Version 19 SUSTAINABILITY GOVERNANCE AND REPORTING STRUCTURE

Transcription

1 SUSTAINABILITY GOVERNANCE AND REPORTING STRUCTURE

2 The University s Environmental Management System (EcoCampus) establishes and manages the most significant aspects and impacts of its operations, which are both positive and negative. Each aspect has associated objectives and targets. The revised sustainability governance structure outlined above is established to manage these objectives and targets, and to ensure adherence to the three commitments of an EMS: Prevention of pollution Compliance with environmental legislation and other requirements Continual environmental improvement The Environmental Sustainability Policy outlines these commitments in a policy statement. The revised sustainability governance and reporting structure is based around internal and external reporting and engagement requirements. In addition to the development progress of the individual sustainability strand and progress against targets it is intended that each group has a requirement to contribute a specific section to the sustainability annual report. These groups will link directly into the reporting requirements of the Green League, HESA EMS, LiFE index, CRC, etc. All reporting will be based on academic year cycle such that July 31 st is end of year and the annual report can be produced for the beginning of the academic year in September for submission to SMT and the Finance and General Purposes (F&GP) Committee of the Governing Body. Reports will be based the framework developed for the Environmental Management System (EMS), which identifies key aspects, impacts, objectives and targets. These link directly to programmes of work that are owned by the groups outline in the structure chart. Update reports will be required at 6 months for reporting to the SMT and F&GP Cttee and will also be formulated as a newsletter, which will be circulated to all stakeholder groups.

3 TERMS OF REFERENCE AND REPORTING REQUIREMENTS Biodiversity Working Group (BWG) Develop the biodiversity policy, strategy and implementation plans in line with the LiFE index Biodiversity Framework Report on progress against the Biodiversity Policy and targets Review and monitor the Biodiversity policy and targets to SSMG through annual and 6 Ensure biodiversity action plans are created and monitored for all university locations monthly reports Lead the Bioversity project Ensure that Bioversity is publicised and established as a core part of the grounds and gardens management plan Carbon Management Oversight Group (CMOG) Develop policy, strategy and implementation plans in line with the LiFE index Utilities and Sustainable construction and renovation frameworks Report on progress against CMP targets to SSMG through Receive update reports from the CMPR working group on progress with respect to Annual and 6 monthly reports carbon reduction focused spend to save investment Report on relevant top level Receive updates from the Operation and Optimisation meetings on building KPIs to SSMG management and operational savings for electricity, gas and water use Report all relevant Scope 1 & 2 Review funding availability, identify funding opportunities and ensure an on-going list EMS statistics at year end of prepared projects for submission Ensure on-going engagement with building wardens, Green Impact teams and other key stakeholder groups Receive update reports from the Sustainable ICT working Group Education for Sustainable Futures Monitor the University s Education for Sustainable Development policy, Aim, Objectives and Actions to ensure achievement of the 2020 target for ESD Report on progress against ESD policy and targets to Education Working Group (ESFWG) Use the LiFE index Learning and Teaching framework to support the assessment of ESD maturity across the academic portfolio and Student Experience Cttee and SSMG through annual and Coordinate and review effective institution-wide Mapping of Education for Sustainable Futures (ESF) embedding and enrichment activities 6 monthly reports Proposes University wide developments to support the embedding of ESD in curriculum Propose staff development to support ESD

4 Ensure students are represented, consulted and involved in ESF developments Ensure that evaluations of ESD in the curriculum are developed in line with sector guidance and appropriately reflect the underlying learning achieved EMS Management Review Committee To ensure the continuing suitability, adequacy and effectiveness of the Environmental Management System (EMS) Reports annually to the Sustainability Strategic To review and revise the policy, objectives and targets and other elements of the EMS Management Group To identify opportunities for environmental improvement EMS Working Group Manage the Environmental Management System based on the EcoCampus methodology and to ISO14001 standard Report on progress against targets Propose solutions to resourcing issues as they arise Report on all relevant top level Ensure a robust and auditable EMS is put in place to support ISO14001 accreditation KPIs to SSMG Fairtrade and Uphold the University s Fairtrade policy Report on progress against the Sustainable Food Working Group (FSFWG) Ensure that enhancement of Fairtrade principles result in continuous improvement and on-going Fairtrade Status Sustainable Food Policy and targets to SSMG through Endeavour to expand procurement of Fairtrade products beyond existing categories annual and 6 monthly reports (eg. Garments and raw materials) Report on ethical procurement Review and monitor the sustainable food policy and targets activities that relate to wider Ensure the principles of Sustainable Food Procurement are embedded within the Campus Catering s procurement policies, procedures and staff development activities Sustainable Procurement activities and reporting Student Green Office (SGO) To empower students, staff and local communities to engage with sustainability and enjoy embarking on a journey to a more sustainable future Contribute to the annual and interim reports Sustainability Student Plan the timetable for student communication and engagement activities and deliver this with the assistance of others as necessary Report on progress and take up of engagement activities Engagement Working Group (SSEWG) Receive reports from all working groups and formulate the annual and 6 monthly reports to SSMG Provide update reports to the staff, student and local Gather keys topics for communication and engagement from all other working groups and plan how to disseminate and include this information to the student community. community on progress, distilled from the annual report Consider the need for surveys and evaluations, coordinating these as appropriate. Report on progress and plans for the Student Green Office Develop engagement policy, strategy and implementation plans in line with the LiFE

5 index Student engagement framework Ensure a working interface exists between all working groups and the staff and student communities Sustainability Strategic Management Group Ensure implementation of the Environmental responsibility and sustainability section of the Strategic Plan ( ) Annual report presented to SMT and Estates Committee in (SSMG) Develop policy, strategy and implementation plans for sustainability leadership in line Sept/Oct. with the LiFE index Leadership framework 6 month progress report Monitor all relevant university milestones and KPIs presented in Jan/Feb Secure resources required to maintain the EMS through the Senior Management Team and existing management structures Ensure the EMS is established, implemented, maintained and monitored. Review and monitor the Environmental and Sustainability Policy and targets Consider the University s response to external CSR league tables and benchmarking activities, and any implications that the survey and the University s ranking may have on future priorities Review and approve the Sustainability Annual Report Review the risks and barriers associated with delivery of the Carbon Management Plan Support increased levels of engagement with sustainability through communication and leadership Sustainable IT Steering Recommend improvements to, and investments in, sustainable IT. Report on progress against Group (SITSG) Propose and monitor objectives, targets and actions to support these improvements actions to the Carbon Make proposals to support the University s Environmental Sustainability Policy and the IT Strategic Framework, in line with the LiFE Index Sustainable ICT framework. Management Oversight Group Develop and gain agreement to an IT Sustainability Policy. Make recommendations for raising awareness to the users of IT of their overall footprint Have operational oversight of investments and projects to improve sustainable IT, ensuring benefits are realised, and acting as project board if required. Work to put procedures and governance in place to ensure Sustainable IT is considered

6 in all IT projects and investments Report on progress against actions to both the SSMG and ITSPG Sustainable Review and monitor the sustainable procurement policy and targets Report on progress against the Procurement Working Group (SPWG) Establish Best Practice Procurement principles in line with the Flexible Framework, which is mirrored by the LiFE index Procurement and supplier engagement framework Sustainable Procurement Policy and Targets to SSMG through annual and 6 monthly Ensure the principles of Sustainable Procurement are embedded within the University s procurement policies, procedures and staff development activities reports Report all relevant Scope 3 Propose methodologies for evaluating the environmental impact of the procurement lifecycle EMS statistics at year end Review the impact of all major procurement activities and propose a timescales for periodic review Propose monitoring procedures to ensure all procurement activities are carried out in Travel and Sustainable Business Working Group (TSBWG) Waste Management and Recycling Working Group (WMRWG) line with Sustainable Procurement principles Analyse practices of staff and student business travel, and commuting to identify opportunities for reductions in associated scope 3 emissions Review the existing and developing infrastructure to support sustainable travel Report on the opportunities for impacting positively on existing business practices that will reduce scope 1, 2 & 3 carbon emissions and increase operational efficiency Review and monitor the travel plan and the transport and travel policy Propose updates to the policy, strategy and implementation plans in line with the LiFE index Travel and transport framework Calculate the carbon footprint for travel from the available data Advise on the methodologies for improving and refining data collection Implement the University Waste and Recycling Management Policy and strategy in line with the LiFE index Resource efficiency and waste framework Ensure that waste is managed according to the Waste Hierarchy Develop and implement a programme of student and staff engagement in the waste management and recycling process Establish, monitor and report upon recycling and waste prevention targets Report on progress against the travel plan action plan to SSMG through annual and 6 monthly reports Report all relevant Scope 3 EMS statistics at year end Report on progress against Waste Management and Recycling Policy and Targets to SSMG through annual and 6 monthly reports

7 Review, monitor and report upon the work of the contracted Waste Management Company to ensure optimum performance Report all relevant Scope 3 EMS statistics at year end To achieve 40% recycling target by August 2012 and 50% within Strategic Plan period MEETING FREQUENCIES The SSMG will meet 3 times per year: to review the annual report, 6 monthly report / newsletter and to conduct the annual management review of the environmental management system. All sub-groups will meet as appropriate to meet the requirements of their terms of reference. Twice per year there will be a joint meeting of all members of the subgroups to review the annual and update reports and for specific workshop activities. Meeting and reporting cycles are summarised in the following table. June July August September October November December January February March April May Estates Cttee. SSMG EMS annual Review SSMG Annual Report Year-end data reporting for all groups Finalise SSMG & SMT Estates Ctt. HESA Stats Data verification Student HESA data Annual workshop Six month report Staff HESA data Submit last year s data Prepare report SSMG & SMT Report to Estates Ctt.