EXECUTIVE COMMITTEE MINUTES

Transcription

1 EXECUTIVE COMMITTEE Date: 24 July 2013 Time 15:30 to 17:30 Venue: SARA Offices, Bryanston MINUTES Members: Mr Peet Kruger President Synntech People Solutions Present Ms Nazlie Samodien President Elect Tiger Brands Present Dr Mark Bussin Imm Past President 21st Century Pay Solutions Present Mr Jerry Botha Tax Consulting South Africa Apology Mr Martin Hopkins PwC Apology Mr Kobie Joubert First National Bank Present Ms Debbie Lane Mitchell Project Manager Present Dr Ronel Nienaber Sasol Present Ms Lindiwe Sebesho Alexander Forbes Apology Mr Alan Seccombe PwC Apology Ms Yolanda Sedlmaier Deloitte Present Ms Megan Shepstone PE Corporate Services Present Telecon Mr Peter J Davison Lancaster Old Mutual Apology Ms Samantha van Rensburg Standard Bank Present Ms Cynthia Badenhorst General Secretary Present Ms Eileen Shaw Secretariat Present 1. WELCOME AND APOLOGIES Mr Kruger welcomed members present and noted apologies listed above. Ms Shaw was welcomed as the new addition to the secretariat team.

2 2. READING AND CONFIRMATION OF AGENDA AND ADDITIONAL ITEMS The agenda was confirmed. 3. READING AND CONFIRMATION OF PREVIOUS MINUTES The minutes of the meeting held on 27 May 2013 were confirmed. 4. PORTFOLIOS FEEDBACK 4.1 Feedback on overdue items as per the portfolio dashboard The committee noted the portfolio dashboard. It was AGREED that Mr Kruger will have a face to face meeting with relevant portfolio managers where capacity and further commitment is required. [Action: Mr Kruger] Branches (Peter Davison Lancaster/Megan Shepstone) KZN It was AGREED that the KZN SARA activities and participation needs some stimulus. The following actions were suggested: Consideration will be given to hold an event in Durban shortly after the conference with Ms Auld and possibly another speaker from the conference. [Action: Ms Shepstone & Ms Shaw] The Intern Tax Workshop be opened to non members in Durban only. Ms Shepstone receive a list of Durban members and that PWC and PE Corporate be requested to circulate SARA event notices to their databases. Ms Yvonne Dam is to be encouraged to participate on the KZN Committee. [Action: Ms Shepstone] Reference to the Western Cape and KZN Branches be included in the HR Future advertising. Ms Shepstone table a marketing strategy proposal including estimated cost at the next Exco meeting. [Action: Ms Shepstone] Africa Reward Association (Mark Bussin) Responses to the call for participation and interest were noted and it was AGREED that: specific dates and venues will now be communicated as the next step; the constitution, an agenda and first meeting will be SARA's contribution to starting these branches; the SARA Zimbabwe branch could be housed within the IPM Zimbabwe branch, on condition that the SARA brand remains protected. [Action: Dr Bussin]

3 4.1.3 Benefits (Jerry Botha) The committee noted that the planned Employee Benefits event has been moved out; the next date is to be confirmed. [Action: Mr Botha & Ms Shaw] Education (Yolanda Sedlmaier) The committee noted statistics on GRP's as tabled by Ms Sedlmaier. It was AGREED that the rand exchange rate and the possible effect it would have on the GRP's would be looked into. [Action: Ms Sedlemaier & Ms Badenhorst] It was noted that the call for bursaries would go out shortly and that the online MRS modules are functional Events (Kobie Joubert & Alan Seccombe) Conference The committee noted that the programme was now finalised. It was AGREED that no working documents would be published on the website or any other medium. All documents will be professionally laid out prior to any publication. Ms Shaw presented month on month comparative conference registration figures, with a noted increase on this year's registrations to date. Reward Awards Mr Joubert raised awareness that the change in the format of the awards allowed for consultants to nominate members within the categories of the awards and not only provide leads as in previous years. A request for nominations to be submitted was noted Expatriate Management Group (Alan Seccombe) It was AGREED that Ms Samodien would become more actively involved in the functions of this portfolio Governance, Risk Management and Financials (Martin Hopkins) The financial statements and budget were noted by the committee. It was AGREED that Ms Badenhorst will circulate the Risk document to the committee. [Action: Ms Badenhorst] Professionalisation (Ronel Nienaber) Two accreditation committee meetings have been held, and a function is planned for 2 October 2013 where accredited members will receive their certificates. [Action: Ms Lane Mitchell & Ms Shaw]

4 Implementation of CPD will be the 3rd phase of the professionalisation project to be addressed by the professionalisation committee Stakeholder Management/Relationship building (Lindiwe Sebesho) It was noted that meetings with affiliated bodies are to be set up. [Action: Ms Sebesho & Ms Badenhorst] It was AGREED that the overlap of portfolios with regards to branding be added to the Strategy Session agenda. [Action: Ms Lane Mitchell & Ms Maree] Information Management (Samantha van Rensburg) It was noted that the 2013 Marketing Brochure is being reviewed. The committee is requested to review the document circulated by Ms Lane Mitchell and forward information for inclusion to her. [Action: All] It was AGREED that SARA members would be offered the opportunity to write articles for publication in HR Future but that a targeted approach be taken and it be made clear that this cannot be used as a marketing opportunity for member companies. The committee noted the request from HR Pulse to be published as an official media partner for the SARA Conference. It was AGREED to accept the offer from HR Pulse with the stipulation that it would only be for the first year, after which it will be re evaluated. The link to the publication to be circulated to the committee. [Action: Ms van Rensburg] Suggested changes to the SARA logo were viewed and it was AGREED that the logo will not be changed but that the "tag line" be adapted to reflect SARA as the professional body. [Action: Ms van Rensburg & Ms Shaw] 4.2 Secretariat Feedback The committee noted that Ms Shaw is now involved in the event, EMG and communications portfolios of SARA, and favourable feedback was received. 5. ADDITIONAL ITEMS 5.1 Structure changes/strategy Session It was noted that a pro active approach and management of operational plans is required. The committee AGREED: that an operations manager be employed; the individual be a reward industry expert, so as to position SARA as the professional body;

5 the roles of EXCO, service providers and stakeholders be defined in the new structure; Ms Lane Mitchell to draft and circulate the aforementioned; the process of finding a suitable candidate commence immediately and not be postponed until after the strategy session. [Action: Ms Lane Mitchell & Mr Kruger] 5.2 Brainstorming Workshop on Criteria and Methodologies for evaluating work of Equal Value It was AGREED that SARA would be represented by the nominated delegation (Mr Kruger, Dr Bussin, Ms Samodien, Ms van Rensburg and Ms Lane Mitchell) and that consultants could forward their views to be conveyed at the workshop. 5.3 Business cards The committee AGREED that the SARA "tag line" would be added to the back of the business cards on the selected template. 5.4 HR Standards It was noted that the development of the HR Standards is progressing well and that a two day workshop on the above will be held on August DATE OF THE NEXT MEETING The committee AGREED to the following dates, with the secretariat to circulate diary entries for these: 22 August 2013 Strategy Session 31 October 2013 Executive Committee Meeting 7. CLOSURE Mr Kruger thanked members and closed the meeting. Thus read and confirmed President Date