DoIT TRAINING CENTER OFFICE OF INFORMATION TECHNOLOGY

Transcription

1 DoIT TRAINING CENTER OFFICE OF INFORMATION TECHNOLOGY R*STARS Reporting Financial Management Information System DoITService Desk 45 Calvert Street Annapolis, MD (410)

2 Table of Contents Page Agenda 2 Objectives 3 Report Types 4 Reporting Standards 6 Requesting Reports 7 Reporting Profiles 8 91-Report Request Profile 9 D64-Report Control Profile News/Help Table System Management Profile Agency Control Profile Index Code Profile Program Cost Account Profile Report Distribution Profile 27 Exercise 1 34 Exercise 2 36 Exercise 3 38 Modular Review 40 Appendix 41 1

3 Agenda Objectives Report Types Reporting Standards Requesting Reports Reporting Profiles Exercises Modular Review 2

4 Objectives Distinguish between the different types of reports available in R*STARS Interpret R*STARS reports Submit a request for an R*STARS report Understand and utilize profiles that support the 91-Report Request Profile Submit a request for an R*STARS report distribution For additional information, refer to the R*STARS Maryland Report Guide at: 3

5 Control Reports 1. Batch Reports Report Types Automatically produced from the nightly Batch (IEU) Cycle. Not requested using the 91-Report Request Profile. Typically found within the DAFR2000 DAFR5999 numbering series. Used to perform audit trail functions (track batches, documents, and rejected transactions). 2. Subsystem Reports R*STARS batch subsystems (such as Cost Allocation, Grant, and Project Billing) also automatically generate Control Reports. Frequently used R*STARS Control Reports DAFR2251 Posted Transaction Detail - a listing of all transactions that posted in the previous Batch Cycle that were error free. DAFR2261 Daily History Detail - a listing of all transactions that have completed processing and gone to the History File. DAFR2151 Error Report - a listing of all transactions that have completed processing that have encountered warning or fatal errors. DAFR2021 Batch Document Tracking Update - a listing of interface transactions that, due to some type of problem, were not processed during the nightly Batch Cycle. DAFR2011 Batches to be Deleted - displays batches that are scheduled for deletion. 4

6 Requestable Reports 1. Profile Reports Provide listings of current profile data contained in R*STARS profiles. The Report ID for these reports is distinguishable by DAFQxxx0, where xxx denotes the 3-character profile code. 2. Financial Reports Contain general ledger, budgetary, managerial, document, transaction, and subsystem information. The Report ID for these reports is distinguishable by DAFRxxxx, where xxxx denotes the unique report number. - General Ledger Reports - used to monitor Agency General Ledger balances and assist in the preparation of periodic GAAP reports. - Budgetary Reports - used to monitor Appropriations, Agency Budgets, Grant Budgets, and Project Budgets. These reports contain budgetary information, such as allotments of Agency Budgets, as well as revenue and expenditure information. - Managerial Reports - contain Revenue, Expenditure, Transfer, and other nominal activity summarized by the various elements in the classification level. These reports allow management to monitor financial activity at all levels. - Document Reports - display information related to Pre-Encumbrances, Encumbrances, Accounts Receivable, and Vouchers Payable. These reports are used to monitor activity at the document level. - Transaction Reports - contain information regarding transactions that have successfully posted to R*STARS. These reports assist agencies in researching activity and analyzing balances in R*STARS. - Subsystem Reports - specific to an R*STARS subsystem, such as Fixed Assets, Grant/Project, or Cost Allocation. These reports are necessary only if an agency uses that particular subsystem. Subsystem Reports also provide transaction and audit trail activity. 5

7 Reporting Standards R*STARS reports have several common features that make them easier to read and understand. The standards are defined below. Control Key - identifies each report request. When a report is generated, the control key for the report request is printed in the top left corner. Report Header - contains information regarding the report and the level of detail requested, such as the date, the cycle, the fiscal year and fiscal month the report was generated, the agency name (except for statewide reports), the report title, the report period, the percent of the year that has elapsed, and the page number. Page Breaks - contain the name, value, and title for data elements used to sort the report. For example, when the page break is Fund, it will go to the top of the next page to begin reporting financial information for the next Fund. Column Headings - contain data element names for each detail report column. Detail Lines - contain actual financial data for the report and titles for some coding elements. Depending on the report, this data is either at the balance or the transaction level. Subtotals and Totals - contain totals of the financial information presented in the detail lines. 6

8 Requesting Reports Various options are available when requesting reports. The Report Request Profile enables users to customize reports by using the following options: Time Frame Enables users to select the Appropriation, Fiscal Year, Period, and Frequency of reports. For some reports, agencies can control when the report will be generated and what accounting period will be reported. Classification Level Enables users to request reports at various levels of the Classification Structure. Options may be available (varies by report) for Organization, Program, Object, Fund, and General Ledger Account. Data Selection May allow users to select specific values or ranges of values. Allows users to limit reports to specific Agencies, Organization Codes, Program Codes, Appropriated Funds, Funds, Comptroller Objects, Agency Objects, General Ledger Accounts, Agency General Ledger Accounts, and other special selection options that are report-specific, such as Grants and Projects. Note: If the data selected does not match the information in the financial tables, the requested report will not be generated. 7

9 Reporting Profiles The R*STARS reporting subsystem uses the following profiles: 91-Report Request Profile D64-Report Control Profile 90-News/Help Table 97-System Management Profile 25-Agency Control Profile 24-Index Code Profile 26-Program Cost Account Profile 95-Report Distribution Profile 8

10 Reporting Profiles 91-Report Request Profile The 91-Report Request Profile is used to establish customized report requests based on the options available on the D64-Report Control Profile. Agencies have various request options for reports, including period of time, frequency, level of detail, and special selects. Specifically, this profile: Controls the time frame, classification level, and data selected for each report. Allows for Special Select 1 and/or 2 to be used for classification elements not specifically defined in another special select or for other unique options. Establishes requests for customized versions of the same report. Note: The level of detail at which a report can be requested is determined by the D64- Report Control Profile and the level at which an agency posts. An agency can request reports at their posting level or at a more summarized level. An agency will not receive information on a report if they request it at a more detailed level than to that which they post. 9

11 91-Report Request Profile: Data Entry Request Title Information Request Title 1. AGENCY: Valid entries are either an agency s 3-digit financial or batch agency. Once the report is generated, it will be found in VIEWDIRECT under the agency defined in this field. When setting the FREQ CONTROL field to A, use the agency s financial agency in the AGENCY field. 2. REQUESTER: This is a 1 to 4-digit alpha/numeric freeform field. This is often filled in with the requester s initials. 3. REPORT ID: Corresponds to D64-Report Control Profile, REQUESTABLE IND field. Valid entry is a requestable report ID. 4. REQUEST NO: Valid entry is the 2-digit request number. 10

12 91-Report Request Profile: Data Entry Time Frame Information Time Frame 5. APPN YEAR: Corresponds to D64-Report Control Profile, AP YEAR field. Valid entries are to leave this field blank or fill in the last 2 digits of the appropriation year being reported on. 6. PERIOD: Corresponds to D64-Report Control Profile, PERIOD field. Valid entries are as follows: PM Prior Month (leave FY field blank) CM Current Month (leave FY field blank) PY Prior Year (leave FY field blank) CY Current Year (leave FY field blank) Specific Month (must fill in the FY field) Blank Not Applicable 11

13 91-Report Request Profile: Data Entry 7. FY: Corresponds to D64-Report Control Profile, PERIOD field. If the PERIOD field on the 91-Report Request Profile was filled in with alpha characters, leave this field blank. If the PERIOD field on the 91-Report Request Profile was filled in with numeric characters, fill in the last 2 digits of the fiscal year being reported on. 8. FREQUENCY: Corresponds to D64-Report Control Profile, FREQUENCY indicators. Valid entries are as follows: Daily Weekly Monthly Quarterly Annually Specific Date (in mmddyyyy format) 9. FREQ CONTROL: Valid entries are an S for state-controlled frequency or an A for agencycontrolled frequency. Note: The state-controlled reports are set up to run using the 97-System Management Profile. The agency-controlled reports are set up to run using the 25-Agency Control Profile. 12

14 91-Report Request Profile: Data Entry Classification Level Information Classification Level 10. ORG: Corresponds to D64-Report Control Profile, LOW-ORG and HIGH-ORG fields. Valid entries are as follows: 0 None 1 Agency Group 2 Agency 3 Level 2 4 Level 3 5 Level 4 6 Level 5 7 Level 6 8 Level 7 9 Level 8 A Level 9 Note: The 24-Index Code Profile, AGCY BUD ORG LVL IND field will give you the Organization Level to which your agency posts. 13

15 91-Report Request Profile: Data Entry 11. PROGRAM: Corresponds to D64-Report Control Profile, LOW-PROGRAM and HIGH- PROGRAM fields. Valid entries are as follows: 0 None 1 Level 1 2 Level 2 3 Level 3 4 Level 4 5 Level 5 6 Level 6 7 Level 7 8 Level 8 9 Level 9 Note: The 26-Program Cost Account Profile, AGY BUD PRG LEVEL IND field will give you the Program Level to which your agency posts. 14

16 91-Report Request Profile: Data Entry 12. OBJECT: Corresponds to D64-Report Control Profile, LOW-OBJECT and HIGH-OBJECT fields. Valid entries are as follows: Grant Reports DAFRG, DAFRT, and All Other Reports DAFRD Reports 0 None None None 1 Object GAAP / NACUBO Category 2 Grant Object Comptroller Source / Group GAAP / NACUBO Source / Object / Grant Object 3 Grant / Comptroller Object Comptroller Object / Comptroller Source / Comptroller Object 4 Grant / Comptroller Object / Agency Object Group Agency Object / Comptroller Source / Group Agency Object 5 Agency Object Group Agency Object Group 6 Agency Object / Agency Agency Object / Agency Object Group Object Group 13. FUND: Corresponds to D64-Report Control Profile, LOW-FUND and HIGH-FUND fields. Valid entries are as follows: 0 None 1 GAAP Fund Group 2 GAAP Fund Type / State Fund Group 3 GAAP Fund / Appropriated Fund 4 Fund 15

17 91-Report Request Profile: Data Entry 14. NACUBO FUND: Corresponds to D64-Report Control Profile, LOW-NACUBO FUND and HIGH- NACUBO FUND fields. Valid entries are as follows: 0 None 1 NACUBO Fund Group 2 NACUBO Fund 3 NACUBO Subfund Note: Not used in the State of Maryland. 15. GL ACCT: Corresponds to D64-Report Control Profile, LOW-GL ACCT and HIGH-GL ACCT fields. Valid entries are as follows: 0 None 1 GAAP / NACUBO GL Account Category 2 GAAP / NACUBO GL Account Class 3 Comptroller GL Account 4 Agency GL Account 16

18 91-Report Request Profile: Data Entry Data Selection Information Data Selection 16. AGENCY: Corresponds to D64-Report Control Profile, AGENCY field. Valid entries are an agency or range of agencies (usually financial agency). 17. ORG CODE: Corresponds to D64-Report Control Profile, ORG CODE field. Valid entries are an organization code or range of organization codes. 18. PROGRAM CODE: Corresponds to D64-Report Control Profile, PROGRAM CODE field. Valid entries are a program code or range of program codes. 19. NACUBO FUND: Corresponds to D64-Report Control Profile, NACUBO FUND field. Not used in the State of Maryland. 17

19 91-Report Request Profile: Data Entry 20. APPROP FUND: Corresponds to D64-Report Control Profile, APPROP FUND field. Valid entries are an appropriation fund or range of appropriation funds. 21. FUND: Corresponds to D64-Report Control Profile, FUND field. Valid entries are a fund or range of funds. 22. COMP OBJECT: Corresponds to D64-Report Control Profile, COMP OBJECT field. Valid entries are a comptroller object or range of comptroller objects. 23. AGY OBJECT: Corresponds to D64-Report Control Profile, AGENCY OBJECT field. Valid entries are an agency object or range of agency objects. 24. GL ACCT: Corresponds to D64-Report Control Profile, GL ACCT field. Valid entries are a general ledger account or range of general ledger accounts. 25. AGY GL ACCT: Corresponds to D64-Report Control Profile, AGENCY GL ACCT field. Valid entries are an agency general ledger account or range of agency general ledger accounts. 26. SPEC SEL 1: Corresponds to D64-Report Control Profile, SPECIAL SELECT 1 field. Valid entries vary from one report to the next. See 90-News/Help Table for definition of Special Select 1 for a specific report. 27. SPEC SEL 2: Corresponds to D64-Report Control Profile, SPECIAL SELECT 2 field. Valid entries vary from one report to the next. See 90-News/Help Table for definition of Special Select 2 for a specific report. 18

20 91-Report Request Profile: Data Entry Profile Indicator Information Profile Indicators 28. STATUS CODE: Valid entries are an A for active (report will run if all other criteria for report set-up is met) or an I for inactive (report will not run until status code is changed to active). 29. EFF START DATE: Defaults to the day the Report Request Profile was created. 30. EFF END DATE: Valid entries are to leave field blank (most often used) or to enter an effective end date (date Report Request Profile will no longer be processed). 31. LAST PROC DATE: Represents the last date the Report Request Profile was updated. 32. Once all information has been entered, press F-10 to save the Report Request Profile. 19

21 D64-Report Control Profile Reporting Profiles The D64-Report Control Profile is used to identify the options available for the 91- Report Request Profile. It is established centrally for all requestable reports. However, the agency must understand this profile to determine the options available when requesting reports. This profile identifies all reports in R*STARS. Valid values for the REQUESTABLE IND field are as follows: 0 Not (control reports, not requestable) 1 Centrally (requestable by control agencies only) 2 Requestable by All This profile displays the time frame and frequency options. Valid values for the INTERVAL OPTIONS fields are as follows: R O N Required (entry is required in the corresponding field on the 91-Report Request Profile) Optional (entry is optional in the corresponding field on the 91-Report Request Profile) Not Allowed (entry is not allowed in the corresponding field on the 91-Report Request Profile) 20

22 Reporting Profiles D64-Report Control Profile This profile displays the level options available on each requestable report. This profile displays the special selects available for each report. Valid values for the SPECIAL SELECTS fields are as follows: R O N Required (entry is required in the corresponding field on the 91-Report Request Profile) Optional (entry is optional in the corresponding field on the 91-Report Request Profile) Not Allowed (entry is not allowed in the corresponding field on the 91-Report Request Profile) Note: The 24-Index Code Profile, AGCY BUD ORG LVL IND field will give you the Organization Level to which your agency posts. The 26-Program Cost Account Profile, AGY BUD PRG LEVEL IND will give you the Program Level to which your agency posts. 21

23 Reporting Profiles 90-News/Help Table The 90-News/Help Table may be used when preparing report requests. The report purpose and sort are displayed. Report Help also assists in choosing special select options when applicable. 22

24 97-System Management Profile Reporting Profiles The 97-System Management Profile contains reporting indicators accessed by the reporting subsystem in order to determine which reports to generate on a statewide level. This profile is centrally established and maintained. Reporting Indicators Listed below are the Reporting Indicators of this Profile. Week - identifies whether weekly report requests entered on the 91-Report Request Profile will run. Month - identifies whether monthly report requests entered on the 91-Report Request Profile will run. Quarter - identifies whether quarterly report requests entered on the 91-Report Request Profile will run. Year - identifies whether annual report requests entered on the 91-Report Request Profile will run. Note: If the FREQ CONTROL field on the 91-Report Request Profile is set to an S (statewide), the Reporting Indicator on the 97-System Management Profile must be set to a Y for a specific frequency of requestable reports to be generated. Reports identified as daily or for a specific date are automatically generated. 23

25 25-Agency Control Profile Reporting Profiles The 25-Agency Control Profile contains reporting indicators accessed by the reporting subsystem in order to determine which reports to generate on an agency level. This profile is agency established and maintained. Reporting Indicators Listed below are the Reporting Indicators of this Profile. Week - identifies whether weekly report requests entered on the 91-Report Request Profile will run. Month - identifies whether monthly report requests entered on the 91-Report Request Profile will run. Quarter - identifies whether quarterly report requests entered on the 91-Report Request Profile will run. Year - identifies whether annual report requests entered on the 91-Report Request Profile will run. Note: If the FREQ CONTROL field on the 91-Report Request Profile is set to an A (agency), the Reporting Indicator on the 25-Agency Control Profile must be set to a Y for a specific frequency of requestable reports to be generated. Reports identified as daily or for a specific date are automatically generated. 24

26 Reporting Profiles 24-Index Code Profile The AGCY BUD ORG LVL IND field on the 24-Index Code Profile reflects the Organization Level to which your agency posts. Corresponds to LEVEL ORG field on the 91-Report Request Profile. Note: The AGCY BUD ORG LVL IND field on the 24-Index Code Profile corresponds to the LEVEL ORG field on the 91-Report Request Profile. While it is possible to report on a more summarized level than to which an agency posts, it is not possible to report on a more detailed level than to which an agency posts. 25

27 26-Program Cost Account Profile Reporting Profiles The AGY BUD PRG LEVEL IND field on the 26-Program Cost Account Profile reflects the Program Level to which your agency posts. Corresponds to LEVEL PROGRAM field on the 91- Report Request Profile. Note: The AGY BUD PRG LEVEL IND field on the 26-Program Cost Account Profile corresponds to the LEVEL PROGRAM field on the 91-Report Request Profile. While it is possible to report on a more summarized level than to which an agency posts, it is not possible to report on a more detailed level than to which an agency posts. 26

28 95-Report Distribution Profile Reporting Profiles The 95-Report Distribution Profile is established by agencies to control the distribution of financial reports. Note: This is an optional profile. All reports generated in the nightly Batch Cycle may be retrieved from VIEWDIRECT for viewing and/or printing purposes. 27

29 95-Report Distribution Profile: Data Entry Request Title Information Request Title 1. AGENCY: Enter the same agency as was previously entered on the 91-Report Request Profile. 2. REQUESTER: Enter the same requester as was previously entered on the 91-Report Request Profile. If this field is left blank, the Report Distribution Profile will include all reports, regardless of the requester, that meet the remaining Request Title criteria. 3. REPORT ID: Enter the same report ID as was previously entered on the 91-Report Request Profile. If this field is left blank, the Report Distribution Profile will include all reports, regardless of the report ID, that meet the remaining Request Title criteria. 4. REQUEST NO: Enter the same request number as was previously entered on the 91-Report Request Profile. If this field is left blank, the Report Distribution Profile will include all reports, regardless of the request number, that meet the remaining Request Title criteria. 5. DIST CODE: 28

30 This is a 1 to 4-digit freeform field. 29

31 95-Report Distribution Profile: Data Entry Print Information Print Information 6. MEDIA TYPE: Valid values are SPL1 for central printing and RJE for remote printing. Enter RJE. 7. DEVICE ID: Enter printer device ID. 8. COPIES: Enter the number of copies of report(s) to be printed. 30

32 95-Report Distribution Profile: Data Entry Distribution Information Distribution Information 9. NAME: Enter name of individual or group receiving report(s). This is a 1 to 30-digit freeform field. 10. ADDRESS 1: Enter address of individual or group receiving report(s). This is a 1 to 40-digit freeform field. 11. ADDRESS 2: Optional: This is a 1 to 40-digit freeform field. 12. CITY: Optional: Enter city. This is a 1 to 30-digit freeform field. 13. STATE: Optional: Enter state. This is a 1 to 2-digit freeform field. 31

33 14. ZIP: Optional: Enter zip code. This is a 1 to 9-digit (numeric) freeform field. 15. MAIL CODE: Optional: Enter mail code. This is a 1 to 3-digit freeform field. 16. PHONE: Optional: Enter telephone number. This is a 1 to 10-digit freeform field. 17. INSTRUCTIONS: Optional: Enter instructions. This is a 1 to 40-digit freeform field. 32

34 95-Report Distribution Profile: Data Entry Profile Indicator Information Profile Indicators 18. STATUS CODE: Valid entries are an A for active (report will print if all other criteria for report distribution is met) or an I for inactive (report will not print until status code is changed to active). 19. EFF START DATE: Defaults to the day the Report Distribution Profile was created. 20. EFF END DATE: Valid entries are to leave field blank (most often used) or to enter an effective end date (date Report Distribution Profile will no longer be processed). 21. LAST PROC DATE: Represents the last date the Report Distribution Profile was updated. 22. Once all information has been entered, press F-10 to save the Report Distribution Profile. 33

35 95-Report Distribution Profile A blank REQUESTER, REPORT ID, and/or REQUEST NO field means all. Valid entries on the 95-Report Distribution Profile for desired results are as follows: AGENCY REQUESTER REPORT ID REQUEST NO DIST CODE Want a specific report request to be routed to a single place. Want all request numbers of a specific report to be routed to a single place. Want all reports and all request numbers for an individual at the agency to go to the same place. Want all reports for the agency routed to the same place. X X X X X X X X X X X X X X 34

36 Exercise 1 Objective: Using the D64-Report Control Profile and the 90-News/Help Table on the next page, complete the 91-Report Request Profile for the DAFRT100 report, both on-line and writing the answers below. Set the report up to run: 1. For the prior month s data. 2. On a monthly basis. 3. On the most summary level. 4. To sort the appropriation year after the agency. 35

37 Exercise 1 36

38 Exercise 2 Objective: Using the D64-Report Control Profile on the next page, complete the 91- Report Request Profile for the DAFQD040 report, both on-line and writing the answers below. Set the report up to run tonight. 37

39 Exercise 2 38

40 Exercise 3 Objective: Using the D64-Report Control Profile and the 90-News/Help Table on the next page, complete the 91-Report Request Profile for the DAFR7400 report, both on-line and writing the answers below. Set the report up to run: 1. Tonight. 2. For period 13 of last year. 3. On the most summary level. 4. To sort by agency object. 39

41 Exercise 3 40

42 MODULAR REVIEW Profile # Profile Name 91 Report Request Profile As regards to reporting, what is this profile used for? D64 Report Control Profile 90 News/Help Table 97 System Management Profile 25 Agency Control Profile 24 Index Code Profile 26 Program Cost Account Profile 95 Report Distribution Profile 41

43 R*STARS REQUESTABLE REPORTS BY TOPIC Accounts Receivable and Revenue Appendix DAFR7870 Letter of Credit Draw Down Report DAFR8140 Fund Cash Payable/Receivable Status DAFR9200 Revenues & Expenditures by Fund, Organization, Program and Object DAFR9210 Revenues & Expenditures by Fund, Program, Organization and Object DAFR9220 Revenues & Expenditures by Organization, Fund, Program and Object DAFR9230 Revenues & Expenditures by Organization, Program, Fund and Object DAFR9240 Revenues & Expenditures by Program, Fund, Organization and Object DAFR9250 Revenues & Expenditures by Program, Organization, Fund and Object DAFR9670 Analysis of Operating Revenues and Expenditures by Source DAFR9680 Analysis of Operating Revenues and Expenditures by Source DAFR9730 Revenue Status by Organization, Appn No, Appd Fund and Object DAFR9750 Accounts Receivable Status Report Document Status DAFR9760 Accounts Receivable Status Report Aging Analysis DAFR9780 Customer History Report DAFR9790 Accounts Receivable Aging Reconciliation DAFR9830 Delinquent Notices DAFRD200 Accounts Receivable Status Report by Program, Organization and Fund DAFRD210 Accounts Receivable Status Report by Organization, Program and Fund DAFRD220 Accounts Receivable Status Report by Program, Organization Index Code, and Fund DAFRD230 Accounts Receivable Status Report by Organization, Program, PCA and Fund DAFRD240 Accounts Receivable Status Report by Program, Organization, Index Code, PCA and Fund DAFRD250 Accounts Receivable Status Report by Organization, Program, PCA, Index Code and Fund DAFRG300 Revenue Status Report by Program, Organization and Fund DAFRG310 Revenue Status Report by Organization, Program and Fund DARFG320 Revenue Status Report by Program, Organization, Index Code and Fund DAFRG330 Revenue Status Report by Organization, Program, PCA and Fund DAFRG340 Revenue Status Report by Program, Organization, Index Code, PCA and Fund DAFRG350 Revenue Status Report by Organization, Program, PCA, Index and Fund 42

44 Agency Budget DAFR660 Revenue R*STARS to STARS Reconciliation Exception Report DAFR7400 Agency Budget Activity Detail DAFR7410 Agency Budget Activity Summary DAFR7610 Agency Budget Monthly Allotment vs Actual Expenditures DAFR7620 Agency Budget Quarterly Allotment vs Actual Expenditures DAFR7630 Remaining Appropriation Balance by Appropriated Fund and Agency DAFR7640 Agency Budget Control by Organization DAFR7650 Agency Budget Control by Program, Fund and Organization DAFR7670 Agency Budget Control by Fund, Organization and Program DAFR8300 Comparative Statement of General Fixed Assets DAFR8580 Balance Sheet All Fund Types and Account Groups DAFR8590 Operating Statement Government Funds DAFR8600 Operating Statement Proprietary Funds DAFR8610 Operating Statement College and University Funds DAFR8640 Operating Statement Budget vs Actual DAFR8650 Trial Balance by Fund/General Ledger DAFR8900 Balance Sheet - College and University Funds DAFR8920 General Ledger Fund Detail Trial Balance DAFRG110 Appropriation Trial Balance by Fund/General Ledger DARFG120 Program Trial Balance by Fund/General Ledger DARFG130 Grant Trial Balance by Fund/General Ledger DAFRG140 Organization Trial Balance by Fund/General Ledger Fixed and Other Long Term Assets DAFR8210 Fixed Asset Depreciation Report DAFR8220 Fixed Assets by Class and Location DAFR8230 Fixed Assets Inventory by Fund Class and Source DAFR8250 Fixed Assets by Class and Property Number DAFR8260 Fixed Assets by Class and Utilization Code DAFR8270 Fixed Asset Inventory by Serial Number DAFR8280 Fixed Asset Transaction Activity DAFR8290 Fixed Asset Inventory by Agency and Serial Number DAFR8300 Comparative Statement of General Fixed Assets DAFR8310 Preventative Maintenance Schedule by Responsible Index DAFR8320 Schedule of General F/A by Function DAFR8740 Fixed Asset By Property Number DAFR8750 Fixed Asset Acquisitions for a given Timeframe by Accountable Officer 43

45 DAFR8760 Fixed Asset Acquisitions for a given Timeframe for the Entire Agency DAFR8770 Fixed Asset Disposals for a given Timeframe by Accountable Officer DAFR8780 Fixed Asset Disposals for a given Timeframe for the Entire Agency DAFR8790 Agency Non-State Treasury Investment Activity DAFR8900 Schedule of General Fixed Assets Grants and Projects DAFR7180 Grant Application Status Report DAFR7190 Statewide Daily Report of Capital Project Fund Payments DAFR7870 Letter of Credit Draw Down Report DAFR8390 Grant Transaction DAFR8400 Grant Summary Report DAFR8410 Subgrantee Budgets, Advances and Expenditures DAFR8420 Grant Revenue and Expenditures by Program Report DAFR8430 Grant Revenue and Expenditures by Organization Report DAFR8440 Grant Revenue and Expenditures by Organization and Program Report DAFR8470 Grant Expenditures Nearing Deficit DAFR8500 Grant Cash Transaction Report DAFR8510 Grant Outlay Report and Request for Reimbursement for Construction Programs DAFR8520 Request for Advance or Reimbursement Report DAFR8530 Grant Financial Status Report DAFR8540 Comparison of Grant Actual and Budgeted Amounts DAFR8560 Schedule of Federal Financial Assistance DAFR9320 Project Detail Transaction Report DAFR9330 Project Summary Report DAFR9340 Comparison of Project Actual and Budgeted Amounts DAFRG130 Grant Trial Balance by Fund/General Ledger DAFRG200 Agency Budget Report by Program, Organization and Fund DAFRG210 Agency Budget Report by Organization, Program and Fund DAFRG220 Agency Budget Report by Program, Organization, Index Code and Fund DAFRG230 Agency Budget Report by Organization, Program, PCA and Fund DAFRG240 Agency Budget Report by Program, Organization, Index Code, PCA and Fund DAFRG250 Agency Budget Report by Organization, Program, PCA, Index and Fund 44

46 Appropriation DAFR6000 Statement of Unencumbered Appropriation Balance DAFR7470 Appropriation Activity Detail DAFR7480 Appropriation Activity Summary DAFR7490 Appropriation Trial Balance DAFR7500 Appropriation Activity Analysis DAFR7510 Appropriation Adjusted Budget Summary Report DAFR7520 Appropriation Total Available Revenue Summary DAFR7530 Appropriations Nearing Deficit Cash Basis DAFR7540 Appropriation Summary by Program DAFR7550 Appropriation Summary DAFR7560 Appropriations by Appropriated Fund and Object - All Balances DAFR7580 Appropriations Nearing Deficit Encumbrance Basis DAFR7590 Appropriations and Expenditures by Agency, Appropriated Fund and Agency DAFR7630 Remaining Appropriation Balance by Appropriated Fund and Object DAFR7680 Appropriations Subject to Lapse DAFR7710 Appropriations by Appropriated Fund and Object Encumbered Balance DAFR7770 Appropriations and Expenditures by Appropriated Fund, Agency and Budget DAFR9070 Statewide Expenditures by Related Appropriation and Appropriation Number DAFR9080 Statewide Cash Balances by Fund and Related Appropriation DAFRG110 Appropriation Trial Balance by Fund/General Ledger Cash DAFR7800 Daily Cash Treasurer Reconciliation DAFR8140 Fund Cash Payable/Receivable Status DAFR8500 Grant Cash Transactions Report DAFR8670 Fund Cash Totals DAFR8710 Cash History by Agency Report DAFR9050 Cash Balances by Program, Fund and Program Cost Account (PCA) DAFR9080 Statewide Cash Balances by Fund and Related Appropriation DAFRG110 Appropriation Trial Balance by Fund/General Ledger DAFRG120 Program Trial Balance by Fund/General Ledger DAFRG130 Grant Trial Balance by Fund/General Ledger DAFRG140 Organization Trial Balance by Fund/General Ledger 45

47 Encumbrances and Pre-Encumbrances DAFR7710 Appropriations by Appropriated Fund and Object Encumbered Balance DAFR7810 Outstanding Encumbrance Aging DAFR7820 Encumbrance Status DAFRD100 Encumbrance/Pre-Encumbrance Status Report by Program, Organization and Fund DAFRD110 Encumbrance/Pre-Encumbrance Status Report by Organization, Program and Fund DAFRD120 Encumbrance/Pre-Encumbrance Status Report by Program, Organization, Index Code and Fund DAFRD130 Encumbrance/Pre-Encumbrance Status Report by Organization, Program, PCA and Fund DAFRD140 Encumbrance/Pre-Encumbrance Status Report by Program, Organization, Index Code, PCA and Fund DAFRD150 Encumbrance/Pre-Encumbrance Status Report by Organization, Program, PCA, Index Code and Fund DAFRG200 Agency Budget Report by Program, Organization and Fund DAFRG210 Agency Budget Report by Organization, Program and Fund DAFRG220 Agency Budget Report by Program, Origination, Index Code and Fund DAFRG230 Agency Budget Report by Organization, Program, PCA and Fund DAFRG240 Agency Budget Report by Program, Organization, Index Code, PCA and Fund DAFRG250 Agency Budget Report by Organization, Program, PCA, Index and Fund Expenditures DAFR6340 Statewide Expenditures by Comptroller Object and Fund DAFR6500 Expenditure R*STARS to STARS Reconciliation Exception Report DAFR7600 Expenditures by Comptroller Object, Appropriated Fund and Agency DAFR7610 Agency Budget Monthly Allotment Vs Actual Expenditures DAFR7620 Agency Budget Quarterly Allotment Vs Actual Expenditures DAFR7770 Appropriations and Expenditures by Appropriated Fund, Agency and Budget DAFR7910 Vendor Transaction History DAFR9070 Statewide Expenditures by Related Appropriation and Appropriation Number DAFR9200 Revenues and Expenditures by Fund, Organization, Program and Object DAFR9210 Revenues and Expenditures by Fund, Program, Organization and Object DAFR9220 Revenues and Expenditures by Organization, Fund, Program and Object 46

48 DAFR9230 Revenues and Expenditures by Organization, Program, Fund and Object DAFR9240 Revenues and Expenditures by Program, Fund, Organization and Object DAFR9250 Revenues and Expenditures by Program, Organization, Fund and Object DAFR9670 Analysis of Operating Revenues and Expenditures by Source DAFR9680 Analysis of Operating Revenues and Expenditures by Source DAFRG200 Agency Budget Report by Program, Organization and Fund DAFRG210 Agency Budget Report by Organization, Program and Fund DAFRG220 Agency Budget Report by Program, Organization, Index Code and Fund DAFRG230 Agency Budget Report by Organization, Program, PCA and Fund DAFRG240 Agency Budget Report by Program, Organization, Index Code, PCA and Fund DAFRG250 Agency Budget Report by Organization, Program, PCA, Index Code and Fund DAFRT100 Expenditure Detail Report by Program, Organization and Fund DAFRT110 Expenditure Detail Report by Organization, Program and Fund DAFRT120 Expenditure Detail Report by Program, Organization, Index Code and Fund DAFRT130 Expenditure Detail Report by Organization, Program, PCA and Fund DAFRT140 Expenditure Detail Report by Program, Organization, Index Code, PCA and Fund DAFRT150 Expenditure Detail Report by Organization, Program, PCA, Index Code and Fund Financial Statements and Trial Balances DAFR8300 Comparative Statement of General Fixed Assets DAFR8580 Balance Sheet All Fund Types and Account Groups DAFR8590 Operating Statement Governmental Funds DAFR8600 Operating Statement Proprietary Funds DAFR8610 Operating Statement College and University Funds DAFR8640 Operating Statement Budget vs. Actual DAFR8650 Trial Balance by Fund/General Ledger DAFR8860 Balance Sheet College and University Funds DAFR8900 Schedule of General Fixed Assets DAFR8920 General Ledger Fund Detail Trial Balance DAFRG110 Appropriation Trial Balance by Fund/General Ledger DAFRG120 Program Trial Balance by Fund/General Ledger DAFRG130 Grant Trial Balance by Fund/General Ledger DAFRG140 Organization Trial Balance by Fund/General Ledger 47

49 Miscellaneous DAFR6220 R*STARS Vendor Activity Report DAFR7830 Outstanding Payment Voucher Aging DAFR7850 Agency Processing Days Report DAFR7860 Contract Status DAFR7940 Vendor 1099 Worksheet DAFR7950 Vendor 1099 s DAFR8120 Vendor Discount Lost DAFR8880 Summary Activity in Shared Fund DAFR8940 Fiscal Year Fund Totals by Month Request DAFR9010 Analysis of Fund Transfers Transactions and Documents DAFR7200 Daily Transaction Register DAFR7400 Agency Budget Activity Detail DAFR7470 Appropriation Activity Detail DAFR7720 Documents Without Archive Numbers DAFR7740 Document Summary Report DAFR7750 Document Tracking Statistics DAFR7760 Agency Document Status Exception DAFR7840 Document Transaction Detail DAFR7910 Vendor Transaction History DAFR8240 Transaction register DAFR8280 Fixed Asset Transaction Activity DAFR8390 Grant Transaction DAFR8500 Grant Cash Transaction Report DAFR9030 Monthly Transaction Analysis by Comptroller Object DAFR9320 Project Detail Transaction Report DAFR9750 Accounts Receivable Document Status DAFRD100 Encumbrance/Pre-Encumbrance Status Report by Program, Organization and Fund DAFRD110 Encumbrance/Pre-Encumbrance Status Report by Organization, Program and Fund DAFRD120 Encumbrance/Pre-Encumbrance Status Report by Program, Organization, Index Code and Fund DAFRD130 Encumbrance/Pre-Encumbrance Status Report by Organization, Program, PCA and Fund 48

50 DAFRD140 Encumbrance/Pre-Encumbrance Status Report by Program, Organization, Index Code, PCA and Fund DAFRD150 Encumbrance/Pre-Encumbrance Status Report by Organization, Program, PCA, Index Code and Fund DAFRD200 Accounts Receivable Status Report by Program, Organization and Fund DAFRD210 Accounts Receivable Status Report by Organization, Program and Fund DAFRD220 Accounts Receivable Status Report by Program, Organization, Index Code and Fund DAFRD230 Accounts Receivable Status Report by Organization, Program, PCA and Fund DAFRD240 Accounts Receivable Status Report by Program, Organization, Index Code, PCA and Fund DAFRD250 Accounts Receivable Status Report by Organization, Program, PCA, Index Code and Fund DAFRT100 Expenditure Detail Report by Program, Organization and Fund DAFRT120 Expenditure Detail Report by Program, Organization, Index Code and Fund DAFRT130 Expenditure Detail Report by Organization, Program, PCA and Fund DAFRT140 Expenditure Detail Report by Program, Organization, Index Code, PCA and Fund DAFRT150 Expenditure Detail Report by Organization, Program, PCA, Index Code and Fund DAFRT200 Revenue Detail Report by Program, Organization and Fund DAFRT210 Revenue Detail Report by Organization, Program, and Fund DAFRT220 Revenue Detail Report by Program, Organization, Index Code and Fund DAFRT230 Revenue Detail Report by Organization, Program, PCA and Fund DAFRT240 Revenue Detail Report by Program, Organization, Index Code, PCA and Fund DAFRT250 Revenue Detail Report by Organization, Program, PCA, Index Code and Fund 49