NHS Pensions - Employer Guidance Completion of Leaver Excel Spreadsheet

Transcription

1 NHS Pensions - Employer Guidance Completion of Leaver Excel Spreadsheet Notes: 1. If possible, all text should be UPPER case. Avoid using commas, quotation marks, hyphens and symbols (ie. ) unless otherwise stated 2. Do not insert comments on the spreadsheet as all comments will be removed on receipt at NHS Pensions 3. Do not : a. insert any formulas into this spreadsheet; b. add columns to this spreadsheet; c. delete columns from this spreadsheet. Any of the above actions will result in the spreadsheet being returned to you for rectification. 4. If there are any changes in employment pattern or disallowed days to be input, please update the records as they were at the beginning of the year and the changes, once the data has been processed, to nhsbsa.datamanagement@nhs.net 5. To assist in clarifying open employments with your EA code, please request an Open Employment Scan from nhsbsa.datamanagement@nhs.net 6. This form should be submitted within one month of the employee leaving employment, or three months in advance if the employee is retiring. Estimated figures can be used for retiring employees and amended figures submitted once the employee has retired along with an AW11. The section below provides a detailed breakdown of acceptable entries for each record. Scheme changes implemented since 01 April 2008 are highlighted in yellow.

2 Transaction records Column A Year End 4 Numeric Only ONE year permitted per spreadsheet B EA Code 4 Alpha numeric Only ONE EA Code permitted per spreadsheet C EA Ref 20 Alpha numeric Payroll reference number Enter member s pensionable start date with your EA. This D Date of Commencement 8 DDMMYYYY should match the SS10 Joiner or joiner spreadsheet, SM324 permission form or SM14 overlapping employment form. If the post has been closed and restarted, please use the restart date. E Leave blank Please do not insert any information into this column F SD Number 8 Numeric Confirmation of these can be obtained by requesting an Open Employment Scan from Data Management G NI Number 9 XX999999X Correct format is 2 letters, 6 numbers, 1 letter H Date of Birth 8 DDMMYYYY Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 2

3 I Surname 24 A to Z plus -., and space Enter surname as shown on your Open Employment Scan. Please any changes to the surname direct to Data Management following the submission of this spreadsheet J Forenames 24 A to Z plus -., and space Enter full names only. Please do not insert initials K Pensionable Pay 8 Do not include deemed pay in this figure. L Employee s Pension Contributions Enter the contributions deducted during the year. This entry must not include any AVC or AP contributions Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 3

4 Complete if open contract held. Otherwise leave blank. Enter 0.00, if no AVC contributions have been paid but were due M Additional Voluntary Contributions paid and will be collected in the next financial year. If unsure nhsbsa.pensionsemployers@nhs.net for confirmation Do not include AVC contributions in the AP contributions N Employer s Pension Contributions Enter the employer contributions made during the year O Employer s Pensionable Gross Pay 8 Include any deemed pay not given in employees Pensionable Pay (such as SSP). This figure generally should not be below employee Pensionable Pay P Gross Pay 8 Q Contribution Rate 4 Numeric (for example 6.5% should be shown as 6.5. In year end 2013, 10.9% should be shown Include any non-pensionable pay Do not include AVC rate in this figure. For correct tiered contribution rate, refer to Pensionable Pay and Contributions section in the Employer Toolkit Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 4

5 as 10.9) R Part time hours 4 S Annual Rate of Pay 8 fractions) Enter the TOTAL pensionable hours/ sessions worked for the year NOT the contracted hours/ sessions Do not include the word hours or sessions in the cell. Enter the member s annual rate of pensionable pay at the year end For part time employees, this is not the whole time equivalent rate of pay. (Employer Newsletters TN6/2011 and 9/2011 refer) T Address Line 1 30 Alpha numeric Enter member s home address Please do not use punctuation (comma s, full stops, etc) U Address Line 2 30 Alpha numeric V Address Line 3 30 Alpha numeric W Address Line 4 30 Alpha numeric X Post Code 10 Alpha numeric Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 5

6 Y Additional Pension (1) Reference 2 Numeric Only complete if open AP contract(s) held. Otherwise leave columns Y to AG blank. If unsure nhsbsa.pensionsemployers@nhs.net for confirmation Enter the TWO digit reference allocated by NHS Pensions Enter the AP contributions deducted during the year. Z Additional Pension (1) Contributions This figure must NOT include basic Scheme or AVC contributions Do not include AP payments by lump sum. AA Additional Pension (1) Instalments 2 fractions) between 01 and 12 Enter the number of instalments made during the year AB Additional Pension (2) Reference AC Additional Pension (2) Contributions 2 Numeric If more than 1 AP contract, ensure the details (contributions and instalments) are split accordingly AD Additional Pension (2) Instalments 2 fractions) between 01 and 12 Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 6

7 AE Additional Pension (3) Reference AF Additional Pension (3) Contributions 2 Numeric AG Additional Pension (3) Instalments 2 fractions) between 01 and 12 AH Mid Year Cont Rate (1) 4 Numeric (For example 6.5% should be shown as 6.5) Only complete if a mid year contribution rate change has taken place. Otherwise leave columns AH to AV blank For correct tiered contribution rate, refer to the Membership, contributions and pay section of the Employers Hub on our website AI AJ Mid Year Cont Start date (1) Mid Year Cont End date (1) AK Mid Year Period Pay (1) 8 8 DDMMYYYY First period start date is always 1 April or date of commencement of employment, if later 8 DDMMYYYY Enter date equal to the day before the change became effective Enter the pensionable pay for the period stated AL Mid Year Period Contributions (1) 8 Enter the contributions deducted for the period stated. This entry must not include any AVC or AP contributions AM Mid Year Cont Rate (2) 4 Numeric (For example 6.5% should be shown Enter the revised valid contribution rate Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6)

8 as 6.5) AN AO Mid Year Cont Start date (2) Mid Year Cont End date (2) AP Mid Year Period Pay (2) 8 8 DDMMYYYY 8 DDMMYYYY Enter the date from which the revised contribution rate became effective Enter date to which the revised rate applies. If there are no further changes then this will be equal to 31 March Enter the pensionable pay for the period stated AQ Mid Year Period Contributions (2) 8 Enter the contributions deducted for the period stated. This entry must not include any AVC or AP contributions AR Mid Year Cont Rate (3) 4 Numeric (For example 6.5% should be shown as 6.5) Enter the revised valid contribution rate AS AT Mid Year Cont Start date (3) Mid Year Cont End date (3) AU Mid Year Period Pay (3) 8 8 DDMMYYYY 8 DDMMYYYY Enter the date from which the revised contribution rate became effective Enter date to which the revised rate applies. If there are no further changes then this will be equal to 31 March Enter the pensionable pay for the period stated Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 8

9 AV Mid Year Period Contributions (3) 8 Enter the contributions deducted for the period stated. This entry must not include any AVC or AP contributions AW NI contributions in final year fractions) Enter the amount of members contracted out NI earnings between lower and upper limit in Tax year of termination. If member has earned below the lower earnings limit for NI, please enter 0 AX NI contributions in penultimate year fractions) Enter the amount of members contracted out NI earnings between lower and upper limit in Tax year before termination. If member has earned below the lower earnings limit for NI, please enter 0 01 = Voluntary resignation or retirement 02 = Employee dismissed-benefits being withheld 03 = Redundancy or Retirement for the efficiency of the Service 04 = Sickness AY Termination Reason Code 2 Numeric 11 = Ceased to be pensionable upper age limit reached, or maximum 45 years qualifying service has been achieved 13 = Assistant practitioner becomes Principle Practitioner 14 = Member has died in service 16 = Employment continues but member opted-out by signing form SD502 Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 9

10 AZ Date of Termination 8 DDMMYYYY Enter member s pensionable end date with your EA BA Arrears of AVCs Only complete if an AVC contract exists. Otherwise leave blank Enter arrears of AVCs (not money purchase) on leaving the Scheme. Enter 0.00 if there are no arrears BB Arrears of Contributions Enter arrears of pension contributions on leaving the Scheme Enter 0.00 if arrears notified by NHS Pensions have been collected. Otherwise leave blank Employer Guidance Completion of Leaver Excel Spreadsheet ( ) (V6) 10