MINUTES OF THE ANNUAL GENERAL APPROVED EXTENSION MEETING Circular 18

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1 EON Property Services (Pty) Ltd. EON Property Services (Pty) Ltd. Registration Number: 2001/172 VAT Registration Number Director: S.E.M. Lohle OFFICIAL MANAGING AGENT FOR THE ELISENHEIM HOME OWNERS ASSOCIATION MINUTES OF THE ANNUAL GENERAL APPROVED EXTENSION MEETING Circular 18 Date 24 August 2015 Time 18h00 Venue Christian Family Centre, Next to the Bowls Club at the Windhoek Country Club (Members must use the gravel road entrance at the end of Sean Mc Bride Street to reach the venue) WELCOME ADDRESS BY THE MANAGING AGENT EON PROPERTY SERVICES Mr. Sjoerd Lohle from EON Property welcomed the members present and explained that the main purpose of the meeting is to elect representatives to serve on the Board of s for Elisenheim Proper Extension COMPLETION OF THE ATTENDANCE REGISTER Members completed the attendance register and submitted the proxy certificates CONSTITUTION OF THE MEETING It was estimated that enough members were present and the meeting continued with the business of the meeting whilst members completed the attendance register. It was noted that a Quorum in terms of Article AGAEM (on the basis of 1 (one) vote per member):25% = 104,25 = 105 members constitute a quorum. After members completed the attendance register Mr. Lohle enquired if all the members had completed the attendance register, there were no further members that had to complete the register. The attendance register is attached at the end of the minutes. Mr. Lohle informed the meeting: members were present in proxy and in person 2. A quorum was not present, meaning that the meeting must be adjourned 3. Normally the meeting is adjourned for 7 days, same place, same time 4. The venue is not available on 31 August 2015 but is available on 7 September The meeting was adjourned to 7 September 2015, same place same time 6. Persons holding proxies for this meeting is still valid for the next meeting 7. The Agenda will remain the same for the meeting of 7 September The business discussed in the meantime is invalid and must be dealt with again at the adjourned meeting P.O. Box 310, 16 Wagner Street, Windhoek West, Windhoek, Namibia Tel. No. ( ) , Fax No. ( ) , elisenheim@eonproperty.com 1

2 OTHER MATTERS Members requested that an unofficial meeting is held that will be Chaired by Mr. Hennie Bruyns before the meeting of 7 September 2015 whereat the members will discuss grievances and to discuss the nomination for representatives and for members that will serve on the subcommittees. CONCLUSION The meeting closed at 19h30 Thus signed at Windhoek on this day of 201 Chairperson IN PERSON ERF NUMBER REGISTERTED NAME OWNER SIGNATURE ERF P 01 ELISENHEIM OWNERS ASSOCIATION GAG KAMAU Kamau ERF P 01 ELISENHEIM OWNERS ASSOCIATION GJJ DU PREEZ Du Preez ERF P 01 ELISENHEIM OWNERS ASSOCIATION AW KRUGER Krüger ERF P 01 ELISENHEIM OWNERS ASSOCIATION FI & CC BRINK Brink ERF P 01 ELISENHEIM OWNERS ASSOCIATION PARACHUTE TRAINING NAM CC Turner ERF P 01 ELISENHEIM OWNERS ASSOCIATION JF BOTHA Botha ERF P 01 ELISENHEIM OWNERS ASSOCIATION EI PREUSS Preuss ERF P 01 ELISENHEIM OWNERS ASSOCIATION L V/D BERG V/D Berg ERF P 01 ELISENHEIM OWNERS ASSOCIATION FJ ROUX Roux ERF P 01 ELISENHEIM OWNERS ASSOCIATION WP ERNI Erni 2

3 ERF P 01 ELISENHEIM OWNERS ASSOCIATION PARACHUTE TRAINING NAM CC Turner ERF P 01 ELISENHEIM OWNERS ASSOCIATION EI PREUSS Preuss ERF P 01 ELISENHEIM OWNERS ASSOCIATION EI PREUSS Preuss ERF P 01 ELISENHEIM OWNERS ASSOCIATION JA VAN WYK Van Wyk ERF P 01 ELISENHEIM OWNERS ASSOCIATION KAB BYLEVELD Byleveld ERF P 01 ELISENHEIM OWNERS ASSOCIATION VK KUZEE&HN EISEB Eiseb ERF P 01 ELISENHEIM OWNERS ASSOCIATION HP & H Meintjies Meintjies ERF P 01 ELISENHEIM OWNERS ASSOCIATION THAC ROODT T H Roodt ERF P 01 ELISENHEIM OWNERS ASSOCIATION LJ SWART Swart ERF P 01 ELISENHEIM OWNERS ASSOCIATION HJ BRUYNS Bruyns ERF P 01 ELISENHEIM OWNERS ASSOCIATION JKT & S NYATONDO Nyatondo ERF P 01 ELISENHEIM OWNERS ASSOCIATION H LOUW Louw ERF P 01 ELISENHEIM OWNERS ASSOCIATION PJ&AJ V/D MERWE V/ Merwe ERF P 01 ELISENHEIM OWNERS ASSOCIATION GJJ DU PREEZ Du Preez ERF P 01 ELISENHEIM OWNERS ASSOCIATION A WEILBACHER Weilbacher ERF P 01 ELISENHEIM OWNERS ASSOCIATION W DORN-SCHNIRRING Dorn-Schirring ERF P 01 ELISENHEIM OWNERS ASSOCIATION C Kotze Kotze ERF P 01 ELISENHEIM OWNERS ASSOCIATION JJ Lowe Lowe ERF P 01 ELISENHEIM OWNERS ASSOCIATION JS & M Talbot Talbot ERF P 01 ELISENHEIM OWNERS ASSOCIATION EI PREUSS Preuss ERF P 01 ELISENHEIM OWNERS ASSOCIATION JH MULLER Muller ERF P 01 ELISENHEIM OWNERS ASSOCIATION PM & UM SHITUNA Shituna ERF P 01 ELISENHEIM OWNERS ASSOCIATION NM BASSON Basson ERF P 01 ELISENHEIM OWNERS ASSOCIATION D Du Plessis Du Plessis ERF P 01 ELISENHEIM OWNERS ASSOCIATION EM Amukugo Amukugo ERF P 01 ELISENHEIM OWNERS ASSOCIATION NG & MN PETRUS Petrus ERF P 01.1 ELISENHEIM OWNERS ASSOCIATION S W Kruger Kruger ERF P 01.1 ELISENHEIM OWNERS ASSOCIATION F C Langford Langford ERF P 01 ELISENHEIM OWNERS ASSOCIATION EA HOFMANN Hofmann ERF P 01 ELISENHEIM OWNERS ASSOCIATION EI PREUSS Preuss ERF P 01 ELISENHEIM OWNERS ASSOCIATION AD SCHOEMAN Schoeman 3

4 ERF P 01 ELISENHEIM OWNERS ASSOCIATION AJ MARITZ Maritz ERF P 01 ELISENHEIM OWNERS ASSOCIATION FJ BINNEMAN Binneman ERF P 01 ELISENHEIM OWNERS ASSOCIATION The Trustees Body Corporate ERF P 01 ELISENHEIM OWNERS ASSOCIATION The Trustees Body Corporate ERF P 01 ELISENHEIM OWNERS ASSOCIATION JKM NGHAAMWA Nghaamwa ERF P 01 ELISENHEIM OWNERS ASSOCIATION E&G VINK Vink ERF P 01 ELISENHEIM OWNERS ASSOCIATION J&T PIENAAR Pienaar ERF P 01 ELISENHEIM OWNERS ASSOCIATION EPDC EPDC ERF P 01 ELISENHEIM OWNERS ASSOCIATION EPDC EPDC ERF P 01 ELISENHEIM OWNERS ASSOCIATION D&HML JOUBERT Joubert ERF P 01 ELISENHEIM OWNERS ASSOCIATION R DU PISANI Du Pisani ERF P 01 ELISENHEIM OWNERS ASSOCIATION EPDC EPDC ERF P 01.1 ELISENHEIM OWNERS ASSOCIATION F & E Labuschagne Labuschagne ERF P 01.1 ELISENHEIM OWNERS ASSOCIATION FC Nel & ZZZ Mostert Mostert ERF P 01 ELISENHEIM OWNERS ASSOCIATION EPDC EPDC ERF P 01 ELISENHEIM OWNERS ASSOCIATION S NAMINDO Namindo ERF P 01 ELISENHEIM OWNERS ASSOCIATION EPDC EPDC ERF P 01 ELISENHEIM OWNERS ASSOCIATION R TITUS Titus ERF P 01 ELISENHEIM OWNERS ASSOCIATION B LANGENHOVEN Langenhoven ERF P 01 ELISENHEIM OWNERS ASSOCIATION B LOSPER Losper ERF P 01 ELISENHEIM OWNERS ASSOCIATION RG RITTMANN Rittmann BY PROXY ERF NUMBER OWNER PRINT PROXY NAME SIGNATURE ERF P 01 CH DE MEILLON E Preuss Preuss ERF P 01 CH DE MEILLON E Preuss Preuss ERF P 01 PA&HF FOURIE P Fourie Fourie ERF P 01 WT&A VERDOES E. Amukugo Amukugo ERF P 01 SM VILJOEN S Lohle Lohle 4

5 ERF P 01 P VILJOEN S Lohle Lohle ERF P 01 FI & CC BRINK FI Brink Brink ERF P 01 A BADENHORST A W Krüger Krüger ERF P 01 AY WIELAND & G SISKA H Louw Louw ERF P 01 S&AT KALUMBA S Kalumba Kalumba ERF P 01 ER & EE CARSTENS E Carstens Carstens ERF P 01 JP & L KOTZE P Kotze Kotze ERF P 01 TP&M V/D MERWE Nel Nel ERF P 01 KC & CC BRINK CC Brink Brink ERF P 01 FAAN BERGH & RIANEKE VENTER HP Meintoes Meintoes ERF P 01 WT&A VERDOES E Amakugo Amukugo ERF P 01 C E & WJ Lowe C Lowe Lowe ERF P 01 MJ & HJ AHRENS MJ Ahrens Ahrens ERF P 01 RC STEENKAMP H Louw Louw ERF P 01 DE & OC GRESSE D. Gresse Gresse ERF P 01 I P & E L Petherbridge CC Brink Brink ERF P 01 JL & A SWANEPOEL L Swanepoel Swanepoel ERF P 01 DI & M GALLAGHER D Gallagher Gallagher ERF P 01 JC & PN Page PN Page Page ERF P 01 A TRUST D.C Du Plessis Du Plessis ERF P 01 ADRIAAN TRUST D.C Du Plessis Du Plessis ERF P 01 T&N DOBBERSTEIN Nadja Nadja ERF P 01 S BERGH&R WINCKLER H.P Meintoes Meintoes ERF P 01 P LOUW H Louw Louw ERF P 01 BERG & WINKLER, S BERGH&R WINCKLER H.P Meintoes Meintoes ERF P 01 PR&J BARNARD D Gallagher Gallagher ERF P 01 A VAN DER RIET A W Krüger Krüger 5

6 ERF P 01 A. BADENHORST A W Krüger Krüger ERF P 01 JN&C MULLER N Muller Muller In Attendance Name S.E.M. Lohle Representing Managing Agent 6