1339 Griffin Avenue City Hall Council Chambers

Transcription

1 City of Enumclaw City Council Regular Session 1339 Griffin Avenue City Hall Council Chambers Enumclaw, Washington 98022, 7:30pm 1. CALL TO ORDER AND FLAG SALUTE: Mayor Reynolds called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance. Mayor Pro Tem LaFleur announced that Councilmember Irwin was absent. LA FLEUR MOVED TO EXCUSE COUNCILMEMBER IRWIN FROM THE MEETING. OVERLAND SECONDED. MOTION CARRIED 6-0. ATTENDANCE: Councilmembers Mike Sando, Jan Molinaro, Juanita Carstens, Hoke Overland, Kimberly Lauk, and Chance LaFleur were present. Also present were Mayor Liz Reynolds, City Administrator Chris Searcy, City Attorney Mike Reynolds, City Clerk Maureen Burwell, Public Works Director Jeff Lincoln, Community Development Director Chris Pasinetti, Finance Director Stephanie McKenzie, Police Chief Jim Zoll, Information Services Technician Travis Rose and Information Services Technician Assistant Shaye Hogerhuis. 2. ADJUSTMENTS TO THE AGENDA: Mayor stated that Councilmember Overland has requested discussion on the topic of Residential Design Standards; added under New Business 13.B. Sando questioned why it was not first brought to the Community Services and Development Committee. Overland replied that it will make more sense once it is discussed later in the meeting. 3. MOTION TO APPROVE AGENDA: LA FLEUR MOVED TO APPROVE THE AGENDA AS ADJUSTED. MOLINARO SECONDED. MOTION CARRIED MOTION TO APPROVE MINUTES: A. Council Minutes, 7/25/16 LA FLEUR MOVED TO APPROVE THE JULY 25, 2016, MINUTES AS PUBLISHED. CARSTENS SECONDED. MOTION CARRIED ANNOUNCEMENTS AND PRESENTATIONS: A. PRESENTATIONS King County Fair Update Scott Gray, Expo Center Manager Gray introduced members of the Enumclaw Expo and Events Association (EEEA) Board of Directors: Shelby DeVol, Secretary; Richard Corella, President; Kevin Wright; and Rene Popke. He also introduced his assistant Lacey Mansanarez. Gray gave a PowerPoint presentation on the 2016 King County Fair and the first year of Page 1 of 12

2 operations of the Enumclaw Expo Center by the EEEA. Some points regarding the Fair and other events held at the facility: Growth in most events (2016 over 2015): Wine and Chocolate 39% increase in profit King County Fair - $121,932 gross up from $23,000 flat fee paid by Universal Fairs in 2015 Brewfest - down $1000 because one of the two nights was on Halloween Festival of Crafts - 17% increase in profit New events for 2016: Mexican Festivals Flea Markets July 2015 to June Profit $53,292 (Expenditures were in excess of $600,000) RV Park increase in price in the larger lots Gray showed some photos from the 2016 King County Fair noting some improvements over the previous year and some plans for the future. Paid attendance was 20,153, which was 4453 over He detailed some upcoming events such as the Northwest Subaru Show and the Hometown Throwdown, which is a country music show sponsored by WOLF Radio. Gray detailed items that are working well at the Expo Center: Increase in awareness of Expo Center Recognition from radio stations Success with King County Fair in more local involvement; Mutual of Enumclaw sponsoring for three more years Fieldhouse improvements: Flooring, insulation, porch & sign completed He then detailed some problems with the facility: No activity on State funded grant, other than starting on the south parking lot. Activity Hall still leaks; bathroom unchanged. Completion of 4Culture Grant - still waiting for Puget Sound Energy; payment needs to be received from 4Culture before contractors can be paid. Exhibit Hall roof caved-in Fencing in front of the Administration office long time for response and completion. Dangerous Trees in RV Park being checked on along with all parks in City. Dry rot on north ramp of livestock barn. Gray concluded by stating that EEEA had a good first year, the 2016 King County Fair was successful and they are running in the black although far from sustaining capital on-site improvements. He noted that the grounds are in worse physical shape than EEEA initially believed at the time of the lease. He requested that their exemption to the City s Noise Ordinance be continued and suggested that Enumclaw tax dollars need to be spent on the facility. In response to a question from Carstens, Overland replied that the Economic Development Page 2 of 12

3 Committee oversees the Expo Center. Carstens requested that the Expo Center be an agenda item at every Econ Dev meeting. B. COMMUNITY EVENTS 1. Gallery 2016 Presents GEMs Miniature Juried Art Exhibit, August 4 to September 6, City Hall Council Chambers, open Monday to Friday, 9:00 a.m. - 5:00 p.m. 2. Gateway Concert Band, Celebrate Summer Band Concert, Monday, August 15, 7:00 p.m. 8:30 p.m., Rotary Park 3. Arts Alive - Starving Artist Clearance Sale, Saturday, August 20, 10 a.m. 4 p.m., Parking Lot at Cole and Stevenson 4. Enumclaw Music and Arts Festival, Saturday, August 20, 9:30 a.m. 8:45 p.m., Mutual of Enumclaw Parking Lot and Initial Avenue at Cole Street. Mayor noted the community events. C. ENUMCLAW EXPO CENTER EVENTS 1. Olympic Kennel Club Dog Show, August 17 21, 8:00 a.m. 5:00 p.m., Entire Grounds Mayor noted Expo Center event. 6. COMMENTS FROM THE AUDIENCE: Monica Robbins, in City resident, Rainier Foothills Wellness Foundation, stated that she is the new Drug & Alcohol Task Force Coordinator, and brings twenty years of experience in the field. She invited the community to the Reality House on September 29 at the Fire Station. She distributed flyers about the event. Also distributed was information about a perception survey; she encouraged everyone to take it through SurveyMonkey. 7. PUBLIC HEARING: None. 8. TABLED BUSINESS: None. 9. COUNCIL COMMITTEE REPORTS: A. COMMUNITY SERVICES AND DEVELOPMENT Councilmembers Sando Chair; Lauk, Molinaro Sando stated the Committee has not met since the last Council meeting. The next meeting is scheduled for Monday, August 15, at 5:00 p.m. at City Hall. B. ECONOMIC DEVELOPMENT Councilmembers Overland, Chair; Carstens, Molinaro Overland stated the Committee last met on August 8. They discussed the Strategic Plan for Economic Development; the tourism webpage; downtown mixed feasibility study; banners for streetlights; possibility of some Committee members attending the Chamber of Commerce Board meetings; sign code; wayfinding signage; and Port of Seattle grant. The next meeting Page 3 of 12

4 is scheduled for Monday, August 22, at 4:30 p.m. in the Council conference room at City Hall. C. FINANCE Councilmember Irwin, Chair; Molinaro, Sando Sando stated the Committee last met on August 8. They discussed the second quarter budget amendment and reviewed vouchers and credit cards. The next meeting is scheduled for Monday, September 12, at 7:00 p.m. in the Finance Department. D. PUBLIC SAFETY Councilmembers Carstens, Chair; LaFleur, Overland Carstens stated the Committee has not met since the last Council meeting. The next meeting is scheduled for Monday, September 19, at 7:00 p.m. at the Police Department. E. PUBLIC WORKS Councilmember LaFleur, Chair; Irwin, Lauk LaFleur stated the Committee last met on August 8. They discussed low pressure sewer services and alternate pump options; the professional service contract with Exeltech; the 68 segments of pavement identified by the Transportation Benefit District and the potentials for 2017 (thirty to forty of those segments). The next meeting is scheduled for Monday, August 22, at 6:00 p.m. in the Council conference room at City Hall. F. CHAMBER OF COMMERCE Councilmember Carstens Carstens stated the Chamber Board has not met since the last Council meeting. The next meeting is scheduled for Wednesday, August 10, 7:30 a.m. at Columbia Bank. G. SOUND CITIES ASSOCIATION (SCA) Councilmember Sando Sando stated that he reported on the Public Issues Committee at the last Council meeting. The next meeting is scheduled for September. H. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd), Councilmember Lauk Lauk stated that SCATBd has not met since the last Council meeting. The next meeting is scheduled for Tuesday, August 16, 9:00 a.m. 11:00 a.m. at SeaTac City Hall. 10. CONSENT AGENDA: None. 11. GENERAL BUSINESS: A. ORDINANCE 1. Ordinance No Second Quarter 2016 Budget Amendment LA FLEUR MOVED TO HAVE CITY CLERK READ ORDINANCE NO BY TITLE ONLY FOR THE SECOND READING. OVERLAND SECONDED. MOTION CARRIED 6-0. City Clerk Read by Title Only ORDINANCE NO AN ORDINANCE OF THE CITY OF ENUMCLAW, WASHINGTON, DECLARING AN EMERGENCY EXISTS RELATING TO THE 2016 ANNUAL OPERATING BUDGET Page 4 of 12

5 ORDINANCE NO AND BUDGET AMENDMENT ORDINANCE NO. 2585, AUTHORIZING ADJUSTMENTS TO THE BUDGET. Staff Report: McKenzie noted two changes to the Ordinance since the first reading: $47,600 added for replacement of a police vehicle to be purchased in 2016 rather than 2017; and, since the Department of Ecology grant has been reduced from $50,000 to $25,000, a transfer from the General Fund is being done to make up the difference. Committee Report: None. Council Comments: None. Council Action: SANDO MOVED TO APPROVE ORDINANCE NO LA FLEUR SECONDED. Molinaro asked if any research was done on his question at the last meeting about the increase in cost for garbage and recycle carts. Lincoln stated that in March 2016 staff requested a budget amendment in the amount of $172, to incorporate into the 2016 budget the authorization made by Council in January 2016 to purchase carts to fully implement automated collection of solid waste using a loan from the State of Washington LOCAL program. When the purchase order was finalized, more bins were ordered than had been originally anticipated, and another increment of containers was ordered for recycling, due to the initiation of service to a mobile home park. The final cost for 3,760 new, automated handling carts was $190,322.58, which is $18, more than the budgeted $172, An additional 400 carts were ordered for recycling, at an amount of $23,587.71, making the total invoice amount $213, Molinaro challenged the timing of the budget amendment, noting that this could have been brought to Council earlier in the year, even prior to purchasing. LaFleur noted that it should be the same rationale as items that are not budgeted, which require Council approval if they are over $5,000. Searcy answered that staff looks at appropriations from a fund level not at the line item level; the carts were necessary for customers. He stated that the additional step could be taken in the future. Overland stated he is concerned with impact on rate payers. Searcy stated that all expenditures are paid for by the ratepayers. There is not necessarily a concern that they will be paying more as new homes are being built which brings new ratepayers and more revenue to the system. Lincoln stated that the utility would have run out of carts if these additional carts were not purchased. LaFleur agreed that the carts were needed; Council is asking for notice when there is an increase of this size in expenditures. He asked about timeframe for deploying the carts. Page 5 of 12

6 Lincoln replied that he believed in November because they are still being assembled as they are not shipped with the wheels on. Searcy stated that he has heard the concern of Council and in the future they will be made aware of the increase in costs if there is time to bring it forward. MOTION CARRIED 5-1. MOLINARO OPPOSED. B. RESOLUTIONS 1. Resolution No Disc Golf Course at Farmer s Park LA FLEUR MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY. OVERLAND SECONDED. MOTION CARRIED 6-0. City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH PIERCE COUNTY DISC GOLF PLAYERS ASSOCIATION TO INSTALL A DISC GOLF COURSE AT FARMER S PARK. Staff Report: Lincoln stated that the Parks & Recreation Manager Michelle Larson has worked closely with members of the Northwest Disc Golf Players Association on this agreement. The non-profit association will install and maintain the disc golf course at no cost to the City; they carry their own insurance. The Park Board has recommended approval. Committee Report: Sando stated that the CSD has looked at the agreement and he was looking forward to hearing from the representative of the association; therefore, he would like to wait until the next meeting if the representative could attend then. SANDO MOVED TO BRING BACK THIS RESOLUTION AT THE NEXT MEETING. CARSTENS SECONDED. MOTION CARRIED Resolution No Agreement with Exeltech Consulting LA FLEUR MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY. CARSTENS SECONDED. MOTION CARRIED 6-0. City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES COST PLUS FIXED FEE CONSULTANT AGREEMENT WITH EXELTECH CONSULTING, INC. FOR STREET MAINTENANCE AND IMPROVEMENT PROJECTS AS DIRECTED Page 6 of 12

7 BY THE ENUMCLAW TRANSPORTATION BENEFIT DISTRICT FOR DESIGN AND CONSTRUCTION MANAGEMENT. Staff Report: Lincoln stated that this will be the largest project in the City for 2017 and is the objective of the Transportation Benefit District to preserve pavement across the City. There are 68 identified sections of pavement that need improvement. The funding package currently totals $3,484,000. This scope of work includes the engineering to evaluate the 68 sections of pavement; identifying the best combination of street projects to tackle and prepare the bid documents by the spring of next year. Committee Report: LaFleur stated the Public Works Committee reviewed and are recommending approval. Council Comments: In response to questions from Carstens, it was explained by staff and other Councilmembers that this scope of work is different from the evaluation for the ballot measure to increase the sales tax by.1%. The evaluation was for the City s strategy in which streets needed treatment, the prioritization and what type of work. This agreement is to prepare the actual plans and specifications for contractor to bid and complete the work. The bidding process needs to be precise and is dictated by State law. Council Action: LA FLEUR MOVED TO APPROVE RESOLUTION NO MOLINARO SECONDED. MOTION CARRIED 6-0. C. GENERAL ITEMS 1. Action Item..Council Action a. Adopt Strategic Plan for Economic Development Staff Report: Searcy stated that the Economic Development Committee has been working on updating the Strategic Plan for Economic Development that was originally adopted in This is the first review, although it was intended to be updated every year. He noted the major revisions to the original document: Recognized completion of: o Buy local campaign LiveLocal established o Commercial and Industrial Zoning Code Amendments o Impact Fee Deferral Program for Senior Communities o B&B Zoning Code Amendment o Food, Beverage and Agriculture Committee creation Removal of the following tactics: o Welcome Center o EB-5 Immigrant Investor Program o Construction Sales Tax Refund Program Page 7 of 12

8 Changed the following tactics: o Chinook Pass and Sunrise Schedule from year-round opening to early opening o Economic Development Website to a Tourism Website o Expo Center Events City no longer operates this but continues support for non-profit Add the following tactics: o Small-box Retail Space Identify parcels in HCB zone to accommodate 10,000 square feet of retail floor space o Impact Fee Discount Consider program for new hotel or high retail sales Under Strategy 3 - Encourage/Attract Upper Middle Income Residential Development o Remove specificity of house, garage and lot size and recognize the additional R1 zoning designated by council in the 2016 Comprehensive Plan Update o Add tactic to consider residential design standards o Add tactic to consider low impact development standards for stormwater management that could promote larger residential lot sizes Council Comments: Lauk asked if this discussion could be moved to a Council Workshop on the whole Strategic Plan. Overland stated it was the Committee that recommended the changes, however, the Strategic Plan came from the Economic Development Task Force in 2004, which was made up of many community leaders. Mayor reiterated that the business and community leaders met with the former City Administrator and Community Development Director; they proposed a plan which the Mayor then reviewed and emphasized those areas she was interested in, such as the Downtown Revitalization Plan. The Community and Economic Development Committee reviewed, as well as full Council and there were some items added. She noted that it was a full year s worth of work. LA FLEUR MOVED TO ADOPT THE STRATEGIC PLAN FOR ECONOMIC DEVELOPMENT CARSTENS SECONDED. Sando questioned some of the strategies and believes a discussion about the changes would be best. He specifically noted the small box retail space strategy and the impact fee discount. He stated he has always had a problem with Strategy 3 about attracting upper middle income development; he feels it is excluding some families. He stated that he does not want to see City dollars spent on a marketing firm to attract a hotel/motel as this is not in line with the direct mission of the City. Carstens stated the document will be reviewed yearly. Some of those concerns can be addressed at the next review so perhaps those concerns can be removed from the document now. Overland gave an example of the small box (10,000 square foot) store strategy: Sears was unable to keep their lease in town, but would return to Enumclaw if another building can be found. Attracting a hotel was thought to be a priority; however, the discussion was not to hire a firm. It would be more of an impact fee discount that Council would decide it was important enough because of tourism and increased sales and lodging tax. Overland and Page 8 of 12

9 Carstens agreed with Sando s comment about hiring a firm and stated it was not the intent of the Economic Development Committee, but was in the document when it was first drafted. Sando asserted that establishing a hotel in town is market driven and is not the responsibility of the City. Overland stated the City can be proactive from an economic development standpoint and the purpose of this plan is to take advantage of opportunities. Mayor stated that personnel resources are not sufficient within the City to dive into all of the strategies; Council will need to fund an economic development employee if this is their preference. Carstens stated that many of the items were suggestions from the business community and were not meant to be a commitment by Council. Overland stated it was not his expectation to hire someone to work on economic development. The intent was to add current information and delete items that were no longer pertinent. LaFleur stated that this is a document of ideas. The City has plenty of the smaller retail suites, but there is a need for larger 7,000 12,000 square foot spaces. Council will have another conversation before any decision is made on spending money; perhaps at some time in the future a staff member may be hired. M. Reynolds stated that the advantage of a document like this is that it gives administration guidelines on what Council desires in economic development. He gave some examples of facilities that were leased in the past because of Administration s proposals to commercial entities. Molinaro stated he is in favor of keeping the impact fee discount, for hotels or for a senior community. There is a potential to bring in jobs to town at all different levels. Overland and M. Reynolds emphasized it is a tool in the toolbox. An impact fee discount will be brought before Council in the form of an Ordinance before it is enacted. SANDO MOVED TO AMEND THE MOTION TO ADOPT THE STRATEGIC PLAN FOR ECONOMIC DEVELOPMENT BY REMOVING 1.8, 1.9 AND 4.1 FROM THE PLAN. LAUK SECONDED. LaFleur stated he doesn t see any harm in keeping those in. Sando reiterated that if those were removed he would be 100% behind the plan. MOTION FAILED 2-4. LA FLEUR, OVERLAND, CARSTENS AND MOLINARO OPPOSED. Vote on the Original Motion: MOTION CARRIED 4-2. LAUK AND SANDO OPPOSED. 2. Routine Reports a. Second Quarter 2016 Financial Report b. Community Development: City Planning Page 9 of 12

10 c. Second Quarter Court Statistics d. Police Mayor noted the reports. 12. UNFINISHED BUSINESS: None. 13. NEW BUSINESS: A. Council Budget Priorities Mayor asked Council to give their top three budget priorities for the 2017 Budget. Irwin Not In Attendance Sando 1. Consider outside agencies funding requests/recommendations from Human Service Advisory Board 2. Transparent in all expenditures and line items 3. Downtown revitalization Molinaro 1. Police fully funded 2. Some type of funding for Green River College 3. Senior Meals Senior Center, Meals on Wheels, or Neighbors Feeding Neighbors Carstens 1. Police fully funded 2. Explore salary raises for City employees 3. A new dais for Council Chambers Overland 1. Parks maintenance part of healthy community is having good parks 2. Arts commit ½ of 1% of the General Fund. Would be about $45,000; good for community and tourism 3. Plateau Outreach Ministries (POM) utility reimbursement funding. Proposal: $0.50 surcharge per natural gas connection and per sewer connection that would go to POM. This would be an extra $1 per month for utility customers, but it would go to help citizens who are disadvantaged pay their utility bill. M. Reynolds cautioned that the City cannot fund a General Fund operation from an Enterprise Fund. Searcy stated it would be considered a utility tax and then, by policy, an amount could be designated toward utility reimbursement. Overland stressed it would be taking from the Gas Utility and giving back to the utility and the same for sewer. Lauk 1. Hiring a Parks Director 2. Updated Police training and range time Page 10 of 12

11 3. Downtown revitalization LaFleur 1. Balanced budget operating expenditures to be equal to or less than operating revenue 2. Add dispatcher position to Police Department 3. Capital dollars in pool facility Mayor asked for City Administrator s top three priorities and LaFleur asked for the Mayor s. Searcy 1. Economic Development position 2. Parks Director position 3. Dispatcher position This restores the positions that were reduced during the recession; he included returning the Senior Center recreation assistant from 3/4 time to full time. Mayor 1. Core operations solid 2. Downtown revitalization, which would create a sense of synergy and use an underutilized piece of City property. If a plan is set, components of that plan can be undertaken when the money is available during future Councils. Funding for a conceptual plan will be requested in her 2017 budget. 3. Staffing levels back up to pre-recession Discussion continued on budget priorities and suggestions. Overland would be agreeable to funding an economic development person if they also applied for and managed grants. Searcy stated that as long as there is consensus with Council that there are other priorities, adding an economic development employee will not be part of the budget. In reference to Overland s priority of funding the arts, Mayor stated that there are many opportunities for events and artwork as the Arts Commission has many contacts. The problem is that there is only one part time (.34) employee, most of whose salary is paid for by a grant from King County 4Culture. Also, there is a very small allocation for art experiences in the budget, therefore the Arts Coordinator must solicit for donations for any events he wishes to produce. Lauk suggested a workshop that she and the Mayor attended called For the Love of Cities that pertained to the arts. Carstens stated that two years ago there was no money to fund anything extra. She proposed that this year, during the budget workshops, staff present the budget line-by-line. Council consensus was to go over the budget in more detail this year; one line item at a time. B. ADDED Residential Design Standards Overland asked for clarification on what LaFleur had mentioned at one of the Comp Plan workshops on design standards. LaFleur replied that he had suggested Overland could create some bullet points on design standards and give them to Sando to take to the Community Services and Development Committee. Overland stated that he had spoken with Community Page 11 of 12

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