GL-A-O P X(010). P X(004). 05 -VEO-O 05 -VEO- P X(010). P X(003). 05 -S- 05 -VOE-O P X(001). P X(014). 05 -VOE-AE 05 -O-AE P X(008). P X(008). 05 -U-O-O 05 -U-O-O-SUFFX P X(008). P X(003). 05 -EF-O-O 05 -EF-O-O-SUFFX P X(008). P X(003). 05 -UE-AE P X(008). *SAS Agency nterface equirements anual 2 Appendix evised: 7/99

115 05 -SEVE-AE 05 -PAYE-O P X(008). P X(009). 05 -PAYE-S-YPE 05 -POP-O P X(002). P X(010). 05 -EB-V-SSUE-O 05 -FU-L-O P X(009). P X(001). 05 -OA-O 05 -AS-A-X. P X(010). 07 -AS-A 05 -SOU-X P 9(011)V99. P X(013). 05 -SOU- -SOU-X EEFES P 9(013). 05 -SOU- EEFES -SOU-X P 9(011)V VOE-ESPO 05 -ASH-P-P-YPE P X(030). P X(001). 05 -BAK-O 05 -S-AE P X(013). P X(008). 05 -S-ES 05 -PE-AE P X(002). P X(008). 05 -PE-ES 05 --ES-X P X(002). P X(005) ES- --ES-X EEFES APPEX *SAS SAA ASAO EFAE OBOL OPYEBE AF P 9(002)V PEALY-AOU-X P X(013). 05 -PEALY-AOU- -PEALY-AOU-X EEFES P 9(013). 05 -PEALY-AOU- EEFES -PEALY-AOU-X P 9(011)V AE-A-AESS-SEGE. 07 -VEO-AE P X(050). 07 -VEO-A VEO-A-2 P X(050). P X(050). 07 -VEO-A VEO-A-4 P X(050). P X(050). 07 -VEO-Y 07 -VEO-SAE P X(020). P X(002). 07 -VEO-ZP. 09 -VEO-ZP-1-5 P X(005). 09 -VEO-ZP O-EPAE P X(004). P X(003). 05 -OGAL-VEO-O 05 -OGAL-VEO- P X(010). P X(003). 05 FLLE 05 -O-YEA P X(069). P X(002). ***************************************************************** * E OF OPY EBE AFU * ***************************************************************** *SAS Agency nterface equirements anual 3 Appendix evised: 7/99

116 APPEX E *SAS SAA ASAO EFAE OBOL OPYEBE AFHX BAH AGEY BAH-AGY X(3) he agency that submitted the transaction. BAH AE BAH-AE X(8) urrent date formatted for a four digit year. Format is YYYY BAH YPE BAH-YPE X(1) dentifies the type of transactions in a batch. Each batch contains only one type of transaction (ie., Expenditure, Budget, Journal Voucher). ust be a valid batch type for the transaction code as identified on the 28-B Profile. BAH O BAH-O X(3) A three digit number for uniqueness purposes. BAH SEQ O BAH-SEQ-O X(5) A five digit number identifying a single transaction within a batch. USE OPEAO- X(8) of the person or interface that submitted the transaction. EAL EAL- X(4) For transactions entered on-line, the erminal is the S for the terminal upon which the user has signed on. EFFEVE AE EFFEVE-AE X(8) he ransaction Effective ate identifies the accounting period in which the transaction amount was to be posted. SBUSEE EHO AO SB-EHO- X(1) he isbursement ethod ndicator identifies the status of payment transactions. Valid Values: Blank: ot a Payment ransaction E: Flagged for Expedited Payment H: Held : anual Payment : eleased for Payment APALZE AO APALZE- X(1) he apitalize ndicator identifies whether or not a transaction represents a capitalizable expense. Valid Values: Blank: not a controlled asset : apitalized : nventoried : aintenance ASAO OE AS-OE X(3) he ransaction ode identifies the accounting activity being performed with the given transaction. For example, ecording an Encumbrance or ecording an Expenditure. *SAS Agency nterface equirements anual 1 Appendix E evised: 7/99

117 OFE OFE X(1) he ransaction odifier identifies the effect the transaction activity is to have on the associated document. Valid Values: Blank: odifier not applicable A: Activate/e-Activate the ocument : ancellation/losure of the ocument F: Final Payment/Liquidation of the ocument P: Partial Payment/Liquidation of the ocument EVESE AO EVESE X(1) he ransaction everse ode identifies whether the sign of the transaction amount should be reversed or not. Valid values: Blank: o not change the sign of the ransaction Amount : everse the sign of the ransaction Amount X(6) EX EX X(5) he ndex ode is a short-hand code used in transaction data entry. When looked up in the ndex ode able, several other required classification elements are automatically retrieved. Valid Values: ust be defined in the ndex ode able (Screen 24). APPOPAO O APP-U X(5) he Appropriation umber identifies the specific appropriation against which the transaction is being posted. Valid Values: ust be defined in the Appropriation umber able (Screen 20). FU FU X(4) A Fund is the lowest level level in the hierarchy for fund reporting purposes. t infers both the state fund strucutre and the GAAP fund structure. Valid Values: ust be defined in the Fund Profile (Screen 23). PA O PA X(5) he Program ost Account (PA) is a five digit code that looks up the program structure. he PA functions as a coding reducution tool and can look up the following codes: Function, Fund, Organization (ndex), Grant/ph, Project/ph, ultipurpose code, and Agency ode 1, 2, and 3. Valid Values: ust be defined in the Program ost Account able (Screen 26). OPOLLE SOUE GOUP OP-SE-GP X(4) he omptroller's Source Group defines a group of Objects maintained by the central control agency (usually the comptroller). Valid Values: ust be defined in the omptroller's Source Group able (Screen 09). OPOLLE OBJE OPOLLE-OBJE X(6) he omptroller's Object identifies categories of expenditures and revenues used for reporting accounting information to the central controlling Agency (usually the omptroller). Valid Values: ust be defined in the omptroller's Object profile (Screen 10). *SAS Agency nterface equirements anual 2 Appendix E evised: 7/99

118 AGEY OBJE AGEY-OBJE X(4) he Agency Object is a four digit code that may be used by an agency to identify a type of revenue, expenditure, transfer, or statistical accounting transaction. Valid Values: ust be defined in the Agency Object able (Screen 11). GA OBJE GA-OBJE X(6) he Grant Object is a six digit code used to group comptroller objects or agency objects. t provides greater flexibility in grant budgeting and reporting. Valid Values: ust be defined in the Grant Object Profile (Screen 48). POJE O POJ-O X(6) he Project umber is a six character code used to identify an account for projects and interagency agreements in *SAS. Valid Values: ust be efined in the Project ontrol Profile (Screen 27). POJE PHASE POJ-PHASE X(2) his data element is used to identify phases within a project. his allows the user to capture financial information by project phase as well as project. Valid Values: ust exist in Project ontrol Profile (Screen 27). GA O GA-O X(6) he Grant umber is a six character code. Valid Values: ust be defined in Grant ontrol Profile (Screen 29). GA PHASE GA-PHASE X(2) he grant phase is a two digit code that may be used to uniquely identify time periods such as federal fiscal year (Screen 29). SUB GAEE SUB-GAEE X(14) Specifies agencies, localities, etc. who receive portions of pass-through grants. AGEY OE 1 AGEY-OE1 X(4) General purpose code available for agency use. Values: ust be defined in the 26 Agency ode 1 table. AGEY OE 2 AGEY-OE2 X(4) General purpose code available for agency use. Valid Values: ust be defined in the 27 Agency ode 2 Profile. AGEY OE 3 AGEY-OE3 X(6) General purpose code available for agency use. Valid Values: ust be defined in the 36 Agency ode 3 Profile. SUBAY AOU O AGEY-GL-AOU X(8) An eight character code used to identify the Agency General Ledger Account. he Aency General Ledger provides a lower level of detail for the omptroller General Ledger. his code must exist in 32 Agency General Ledger Profile. UL PUPOSE OE UL-PUPOSE-OE X(10) General use code used most often to pass data through to another system. AGEY GEEAL LEGE AOU UBE GL-A-O X(4) he General Ledger Account is a four digit code that defines the omptroller's General Ledger Accounts. his is the lowest level of the general ledger structure for Systemwide Accounting purposes. Valid Values: ust be defined in the omptroller GL Account Profile (31). *SAS Agency nterface equirements anual 3 Appendix E evised: 7/99

119 VEO UBE VEO-O X(10) he Vendor umber may be up to 10 characters. his number usually represents the vendor's federal tax or Social Security umber. Valid Values: Systemwide vendors: defined in the Systemwide Vendor Profile (52) Agency vendors: defined in the Agency Vendor Profile (34) and the first character must be '0'. VEO AL OE VEO- X(3) he Vendor ail ode is a three character code used to identify multiple mail addresses for a single vendor. A mail code of '000' is established by the system when a vendor record is entered on the Systemwide Vendor Profile (52). Additional Systemwide Vendor ail odes are added through the Vendor ail ode Profile (51). Agency vendors and mail codes are added through the Agency Vendor Profile (34). S AO S- X(1) 1099 edit indicator. VOE O VOE-O X(14) he invoice number is generally an optional data element used to a transaction to a specific vendor invoice. When the invoice number is used on an accounts payable transaction, it is printed on the associated remittance advice. VOE AE VOE-AE X(8) nvoice date is an optional field that can be used to identify the vendor's billing date. OUE AE O-AE X(8) he date the document was created. UE OUE O U-O-O X(8) he urrent ocument umber may be up to eight characters. t provides a means for categorizing documents. UE OUE O U-O-O-SUFFX X(3) he urrent ocument umber suffix is three digits. t is used to SUFFX EFEEE OUE O identify transactions within a document. EF-O-O X(8) he eference ocument umber is an eight character code used during data entry to reference a pre-existed document. For example, to liquidate an encumbrance the encumbrance document number is entered in the eference ocument umber field. EF-O-O-SUFFX X(3) A three digit suffix used to identify specific transactions within the reference document. EFEEE OUE O SUFFX UE AE UE-AE X(8) dentifies the date that the payment processing subsystem will generate a warrant or direct deposit payment. f the due date is left blank the payment processing subsystem will imediately generate a payment. his date can also by used to identify the date accounts receivables are due. SEVE AE SEVE-AE X(8) dentifies the date on which goods and services are received or rendered. *SAS Agency nterface equirements anual 4 Appendix E evised: 7/99

120 WAA O (HEK UBE) PAYE-O X(9) he payment number is usually a system generated number. f the disbursement method indicator for the expenditure transaction is set to '' for manual payment, the payment number must be entered with transaction. Valid Values: 9 digit warrant number 7 digit direct deposit number POPEY O POP-O X(10) A ten character number used to identify each specific Fixed Asset. EB VESE SSUE O EB-V-SSUE-O X(9) his data element provides an identification number for the ebt/nvestment ssue. FU OOL OVEE FU-L-O X(1) he Security Fund ontrol Override determines if the user has the security to override fund control edits. Valid Values: Blank: o Fund Override allowed 0: Agency Level Fund Override allowed 1: Statewide Level Fund Override allowed OA O OA-O X(10) he ontract umber is ten digits and is part of the key to the ontract Profile. APPOPAO O APP-O-ELAE X(5) ot currently being used. ELAE AS A AS-A 9(11)V99 he amount of this transaction. For example, if the amount is $562, then this field would have ' '. his field is unsigned. egative amounts are indicated with an "" in the EVESE field described above. A negative $ would be ' '. SOU SOU- 9(11)V99 iscount amount is used to identify the amount of a discount taken. his field is used strictly for information purposes only. t is not used by the system to reduce the amount of the payment. VOE ESPO VOE-ESPO X(30) his is an optional 30 character field. he agencies may use this field enter information concerning the transaction. f it is used on an Accounts Payable transaction, the description will be printed on the vendor's remittance advice. ASH P P YPE ASH-P-P-YPE X(1) ot currently being used. BAK O BAK-O X(9) Standard number of Bank within banking system. BAK AOU O BAK-AOU-O X(17) dentifies the specific account within the Bank. his information is used to track deposits of cash receipts and make payments via direct deposit. BAK AOU YPE BAK-AOU-YPE X(2) his data element describes the type of bank account (e.g. checking, savings, certificate of deposit, etc.). SOU AE S-AE X(8) his element is used to identify the date the discount was taken. *SAS Agency nterface equirements anual 5 Appendix E evised: 7/99

121 SOU ES S-ES X(2) he two digit discount percentage that is available if payment is made by the discount date. PEALY AE PE-AE X(8) he date after which a penalty payment will be required. PEALY ES PE-ES X(2) he two digit penaly percentage that is applied if the payment is not made on time. EES ES -ES- 9(002)V999 he percentage of interest to be applied to the principal ebt/nvestment. PEALY AOU PEALY-AOU- 9(11)V99 he amount of late payment penalties paid. VEO AE VEO-AE X(50) A fifty character field used to record the vendor's name. VEO AESS 1 VEO-A-1 X(50) he first line of the vendor's street address. VEO AESS 2 VEO-A-2 X(50) he second line of the vendor's street address. VEO AESS 3 VEO-A-3 X(50) he third line of the vendor's street address. VEO AESS 4 VEO-A-4 X(50) he fourth line of the vendor's street address. VEO Y VEO-Y X(20) he vendor s city. VEO SAE VEO-SAE X(2) he vendor s state abbreviation code. Standard state abbreviations. VEO ZP 1-5 VEO-ZP-1-5 X(5) he first five digits of the vendor s zip code VEO ZP 6-9 VEO-ZP-6-9 X(4) he last four digits of the vendor s zip code if used. VEO YPE VEO-YPE X(1) he Vendor ype is a one digit required field. Valid Values: 1: Employee 2: Federal Agency 3: State Agency 4: Local Government 5: Vendor - Business 6: Vendor - ndividual 7: Other PAYE SBUO PAYE-S-YPE X(2) his indicator describes the method of payment distribution. YPE POESS AE PO-AE X(8) he date that the batch cycle processed the transaction. POESS E PO-E X(4) he time that the batch cycle processed the transaction. EUBAE OUE AH LEVEL FO AGEY OOL POFLE O-E-O-AH-LVL X(1) he Encumbrance ocument atch Level ndicator indicates at which level a match is required for documents liquidating an encumbrance. Valid Values: 0: one, o atch equired 1: atch Appropriation Only 2: All, atch ocument to all input coding elements on the encumbrance *SAS Agency nterface equirements anual 6 Appendix E evised: 7/99

122 PE-EUBAE OUE AH LEVEL FO AGEY OOL POFLE O-PE-E-O- AH-LVL X(1) he Pre-Encumbrance ocument atch Level indicator determines at which level a match is required for documents liquidating a pre-encumbrance. Valid Values: 0: o atch equired 1: atch Appropriation Only 2: All, atch ocuments to all input coding elements on the pre-encumbance POGA OE POGA-OE X(4) he Program ode identifies programs which receive funding. he Program ode profile allows a heierarchical tree-structured Program organization. POGA LEVEL 1 POGA-LEVEL1 X(4) he Level 1 Program ode associated with the posted Program ode. POGA LEVEL 2 POGA-LEVEL2 X(4) he Level 2 Program ode associated with the posted Program ode. POGA LEVEL 3 POGA-LEVEL3 X(4) he Level 3 Program ode associated with the posted Program ode. POGA LEVEL 4 POGA-LEVEL4 X(4) he Level 4 Program ode associated with the posted Program ode. POGA LEVEL 5 POGA-LEVEL5 X(4) he Level 5 Program ode associated with the posted Program ode. POGA LEVEL 6 POGA-LEVEL6 X(4) he Level 6 Program ode associated with the posted Program ode. POGA LEVEL 7 POGA-LEVEL7 X(4) he Level 7 Program ode associated with the posted Program ode. POGA LEVEL 8 POGA-LEVEL8 X(4) he Level 8 Program ode associated with the posted Program ode. POGA LEVEL 9 POGA-LEVEL9 X(4) he Level 9 Program ode associated with the posted Program ode. AGEY BUGE POGA LEVEL APPOPAO - OBJE LEVEL AO APPOPAO OG LEVEL APPOPAO POGA LEVEL PA-AL-PG-LEVEL- X(1) he Agency Budget Program Level ndicator determines the level of program detail posted to the Agency Budget Financial able. Valid Values: 0: o Program 1: Program Level 1 2: Program Level 2 3: Program Level 3 4: Program Level 4 5: Program Level 5 6: Program Level 6 7: Program Level 7 8: Program Level 8 9: Program Level 9 BU-AP-OBJ-LEVEL- X(1) his indicator is used to identify the level of object that will be used in State appropriations. BU-AP-OG-LEVEL- X(1) his indicator is used to identify the level of organization that will be used in State appropriations. BU-AP-PG-LEVEL- X(1) his indicator is used to identify the level of program that will be used in State appropriations. *SAS Agency nterface equirements anual 7 Appendix E evised: 7/99

123 POGA OBJE BUGE OBJE LEVEL AGEY BUGE OBJE LEVEL BU-PG-OBJ-BU-OBJ- LVL- X(1) his indicator is used to determine the level of object posting. Valid Values: 0 o Object posting 1 omptroller Source/Group 2 omptroller Object 3 Object f this indicator is left blank, the system defaults the value to '0' BU-AL-OBJ-LEVEL- X(1) he Agency Budget Object Level ndicator controls the posting of the object to the control key of the Agency Budget Financial able. Valid Values: 0: o Object Postings 1: omptroller Source/Group 2: omptroller Object 3: Object 4: Agency Object Group 5: Agency Object AGEY AGEY X(3) he *SAS state agency code OGAZAO OE OG-OE X(4) he Organization ode identifies organizational units within an Agency. OGAZAO LEVEL2 OG-LEVEL2 X(4) he Level 2 Org ode associated with the posted Org ode. Level 2 is the first organizational grouping below the Agency level. OGAZAO LEVEL3 OG-LEVEL3 X(4) he Level 3 Org ode associated with the posted Org ode. OGAZAO LEVEL4 OG-LEVEL4 X(4) he Level 4 Org ode associated with the posted Org ode. OGAZAO LEVEL5 OG-LEVEL5 X(4) he Level 5 Org ode associated with the posted Org ode. OGAZAO LEVEL6 OG-LEVEL6 X(4) he Level 6 Org ode associated with the posted Org ode. OGAZAO LEVEL7 OG-LEVEL7 X(4) he Level 7 Org ode associated with the posted Org ode. OGAZAO LEVEL8 OG-LEVEL8 X(4) he Level 8 Org ode associated with the posted Org ode. OGAZAO LEVEL9 OG-LEVEL9 X(4) he Level 9 Org ode associated with the posted Org ode. OGAZAO LEVEL10 OG-LEVEL10 X(4) he Level 10 Org ode associated with the posted Org ode. AGEY BUGE OG LEVEL -AL-OG-LEVEL- X(1) he Allotment Organization Level ndicator determines the level of the organization structure at which the agency budget is controlled. Valid Values: 0: o Organization Level 1: Agency Level 1 2: Organization Level 2 *SAS Agency nterface equirements anual 8 Appendix E evised: 7/99

124 POJE EXPEUE POS LEVEL GA EXPEUE POS LEVEL GA ASH OOL LEVEL P-EXP-POS-LEVEL- X(1) he Expenditure Post Level ndicator deteremines the level that expenditure transactions post to the Project Financial able. Valid Values: 0: o Object 1: omptroller Object 2: Agency Object 3: Agency Object Group A: Fund and no Object B: Fund and omptroller Object : Fund and Agency Object : Fund and Agency Object Group G-EXP-POS-LEVEL- X(1) he Expenditure Post Level ndicator deteremines the level that expenditure transactions post to the Grant Financial able. Valid Values: 0: o Object 1: omptroller Object 2: Agency Object 3: Agency Object Group A: Fund and no Object B: Fund and omptroller Object : Fund and Agency Object G--GA-LEVEL- X(1) : Fund and Agency Object Group he grant level at which cash control will be applied. Valid Values: Y - Yes exercise cash control by grant phase - o do not exercise cash control by grant phase APPOPAE FU ASH OOL LEVEL 22--POS-LEVEL- X(1) his indicator is used to detemine if cash control should excercised the appropriated fund. Valid Values: 0 o not control by Appropriated Fund 1 ontrol by Appropriated Fund APPOPAE FU 23-APP-FU X(4) he Appropriated Fund identifies the Fund designators associated with the legislative AGEY BUGE FU LEVEL APPOPAO FU LEVEL budget. 23-AL-FU-LVL- X(1) he Agency Budget Fund Level indicator determines whether no fund, the appropriated fund, or the fund is posted to the control key of the Agency Budget Financial able. Valid Values: 0: one 1: Appropriated Fund 2: Fund 23-AP-F-E-LVL- X(1) his indicator identifies which level of the fund hierarchy will be used for appropriation control. *SAS Agency nterface equirements anual 9 Appendix E evised: 7/99

125 ASH OOL FU LEVEL POJE/PHASE BUGE AO GA/PHASE BUGE AO 23--FU-LEVEL- X(1) his indicator is used to determine the level of fund control. Valid Values: 0 one 1 Appropriated Fund 2 Fund 42-POJ-PH-BU- X(1) his one character indicator is used to determine the level of budgetary control to be applied to the project. Valid Values: Y - Yes control project budget by phase - o control project budget at project level only 47-G-PH-BU- X(1) he Grant Phase Budget Level ndicator controls the posting of the phase to the Grant, ash ontrol, and ash Balance Financial ables. Valid Values: Y: Grant Budget and ash ontrol is at phase level : Grant Budget and ash ontrol is at grant level -EGSE- X(1) Specifies the transaction register on which the transaction is to be printed. ASAO EGSE O FSAL OH FSAL-OH X(2) dentifies the number of the month within the fiscal year (e.g. July to June fiscal year, July is fiscal month 01). Valid Values: 01 thru fiscal year end adjustment period ASAO YEA FSAL-YEA X(2) he Fiscal Year identifies a specific year for which books are kept. APPOPAO YEA APP-YEA X(2) he Appropriation Year identifies the year associated with a particular appropriation cycle. WAA WE AE WAA WG AO PAYE-WE- AE X(8) he date that the warrants/checks were printed WAA-WG- X(1) he Warrant Writing ndicator classifies the type of expenditure or warrant transaction. Valid Values: 0: ot a payment transaction (o warrant) 1: Warrant (Positive Amount) 2: redit emo 3: Payments for Payees w/limits 4: Payments for irect eposit Amounts 5: Payroll - Gross Pay (with Employee umber) 6: Payroll - et Pay (to Employee) 7: ES and Other iscellaneious eduction Payments 8: 401K Amounts 9: 401K eductions ( for the 401K Administrator) *SAS Agency nterface equirements anual 10 Appendix E evised: 7/99

126 EFAE ASAO -EFAE- X(3) ot currently being used. OE EFAE AOS -EFAE-S X(20) ndicators identifying the transaction as either a Payment, Journal Entry, or eceipt. OUE FAL FAL-APPOVAL-AE X(8) he date the document was approved APPOVAL AE AHVE EFEEE O AHVE-EF-O X(8) he system assigns a unique Archive eference umber to each new transmittal. UE EFFEVE AE UE-EFFEVE- AE X(8) he ransaction Effective ate identifies the accounting period in which the transaction amount is to be posted. ASAO YPE A-YPE X(1) ot currently being used. ASAO YPE A-YPE- X(1) PAYE YPE PAYE-YPE X(1) FLLE FLLE X(2) OVEE AGEY OV-AGY-OBJE X(15) he converted *SAS agency object code OBJE OVEE OV-APP-FU X(15) he converted *SAS appropriated fund. APPOPAE FU OVEE AGEY OV-AGEY X(15) he converted *SAS agency. OVEE PA OV-PA X(15) he converted *SAS program cost account code. OVEE OV-APP-U X(15) he converted *SAS appropriation number. APPOPAO O OVEE OV-OP-OBJE X(15) he converted *SAS comptroller object. OPOLLE OBJE OVEE EX OV-EX X(15) he converted *SAS index code. OVEE OV- X(15) he converted *SAS transaction code. ASAO OE OUE AGEY O-EPAE X(3) he posting agency for a document. LQUAO AOU LQ-AOU 9(11)V99 f applicable, amount used for purposes of document liquidation. FLLE FLLE X(208) *SAS Agency nterface equirements anual 11 Appendix E evised: 7/99

127 APPEX F *SAS SAA ASAO EFAE OBOL OPYEBE AFHX ***************************************************************** * * BEGG OF OPY EBE AFHX HSOY EXA FLE * * * * EO LEGH = 1200 KEY LEGH = 20 * * * * ***************************************************************** ***************************************************************** * AEAE OFAO LOG * * * AE O# POGAE ESPO * * * 07/21/94 * P018 K. AGA AE LQ-AOU. EASE * LAYOU O * * 04/21/94 * F01 VASU AE O EPAE A OVESO * * * * 04/15/94 F01 K. AGA AE AHVE EF-O. * * * * 04/15/94 K K. AGA HAGE VE U O 10. * * * * 03/10/ K. AGA * AE OVESO ELEES. * * * 11/03/93 S26 J. HOALG AE P HG. * * * * ****************************************************************** 01 HX-EO. 03 HX-OOL-KEY. 05 HX-ASAO-. 10 HX-BAH-. 15 HX-BAH-AGY P X(03). 15 HX-BAH-AE P X(08). 15 FLLE EEFES HX-BAH-AE. 20 HX-BAH-Y P X(04). 20 HX-BAH-O P X(02). 20 HX-BAH-AY P X(02). 15 HX-BAH-YPE P X(01). 15 HX-BAH-O P X(03). 10 HX-BAH-SEQ-O P X(05). 03 HX-FOAO-ELEES. 05 HX-OPEAO- P X(08). 05 HX-EAL- P X(04). 05 HX-EFFEVE-AE P X(08). 05 HX-SB-EHO- P X(01). 05 HX-APALZE- P X(01). 05 HX-AS-OE P X(03). 05 HX-OFE P X(01). APPEX F *SAS SAA ASAO EFAE OBOL OPYEBE AFHX 05 HX-EVESE P X(01). 05 HX- 05 HX-EX P X(06). P X(05). 05 HX-APP-U 05 HX-FU P X(05). P X(04). 05 HX-PA 05 HX-OP-SE-GP P X(05). P X(04). 05 HX-OPOLLE-OBJE P X(04). *SAS Agency nterface equirements anual 1 Appendix F evised: 7/99

128 05 HX-AGEY-OBJE 05 HX-GA-OBJE P X(04). P X(06). 05 HX-POJ-O 05 HX-POJ-PHASE P X(06). P X(02). 05 HX-GA-O 05 HX-GA-PHASE P X(06). P X(02). 05 HX-SUB-GAEE 05 HX-AGEY-OE1 P X(14). P X(04). 05 HX-AGEY-OE2 05 HX-AGEY-OE3 P X(04). P X(06). 05 HX-AGEY-GL-AOU 05 HX-UL-PUPOSE-OE P X(08). P X(10). K 05 HX-GL-A 05 HX-VEO-O P X(04). P X(10). K 05 HX-VEO-O- HX-VEO-O EEFES P 9(10). 05 HX-VEO- 05 HX-S- P X(03). P X(01). 05 HX-VOE-O 05 HX-VOE-AE P X(14). P X(08). 05 HX-O-AE 05 HX-U-O-O P X(08). P X(08). 05 HX-U-O-O-SUFFX 05 HX-EF-O-O P X(03). P X(08). 05 HX-EF-O-O-SUFFX 05 HX-UE-AE P X(03). P X(08). 05 HX-SEVE-AE 05 HX-PAYE-O P X(08). P X(09). 05 HX-POP-O 05 HX-EB-V-SSUE-O P X(10). P X(09). 05 HX-FU-L-O 05 HX-OA-O P X(01). P X(10). 05 HX-APP-O-ELAE 05 HX-AS-A P X(05). P S9(11)V99 OP HX-SOU- 05 HX-VOE-ESPO P S9(11)V99 OP-3. P X(30). 05 HX-ASH-P-P-YPE 05 HX-BAK-O P X(01). P X(09). 05 HX-BAK-AOU-O P X(17). APPEX F *SAS SAA ASAO EFAE OBOL OPYEBE AFHX 05 HX-BAK-AOU-YPE 05 HX-S-AE P X(02). P X(08). 05 HX-S-ES 05 HX-PE-AE P X(02). P X(08). 05 HX-PE-ES S26****** 05 HX--ES P X(02). P X(02). S26 05 HX--ES- 05 HX-PEALY-AOU- P 9(02)V999. P S9(11)V99 OP HX-VEO-AE 05 HX-VEO-AESS-SEGE. P X(50). 10 HX-VEO-A-1 10 HX-VEO-A-2 P X(50). P X(50). 10 HX-VEO-A-3 10 HX-VEO-A-4 P X(50). P X(50). 10 HX-VEO-Y 10 HX-VEO-SAE P X(20). P X(02). 10 HX-VEO-ZP. 15 HX-VEO-ZP-1-5 P X(05). 15 HX-VEO-ZP HX-VEO-YPE P X(04). P X(01). 05 HX-PAYE-S-YPE 05 HX-PO-AE P X(02). P X(08). 05 HX-PO-E P X(04). *SAS Agency nterface equirements anual 2 Appendix F evised: 7/99

129 05 HX-O-E-O-AH-LVL 05 HX-O-PE-E-O-AH-LVL P X(01). P X(01). 05 HX-POGA-OE 05 HX-POGA-LEVELS. P X(04). 10 HX-POGA-LEVEL1 10 HX-POGA-LEVEL2 P X(04). P X(04). 10 HX-POGA-LEVEL3 10 HX-POGA-LEVEL4 P X(04). P X(04). 10 HX-POGA-LEVEL5 10 HX-POGA-LEVEL6 P X(04). P X(04). 10 HX-POGA-LEVEL7 10 HX-POGA-LEVEL8 P X(04). P X(04). 10 HX-POGA-LEVEL9 05 HX-PA-AL-PG-LEVEL- P X(04). P X(01). 05 HX-BU-AP-OBJ-LEVEL- 05 HX-BU-AP-OG-LEVEL- P X(01). P X(01). 05 HX-BU-AP-PG-LEVEL- 05 HX-BU-PG-OBJ-BU-OBJ-LVL- P X(01). P X(01). 05 HX-BU-AL-OBJ-LEVEL- 05 HX-AGEY P X(01). P X(03). 05 HX-OG-OE 05 HX-OG-LEVELS. P X(04). 10 HX-OG-LEVEL2 10 HX-OG-LEVEL3 P X(04). P X(04). APPEX F *SAS SAA ASAO EFAE OBOL OPYEBE AFHX 10 HX-OG-LEVEL4 10 HX-OG-LEVEL5 P X(04). P X(04). 10 HX-OG-LEVEL6 10 HX-OG-LEVEL7 P X(04). P X(04). 10 HX-OG-LEVEL8 10 HX-OG-LEVEL9 P X(04). P X(04). 10 HX-OG-LEVEL10 05 HX--AL-OG-LEVEL- P X(04). P X(01). 05 HX-P-EXP-POS-LEVEL- 05 HX-G-EXP-POS-LEVEL- P X(01). P X(01). 05 HX-G--GA-LEVEL- 05 HX-22--POS-LEVEL- P X(01). P X(01). 05 HX-23-APP-FU 05 HX-23-AL-FU-LVL- P X(04). P X(01). 05 HX-23-AP-F-E-LVL- 05 HX-23--FU-LEVEL- P X(01). P X(01). 05 HX-42-POJ-PH-BU- 05 HX-47-G-PH-BU- P X(01). P X(01). 05 HX--EGSE- 05 HX-FSAL-OH P X(01). P X(02). 05 HX-FSAL-YEA 05 HX-APP-YEA P X(02). P X(02). 05 HX-PAYE-WE-AE 05 HX-WAA-WG- P X(08). P X(01). 05 HX--EFAE- 05 HX--EFAE-S. P X(03). 10 HX--EFAE- OUS 20 ES P X(01). F01 05 HX-FAL-APPOVAL-AE 05 HX-AHVE-EF-O P X(08). P X(08). X704 X HX-UE-EFFEVE-AE 05 HX-ASAO-YPE. P X(08). X704 X HX-A-YPE 10 HX-A-YPE- P X(01). P X(01). X704 X HX-PAYE-YPE 10 FLLE P X(01). P X(02) HX-OVESO-ELEES. 10 HX-OV-AGY-OBJE P X(15) HX-OV-APP-FU P X(15). *SAS Agency nterface equirements anual 3 Appendix F evised: 7/99

130 HX-OV-AGEY 10 HX-OV-PA P X(15). P X(15) HX-OV-APP-U 10 HX-OV-OP-OBJE P X(15). P X(15) F01 10 HX-OV-EX 10 HX-OV- P X(15). P X(15). F01 P HX-O-EPAE 05 HX-LQ-AOU P X(03). P 9(11)V99. P FLLE P X(208). ****************************************************************** * E OF OPY EBE AFHX * ****************************************************************** *SAS Agency nterface equirements anual 4 Appendix F evised: 7/99

131 APPEX G *SAS AF LAYOU FEL POSOS ecord Key 1-3 X(3) Batch Agency 4-11 X(8) Batch ate X(1) Batch ype X(3) Batch umber X(5) Batch Sequence umber Batch Header Fields X(8) User X(20) Operator ame X(2) Operator lass X(4) Batch X(8) Effective ate X(1) isb ethod ndicator X(2) Payment ist ype X(1) Fast Entry X(1) oc Hold Flag X(1) Amt ount Entered nd X(1) Status X(1) Header ount Sw X(5) Last Sequence umber Used X(5) System ate (Julian) X(1) aster File nd Sw X(7) Filler X(5) Entered Batch ount (13) Entered Batch Amount X(5) Filler X(5) omputed Batch ount (13) omputed Batch Amount X(1) Approval eq to Post nd X(1) All ocuments Approved nd X(1) Batch Error nd X(618) Filler Batch etail Fields X(8) Operator X(4) X(8) Effective ate X(2) Appn Year X(1) isb ethod nd X(1) apitalize nd X(3) ransaction ode X(1) odifier X(1) everse X(3) Agency X(6) X(5) ndex X(5) Appropriation umber *SAS Agency nterface equirements anual 1 Appendix G evised: 7/99

132 69-72 X(4) Fund X(5) PA X(4) omptroller Object X(4) Agency Object X(6) Project umber X(2) Project Phase X(6) Grant umber X(2) Grant Phase X(14) Sub-Grantee X(4) Agency ode X(4) Agency ode X(6) Agency ode X(8) Agency General Ledger Account umber X(10) ulti-purpose ode X(4) General Ledger Account umber X(10) Vendor umber X(3) Vendor ail ode X(1) S 1099 ndicator X(14) nvoice umber X(8) nvoice ate X(8) ocument ate X(8) urrent ocument umber X(3) urrent ocument umber Suffix X(8) eference ocument umber X(3) eference ocument umber Suffix X(8) ue ate X(8) Service ate X(9) Warrant umber X(2) P X(10) Property umber X(9) ebt/nvestment ssue umber X(1) Fund ontrol Override X(10) ontract umber X(13) ransaction Amount X(13) iscount Amount X(30) nvoice escription X(1) ash eceipt Payment ype X(13) Bank umber X(8) iscount ate X(2) iscount erms X(8) Penalty ate X(2) Penalty erms X(5) nterest erms X(13) Penalty Amount X(50) Vendor ame X(50) Vendor Address Line X(50) Vendor Address Line X(50) Vendor Address Line X(50) Vendor Address Line X(20) Vendor ity X(2) Vendor State X(5) Vendor Zip 1-5 *SAS Agency nterface equirements anual 2 Appendix G evised: 7/99

133 X(4) Vendor Zip X(3) ocument Agency X(10) Original Vendor umber X(3) Original Vendor umber ail ode X(69) Filler X(2) ocument Year *SAS Agency nterface equirements anual 3 Appendix G evised: 7/99

134 APPEX H *SAS O SAS OSSWALK FO EFAE ASAO OES *SAS OE EVESE LE SAS OE 170 EEP OF AGY FU OHE VESES EPOS FGE BEEFS PAYABLE OLLEO LOA O OE EEVABLE EEP OF EPLOYEE PAYOLL EUOS OLLEO OF A/ BLLE - EXPE OLLEO OF EGOV E (FE) OLLEO OF EGOV E (LOAL) OLLEO OF A/ BLLE - EVEUE OLLEO OF E UE FO OH FUS OLLEO UE FO OHE FUS EXPE OLLEO SF HEK EEVABLE EEP OF EVEUE AGEY EPOS EEP EFU OF EXPEUE ASH EEP OF FGE BEEFS OSS EFU OF SUBG AV - EASE EU EFU OF SUBGAEE AVAE EEP EPOSS PAYABLE EFEE EVEUE LAS PAYABLE - EVEUE EFU LAS PAYABLE O EUEE LAS PAY O EUEE (EVESE) LAS PAYABLE EUBEE LAS PAY EUBEE (EVESE) VOUHE EPOS PAYABLE SBUSE FGE BEEFS PAYABLE SBUSE FGE BEEFS PAYABLE LAS PAYABLE -EVESAL OF PY AUAL LAS PAYABLE - PUHASE OF VESE LAS PAYABLE - SB OF AOUS PAYABLE VOUHES PAYABLE - SB OF POV FO EFU SB EPLOYEE PAYOLL EUO SB EPLOYEE PAYOLL EUO SB EPLOYEE PAYOLL EUO SB EPLOYEE PAYOLL EUO LAS PAYABLE - EVEUE EFU LAS PAYABLE O EUBEE(*SAS) LAS PAYABLE O EUBEE (*SAS) LAS PAYABLE - SB OF EPOSS PAYABLE SUBGAEE AVAE EUBEE SUBGAEE AVAE EUBEE SUBGAEE EB EXPE EUBEE SUBGAEE EB EXPE EUBEE SUBGAEE AVAE O EUBEE SUBGAEE AVAE O EUBEE SUBGAEE EXPE O EU O AVAE 251 *SAS Agency nterface equirements anual Appendix H evised: 09/06 1

135 268 SUBGAEE EXPE O EU O AVAE AJUS SUBGAEE EXPE A EUB AJUS SUBGAEE EXPE A EUB OS ALLOAO EASE EXPEUES OS ALLOAO EEASE EXPEUES OS ALLOAO EEASE EXPEUES OS ALLOAO EASE EXPEUES OS ALLOAO HAGE ASH EXPE OS ALLOAO HAGE ASH EXPE OS ALLOAO E ASH EXPE OS ALLOAO E ASH EXPE ALLOAO OF E EVEUE EASE ALLOAO OF E EVEUE EASE ALLOAO OF E EVEUE EEASE ALLOAO OF E EVEUE EEASE OPEAG ASFE OPEAG ASFE OPEAG ASFE OU OPEAG ASFE OU EEP OF EPLOYEE PAYOLL EUOS EEP OF EPLOYEE PAYOLL EUOS FGE BEEFS PAYABLE AJUSE FGE BEEFS PAYABLE AJUSE EVEUE AJUSE EASE EVEUE AJUSE EASE (EVESE) ASH EEP AJ OF EVEUE EEASE ASH EEP AJ OF EVEUE EEASE 087 (EVESE) 412 AJUSE OF EXPEUE EEASE AJUSE OF EXPEUE E (EVESE) AJUSE OF EXPEUE EEASE AJUSE OF EXPEUE EEASE 237 (EVESE) 414 EPOS PAYABLE AJUSE ESABLSH AOUS PAYABLE A A EXP EFEE EVEUE AJUSE EFEE EVEUE AJUSE (EVESE) ASH EEP OF EVEUE ASH EEP OF EVEUE (EVESE) POVSO FO EFUS - GAAP AJUSE POVSO FO EFUS - GAAP AJUSE EASE VESES A EPOS LAB EASE VESES A EPOS LAB LOKBOX JE A/ BLLE - EXPEUES LOKBOX JE A/ BLLE - EXPEUES LOKBOX JE OF EGOV EEVABLE (FE) LOKBOX JE OF EGOV EEVABLE (FE) LOKBOX JE OF EGOV EEVABLE LOAL LOKBOX JE OF EGOV EEVABLE LOAL LOKBOX A/ BLLE EVEUE LOKBOX A/ BLLE EVEUE LOKBOX JE EEP UE FO OHE FUS LOKBOX JE EEP UE FO OHE FUS 087 *SAS Agency nterface equirements anual 2 Appendix H evised: 09/06

136 449 LOKBOX JE SF HEK EEVABLE LOKBOX JE SF HEK EEVABLE AOUS EEVABLE - HGHE EUAO AOUS EEVABLE - HGHE EUAO EPOS AOUS EEVABLE PAYE SBUSE AOUS EEVABLE AJUS OE EEVABLE PAYE AJUS OE EEVABLE PAYE SSUE LOA SBUSEE 274 ote: everse ode "" causes the general ledger impact in *SAS and SAS to be reversed. *SAS Agency nterface equirements anual 3 Appendix H evised: 09/06

137 *SAS Agency nterface Guide Appendix *SAS AF ransaction nterface ecord Layout for 1099 eporting BAH HEAE EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES BAH AGEY (submitting) BAH-AGY X(3) he agency that submits the batch. BAH AE BAH-AE X(8) urrent date formatted for a four digit year. Format is YYYY BAH YPE BAH-YPE X(1) ust be 4. his will insure the records are picked up for 1099 processing BAH O BAH-O X(3) A three digit number. BAH SEQ O BAH-SEQ-O X(5) '00000' USE BAH-OPEAO- X(8) '1099xxx' xxx is the batch agency identifier. BAH OPEAO AE BAH-OPEAO- AE X(20) Leave blank BAH OPEAO LASS BAH-OPEAO- LASS X(2) 75 ust be entered. his is the only user class with the ability to post the 1099 transaction code. BAH BAH- X(4) Leave blank BAH EFFEVE AE BAH-EFFEVE- AE X(8) Leave Blank BAH SB EHO BAH-SB- EHO- X(1) Leave blank BAH PAYE SBUO YPE BAH-PAYE- S-YPE X(2) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 1 of 11

138 *SAS Agency nterface Guide BAH HEAE EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES FAS EY FAS-EY X(1) '' BAH O HOL FLAG BAH-O-HOL- FLAG X(1) Leave blank BAH A OU EEE- BAH-A-OU- X(1) 'Y' EEE- BAH SAUS BAH-SAUS X(1) '' BAH H -SW BAH-H--SW X(1) 'Y' BAH LAS SEQ O USE BAH-LAS-SEQ- O-USE X(5) dentifies the highest sequence number used in the batch. For example, if there are 127 transactions in the batch, the last sequence number would be '00127'. All five positions are BAH SYSE AE BAH-SYSE- AE BAH ASE FLE -SW BAH-ASE- X(1) '0' Enter zero. FLE--SW FLLE FLLE X(7) Leave blank EEE BAH OU- EEE-BAH- OU- EEE BAH A- EEE-BAH- A- required and must be left zero filled. X(5) alendar Julian date. YY format. For example, January 5, 1994 would be onvert the date used above referenced as BAH AE. 9(5) ndicates the number of transactions in the batch. For example if there are 127 transactions in the batch, the entered batch count numeric would be '00127'. 9(11)V99 he total dollar amount of all the transactions in the batch without regard to debits, credits or reversals. For example, if the total amount of the batch is $562, then this field would have ' ' :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 2 of 11

139 *SAS Agency nterface Guide BAH HEAE EO *SAS AA FELS OO AES *SAS EAL FEL AES LEGH VALUES OES FLLE FLLE X(5) Leave blank OPUEBAH OU- OPUE- 9(5) '00000' Enter 5 zeroes. BAH-OU- OPUE BAH A- OPUE- 9(11)V99 ' Enter 13 zeroes. BAH-A- 0000' APPOVAL EQ O POS APPOVAL-EQ- X(1) '' O-POS- ALL OUES APPOVE ALL-OUES- APPOVE- X(1) Leave blank BAH EO BAH--EO- X(1) Leave blank FLLE FLLE X(618) Leave blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 3 of 11

140 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES BAH AGEY (submitting) BAH-AGY X(3) Same as on the Batch Header record. BAH AE BAH-AE X(8) Same as on the Batch Header record. BAH YPE BAH-YPE X(1) Same as on the Batch Header record. BAH UBE BAH UBE X(3) Same as on the Batch Header record. BAH SEQUEE BAH-SEQUEE X(5) Start with '00001' for the first transaction in this batch and increment by one for each successive transaction. For example the eighth transaction would be '00008'. ote: the last sequence used in this batch should be equal to the EEE-BAH-OU- in the Batch Header record above. Also note that the first transaction in any batch is '00001'. OPEAO OPEAO- X(8) Same as on the Batch Header record. BAH- X(4) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 4 of 11

141 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES EFFEVE AE EFFEVE-AE X(8) etermines the fiscal month that the transactions will be effective as. onvert the following months as: July = YYYY0701 Aug = YYYY0801 Sept = YYYY0901 hese transactions need to effective dated in Oct = YYYY1001 calendar year 1999 ov = YYYY1101 ec = YYYY1201 Jan = YYYY0101 Feb = YYYY0201 ar = YYYY0301 Apr = YYYY0401 ay = YYYY0501 June = YYYY0601 onvert YYYY to the appropriate calendar year APP Y APP-Y X(2) equired ndicate the Appropriation Year that the transaction relates to. For most transactions, this will be equal to the current fiscal year. SB EHO SB-EHO- X(1) Leave Blank APALZE APALZE- X(1) Leave Blank ASAO OE AS-OE X(3) Z99 his transaction code identifies transactions as 1099 OFE OFE X(1) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 5 of 11

142 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES EVESE EVESE X(1) Optional Enter '' if the amount is to be treated as a negative amount. Otherwise, leave this field blank. ote: f the transaction code you are using does not allow a everse code (refer to Appendix B), then this field must always be left blank. FAAL AGEY (harge Agency) AGEY X(3) equired Enter the three character financial agency that this transaction should post to. X(6) Leave Blank EX EX X(5) Leave Blank APPOPAO O APP-U X(5) Leave Blank FU FU X(4) equired he fund must be entered and be entered as 0096 PA O PA-O X(5) Leave Blank OPOLLE OBJE (SAEWE SUB-OBJE) OPOLLE- OBJE X(4) equired he comptroller object will determine the appropriate form and box number for reporting the transaction amount AGEY OBJE AGEY-OBJE X(4) Optional POJE O POJ-O X(6) Leave Blank POJE PHASE POJ-PHASE X(2) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 6 of 11

143 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES GA O GA-O X(6) Leave Blank GA PHASE GA-PHASE X(2) Leave Blank SUB-GAEE SUB-GAEE X(14) Leave Blank AGEY OE 1 AGEY-OE-1 X(4) Optional AGEY OE 2 AGEY-OE-2 X(4) Optional AGEY OE 3 AGEY-OE-3 X(6) Optional AGEY GEEAL LEGE AOU UBE AGEY-GL- AOU X(8) Leave Blank UL-PUPOSE OE UL-PUPOSE- OE X(10) Leave Blank GL A O GL-A-O X(4) Leave Blank VEO O VEO-O X(10) equired he vendor number must exist on the 52 System Vendor Profile VEO AL OE VEO- X(3) equired Enter AO S- X(1) Leave he 1099 indicator is looked up internally by the Object ode Blank VOE-O VOE-O X(14) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 7 of 11

144 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES VOE-AE VOE-AE X(8) Optional. Enter the date of the invoice in the format YYYY. OUE AE O-AE X(8) equired Enter in the format YYYY. UE OUE O U-O-O X(8) Z Enter the Z ocument ype followed by a six (6) digit document identifier. hese documents are not tracked; therefore the same number can be used for multiple transactions. UE OUE O SUFFX U-O-O- X(3) equired ust be three (3) digits. SUFFX EFEEE OUE O EF-O-O X(8) Optional his will be for internal tracing only. Accounting information will not be evoked from the reference document EFEEE OUE O SUFFX EF-O-O- SUFFX X(3) equired if eference ocument umber is used. ust be blank if eference ocument umber is not used. f used, must be 3 digits. UE AE UE-AE X(8) Leave Blank SEVE AE SEVE-AE X(8) Leave blank WAA O PAYE-O X(9) Optional. For internal tracking purposes only. (HEK UBE) PAYE S YPE (SPEAL HALG OE) PAYE-S- YPE X(2) Leave Blank POPEY O POP-O X(10) Leave Blank EB VESE SSUE O EB-V-SSUE-O X(9) Leave blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 8 of 11

145 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES FU OOL OVEE FU-L-O X(1) Leave Blank OA O OA-O X(10) Leave Blank AS A AS-A 9(11)V99 AS- AOU he amount of this transaction. For example, if the amount is $562, then this field would have ' '. his field is unsigned. egative amounts are indicated with an "" in the EVESE field described above. A negative $ would be SOU SOU- 9(11)V99 ' Enter 13 zeroes ' VOE ESPO VOE- X(30) Optional Enter the description of the invoice. ESPO ASH P P YPE ASH-P-P- YPE X(1) Leave Blank BAK O BAK-O X(13) Leave Blank SOU AE S-AE X(8) Leave Blank SOU ES S-ES X(2) Leave Blank PEALY AE PE-AE X(8) Leave Blank PEALY ES PE-ES X(2) Leave Blank :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 9 of 11

146 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES EES ES -ES 9(002)V Enter 5 zeroes. 99 PEALY AOU PEALY-AOU 9(11)V99 ' Enter 13 zeroes ' VEO AE VEO-AE X(50) efer to Exhibit B to determine if a Vendor ame is required on this transaction. f a Vendor ame is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Vendor ame should be used. OE: A Vendor ame may be looked up by a Vendor umber. VEO AESS 1 VEO-A-1 X(50) efer to Exhibit B to determine if a Vendor Address is required on this transaction. f a Vendor Address is optional for this transaction, refer to the Fiscal Officer of the Agency to determine if a Vendor Address should be used. OE: A Vendor Address may be looked up by a Vendor umber. OE: he maximum length of Address 1 passed to SAS is 24 characters. VEO AESS 2 VEO-A-2 X(50) See VEO-A-1 comments. VEO AESS 3 VEO-A-3 X(50) See VEO-A-1 comments. his field is not passed to SAS. VEO AESS 4 VEO-A-4 X(50) See VEO-A-1 comments. his field is not passed to SAS. VEO Y VEO-Y X(20) See VEO-A-1 comments. VEO SAE VEO-SAE X(2) See VEO-A-1 comments. :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 10 of 11

147 *SAS Agency nterface Guide BAH EAL EO *SAS AA FELS *SAS EAL LEGH VALUES OES OO AES FEL AES VEO ZP 1-5 VEO-ZP-1-5 X(5) See VEO-A-1 comments. VEO ZP 6-9 VEO-ZP-6-9 X(4) See VEO-A-1 comments. OUE AGEY O-EPAE X(3) Same as Batch Agency above. OGAL VEO O OGAL-VEO- O X(10) Leave Blank OGAL VEO OGAL-VEO- SFX X(3) Leave Blank FLLE FLLE X(1) Leave Blank AGEY ESSAGE KEYWO AGY-SG-KYW X(20) Leave Blank ASAL UBE ASAL- UBE X(8) Leave Blank ABA AS UBE ABA-AS-OE X(9) Leave Blank AOU UBE AOU-UBE X(17) Leave Blank AOU-YPE AOU-YPE X(2) Leave Blank FLLE FLLE X(12) Leave Blank OUE YEA O-YEA X(2) Same as the APPOPAO YEA described above. :\AUAL\Agency nterface Guide\APP.O reated: July, 1999 evised: ay, 2010 Page 11 of 11

148 *SAS AGEY EFAE EQUEES AUAL 1099 OFAO For calendar year eporting, Agencies will have the ability to enter 1099 reportable transactions occurring outside of *SAS into *SAS via on-line entry or via interface creation. Presented below are the requirements for both types of entry. OLE On-line entry will require that an agency receive the security from AS to enter 1099 specific transactions. he Agency will need to be able to post and release batches under a user class of 75. his User lass is the only User lass that has access to the Z99 ransaction ode. his ransaction ode has been developed specifically for capturing 1099 reportable transactions that have occurred outside of *SAS. Agencies have the ability to enter transactions via the 500 screen in Edit ode 2 with a Batch ype of 4. he Batch ype is critical for determining whether the transaction is selected for 1099 reporting purposes. Once into the 505 Screen, the urrent ocument must be entered and begin with the ocument ype of Z. his is the only valid ocument ype accepted by the Z99 ransaction ode. he six characters following the ocument ype can be used to uniquely identify each transaction. hese documents are not tracked; therefore, an agency can choose to use the same document number for all of its transactions. he ransaction ode must be Z99. his OE identifies the transaction as a 1099 reportable payment made outside of *SAS. he Appropriation Year must be entered along with the omptroller Object designated for 1099 entry. he fund must be entered as his combination will determine the Form ype and Box umber for reporting the transaction amount. he Vendor umber and ail ode must be entered and be valid in the 51/52 Vendor Profile screens. he agency has the option to complete other financial information for internal tracking and information purposes. Of course, any specific financial information will be edited for validity. EFAE Attached is the interface document layout modified for interfacing specific1099 transactions into *SAS. he attachment is divided into two sections, the Batch Header record and the Batch etail ecord. he fields are labeled as equired, Leave Blank, and Optional. he agency must take care to follow the instructions for populating the data fields else risk the chance of transactions being rejected or errored off in the batch. he interface has been designed in order to give the agencies submitting transactions a wide range of data field choices. he Batch Header will identify the Batch Agency submitting the file. GA or the Financial Agency may use this information to investigate vendor inquiries at a detail level. he Batch etail ecord contains many optional financial fields, which may or may not be populated by the agency, depending upon the level of detail entered by the agency. However, there are some specific fields in the detail record, which must be entered in order for the 1099 transactions to post. hese fields will be discussed below he BAH UBE must be equal to 4. his will ensure that the transactions are processed during the 1099 extract process. he USE must be 1099XXX, with XXX representing the Batch Agency submitting the file. his User will contain the necessary security to post the Z99 ransaction ode. he OPEAO LASS must be 75. Again, the 75 User lass will be the only User lass with the necessary security to post the Z99 ransaction ode. he EFFEVE AE of the transactions must be in the calendar year of 1099 reporting. For instance, if an agency decides to submit a file in January 2000 for calendar year 1999 reporting, then the Effective ate of the transactions must be in calendar year 1999, i.e. ecember 01, f the Effective ate is in January 2000, then the transactions will be reportable for calendar year processing. n addition, the month must still be open for processing, i.e. ecember. he ASAO OE for 1099 reporting is Z99. his ransaction ode will identify the transaction as a vendor payment made outside of *SAS. *SAS Agency nterface equirements anual 1099 nformation 5/02 1

149 *SAS AGEY EFAE EQUEES AUAL 1099 OFAO he OPOLLE OBJE is used to determine the Form ype and Box umber for 1099 reporting. Special objects have been designated for 1099 entry use only. Each object is associated with a specific form type and box number. he FU must be entered as his is the only fund allowed for 1099 entry. he VEO UBE and AL OE must exist in the Vendor Profiles. hose agencies which need to add vendors can either enter the vendors on-line into the 52/51 Vendor Profiles or submit a file through the Batch Vendor nterface. he UE OUE UBE and SUFFX must begin with the ocument ype Z. his is the only valid ocument ype accepted by the Z99 ransaction ode. he six characters following the ocument ype can be used to uniquely identify each transaction. hese documents are not tracked, therefore, an agency can choose to use the same document number for all of its transactions. Any agency that wishes to use an interface file to enter transactions into *SAS must arrange security with AS. Also, all interfaces must first be tested in UA prior to being accepted into P. Agencies can contact the Help esk to receive more information regarding the specific requirements for setting up interface files into P. *SAS Agency nterface equirements anual 1099 nformation 5/02 2

150 nterface equirements anual Appendix K *SAS AFVE BAH AGEY VEO UPAE EFAE FLE LAYOU FEL POS FOA VALUE FEL ESPO EQUE? X(10) VEO UBE equired X(3) VEO UBE SUFFX equired X(3) EPAE equired X(20) SEAH AE equired 5 37 X(1) USOE YPE equired X(50) VEO AE equired X(50) VEO AESS 1 equired X(50) VEO AESS X(50) VEO AESS X(50) VEO AESS X(20) VEO Y equired X(2) VEO SAE equired X(5) VEO ZP OE 1-5 equired X(4) VEO ZP OE X(3) VEO PHOE UBE AEA OE X(3) VEO PHOE UBE PEFX X(4) VEO PHOE UBE X(1) OWESHP OE equired X(2) P SBUO OE equired X(3) HOL EASO OE X(9) ABA AS OE Leave Blank X(17) AOU UBE Leave Blank X(2) AOU YPE Leave Blank X(1) AX OFFSE EXEP equired X(1) 99 AO equired X(1) FE O SS AO equired X(4) BU EFF AE YEA Leave Blank X(2) BU EFF AE OH Leave Blank X(2) BU EFF AE AY Leave Blank X(4) W9 EQUES AE YEA Leave Blank X(2) W9 EQUES AE OH Leave Blank X(2) W9 EQUES AE AY Leave Blank X(4) HAGE EASO OE equired X(1) SEUY YPE X(3) SEUY SOUE X(4) E EPOS AE YEA Leave Blank :\AUAL\Agency nterface Guide\APPK.docx reated: June, 2002 evised: July, 2014 Page 1 of 4

151 nterface equirements anual FEL POS FOA VALUE FEL ESPO EQUE? X(2) E EPOS AE OH Leave Blank X(2) E EPOS AE AY Leave Blank X(1) SAUS OE equired X(4) EFFEVE SA AE YEA X(2) EFFEVE SA AE OH X(2) EFFEVE SA AE AY X(4) EFFEVE E AE YEA X(2) EFFEVE E AE OH X(2) EFFEVE E AE AY X(8) USE equired X(20) OUY AE X(5) UPAE UBE X(20) EO ESSAGE X(20) EO ESSAGE X(20) EO ESSAGE X(20) EO ESSAGE X(20) EO ESSAGE X(20) EO ESSAGE X(133) FLLE (for future use) :\AUAL\Agency nterface Guide\APPK.docx reated: June, 2002 evised: July, 2014 Page 2 of 4

152 nterface equirements anual equired Edits for Batch Agency Vendor Update 1. epartment, required, must be a financial (not a batch) agency Q16 2. Effective Start ate, if entered, must be in mmddyyyy format. B9 3. Effective End ate, if entered, must be in mmddyyyy format and must be equal to or greater than the Effective Start ate. 4. First digit of Vendor umber must be "0" to add or change J 5. Status ode must equal A or. S0 6. Ownership ode, if entered, must be "", "E", "S", "P", "", "A", "", "O", "G", "F", "", or "" V02 7. Vendor Suffix - required. ust be numeric. V04 8. Account ype must be blank V07 9. Account umber must be blank V irect eposit ate must be blank V Vendor umber, required V Vendor ail ode must be numeric. V Search ame required. (First 3 characters must not be blank) V Vendor ame required. (First 3 characters must not be blank) V Vendor address 1 required. V Vendor ity equired. V Vendor State required must be a valid state abbreviation. V Zip ode - characters 1-5 required and must be numeric; characters 6-9 blank or numeric V Vendor ame first three characters cannot be blank. V Phone umber must be a 10 digit number or all blanks. V ABA ransit ode must be blank V Hold eason, if entered, must exist in 53, itles with a key of '5200'. V Vendor ype must equal 1-7. V Update eason ode is required if name or address has changed or if a new mail code is added. ust exist in 53. with a key of VU Payment istribution may be blank or must exist in 50 when Status ode equal to A nvalid Payment istribution ype (payment method code equals 'X' - wire transfer) ax Offset Exempt must be equal 'Y' or '' W9 equested ate must be blank 022 :\AUAL\Agency nterface Guide\APPK.docx reated: June, 2002 evised: July, 2014 Page 3 of 4 1

153 nterface equirements anual 29. FE/SS must equal 'F', 'S', or 'O' BU/WH Effective ate must be blank ndicator must be equal to 'Y' or '' V irect eposit ate must be blank V nvalid ountry ode V60 :\AUAL\Agency nterface Guide\APPK.docx reated: June, 2002 evised: July, 2014 Page 4 of 4