Update of mission daily allowances and hotel ceilings Intra-EU

Transcription

1 EUROPEAN COMMISSION EUROSTAT Directorate C: National Accounts, Prices and Key Indicators Unit C.3: Statistics for administrative purposes Luxembourg, 9 th March 2018 Doc. A6465/18/20 v1 Meeting of the Working Group on Article 64 and Article 65 of the Staff Regulations to be held in Luxembourg on Wednesday 21 st and Thursday 22 nd March 2018, in the Bech Building Room Ampère, starting at 10:00 a.m. on Tuesday and at 10:00 a.m. on Wednesday Update of mission daily allowances and hotel ceilings Intra-EU Document relating to Agenda item no. 21 This document can be found on the restricted CIRCABC site for meeting delegates:

2 Contents 1. Introduction The most recent update of Intra-EU rates The next update of Intra-EU rates A new missions guide Conclusion

3 1. Introduction The Staff Regulations Annex VII Article 13(2)(a) sets out for each Intra-EU Member State the daily allowance values in EUR to cover any incidental expenses incurred in connection with the performance of duties, and the maximum ceiling up to which accommodation costs shall be reimbursed. Annex VII Article 13(3) requires the Commission to review these values every two years. With effect from 2013, that updating work is done by Eurostat - in accordance with a methodology discussed at the A6465WG meeting in March The most recent update of Intra-EU rates On the basis of the methodology reviewed by the WG, Eurostat submitted report Ares(2015) in December 2015, using figures with reference date July On the basis of that report, the Commission adopted a Delegated Act in July 2016 (reference 2016/1611), published in the Official Journal in September The new scales replaced the previous values in force, which dated from The two-step approach adopted to update the Intra-EU Daily Subsistence Allowances was as follows: (1) DSA 2015 BXL = DSA 2005 BXL HICP 2004m m6, 2014m6-2015m6 BE (2) DSA 2015 DS = DSA 2015 BXL PPP 2015m6 DS XR 2015m6 DS The "global excluding housing" HICP sub-index and the "global excluding rent" PPP subindex were used. The four-step approach adopted to update the Intra-EU Hotel Ceilings was as follows: (1) HC 2015 BXL = HC 2005 BXL HICP 2004m m6, 2014m6-2015m6 BE (2) HC 2015 DS = HC 2015 DS PPP 2015m7 DS XR 2015m7 DS (3) 90% rule: higher of "ceiling covering 90% of actual missions during 2014" and the calculated 2015 result in (2) (4) 20% rule: new 2015 value may not increase or decrease by more than 20% in comparison to existing 2005 value The "hotels" HICP sub-index and the "hotels" PPP sub-index were used. 3. The next update of Intra-EU rates Due to the long time-delay ( ), some specific option choices were considered appropriate. However, it was recommended that these be abandoned for future updates. A change will therefore be implemented for the 2018 update: - 2 -

4 The two-step approach to update the Intra-EU Daily Subsistence Allowances will be as follows: (1) DSA 2017 BXL = DSA 2015 BXL HICP 2015m6-2017m6 BE (2) DSA 2017 DS = DSA 2017 BXL PPP 2017m7 DS XR 2017m7 DS The weighted average "75:25 restaurants : global excluding housing" HICP sub-index and the weighted average "75:25 restaurants ; global excluding rent" PPP sub-index will be used. The four-step approach adopted to update the Intra-EU Hotel Ceilings was as follows: (1) HC 2017 BXL = HC 2015 BXL HICP 2015m6-2017m6 BE (2) HC 2017 DS = HC 2017 DS PPP 2017m7 DS XR 2017m7 DS (3) 90% rule: higher of "ceiling covering 90% of actual missions during 2017" and the calculated result in (2) The "hotels" HICP sub-index and the "hotels" PPP sub-index will be used. 4. A new missions guide The Staff Regulations Annex VII Article 13a requires the various EU institutions and agencies to adopt general implementing provisions for the application of the mission expenses. Commission Decision C(2017)5323 adopted a new missions guide. This replaces the previous version adopted in Similar texts have been adopted by the other EU bodies. The following table summarises the main changes: New version 15%-25%-25%-35% breakfast, lunch, dinner, other Duration +2 hr (flights), +1 hr (train), exceptions possible Principles cost-efficiency, conflict-of-interest, worklife balance Earliest start Latest arrival Maximum day 12 hr. DSA x0.20<6 hr, x0.50<12 hr, thereafter x 1/24 per hr Long stay 60+ day, DSA x0.75 then x day, HC x0.50 Personal 0.28/km HC > ceiling due to taxes = OK Old version 15%-30%-30%-25% breakfast, lunch, dinner, other Duration +2 hr (flight), +30 mn (train), exceptions possible at JRC BE, DE, NL Principle cost-efficiency Earliest start (flight), other). Latest arrival (flight), (other). Maximum day 12 hr. DSA x0.20<6 hr, x0.50<12 hr, thereafter x0.50 each 12 hr Long stay 4+ week, DSA x0.75, HC x0.75 Personal 0.24/km All HC > ceiling to be justified - 3 -

5 The new rules are applicable with effect from 28 th March Arguments can be presented both for reflecting the change to the composition of the daily allowance from 75%:25% to 65%:35% (subsistence : other costs) already in the next update, or postponing it to the following one. 5. Conclusion Delegates are invited to take note of the information presented in this document and to give their endorsement