PUBLIC WORKS AND GANG REDUCTION COMMITTEE. Wednesday, March 4, 2015 ROOM 1060, CITY HALL - 2:00 PM 200 NORTH SPRING STREET, LOS ANGELES, CA 90012

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1 PUBLIC WORKS AND GANG REDUCTION COMMITTEE Wednesday, March 4, 2015 ROOM 1060, CITY HALL - 2:00 PM 200 NORTH SPRING STREET, LOS ANGELES, CA MEMBERS: COUNCILMEMBER JOE BUSCAINO, CHAIR COUNCILMEMBER CURREN D. PRICE, JR. COUNCILMEMBER GILBERT A. CEDILLO (Michael Espinosa - Legislative Assistant - (213) or Michael.Espinosa@lacity.org) Click here for agenda packets Note: For information regarding the Committee and its operations, please contact the Committee Legislative Assistant at the phone number and/or address listed above. The Legislative Assistant may answer questions and provide materials and notice of matters scheduled before the City Council. Sign Language Interpreters, Communication Access Real-Time Transcription (CART), Assistive Listening Devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing Sign Language Interpreters, five or more business days notice is strongly recommended. For additional information, please contact the Legislative Assistant listed above. ITEM NO. (1) CD 4 Bureau of Engineering report relative to the vacation of a portion of the L-shaped alley northerly of Wilshire Boulevard and westerly of La Brea Avenue (VAC-E ). Fiscal Impact Statement Submitted: Yes Community Impact Statement: None submitted. ITEM NO. (2) CD 11 Motion (Bonin - Buscaino) relative to waiving the roadway widening requirements along Emerson Avenue between Manchester Avenue and 85th Place for the project located at 6575 West Manchester Avenue, Emerson Avenue, and 6564 West 85th Place. Community Impact Statement: None submitted. ITEM NO. (3) CD 1 Motion (Cedillo - Fuentes) relative issuing a Revocable Permit to close, fence, occupy and install new power systems in the public right-of-way at Wilshire Boulevard and Witmer Street. Wednesday - March 4, PAGE 1

2 Community Impact Statement: None submitted. ITEM NO. (4) CONTINUED FROM DECEMBER 3, 2014 Motion (Buscaino - Englander - Parks) relative to taking various actions with respect to street cuts and the City s Street Damage Restoration Fee. Community Impact Statement: None submitted. ITEM NO. (5) CONTINUED FROM DECEMBER 3, 2014 Motion (Buscaino - Huizar) relative to retrofitting the City's Asphalt Plant No. 1, setting forth the range of potential options to increase the effectiveness and efficiency of this valuable City asset. Community Impact Statement: None submitted. ITEM NO. (6) S1 CONTINUED FROM DECEMBER 3, 2014 Motion (Buscaino - Englander - Parks) relative to conveying to the Board of Public Works the authority to make exemptions to the one-year moratorium; and investigating the feasibility of increasing the City's street cut moratorium from one to three years. Community Impact Statement: None submitted. ITEM NO. (7) CONTINUED FROM DECEMBER 3, 2014 Motion (Buscaino - Englander - Parks) relative to the scheduling, permitting, monitoring, mapping and inspection of street cuts in the public right-of-way; and developing an enhanced Public Works Reservation System. Community Impact Statement: None submitted. ITEM NO. (8) S1 CONTINUED FROM DECEMBER 3, 2014 Motion (Buscaino - Blumenfield) relative to prioritizing the improvement of streets with high traffic volumes and/or high weight limitation loads, above and beyond slurry seal, when excess funding is available. Community Impact Statement: None submitted. Wednesday - March 4, PAGE 2

3 COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN THIS COMMITTEES SUBJECT MATTER JURISDICTION If you challenge this Committee's action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at or prior to, the public hearing. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. Materials related to an item on this agenda submitted to the committee after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 200 North Spring Street, Room 395, City Hall, Los Angeles, CA during normal business hours. Wednesday - March 4, PAGE 3

4 Office of the City Engineer Los Angeles, California To the Public Works and Gang Reduction Committee Of the Honorable Council Of the City of Los Angeles Honorable Members: JAN C. D. No. 4 SUBJECT: VACATION APPROVAL - VAC- E Council File No Portion of L- Shaped Alley Northerly of Wilshire Boulevard and Westerly of La Brea Avenue RECOMMENDATIONS: A. That street vacation proceedings pursuant to the Public Streets, Highways and Service Easements Vacation Law be instituted for the vacation of the public rightof-way indicated below and shown colored blue on the attached Exhibit " B", and that the limits of the vacation area be permitted to be adjusted based on the final design of the adjoining public improvements.: A portion of the L-Shaped alley northerly of Wilshire Boulevard and westerly of La Brea Avenue. B. That the vacation of the area shown colored orange on Exhibit "B", be denied. C. That the Council find that the vacation is exempt from the California Environmental Quality Act of 1970, pursuant to Article III, Class 5(3) of the City's Environmental Guidelines. D. That the City Council find that there is a public benefit to this street vacation. Upon vacation of the street, the City is relieved of its ongoing obligation to maintain the street. In addition, the City is relieved of any potential liability that might result from continued ownership of the involved street easements. E. That, in conformance with Section 556 of the City Charter, the Council make the finding that the vacation is in substantial conformance with the purposes, intent and provisions of the General Plan. Wednesday - March 4, PAGE 4

5 Public Works and Gang Reduction Committee 2 C. D. No. 4 F. That, in conformance with Section 892 of the California Streets and Highways Code, the Council determine that the vacation area is not necessary for nonmotorized transportation facilities. G. That, in conformance with Section 8324 of the California Streets and Highways Code, the Council determine that the vacation area is not necessary for present or prospective public use. H. That the Council adopt the City Engineer's report with the conditions contained therein. I. That the City Clerk schedule the vacation for public hearing at least 30 days after the Public Works and Gang Reduction Committee approval so the City Clerk and Bureau of Engineering can process the Public Notification pursuant to Section 8324 of the California Streets and Highways Code. FISCAL IMPACT STATEMENT: The petitioner has paid a fee of $32, for the investigation of this request pursuant to Section 7.42 of the Administrative Code. Any deficit fee to recover the cost pursuant to Section 7.44 of the Administrative Code will be required of the petitioner. Maintenance of the public easement by City forces will be eliminated. NOTIFICATION: That notification of the time and place of the Public Works Committee and the City Council meetings to consider this request be sent to: 1. LACMTA ATTN: Velma Marshall, Deputy Executive Officer, Real Estate 1 Gateway Plaza Los Angeles CA LACMTA ATTN: Bryan Hancock 1 Gateway Plaza (Mailstop ) Los Angeles CA RIF Investments LLC 671 S La Brea Av Los Angeles CA Wednesday - March 4, PAGE 5

6 Public Works and Gang Reduction Committee 3 C. D. No. 4 CONDITIONS: The Conditions specified in this report are established as the requirements to be complied with by the petitioner for this vacation. Vacation proceedings in which the conditions have not been completed within 2 years of the Council's action on the City Engineer's report shall be terminated, with no further Council action. 1. That any fee deficit under Work Order E be paid. 2. That a suitable map, approved by the Central District Engineering office, delineating the limits, including bearings and distances, of the area to be vacated be submitted to the Land Development Group prior to the preparation of the Resolution to Vacate. 3. That a suitable legal description describing the area being vacated and all easements to be reserved, including copies of all necessary supporting documentation, be submitted to the Land Development Group of the Bureau of Engineering prior to preparation of the Resolution to Vacate. 4. That a title report indicating the vestee of the underlying fee title interest in the area to be vacated be submitted to the City Engineer. 5. That the following dedications be provided adjoining the petitioner's properties in a manner satisfactory to the City Engineer: a. Dedicate a 30 foot wide replacement alley along the northerly 30 feet of the petitioner's property between La Brea Avenue and the north-south alley westerly of La Brea Avenue. b. Dedicate 2 feet as public street along the westerly side of La Brea Avenue to complete a 52-foot wide half right-of-way, on Lot 49 of Tract c. Dedicate 2 feet as public street along the northerly side of Wilshire Boulevard to complete a 52-foot wide half right-of-way, together with 20- foot radius property line return or 15-foot by 15-foot corner cut at the intersection with Detroit Street. 6. That the following improvements be constructed adjoining the petitioner's properties in a manner satisfactory to the City Engineer: a. Construct a new 30-foot wide alley within the newly dedicated 30-foot wide alley right-of-way along the northerly 30 feet of the petitioners Wednesday - March 4, PAGE 6

7 Public Works and Gang Reduction Committee 4 C. D. No. 4 property between La Brea Avenue and the north-south alley westerly of La Brea Avenue. b. Widen the existing 35-foot wide half roadway on the westerly side of La Brea Avenue to 40 feet with the construction of additional pavement, new integral curb and gutter, and 10-foot wide sidewalk, together with handicapped access ramp and bus pad lane. c. Close the existing intersection of the alley being vacated with La Brea Avenue with standard street improvements. d. Construct additional sidewalk and repair and/or replace all broken, offgrade, or missing curb, gutter and sidewalk along Wilshire Boulevard. e. Repair and/or replace all broken, off-grade, or missing curb, gutter and sidewalk along Detroit Street. 7. That arrangements be made with all utilities agencies maintaining facilities in the area including but not limited to the Department of Water and Power, AT &T, Southern California Gas Company and Time Warner Cable for the removal of affected facilities or the providing of easements or rights for the protection of affected facilities to remain in place. 8. That consents to the vacation be secured from the current owner of that portion of Lots 49 of Tract 5273, adjoining the area to be vacated. 9. That street lighting facilities be installed as required by the Bureau of Street Lighting. 10. That street trees be planted and tree wells to be installed as may be required by the Urban Forestry Division of the Bureau of Street Services. 11. That a temporary alley for public use be constructed and opened prior to any closure of the vacation area to traffic, between the north-south alley westerly of La Brea Avenue and Detroit Street. 12. That the petitioner record a Covenant and Agreement to maintain the temporary alley between the north-south alley westerly of La Brea Avenue and Detroit Street open and accessible to the public until a 30-foot wide replacement alley between the north-south alley westerly of La Brea Avenue and La Brea Avenue has been dedicated, constructed, and accepted by the City. All maintenance of the temporary alley shall be the responsibility of the petitioner. Wednesday - March 4, PAGE 7

8 Public Works and Gang Reduction Committee 5 C. D. No. 4 TRANSMITTAL: Application dated May 23, 2013, from Los Angeles County Metropolitan Transit Authority (LACMTA). DISCUSSION: Request: The petitioner, Velma Marshall, on behalf of LACMTA, owner of the properties shown outlined in yellow on Exhibit "B", is requesting the vacation of the public alley area shown colored blue and orange. The purpose of the vacation request is to provide for the future location of the LACMTA La Brea subway station as part of the Purple Line extension project. This vacation procedure is being processed under procedures established by Council File No adopted by the Los Angeles City Council on March 5, Resolution to Vacate: The Resolution to Vacate will be recorded upon compliance with the conditions established for this vacation. Previous Council Action: The City Council on July 2, 2013, under Council File No adopted a Rule 16 Motion initiating street vacation proceedings. Zoning and Land Use: The properties adjoining the area to be vacated to the south and southwest are zoned [Q]C4-2-CDO and are presently developed with a commercial building and parking. The properties adjoining to the east are zoned C2-1 and are presently developed with commercial buildings. The properties adjoining to the west are zoned P-2 and are presently developed with a parking lot. Description of Area to be Vacated: The area sought to be vacated is the 30-foot wide east-west leg of the L-shaped alley northerly of Wilshire Boulevard and westerly of La Brea Avenue, and the 20-foot wide north-south leg of said alley from the east-west-leg to approximately 65 feet northerly thereof. The alley is dedicated 30-feet and 20-feet wide and is improved with concrete pavement. Adjoining Streets: Wilshire Boulevard is a Modified Scenic Major Highway Class II dedicated 100 feet wide with a 40-foot wide half roadway, curb and gutter, and 10-foot wide sidewalk on the northerly side. La Brea Avenue is a Major Highway Class II dedicated 100 feet wide with a 35-foot wide half roadway, curb and gutter, and 15-foot wide sidewalk on the westerly side. Surrounding Properties: The owners of lots adjoining the vacation area have been notified of the proposed vacation. Effects of Vacation on Circulation and Access: The vacation of this portion of the L- shaped alley northerly of Wilshire Boulevard and westerly of La Brea Avenue should not Wednesday - March 4, PAGE 8

9 Public Works and Gang Reduction Committee C. D. No. 4 have an adverse effect on circulation or access. As a condition of the vacation, a 30-foot wide replacement east-west alley is required to be dedicated and constructed to connect the remaining portion of the north-south alley to La Brea Avenue. The alley is also not needed for the use of pedestrians, bicyclists or equestrians. Objections to the vacation: In a letter dated September 27, 2013, John S. Peterson, representing the owners of Lots 48 and 49 of Tract 5723, stated that his clients own the property and no offer is pending for the purchase and sale of same, no acquisition of said property through eminent domain is pending, and so long as they remain owners, his clients object to the proposed alley vacation. In a letter dated August 8, 2014, Mr. Peterson, representing the owners of said lots, stated that his clients have resolved matters with MTA including date of possession of the property as of December 17, 2014 and on that basis withdraw the objection to the alley vacation provided the alley remain open until at least December 17, Reversionary Interest: No determination of the underlying fee interest of the vacation area has been made as to title or reversionary interest. Dedications and Improvements: It will be necessary that the petitioner provide for the dedications and improvements as outlined in the conditions of this report. Sewers and Storm Drains: There are no existing sewer or storm drain facilities within the area proposed to be vacated. Public Utilities: Southern California Gas Company and Time Warner Cable maintain facilities in the area proposed to be vacated. The Department of Water and Power and AT&T did not respond to the Bureau of Engineering's referral letter dated June 12, Tract Map: Since the required dedications can be acquired by separate instruments and the necessary improvements can be constructed under separate permit processes, the requirement for the recordation of a new tract map could be waived City Department of Transportation: The Department of Transportation stated in its communication dated September 17, 2013 that it does not oppose the requested vacation provided that all abutting property owners along the entire alley are in agreement with the proposed vacation and a suitable turnaround is provided at the new terminus of the unvacated portion of the alley, and that provisions are made for lot consolidation, driveway and access approval by DOT, and any additional dedications and improvements necessary to bring all adjacent streets into conformance with the City's Standard Street Dimensions. In response to the proposed replacement alley, the Department of Transportation stated in its communication dated January 28, 2014 that it did not see any issues with MTA's proposal and had no further comments. Wednesday - March 4, PAGE 9

10 Public Works and Gang Reduction Committee C. D. No. 4 City Fire Department: The Fire Department did not respond to the Bureau of Engineering's referral letter dated June 12, Department of City Planning: The Department of City Planning did not respond to the Bureau of Engineering's referral letter dated June 12, Conclusion: The vacation of the public alley area as shown colored blue on attached Exhibit "B" could be conditionally approved based upon the following: 1. It is unnecessary for present or prospective public use. 2. It is not needed for vehicular circulation or access. 3. It is not needed for non-motorized transportation purposes. The area shown colored orange should not be vacated because it is needed for public street purposes. Report prepared by: LAND DEVELOPMENT GROUP Dale Williams Civil Engineer (213) Respectfully submitted, vtlect Edmond Ye, Manager Land Development Group Bureau of Engineering EY/ DW / Q:\LANDDEV\STREET VACATIONS\E E \E \E Repottdoc Wednesday - March 4, PAGE 10

11 / / / / /2 ml 45 h N / CO / N O o o o o FR 38 rn 0 o o 0 OR D li / / / / / / ro' ct CO I U00672 ESTAR LI, Nc'.:i N., L.,-, 0 n o H- m / ,r; 20 in n L ' IAD 7gro ALLEY NI ORD to NO c5 o B a1 25 I W Nv co ' ; co II 373 o II WII 372 a II I 371 II II II LC?) Li" II ' II /2 7 I II M II II II II a 366 U II II 105 A CARLING , N. Ṇ VAR & 2.5' FUT ALLEY OR D I II II 360 II 'PUE ALLEY ORD 64499W A Y M B 0 Mm,,7)' FR m, N, -:,, -' 0 NN 00 o 0 0 oo (115.04) O WI-LSI I I R-E BLVD C E / (0 M /288) e, O TR C M B /65 LT INFORMATION ON THIS MAP IS PRELIMINARY AND SUBJECT TO CHANGE n MM/co 7 (114.59) FR NV 44../ R 90 rt. (115.83) FR (117.08) TITLE: PORTION OF L SHAPED ALLEY NORTHERLY OF WILSHIRE BOULEVARD AND WESTERLY OF LA BREA AVENUE IT var R VAR WORK ORDER NO. VAC E COUNCIL FILE NO COUNCIL DIST 4 DIV. INDEX 1307 ENG. DIST. CENTRAL T.G. 633 D2 DISTRICT MAP 135B181 DEPT. OF PUBLIC WORKS BUREAU OF ENGINEERING CITY OF LOS ANGELES EXHIBIT B Legend: Vacation boundary as shown Wednesday - March 4, PAGE 11

12 APPLICATION FOR VACATION OF PUBLIC RIGHT OF WAY ORIGINAL - (No copies or faxes) DATE: 5/1-3/ 3 PROJECT LOCATION AND DESCRIPTION: (1) Area proposed to be vacated is: CArtovca 14/AV 64t_LEY) (Street/Avenue/Boulevard/alley/walk:N/S/E/Wof) and is located between: LA- &REA- A-ve. and 17C-Mo S'77 (Street, Avenue, Boulevard or other limit) (Street, Avenue, Boulevard or other limit) Attach a map if necessary. (2) The vacation area lies within or is shown on: (a) Engineering District: (check appropriately) c)4._central () Harbor () Valley () West Los Angeles (b) Council District No. q (c) District Map No. I3S /8/ (d) A CRA Redevelopment Area: OR k (YES) (NO) (3) Area (in sq. ft.) of the proposed vacation area is approx sq. ft. If over 10,000 sq. ft. of buildable area, the vacation is not categorically exempt from the California Environmental Quality Act Guidelines and will require a higher level of environmental review. Contact a vacation staff member to discuss the effect of this on the processing of your application prior to submittal. If the applicant is required to have an environmental determination performed by the Bureau of Engineering Environmental Management Group, the applicant must submit an additional $32,100 fee deposit. This will also increase the processing time by approximately 6 months. If the vacation is located within a Coastal Development Zone, a Coastal Development Permit will be required for the project. The applicant should be aware that vacations within a Coastal Development Zone will take longer to process and will be considerably more expensive. If the applicant is required to have a Coastal Development Permit processed by the Bureau of Engineering Environmental Management Group, the applicant must submit an additional $32,100 fee deposit. Some city agencies, including LADOT, may require additional fees to be deposited to cover costs during the referral and investigation process. The applicant is responsible for paying the fees to the agency directly. Referral fees paid to other city agencies are separate from the Bureau of Engineering processing fees. If the proposed vacation is only for a portion of the Right-of-Way or a partial block, contact a vacation staff member prior to submitting application. (4) Purpose of vacation (future use of vacation area) is: Furaxc L04.,4-raw (5) of merro's LA- 6r E# Sti8 it/.4 frdt/1-"t"/ OA/ rel- PA - gr- Of Me Parpc. L /A/C e-,kreats,04/ rge,,tecr: Vacation is in conjunction with: (Check appropriately) KRevocable Permit () Tract Map () Parcel Map () Zone Change () Other Wednesday - March 4, PAGE 12

13 MOTION Vesting Tentative Tract Map No SL-M1 was approved as a 12-lot, small-lot subdivision at 6575 West Manchester Avenue, Emerson Avenue, and 6564 West 85th Place on August 8, The project is located at the intersection of Emerson and Manchester Avenues, within the Westchester-Playa del Rey Community Plan area. This area surrounding the project site is characterized by primarily residential uses, with this section of Emerson A venue connecting Manchester A venue to an internal neighborhood street system that serves the surrounding single-family residential community and nearby elementary school. This is an area in which the pedestrian experience should be enhanced, and facilities such as improved parkways, increased landscaping, and widened sidewalks should be encouraged. As part of the project approval, the City's Bureau of Engineering included a requirement to widen Emerson A venue along the project site and perform any necessary removal and reconstruction of existing improvements in connection with the street widening. Our streets should be developed and maintained to accommodate multiple modes of use, and particularly in this area pedestrian use. Street widening should not take place at this intersection if it does not improve vehicular travel without degrading the experience for users of other modes of transit. Widening the intersection of Emerson and Manchester serves no purpose other than to incentivize cut-through traffic into the adjacent single-family neighborhood, facilitate higher speeds close to an elementary school, and create the potential for additional accidents. Rather the pedestrian experience on this block of Emerson should be upgraded with amenities such as increased landscaping and an improved sidewalk and parkways. That cannot happen if the street is required to be widened. I THEREFORE MOVE that the Department of City Planning, with the assistance of the Bureau ofengineering, waive the roadway widening requirements along Emerson Avenue between Manchester Avenue and 85th Place, as outlined under the approval letter dated August 8, 2014 of Tract Map No for the project located at 6575 West Manchester Avenue, Emerson Avenue, and 6564 West 85th, in that such widening would do little to enhance traffic flow at the intersection of Emerson and Manchester and would unduly impact the ability of the applicant to successfully complete the project. The applicant is required to construct a minimum 5-foot wide concrete sidewalk abutting the property line, repair and/or replace any ex~isting curb and landscape the parkway ar 'C) PRESENTEDBY: /, ~ ~ IBONn:! e;;::e --== --=-= Coun:rer, rrbict 2:.7 SECONDED BY: ~ ; ~ l{..-l,~ )> 1'- *i'! ~t B Wednesday - March 4, PAGE 13

14 Wednesday - March 4, PAGE 14

15 motioniajblic WORKS & GANG REDUCT1Oi\ It is a fundamental tenet of road repair that excavation cuts into streets lead to water seepage into the roadway, weaken pavement support and exacerbate street deterioration at an accelerated pace. Regardless of the quality of fill used to repair street excavation cuts, they cause the pavement to degrade at a faster rate, resulting in added maintenance and costs to the City. The Street Damage Restoration Fee (SDRF) was established in 1998 to recover the City's cost of damage from street cuts and to incentivize heightened coordination between utilities, the City and other entities engaged in excavation cuts. The goal of the fee is to protect the structural integrity of City streets. Toward that end, entities making street cuts are required to pay a fee that ostensibly recovers the cost of mitigating the damage and the reduction of street "life". The intent was to recover costs of more frequent resurfacing and reconstruction necessitated by the additional street cuts. The current SDRF is based on a 1996 study that employed an inaccurate assumption for the number of annual cuts, resulting in significantly less potential collections than necessary to recovering the full cost of street cuts in the City. In 2006, the SDRF was updated, using Caltrans' Construction Price Index to adjust for inflation. Given that the original collection formula was based on inaccurate assumptions, the adjustment perpetuated the less than complete., costxecovery initially established in Various City departments provide services in support of BSS ' pavement preservation efforts. However, the costs incurred by the General Services Department, Department of Transportation and the Bureau of Engineering are not included in the SDRF fee calculation. This omission further skews the City's ability to fully recover the cost of cuts to our street network. Finally, in the current SDRF schedule, older streets - including select streets older than 15 years and non-select streets (residential) older than 25 years - are excluded from collection. Moreover, there is no distinction between the costs for asphalt and concrete cuts - despite the fact that concrete cuts are more expensive to ultimately replace. Given the state of Los Angeles' City streets and the destructive impact of street excavation cuts, the City must ensure that entities responsible for street damage pay in full the short and long term costs of repairing our streets and we must make certain that our fee schedule reflects a comprehensive and accurate cost recovery model. I THEREFORE MOVE that the City Administrative Officer, with the assistance and cooperation of the Chief Legislative Analyst and Department of Public Works, be instructed to take various actions with respect to the City's Street Damage Restoration Fee, as follows: NOV Wednesday - March 4, PAGE 15

16 1. Present a cost and fee analysis supporting a Street Damage Restoration Fee based on a full cost recovery model that considers the average actual square feet cut annually and includes all streets regardless of age or material, as reported by the Bureau of Engineering, as well as the actual costs of all affected City departments involved with street repairs such as the Bureau of Street Services, General Services Department, Department of Transportation, and Bureau of Engineering. 2. Report on the damage to the roadway created by construction activity and heavy load carriers and the amount collected in damages; 3. Report on a plan for periodic review and update of the SDRF fee, based on updated future analysis and/or consistent use of an accepted inflationary index to fully recover costs associated with street cuts to the public right-of-way. I FURTHER MOVE that the Department of Public Works be INSTRUCTED to report on best practices for performing street cuts, such as the "T-Cut," that minimize damage to the street. I FURTHER MOVE that the City Attorney be REQUESTED to prepare and present a an ordinance requiring that the City secure full cost recovery for street excavation cuts, based on a periodic fee analysis by the CAO. Co-PRESENTED BY: JOE BUS AINO MITCHELL GLANDER Councilmember, 15th District Councilmember, 12th District SECONDED BY: Wednesday - March 4, PAGE 16

17 tsk S\Qi?3\c'( MOTION PUBLICWORKS & GANG RE DUC K, The City has for some time contemplated the need to retrofit its Asphalt Plant #1 (AP1). In the FY City Budget, $10 million in Municipal Investment Corporation of Los Angeles (MICLA) funds were allocated for the retrofit of AP1 to increase asphalt production efficiencies and effectiveness. In 2013, the City Council re-authorized the use of the MICLA funds. At that time, the City Administrative Officer (CAO) estimated project costs at $14.1 million. In February 2014, Bureau of Street Services (BSS) commissioned and released a third-party report on the proposed retrofit of AP1, which determined that capital costs including demolition, site preparation, equipment, permit/design/construction management, soil remediation, and contingency would total an estimated $17.7 million. The retrofits would realize a significant reduction in asphalt production costs, comparable to what BSS pays private vendors. Moreover, there are significant benefits to upgrading or replacing AP1, including: Increased capacity for use of recycled asphalt from 7.5% to 50% Reduced production costs and heightened efficiencies Market participation that will help to ensure local asphalt rates are reasonable, given that the City will still need to purchase some portion of the asphalt it uses. The Adopted FY Budget instructs BSS, with the assistance of the Bureau of Engineering (BOE) and CAO, to provide a report to the Mayor and Council on the potential retrofit of the AP1. It is time for this matter to move forward to resolution; the status quo is unacceptable. With 28,000 lane-miles of streets, the City has the ability to control asphalt costs as a major market participant. Retrofitting will increase efficiencies, help to keep market prices contained and allow more recycled content to be used. BSS needs to report on the range of potential options available for maximizing this asset and effectuating costs below market rates. I THEREFORE MOVE that the City Administrative Officer, with the assistance of the Department of Public Works, be INSTRUCTED to report on a timeline and process for expeditiously retrofitting the City's Asphalt Plant #1, setting forth the range of potential options to increase the effectiveness and efficiency of this valuable City asset. I FURTHER MOVE that the City Administrative Officer report on potential strategies for maximizing the benefits of a retrofitted AP1, including the establishment of a cooperative or a joint-powers-agreement with other local government entities. NOV Wednesday - March 4, PAGE 17

18 PRESENTED B JOE BUSCAINO Councilmennber, 15th District SECONDED BY: Wednesday - March 4, PAGE 18

19 mo-nowubl1c WORKS & GANG REDUC t Utility companies, both private and public, are required to seek permits from the Department of Public Works to undertake street cuts for infrastructure maintenance and the installation of new services. The level of coordination and cooperation is, however, less than satisfactory. While such activity may be necessary, there is no doubt that each street cut accelerates the need for street repaving or reconstruction. Given that, the City needs to better coordinate street cut activity to reduce their number and to execute the most effective and long-lasting cut restorations. The City of Chicago's Department of Transportation (CDOT) established a Project Coordination Office (PCO) to better foster cooperation among all affected departments, contractors and utilities involved in street cuts. With establishment of the PCO, graphic information systems are combined with low-tech coordinatitin*'meetings to achieve desired results: fewer cuts and cost savings. The PCO program is based on use of graphic information systems to provide managers with accurate and timely information as to who will be in public right-of-way, where the work is to be undertaken at what time and date, and identifies the type of work to be performed, coupled with regular in-person coordination meetings. In Chicago, both public and private utilities are required to enter their street cut work schedules into an "Office of Underground Coordination" database, geo-coded and displayed on city street grids through GIS technologies. Reports can be generated nightly and weekly meetings can be held to sort out conflicts, seek solutions and identify opportunities to combine work. Reportedly, the PCO program saved Chicago $10 million in 2012, its first year of operation. Other key benefits include: fewer street cuts with associated cost savings and increased efficiency; delivery of more technically complete repairs in shorter periods of time; and more effective coordination with other street based activities to better avoid conflicts. Fewer street cuts, enhanced coordination and increased cost savings are goals we should be pursuing. While a new "office" may not be necessary, a project coordination system that borrows from the success in Chicago may assist Los Angeles in meeting its pavement preservation goals. The Public Works Reservation System (PWRS) currently achieves significant parts of this X coordination, but greater participation - and potentially, expanded investment in system,improvements - may be necessary to realize comprehensive benefits commensurate with those reported in Chicago. Moreover, while ad hoc efforts at in-person coordination are currently happening and finding success, those efforts may merit centralization and greater institutional regularity. NOV Wednesday - March 4, PAGE 19

20 I THEREFORE MOVE that the Department of Public Works, with the assistance and cooperation of the Information Technology Agency and Los Angeles Department of Transportation, be instructed to coordinate on a regular basis with affected City departments, contractors and private utilities: the scheduling, permitting, monitoring, mapping and inspection of street cuts in the public right-of-way, and to develop and implement an enhanced Public Works Reservation System to enable City departments, the public, private utilities, contractors and others the ability to readily access information to better coordinate activities in the public right of way. Co-PRESENTED BY: JOE BUSCAINO Councilmember, 15th District MITCHEL9ENGLANDER Councilmember, 12th District SECONDED Wednesday - March 4, PAGE 20

21 UBLIC WORKS & GANG REDUCTia MOTION On an annual basis, the Bureau of Street Services (BSS) develops a Pavement Management Program (PMP) as part of the City's Budget Process, which allocates various funds for street repairs. As part of the PMP process, BSS also surveys, on three year intervals, all City streets by utilizing MicroPAVER technologies to determine the condition of the roadway. Surveyed streets are given a Pavement Condition Index (PCI) from 100 to 0 (with 0 being the lowest score) with a corresponding letter grade from A to F. Streets with a D or F designation are considered poor or failed streets respectively. The PCI survey undertaken in 2011 determined that 39% of all D and F streets are Arterial/Select streets. These are classified as major streets which move the most traffic and carry the heaviest loads. BSS has stated that it takes only 4.6 years on average to drop from a PCI of 100 to 60: from A to C. BSS also advises that once streets have failed (reached D and F quality) the cost to repair or, at that point, reconstruct them, increases by 63% - up to $650,000/mile. As result of their extraordinary repair costs, failed streets receive very limited annual PMP allocations. Meanwhile, through a MicroPAVER-driven analysis, BSS generates an annual PMP that will ensure the City at least maintains its current PCI. However, as the City moves forward to address its 8,200 lane miles of D and F streets - and, in fact, increase the number of lane miles it repairs annually - increased attention should be given to Arterial/Select Streets that bear larger traffic volumes and heavier loads. In his recent audit, the Controller noted that by not prioritizing pavement repairs based on traffic and load, the City may be missing opportunities to maximize resources to the benefit of a larger share of the public. I THEREFORE MOVE that the Department of Public Works, with the assistance of the Department of Transportation, City Administrative Officer and Chief Legislative Analyst, be instructed to to report with recommendations to prioritize the improvement of streets with high traffic volumes and/or high weight limitation loads, above and beyond slurry seal, when any funding in excess of that necessary to maintain the current system-wide PCI of 62, is realized. PRESENTED BY: JOE BUSCAINO Councilmember, 15th District SECONDED BY: Wednesday - March 4, PAGE 21