M E M O R A N D U M. Resolution to Adopt Ann Arbor City Budget and Related Property Tax Millage Rates for fiscal year 2003/2004 (as revised)

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2 M E M O R A N D U M TO: FROM: Mayor and Council Roger W. Fraser, City Administrator DATE: May 19, 2003 SUBJECT: Resolution to Adopt Ann Arbor City Budget and Related Property Tax Millage Rates for fiscal year 2003/2004 (as revised) Attached for your review and action is the proposed FY 2003/2004 City Budget that totals more than $235M and is in compliance with the City Charter. It also addresses the major targets Council set for us when we met in December. This is a balanced budget that serves an organization totaling FTE's, 14% fewer FTE's than three years ago. This budget recommendation and the restructuring of City government could not be possible without the hard work and dedication of our employee partners throughout the organization. They have worked willingly and collaboratively to provide imaginative ways to look at and approach this City s future. The budget resolution provides approval of the City Administrator s reorganization plan, directs the City Administrator to recommend a plan to address the solid waste services funding and directs the City Administrator to provide recommendations for establishing an equipment fund. While not specifically addressed in the budget resolution, we have discussed with Council our intention to update the Cost Allocation Plan so it can be used for next year s budget development. Last summer, the Council approved the beginnings of our work on a reorganization of City government. This budget formalizes the new plan but marks only the substantial start we have made. Yet, considerably more work remains. This budget plan reverses, at least momentarily, the long growth streak in the cost of personnel services and begins to provide the financial means with which the City can move forward toward achieving major capital goals. Funds are allocated for initial work in planning and designing a new maintenance facility, funds are appropriated for a combined and up-todate dispatch center, and planning will begin this fall for updating City Hall. This budget marks a new beginning for the City of Ann Arbor. Your support and approval is strongly encouraged.

3 RESOLUTION TO ADOPT ANN ARBOR CITY BUDGET AND RELATED PROPERTY TAX MILLAGE RATES FOR FISCAL YEAR 2003/2004 Whereas, City Council has reviewed the City Administrator s proposed budget for FY for the City of Ann Arbor; and Whereas, A public hearing has been held to obtain citizen input on the proposed budget. RESOLVED, That the following appropriations constitute the general fund budget for ; REVENUES: PROJECTED: MAYOR CITY ADMINISTRATOR $2,622,564 DOWNTOWN DEVELOPMENT AUTHORITY ATTORNEY $ 122,000 DISTRICT COURT $3,180,850 SUPPORT SERVICES: Administrative Services $ 206,000 City Clerk $ 92,890 FINANCIAL SERVICES: Finance $62,503,651 COMMUNITY SERVICES: Building $ 2,510,537 Planning $ 268,582 Parks and Recreation $ 2,039,330 SAFETY SERVICES: Police $ 4,583,605 Fire $ 1,155,725 PUBLIC SERVICES: Public Services $ 2,278,368 Solid Waste $ 1,032,500 1

4 EXPENDITURES: PROPOSED: MAYOR $ 204,209 CITY ADMINISTRATOR $ 673,047 HUMAN RESOURCES $ 1,199,201 ATTORNEY $ 1,453,102 DISTRICT COURT $ 3,464,724 SUPPORT SERVICES: Administrative Services $ 2,118,047 City Clerk $ 523,138 Information Technology Services $ 2,201,376 FINANCIAL SERVICES: Finance $ 2,519,512 COMMUNITY SERVICES: Building $ 2,345,827 Community Development $ 1,630,437 Planning $ 823,769 Parks and Recreation $ 6,493,794 Environmental Coordination Services $ 412,664 SAFETY SERVICES: Police $21,491,510 Fire $10,828,061 PUBLIC SERVICES: Public Services $ 4,922,494 Solid Waste $ 7,114,484 NON-DEPARTMENTAL $12,177,206 Transfer to the Technology Fund $ 950,000 Transfer to the AATA for their tax levy $ 8,046,938 Retiree Medical Insurance (excess levy to VEBA) $ 1,305,549 Contingency for Building Needs and Compensation $ 767,984 City's share of Special Assessment/GO Bond Debt Service $ 181,853 Self Insurance and Insurance Premiums $ 471,599 Youth Challenge Programs $ 71,250 Tax Refunds $ 100,000 City-wide dues and licenses $ 98,425 2

5 NON-DEPARTMENTAL (continued) Community Events $ 40,000 Bad Debt Expense $ 70,000 Administration (Severances) $ 54,608 Hospitality Committee $ 5,000 City Administrator's Discretionary Fund $ 5,000 Housing and Human Services Contingency $ 9,000 RESOLVED, That the following other funds revenue and expenditure appropriations are adopted for FY budget; REVENUES: PROJECTED: Fund Fund Name 0035 GENERAL DEBT SERVICE $ 4,743, GENERAL DEBT SERV/SP ASSESSMENT $ 522,936 OOMG MAJOR GRANT PROGRAMS FUND $ 299, VEBA TRUST $ 7,693, RETIREMENT SYSTEM $29,877,247 DOWNTOWN DEVELOPMENT AUTHORITY: 0003 DOWNTOWN DEVELOPMENT AUTHORITY $12,914, DWNTWN DEVEL AUTH/HOUSING FUND $ 220, DDA PARKING SYSTEM $11,838,770 DISTRICT COURT: 0023 COURT FACILITIES $ 200,000 SUPPORT SERVICES: 0011 CENTRAL STORES $ 1,241, FLEET SERVICES $ 3,898, INSURANCE $19,516, COMMUNITY TELEVISION NETWORK $ 1,254, INFORMATION TECHNOLOGY $ 950,000 COMMUNITY SERVICES: 0046 MARKET $ 102, GOLF ENTERPRISE $ 1,415, ENERGY PROJECTS $ 173, PARKS MAINT & REPAIR MILL $ 98, PARKS REPAIR & RESTORATION MILL $ 1,787, PARKS REHAB & DEVELOPMENT MILL $ 2,977, PARK ACQUISITION MILLAGE $ 2,192, BANDEMER PROPERTY $ 37, ANN ARBOR ASSISTANCE $ 8, AFFORDABLE HOUSING $ 550,000 3

6 COMMUNITY SERVICES (continued) 0078 COMM DEVELOP BLOCK GRANT $ 2,438, HOME PROGRAM $ 2,987, LESLIE HOMESTEAD $ 219,624 SAFETY SERVICES: 0007 LOCAL LAW ENFORCE. BLOCK GRANT $ 14, DRUG ENFORCEMENT $ 20, MICHIGAN JUSTICE TRAINING $ 108, FEDERAL EQUITABLE SHARING FORF $ 15,000 PUBLIC SERVICES: 0019 HYDROPOWER OPERATING FUND $ 778, WATER SUPPLY SYSTEM $17,888, SEWAGE DISPOSAL SYSTEM $18,191, AIRPORT $ 720, STORMWATER SEWER SYSTEM $ 3,219, PARKS SERVICE HEADQUARTERS $ 115, ELIZABETH R DEAN TRUST $ 117, MAJOR STREET $ 6,194, LOCAL STREET $ 1,765, CEMETERY PERPETUAL CARE $ 2, STREET REPAIR MILLAGE $ 8,229, SOLID WASTE EQUIPMENT FUND $ 630,000 EXPENDITURES: PROPOSED: 0035 GENERAL DEBT SERVICE $ 4,576, GENERAL DEBT SERV/SP ASSESSMEN $ 522,936 00MG MAJOR GRANT PROGRAMS FUND $ 299, VEBA TRUST $ 152, RETIREMENT SYSTEM $29,877,247 DOWNTOWN DEVELOPMENT AUTHORITY: 0003 DOWNTOWN DEVELOPMENT AUTHORITY $12,914, DDA PARKING SYSTEM $ 9,709,045 DISTRICT COURT: 0023 COURT FACILITIES $ 200,000 SUPPORT SERVICES: 0011 CENTRAL STORES $ 1,231, FLEET SERVICES $ 3,749, INSURANCE $19,210, INFORMATION TECHNOLOGY $ 950, COMMUNITY TELEVISION NETWORK $ 1,254,308 4

7 COMMUNITY SERVICES: 0046 MARKET $ 102, GOLF ENTERPRISE $ 1,398, ENERGY PROJECTS $ 100, PARKS MAINT & REPAIR MILL $ 98, PARKS REPAIR & RESTORATION MILL $ 1,779, PARKS REHAB & DEVELOPMENT MILL $ 2,977, PARK ACQUISITION MILLAGE $ 2,118, BANDEMER PROPERTY $ 31, ANN ARBOR ASSISTANCE $ 8, AFFORDABLE HOUSING $ 550, COMM DEVELOP BLOCK GR $ 2,438, HOME PROGRAM $ 2,987, LESLIE HOMESTEAD $ 219,178 SAFETY SERVICES: 0007 LOCAL LAW ENFORCE. BLOCK GRANT $ 4, DRUG ENFORCEMENT $ 20, MICHIGAN JUSTICE TRAINING $ 60,000 PUBLIC SERVICES: 0019 HYDROPOWER OPERATING FUND $ 449, WATER SUPPLY SYSTEM $17,888, SEWAGE DISPOSAL SYSTEM $15,681, AIRPORT $ 713, STORMWATER SEWER SYSTEM $ 3,111, PARKS SERVICE HEADQUARTERS $ 115, ELIZABETH R DEAN TRUST $ 113, MAJOR STREET $ 6,026, LOCAL STREET $ 1,739, STREET REPAIR MILLAGE $ 7,479, SOLID WASTE EQUIPMENT FUND $ 590,000 RESOLVED, That the following millages shall be levied for the City of Ann Arbor for FY ; PROPOSED: GENERAL OPERATING EMPLOYEE BENEFITS REFUSE COLLECTION AATA STREET REPAIR PARKS REPAIR AND RESTORATION PARK REHAB AND DEVELOPMENT PARK ACQUISITION DEBT SERVICE TOTAL

8 RESOLVED, That $100, be transferred from Alternative Transportation to the Parks Rehabilitation and Development Millage RESOLVED, That the unexpended grant entitlement for the Community Development Block Grant and the HOME Funds be reappropriated at the end of the fiscal year until such time as all grant funds have been expended; RESOLVED, That any contributions for the Youth Program be appropriated upon receipt of the funds for the purpose of the Youth Program; RESOLVED, That any contributions, residuals and program income to the Ann Arbor Housing Trust Fund in excess of the budgeted amount shall be appropriated at the time of receipt and used for their designated purposes; RESOLVED, That any contributions to the Special Assistance Fund in excess of the budgeted amount shall be appropriated at the time of receipt and for the purpose of the Ann Arbor Assistance Fund; RESOLVED, That a total full-time equivalent positions be adopted in the FY budget; RESOLVED, That the Mayor and Council adopt the City Administrator s preliminary proposal for a five service area reorganization plan and that additional details for this plan be presented to the Council and members of Public at the June 9, 2003 working session of Council. RESOLVED, That the City Administrator be authorized to transfer funds between service departments within the five designated service areas to implement the reorganization plan with quarterly reports to the Council on these actions; RESOLVED, That Mayor and Council direct the City Administrator to proceed with the planning and design of the Central Maintenance Facility, to be located on the northwest corner of City owned former landfill site, east of Stone School Road; RESOLVED, That Mayor and Council appropriate $1.3 million from the Maintenance Facility fund # 0004 and direct the City Administrator to proceed with the plan to construct the joint Police and Fire Dispatch Center on the second floor of the downtown Fire Station; RESOLVED, That Mayor and Council direct the City Administrator to prepare a proposal to establish a capital equipment fund to be submitted to Council within 90 days; and RESOLVED, That Mayor and Council direct the City Administrator to develop a plan to establish a Solid Waste Enterprise Fund for consideration by the Mayor and Council within 90 days of the budget adoption. 6

9 RESOLUTION TO ESTABLISH AN INTEGRATED BICYCLE LANE NETWORK Whereas, The City of Ann Arbor has experienced dramatic increases in the number of vehicles using the city's streets; Whereas, In response to this problem, the City has established the Alternative Transportation Team; Whereas, The provision of effective and convenient alternative modes of transportation will mitigate traffic impacts on the city; Whereas, One important component of an alternative transportation plan is the promotion of bicycle use, and research has shown that the provision of adequate and convenient bicycle facilities is crucial to increasing bicycle use Whereas, A number of research studies, including those of Goldsmith, 1992; Nelson & Allen, 1997; Clarke, 1998; Natsinas, Levine and Zellner, 2001) find that there is a statistically significant relationship between the length of in-road bicycle facilities and the level of bicycle use for commuting; Whereas. Peer cities such as Boulder, Colorado, and Madison, Wisconsin, possess viable networks for alternative modes of transportation, but the Ann Arbor system has major missing links, despite the presence of extensive elements of a network; Whereas, The City has determined that bike lanes will be constructed as part of road construction or renewal; and Whereas, The City recognizes that the goal of an interconnected bike lane system will not be met by the piecemeal installation of bike lanes during road construction projects motivated by needs other than those of alternative transportation; RESOLVED, It is the policy of the City of Ann Arbor to establish a connected network of bicycle lanes along main commuter routes; RESOLVED, To this end, the City will review the City's Bicycle Master Plan to identify projects in the Downtown area, that can be constructed within the next 12 to 18 months to increase connectivity; RESOLVED, To this end, the Alternative Transportation Team will evaluate the streets around the University for their Bicycle Level of Service, and that streets with a level of service below C will be prioritized; and RESOLVED, That in order to finance this interconnected network, the percentage of Act 7

10 51 funds devoted to implementing the action plan in the Bicycle Master Plan, with an emphasis on bicycle lane construction, will be increased to 5% of total Act 51 funds annually. Any funds which are not utilized in a budget year will be deposited in an Alternative Transportation Fund and held for future projects. RESOLUTION TO ROLL OVER UNEXPENDED SOLID WASTE DEPARTMENT FUNDS Whereas, Ann Arbor City Council is committed to spending funds generated by the solid waste millage on solid waste expenses; Whereas, City Administration is preparing to convert the Solid Waste Department budget into an enterprise fund for the fiscal year; Whereas. The Solid Waste Department has outperformed its budget during each of the ten years between FY and FY , generating over $9 million for the City's general reserve funds, according to the City's audited financial statements; Whereas, The Solid Waste Department may or may not outperform its budget in the current fiscal year; and Whereas, There are significant under-funded capital and operating needs in the Solid Waste Department budget; RESOLVED, That any unexpended funds in the Solid Waste Department budget at the end of Fiscal Year be transferred to the Solid Waste Department's budget for FY RESOLUTION TO AMEND THE COMMUNITY DEVELOPMENT BUDGET TO INCREASE FUNDING TO HOUSING AND HUMAN SERVICES AND INCREASE THE ALLOCATION TO THE AFFORDABLE HOUSING TRUST FUND RESOLVED, That Community Development Budget be altered in the following ways: Increase the budget for Human Services by increasing the general fund appropriation to Community Development by $127, and decreasing the general fund appropriation to Non Departmental by $127,000; Increase the budget for Human Subgrantees by increasing the general fund appropriation to Community Development by $56, and decreasing the general fund appropriation to the new Budget Analyst position by $65,500.00; Increase the budget for Human Services by increasing the CDBG allocation to the Housing Subgrantees by $27, and reducing the CDBG allocation to 8

11 the Homeownership Program by $27, (thereby funding the Homeownership Program at a 54% increase over the current year) Increase the budget for Human Services by increasing the general fund appropriation to Community Development by $ and decreasing the general fund appropriation to Council Member Groome s travel by $ and Council Member Herrell s travel by $400.00; Move the $50, for the proposed rental rehabilitation program into the CDBG administration line, thus reducing the need for $50, from the General Fund for administration, and using that $50, in the General Fund to add to the Affordable Housing Trust Fund (for a total allocation of $100,000.00), with the potential to fund the proposed rental rehabilitation program out of the Affordable Housing Trust Fund. With the intention that monies be disbursed according to the attached spreadsheet The funds intended to be applied to the teen center will follow the guidelines for the Youth Challenge Fund. RESOLUTION TO FUND COUNCIL S HOUSING AND HUMAN SERVICES CONTINGENCY FUND RESOLVED, That the City Council fund the Housing and Human Services Contingency Fund at $64, by: Immediately carrying forward the unexpended $55, balance in the current year s Housing and Human Services Contingency Fund and by Appropriating $9, from the elimination of the new Budget Analyst position. Budget Amendments for the Fiscal Budget for the City of Ann Arbor (Amendment #8) $8, Additional Funding for Project Grow. Move to amend the budget by increasing the budget for 'Project Grow' from $8, to $16, by increasing the general fund appropriation to Parks and Recreation by $8, and decreasing the general fund appropriation to Non Departmental by $8,

12 Art in Public Places $7,000 Funding for The Commission on Art in Public Places. Move to amend the 2003/2004 proposed budget by increasing the Parks and Recreation budget by $7,000 and decreasing the Non Departmental contingency by $7,000 for the purpose of funding the Commission on Art in Public Places. Adopted by the Mayor and Council unanimously May 19,

13 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: NEW SERVICE AREA: ADMINISTRATION CURRENT Department: CITY ADMINISTRATOR Division: City Administrator SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Finance/Budget Administration 0010 Increase of $6000 Replace Budget Director position with Chief Financial Officer Consolidate and Improve Financial Management/Budget services for the City Organization. Ensure consistency of financial management, reporting and systems to support Service Area management. Enable financial planning to include investment, financing and accounting strategies, business plan development by fund and multi-year revenue and expenditure forecasting. Increase of $65,500 Addition of Budget Analyst 1 FTE Provide ongoing assessment of budget performance, including fund and millage reconciliation. Assist Service Area personnel with management reporting and analysis, budget preparation and budget/financial planning. Administration 0010 Increase of $72,300 Addition of Assistant to City Administrator Provide research and support to City Administrator on emerging policy, community and organizational issues.

14 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: NEW SERVICE AREA: Support Services CURRENT Department: Administrative Services Division: Facility Maintenance SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Facility Maintenance 0010 Established a $100, Capital Maintenance line item to be used in for 6 Fire $10, each and $40, for City Hall Preventative Maintenance. Will address critical deferred maintenance needs, following completion of a detailed master maintenance plan for all City buildings. The ultimate goal is to establish a reserve fund to carryover unexpended dollars in any one year.

15 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: NEW SERVICE AREA: SUPPORT SERVICES CURRENT Department: Public Services Division: Fleet Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Administration & Repairs 0012 Reduction of $162,141 Staff reduction from 24 FTE s to 20 a in pay and benefits Increased use of outside repaired services. Garage Maintenance 0012 Reduction of $30,000 Reduce structures & Improvements No repairs to garage and no contingency for hoist replacement Administration 0012 Reduction of $9,000 Reduce Conference and Training Send fewer employees to training class and have them train the remaining staff Repairs 0012 Reduction of $30,500 Reduce Repair Parts Newer fleet of heavy trucks should require less repair parts

16 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: NEW SERVICE AREA: Support Services CURRENT Department: Administrative Services Division: Administration/Purchasing/Central Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Purchasing 0010 Reduction of $179,211 Eliminate Purchasing Agent Position Eliminate Account Clerk II Position $52, Eliminate Temporary Pay $45, Reorganization of the Department has allowed the elimination of some positions in the different divisions. With out sourcing much of the printing, and discontinuing of stocking most of our revolving supplies, individual service areas will receive desk to desk service and have better control in a timely and efficient manner. Central Services Central Duplicating 0010 Reduction of $49,592 Eliminate the Clerk II Position Reduction of $30,600 Cost Reduction of Equipment Maintenance By $13, Cost Reduction for Materials & Supplies $17, Elimination of some of our existing duplicating equipment will reduce our maintenance agreements costs. More efficient equipment was purchased in 03.

17 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: NEW SERVICE AREA: Support Services CURRENT Department: Administrative Services Division: Administration/Purchasing/Central Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Central Services Continued Revolving Supplies 0010 Reduction of $108,000 Inventory Cost Reduced by $88, Printing cost Reduced by $20, (printing of internal forms) SEE ABOVE COMMENTS Revenues Central Duplicating Revolving Supplies Reduction of $50, Reduction of $75, Reduction of revenue will be from loss of internal charges and supplies, due to the outsourcing and individual departments taking care of their own needs.

18 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/08/03 NEW SERVICE AREA: PUBLIC SERVICES AREA CURRENT Department: Public Services Department Division: Administration SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Public Services/Admin 0021 Reduction of $125,000 Operations Specialist eliminated Applications Technician eliminated Work to be absorbed by Project Management and Community Services. Computer Support/Programming 0021 Reduction of $61,250 Eliminated in-house computer support and programming: Operations Technician Work of this position previously absorbed by ITSD.

19 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/08/03 NEW SERVICE AREA: PUBLIC SERVICES AREA CURRENT Department: Public Services Division: Engineering Division SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Engineering Project Management 0010 Reduction of $111,282 Elimination of 3 Civil Engineer positions and 1 Engineering Tech Increase outside services where necessary for design and construction management of Capital Projects.

20 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/08/03 NEW SERVICE AREA: PUBLIC SERVCIES AREA CURRENT Department: Public Services Division: Street Maintenance SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Snow Removal Street Maintenance Division Reduction of $30,000 Reduced contracted snow removal services Reduction of $118,000 Street Maintenance Supv eliminated Equipment Operator I eliminated Provides for average winter; no major events anticipated. Local Street Fund (0022) reserve funds exceeding $300,000 are available and can be allocated by Council if an unanticipated snow event occurs.. Duties to be transferred to the Field Operations Service Unit staff. Grading/Culvert Repair &Replacement 0021 Reduction of $20,000 Reduce contingency for grading/culvert repair Provides for minor repairs; no major repairs anticipated. Major Street Fund (0021) reserve funds exceeding $1,000,000 are available and can be allocated by Council if an unanticipated repair is necessary. Grading/Culvert Repair & Replacement 0022 Reduction of $39,000 Reduce contingency for grading/culvert repair Provides for minor repairs; no major repairs anticipated. Local Street Fund (0022) reserve funds exceeding $300,000 are available and can be allocated by Council if an unanticipated repair is necessary. Salting 0021 Reduction of $100,000 Eliminating contingency dollars in anticipation of average winter Provides for average winter; no major events anticipated. Major Street Fund (0021) reserve funds exceeding $1,000,000 are available and can be allocated by Council for unanticipated snow events.

21 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7,2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Department Division: Water Treatment Division SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Educational Reimbursement 042 Reduction of $5,000 Decrease in funding from $12,000 to $9,000 No educational reimbursements identified for FY03/04. Laboratory Overtime Decrease of $4,000 Decrease predicted overtime from $8,000 to $4,000 Reduced participation in public events and reduce analytical work Staffing reduction 042 Decrease of $224,000 Decrease from 34 to 28 FTE s, decrease of $224,000 in salaries and fringes. Optimized operation and maintenance without significant impact on production and equipment. Natural gas 042 Increase of $66,750 Price increase of 70% Necessary to pay bills and continue to operate facilities managed by the Water Treatment Division. Insurance 042 Increase of $87,991 Unavoidable increase, reduction efforts identified partially offset this cost Electricity 042 Reduction of $30,000 Savings of 5% in purchased electricity Implementation of operational changes has resulted in cost savings for electricity.

22 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7,2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Department Division: Water Treatment Division SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Security Improvements 042 Increase of $50,000 Physical improvements to address security. Addressing priority items identified in the Vulnerability Assessment to comply with requirements of US Environmental Protection Agency (USEPA) and Department of Justice. Employee Training 042 Increase of $15,000 Employee training for implementation of reorganization plan Necessary to assure competency of plant personnel.

23 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Division: Wastewater Treatment Plant (WWTP) SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Insurance Premiums 043 Increase of $28,500 Increased from $63,617 to $92,117 Increase offset by reduced expenses in the operation and maintenance of WWTP Self Insurance 043 Increase of $52,070 Increased from $144,039 to $196,109 Increase offset by reduced expenses in the operation and maintenance of WWTP Retiree Health 043 Increase of $19,650 Increased from $205,778 to $225,428 Increase offset by reduced expenses in the operation and maintenance of WWTP Professional/Consulting Services 043 Decrease of $152,500 Decreased from $192,500 to $40,000 Decrease achieved by carrying over funds for contested permit legal services ($120,000) Temporary Pay 043 Decrease of $27,500 Decreased from $27,500 to $0 Decrease of $27,500 by eliminating ability to staff vacancies on an interim basis and deferring cost of special projects Building and Equipment Maintenance 043 Decrease of $5,000 Decreased from $144,500 to $139,500 Minimal impacts associated with $5,000 decrease

24 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Division: Wastewater Treatment Plant (WWTP) SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Natural Gas 043 Increase of $121,707 Increased from $178,293 to $300,000 70% Increase in natural gas costs Unavoidable net increase in Operating expenses Electricity 043 Decrease of $120,192 Decreased from $936,192 to $816,000 Decrease in electricity costs Minimal impact if fees do not change, offsets increased natural gas costs Contracted Services 043 Decrease of $22,941 Decreased from $1,259,341 to $1,236,400 Achieved by lower sludge disposal costs, no negative impacts Conference, Training and Travel 043 Increase of $21,000 Increased from $19,000 to $40,000 Provides additional training to support reorganized positions and increase workforce flexibility Materials and Supplies 043 Decrease of $19,700 Decreased from $167,500 to $147,800 Inventory reduction. Moderate extension of repair time for WWTP equipment Equipment Parts/Maintenance 043 Decrease of $28,000 Decreased from $159,500 to $131,500 Reduces contingency dollars for repair and maintenance of WWTP equipment. A unplanned significant failure may necessitate deferral of planned replacements or use of reserves

25 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 4/7/03 NEW SERVICE AREA: Public Service CURRENT Department: Water Utilities Division: Customer Service SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Overtime pd perm. & Excess Comp Pd Reduction of $32,500 Reduced from $35,000 to $2,500 Possible due to changes in Service Unit procedures and approach. No impact on performance. Perm. Time Worked 0042 Increase of $36,586 Increased from $880,442 to $917,028 Reduction of 2 FTE s (16 FTEs in FY 03 to 14 FTEs in FY 04) Labor cost increases related to step and salary increases and adjustment to staff FTE. 16 FTE in FY03 and 14 FTE proposed for FY04. Reduced 1-Acct. Clerk, 1-Service Person, and 1-Meter Reader and added 1- Customer Service Supervisor position. This enables the supervision of an expanded Call Center. Billing Software Maintenance 0042 Reduction of $7,000 Reduced from $45,000 to $38,000 Covers only the base maintenance charge and removes contingency for unforeseen software changes. May limit opportunities for process improvement. Professional Consulting 0042 Reduction of $25,000 Reduced from $61,000 to $35,500 Structure re-design expenses are reduced in FY04 and a customer satisfaction survey is scheduled. No performance impact.

26 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 4/7/03 NEW SERVICE AREA: Public Service CURRENT Department: Water Utilities Division: Customer Service SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Bill Printing 0042 Reduction of $30,000 Reduced from $60,000 to $30,000 Printing contract re-bid with reduced services, and contingency removed. Staff will provide envelope stuffing. This will limit ability to do any unforeseen print jobs. Contracted Services 0042 Increase of $66,276 Increased from $40,000 to $106,276 With the loss of 1-Meter Reading position and the reassignment of 1-Meter Reader to Service, 1.6 FTE meter readers are under contract to read meters. This is consistent with the proposed Automatic Meter Reading implementation w/ no new permanent Meter Reader positions.

27 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/07/03 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Division: Administration SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Professional/Consulting 0042 Increase of $25, 000 Increased from $125,000 to $150,000 Will allow for redesign work to progress in Public Service Area. Will also facilitate Long Term Strategic Plan for Public Service Area. Depreciation 0042 Increase of $250,000 Initiate a sinking funding fund for capital replacement. All capital is current debt funded. Employee Insurances 0042 Increase of $27,669 Increased from $319,728 to $347,397 Necessary to meet requirements to provide employee benefits. Municipal Service Charge 0042 Decrease of $140,461 Decreased to $847,177 from $987,638 Although not at parity, this decrease moves the Water Supply System closer to cost for actual services received. Transfer to Attorney 0042 Increase of $45,000 Increased from $67,000 to $112,000 Adjustment based on assigned personnel maintains similar level of support. Capital 0042 Increase of 95,000 Increased from $5,000 to $100,000 Will increase the efficiency of Field crews by providing current (within 60 days) quarter section maps by digitizing current paper maps.

28 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/07/03 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Division: Administration SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Principal/Interest 0042 Increase of $1,066,124 Increase from $4,374,068 to $5,440,192 Required to pay principal and interest on Water Bonds issued in the past. Customer Relations 0042 Decrease of $34,039 Decrease from $87,039 to $53,000 Will be utilizing current City staff for assistance with customer education instead of contracting it to the outside. Professional/Consulting 0043 Increase of $43,540 Increase from $69,000 to $112,540 Will allow for redesign work to progress in Public Service Area. Will also facilitate Long Term Strategic Plan for Public Service Area. Principal/Interest 0043 Increase of $517,309 Increase from $2,112,827 to $2,630,136 Required to pay principal and interest on Sewer Bonds issued in the past. Municipal Service Charge 0043 Decrease of $132,774 Decrease from $932,199 to $799,425 Although not at parity, this decrease moves the Sewage Disposal System closer to cost for actual services received.

29 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7,2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Department Division: Water Treatment Division SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Educational Reimbursement 042 Reduction of $5,000 Decrease in funding from $12,000 to $9,000 No educational reimbursements identified for FY03/04. Laboratory Overtime Decrease of $4,000 Decrease predicted overtime from $8,000 to $4,000 Reduced participation in public events and reduce analytical work Staffing reduction 042 Decrease of $224,000 Decrease from 34 to 28 FTE s, decrease of $224,000 in salaries and fringes. Optimized operation and maintenance without significant impact on production and equipment. Natural gas 042 Increase of $66,750 Price increase of 70% Necessary to pay bills and continue to operate facilities managed by the Water Treatment Division. Insurance 042 Increase of $87,991 Unavoidable increase, reduction efforts identified partially offset this cost Electricity 042 Reduction of $30,000 Savings of 5% in purchased electricity Implementation of operational changes has resulted in cost savings for electricity.

30 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7,2003 NEW SERVICE AREA: Public Services CURRENT Department: Water Utilities Department Division: Water Treatment Division SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Security Improvements 042 Increase of $50,000 Physical improvements to address security. Addressing priority items identified in the Vulnerability Assessment to comply with requirements of US Environmental Protection Agency (USEPA) and Department of Justice. Employee Training 042 Increase of $15,000 Employee training for implementation of reorganization plan Necessary to assure competency of plant personnel.

31 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 04/07/03 NEW SERVICE AREA: Field Operations, Public Services CURRENT Department: Division: Field Services, Water Utilities SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Water Distribution System Maintenance 0042 Reduction of $30,800 Reduced 0.4 FTE, Administrative Assistant Minimal long term impact as field crews directly enter more field data into databases. Short term may require more Account Clerk II work. Water Distribution System Maintenance 0042 Reduction of $77,058 Reduced 1.0 FTE, Foreperson Reduces # of personnel handling after hours water utility issues by 25%. This is not sustainable during winter season. Reorganization plan will provide modification in method to respond to after hour issues. Sanitary Sewer Collections System 0043 Reduction of $30,800 Reduced 0.4 FTE, Administrative Assistant Minimal long term impact as field crews directly enter more field data into databases. Short term may require more Account Clerk II work. Sanitary Sewer Collections System 0043 Reduction of $93,750 Reduced 1.0 FTE, Maintenance Supervisor More long range planning activities will have to be undertaken by Foreperson s. Material and supply acquisition will have to be accomplished by Foreperson s and Account Clerk II s. Storm Water Maintenance 0069 Reduction of $15,400 Reduced 0.2 FTE, Administrative Assistant Minimal long term impact as field crews directly enter more field data into databases. Short term may require more Account Clerk II work.

32 NEW SERVICE AREA: Safety Services FY 2003/2004 CURRENT Department: BUDGET IMPACT ANALYSIS Police Date: April 8, 2003 Division: SERVICE ACTIVITY/ COST CENTER Patrol Operations FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Patrol Operations 0010 Reduction of $59,000 Loss of 2 police officer retirees in FY Further diminished patrol strength; strong possibility that Road Patrol shift sign up availability will drop below 72 during FY 03-04, with labor repercussions; possible further diminishment of Detective Bureau/investigative resources; elimination of last Housing Authority beat officer and reduction of total beat officers from 15 to 14; there may be pressure from community to restore beat officers. Patrol-Special Services 0010 Reduction of $10,000 AAPD will no longer fund materials and supplies for Safety Town; Patrol officer will be continue to be assigned to teach Safety Town course $10,000 savings; there may be pressure from community to restore this funding and costs will be shifted to the AAPS. Patrol Operations Reduction of $40,884 Mileage use for all AAPD vehicles, reduced by 6% Less vehicle availability for Road Patrol and possible diminishment of response time

33 NEW SERVICE AREA: Safety Services FY 2003/2004 CURRENT Department: BUDGET IMPACT ANALYSIS Police Date: April 8, 2003 Division: SERVICE ACTIVITY/ COST CENTER Patrol Operations FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) ***** 0010 Reduction of $835,057 The Police Department budget starts with the premise that 10 FTE/positions that were not filled in FY will not be replaced 1-Sergeant 4-Police officers 1-Community Services Assistant 1-Citizen Ombudsman 1-Records Clerk 2-Telecommunicators Services provided by these personnel have already been lost in FY and will not be replaced; * Of these positions, 1 Sergeant and 2 Police Officers are lost from the Patrol Operations Division. Patrol Operations 0010 Reduction of $80,000 One sergeant removed from day shift schedule *Loss of personnel as indicated above; supervision and span of control significantly diminished on Day Shift Patrol Operations 0010 Reduction of $59,000 One full-time beat officer no longer assigned to Housing Authority properties *Loss of personnel as indicated above; diminished patrol and community-policing services in Housing Authority properties; reduction of total beat officers from 16 to 15. Patrol Operations 0010 Reduction of $59,000 One less police officer assigned to Road Patrol *Loss of personnel as indicated above; diminished patrol strength; Upcoming shift sign-up will have 74 officers

34 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: CURRENT Department: Division: Safety Services Police Safety Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Net General Fund Impact $0 A fundamental change in the Fire Department Budget reflects the movement of several positions to the combined Safety Services area within the Police Department budget 1-Fire Chief 1-Asst. Fire Chief 2-Clerical positions 4-Dispatchers The overall funded budget for the Fire Department will move from 115 to 107, but this total includes the 8 positions moved to the Police Department budget and to the Safety Services Area combined police/fire administration and one new clerical position. The net shifting of costs from FD to PD budget is: $534,839 Streamlining and consolidation of Police and Fire administration to achieve efficiency. Safety Services 0010 Increase of $140,346 One Clerical and one Managerial Analyst positions were added to this division Allows for staff to do ongoing systems analysis and implementation of new billings for fees. Safety Services 0010 Increase of $4,300 A slight increase in PP&E funds to $37,215 Example of unfunded needs: Laptop computers, printer replacements, radio

35 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: CURRENT Department: Division: Safety Services Police Safety Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) when FY was at $32,915 and we had total requests for $ 191,750 to cover needs. IMPACT (Quantify) batteries, chairs, monitors, dictation equipment, binders, digital cameras, fax machines, time lapse video machine, RADAR, GPS Tracking units, fire proof file cabinets, replacement motorcycle helmets Safety Services 0010 Reduction of $76,000 Reduced Capital outlay funds to $80,000 when FY was at $156,000 and we had total requests for $ 217,685 to cover needs. Savings of $76,000 Example of unfunded needs: Computerized output to microfiche, evidence collection vehicle and supplies, unable to replace damaged/old Mobile data terminals, no new technology initiatives.. Safety Services 0010 Reduction of $35,117 Reduced Materials and Supplies funds to $150,000 when FY was at $185,117and we had total requests for $159,037 to cover our needs. Potential for running short on daily supplies near the end of the FY.

36 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: CURRENT Department: Division: Safety Services Police Support Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) **** 0010 Reductions of $835,057 The Police Department budget starts with the premise that 10 FTE/positions that were not filled in FY will not be replaced 1-Sergeant 4-Police officers 1-Community Services Assistant 1-Citizen Ombudsman 1-Records Clerk 2-Telecommunicators Services provided by these personnel have already been lost in FY and will not be replaced;* Of these positions, 2 Police Officers (Detectives), 1 Community Service Assistant, 1 Citizen Ombudsman, 1 Records Clerk and 2 Telelcommunicators are lost from the Support Services Division. Investigations 0010 Reduction of $118,000 Detective Bureau reduced by 2 detective positions *Loss of personnel as indicated above; diminished investigative capacity Administrative Services 0010 Reduction of $38,000 Loss of a Community Service Assistant/Volunteer Coordinator *Loss of personnel as indicated above; diminished outreach to and use of citizen volunteers; diminished support for community policing activities they impact; some of these duties assigned to other staff Administrative Services 0010 Reduction of $72,000 Loss of a Citizens Ombudsman *Loss of personnel as indicated above; loss of representation on several city and county Boards and Commissions; loss of grantwriting capacity; loss of community-policing and outreach services

37 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 8, 2003 NEW SERVICE AREA: CURRENT Department: Division: Safety Services Police Support Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Information/Technical 0010 Reduction of $35,000 Loss of a Records Clerk *Loss of personnel as indicated above; duties assigned to other staff; diminished capacity to handle FOIA requests or subpoenas and produce documents within statutory mandates; increased vulnerability to lawsuits for non-compliance to records demands Communications 0010 Reduction of $81,350 Elimination of 2 Telecommunicator positions. *Loss of personnel as indicated above; indefinite postponement of plan to civilianize two sergeant/supervisory positions in Communications Administration 0010 Reduction of $ 59,000 One Deputy Chief and one Lieutenant will retire this year; and there will be no replacement hires for two police officers after promotions. Further reduction of 2 uniformed officers, with further potential impact on Road Patrol or other essential services and further labor implications Support Services 0010 Reduction of $8,400 No overtime allocated to pay for sworn Explorer Scout advisors and reduced functions. Possibility this program will collapse if officer support is on volunteer, off-duty time only; assistance of Explorers for crowd control at UM football games may be lost

38 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: 4/10/03 NEW SERVICE AREA: Community Services CURRENT Department: Planning Division: SERVICE ACTIVITY/ COST CENTER Master Plan, Plan Implementation, and Development Review FUND WHAT CHANGED? (Quantify) 0010 In FY03-04, re-deploy up to 2 FTEs within the CSA or to another service area, reducing the Planning Department budget from between $109,206 to $116,539. IMPACT (Quantify) The impact on services is not yet completely defined because the organization of the CSA is still being designed.

39 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Public Services, Field Operations CURRENT Department: Parks and Recreation Division: Park and Forestry Operations SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Equipment Purchases 0005 Millage guidelines for new millage 0006, millage can no longer be used to purchase equipment used for maintenance. Reduced from $59,200 to $0 No new equipment purchases, resulting in increased downtime and ultimately an extension of the mowing cycle by 1 day the first year and increasing with each year the equipment is used beyond its life cycle Seasonal staff for mowing 0010 Seasonal budget for mowing reduced from $215,280 to $108,408 Reduction of 10,700 staff-hours for mowing resulting in an increase to the mowing cycle by 2 days. This coupled with no overtime for mowing results in grass potentially growing to inches during a 7-9 day cycle Seasonal ball field preparation Street tree planting Millage guidelines, no equipment purchases reduces from $50,000 to $0 Reduction in seasonal staff from $40,365 to $24,029 Overtime reduction for planting from $33,856 to $11,007 More downtime, 1-2 fewer fields per day Resulting in 3-4 fewer preps per day Planting reduced by 33% resulting in fewer trees planted Storm damage contingency 0005/0010 Reduced from $78,000 for street and park tree storm damage recovery to $10,000 Limited ability to remove storm debris on streets and parks areas, any significant storm damage would be dependent upon contingent funds Horticulture 0005 Millage guideline changes, no funding available for horticulture activities outside of parks, reduced from $35,000 to $0 Although through partnerships with DDA some capital expenses will be shared, no seasonal staff or overtime is available to work on horticulture beds in downtown area

40 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Public Services, Field Operations CURRENT Department: Parks and Recreation Division: Park and Forestry Operations SERVICE ACTIVITY/ COST CENTER Street tree pruning FUND WHAT CHANGED? (Quantify) 0010 Reduced contract money from $100,000 to $40,000 IMPACT (Quantify) including Main St., South University, and Washtenaw at Stadium Increases the pruning cycle from 5-7 years to 8-10 years, best practices calls for 4-5 year cycle

41 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services CURRENT Department: Parks and Recreation Division: Recreation Facilities and Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Recreation Facilities Division/entire division 0005 & 0006 Reduction of $511,268 The newly adopted Park Restoration and Repair Millage results in a reduction for Recreation Facilities deferred maintenance projects from fy02-03 to fy This reduction in funding will increase deferred maintenance cycles and result in extended equipment replacement cycles. Note: change from fund 0005 in fy02-03 to fund 0006 in fy03-04.

42 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services Area CURRENT Department: Parks and Recreation Division: Natural Area Preservation SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Ecological Restoration of Parkland 0006 Increase of $36,620 Division budget increased by 10% according to the Park Restoration and Repair Millage requirements. In fy02-03 NAP maintains 120 acres of natural area. In fy03-04 NAP will be able to maintain 135 acres of natural area.

43 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services CURRENT Department: Parks and Recreation Division: Recreation Facilities SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Recreation Facilities Division/Leslie Science Center 0096 Net reduction of $10,376 Loss of.75 fte staff position. Reduction in services to meet staffing level.

44 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services CURRENT Department: Parks and Recreation Division: Recreation Facilities SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Recreation Facilities Division/Golf Fund 0047 Reduction of $67,159 Re-deploy 2 FTE s from golf operation to field operations to fill vacancies. Reduction of seasonal employees and all non-essential expenses. Non-essential services have been eliminated. Reduced staffing levels to meet current finances.

45 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services Area CURRENT Department: Parks and Recreation Division: Park Planning and Development SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Design/Project Management 0018 Reduction of $60,000 Landscape Architect I position eliminated. The funds will be used to contract for design services. Projects will be implemented as planned.

46 FY 2003/2004 BUDGET IMPACT ANALYSIS Date: April 7, 2003 NEW SERVICE AREA: Community Services CURRENT Department: Parks & Recreation Division: Recreation Facilities & Services SERVICE ACTIVITY/ COST CENTER FUND WHAT CHANGED? (Quantify) IMPACT (Quantify) Recreation Facilities Division/entire division Recreation Facilities Division/ Gallup Canoe Livery Reduction of $185,000 Reduction in funds from Park Restoration and Repair Millage for facility maintenance. Routine facility maintenance must now be covered by fund 0010 beginning July 1, Reduction of $25,000 Lose of sponsorship from Comcast as sponsor for Huron River Day. The level of routine maintenance will be reduced. Longer maintenance cycles will be instituted. Replaced $4,500 of the $25,000 donation from DTE for event. Event is also being scaled back to match reduced funding level. Recreation Facilities Division/Mack Pool 0010 Net Cost Increase of $20,703 An increase in expenses over an increase in revenue over fy02/03 to operate pool 12 months in fy03-04 instead of 6 months in FY Mack Pool will be opened for a full 12 months. It was closed for 6 months in fy02-03 due to pool renovations. Recreation Facilities and Administration Divisions /across divisions 0010 Reduction of $238,666 Trimmed back including full-time personnel, seasonal employees, materials and supplies and uniforms. Reallocated workload with reduction of 4 fte s (Deputy Superintendent, Marketing Specialist, RFS I Vets/Buhr, Neighborhood Facilities Coordinator). Contracting out $14,000 in Marketing services in fy Reduction in seasonal employees, materials and supplies and uniform purchases.