Gender Equality and YOU

Transcription

1 Gender Equality and YOU Young voices. Joint Initiative. Location: Vienna Date: October 2018

2 Practical Information About Funding Participation at the presidency conference Gender Equality and YOU is free for all attendees. We invite young people and youth representatives from all EU-Member States as well as EFTA and Western Balkans countries to apply for conference participation. Additionally the travel costs and accommodation for up to two young people per EU-Member State will be covered by the organisers. Please note that in order to be eligible for funding you have to be a resident of an EU-member state, aged between 16 and 30. For further details on travel arrangements and accommodation for financed participants, see the sections below. Applications for conference participation and funding can be submitted through the database of the European Youth Forum between 2 July and 12 August, Selected participants will thereafter receive a notification, asking them to fill out the registration form in order to confirm their attendance at the conference until 2 September. Travel Arrangements Participants shall book their travel tickets by using the most appropriate and costeffective means of transport to attend the conference. Travel arrangements shall be made at the earliest opportunity in order to take advantage of the best rates. All travel is deemed to start and end at the current place of residence of the participant. Travel distances must be calculated using the distance calculator supported by the European Commission. The distance refers to a one-way travel from the current place of residence to Vienna. The maximum amount of reimbursable travel costs refers to the overall travel costs (return journey, including transfer to and from the airport/train station and public transport in Vienna). Travel distance Limit for reimbursement km km km km km 715 G e n d e r E q u a l i t y a n d Y O U, O c t o b e r P a g e 2

3 Please make sure your travel costs remain within the respective limit for reimbursement. The presidency cannot reimburse any expenses exceeding these limits. In exceptional and justified cases where no travel arrangements can be made within the limit for reimbursement, additional funding may be granted by the organisers. In these cases you are required to contact until 16 September; otherwise these excess costs will not be reimbursed. The following travel arrangements are reimbursable: By rail: second-class rail fare. By air: economy class flights, using the lowest economical fare available on the market. By public transport: to and from the airport/train station and public transport in Vienna to and from the conference venue. Participants are strongly advised against using own cars to attend the conference and travel costs by car will be reimbursed only in exceptional cases. Should you wish to travel by car please contact until 16 September. Furthermore, participants are strongly encouraged to use public transport. Only where public transport is not available, taxis may be used and are considered as eligible costs for transfers to airports or stations. Taxi fares are reimbursed on presentation of the original supporting documents duly and clearly completed. The receipt/supporting document must indicate the place of departure as well as the place of destination, the number of persons per journey and the unit cost of the journey. Accommodation Where the travel distance 1 between the place of residence and Vienna is less than 100km, no accommodation can be provided. This means that for travel of less than 100 km no overnight stay will be paid. Where the distance between the place of residence and Vienna exceeds 100 km accommodation for one night (11 to 12 October) will be provided and paid for directly by the organisers. Accommodation arrangements have been made by the Austrian presidency and you are kindly requested to confirm the pre-bookings of accommodation when filling out the registration form, until 2 September. Participants will be accommodated in single-occupancy rooms in the Hotel Motel One Vienna-Hauptbahnhof. Please note that should you wish to stay in a different hotel you should make your own arrangements and the costs will not be reimbursed. 1 Travel distances must be calculated using the distance calculator supported by the European Commission. The distance refers to a one-way travel. G e n d e r E q u a l i t y a n d Y O U, O c t o b e r P a g e 3

4 Reimbursement Accommodation for one night (11 to 12 October) in the conference hotel will be paid directly by the Austrian presidency (see above). Travel expenses shall be reimbursed on presentation of original supporting documents: Copies of travel tickets (airplane, train, bus, etc.), including boarding passes if applicable. Copies of invoices for flight or rail tickets (if bought through internet, of confirmation is accepted if no invoice is available; however the price paid should be available on the confirmation). The documents supplied shall indicate clearly the travel class, the time of travel and the amount paid. All supporting documents together with the reimbursement form have to be submitted not later than 15 November, Reimbursement claims received after that date cannot be considered. Please note that only the abovementioned costs can be reimbursed and that no other claims can be raised against the organisers. G e n d e r E q u a l i t y a n d Y O U, O c t o b e r P a g e 4

5 Contact information Please address your questions to the Division for Women and Equality in the Austrian Federal Chancellery at Funded by the Rights, Equality and Citizenship (REC) programme of the European Union G e n d e r E q u a l i t y a n d Y O U, O c t o b e r P a g e 5