Budget Adjustment Request

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1 Must submit backup for all BARs, except transfera of funds for SEG or STATE OF NEW MEXICO Doc. 10: 067..() "()111-1 direct grants PUBLIC EDUCATION DEPARTMENT Fund Type: Flowthrough 300 Don Gaspar Santa Fe, NM Budget Adjustment Request AdJustment Type: Increase Fiscal Year: Entity Name: Central Adjustment Changes Intent/Scope of Program Yes or No?: No Contact: Valerie Livingston, Grant Specialist Totsl Approved Budget (Flowthrough): Phone: (505) FLOWTHROUGH ONLY Budget Period: 07/01/2012 To: 06/30/2013 A. Approved Carryover: $230, B. Total Current Year Allocation: D. Total Funding Available: 230,054 Revenue $230,054 Fund Function Instruction Entitleme ntidea B Instruction Entltleme Entitleme Servlces Students Entitieme Services-Students ntidea-s ntidea-s ObJect Program Additional 2000Spedai Additional 2000 Special Additional 2000 Special Professional 2000 Special Development Programs Software 2000 Special Programs General 2000 Special Supplies and Programs Materials Supply Assets 2000 Special ($5,000 or less) Programs Job Present Budget AdJ AmtExp AdJ Budget ADD'L FTE 1712 $73,000 $73,000 Instructional Asslstants- Special Education 1412 Teachers $30,000 $30,000 Special Education 1218 $15,000 $15,000 School/Student Support 0000 No Job $20,000 $20, No Job $30,000 $30, No Job $21,000 $25,000 $46, No Job $19,924 $37,054 $56,978 Sub Total $230,054 Indirect Cost DOC. TOTAL $230,054 Justlflcetlon: carryover allocation Compliance with Sections and , NMSA, 1978 Compilation: A. The requested budget/changes were authorized at a scheduled Board of Education or Govemance Council meeting open to the public on: S. Justification for the transfer: Explanation such as 'underbudgeted", "insufficient budget-, or -needed to close out Project" ARE NOT ACCEPT ABLE. Attach additional sheets if necessary. ALL TRANSFER SARS MUST NET OUT TO ZERO ON THE DOC. TOTAL LINE. Donald Levinski, Superintendent

2 STATE OF NEW MEXICO PUBLIC EDUCATION DEPARTMENT 300 DON GASPAR SANTA FE, NEW MEXICO Telephone (50S) HANNA SKANDERA SECRETARY-DESIGNATE OF EDUCATION SUSANA MARTINEZ Governor February 11, 2013 Don Levinski, Superintendent Central Consolidated Schools P.O. Box 1199 Shiprock, NM Dear Superintendent Levinsld: Under the U.S. Department of Education Appropriation Act for federal fiscal year 2012 (FFY 12) affecting the state fiscal year (SFY 12-13), the Public Education Department (PED), Special Educatiol1 Bureau (SEB) has received its final allocation and is required to make adjustments to all subgrant awards. Below is the federal grant award infonnation specific to the award your entity is receiving: CFDA: A- Special Education Grants to States Award Name: PL PT B Individuals with Disabilities Education Act Grant Award #s: H027AI B H027AI B H027A B Federal Funding Agencv: United States Department ofeducation Compliance Requirements: EDGAR 34 CFR Parts (74-99) OMB A-133 and OMB A-87 or OMB A-21 (Cost Principles for Educational Institutions) httn:llwww.whitehouse.gov/omb/circulars default Based on the available funding and the application submitted, FFY12 fmal allocation and FFYll carryover awards are listed below. Please review your current budget in the Operating Budget Management System (OBMS) and submit an electronic Budget AdjuSbnent Request (BAR), including a copy of this letter, utilizing the PED OBMS website to make the necessary adjustments to reflect 100% of the awards as listed below:

Subject: Special Education FA letter February 2013 UCOA FYI2-!3 FY 12-13! I FUND FINAL FYII-'2 Approved I Current Budget Total Amount of I i GRANT NAME CODE Allocation Carryover budget DBMS BAR i.

3 Subject: Special Education FA letter February 2013 UCOA FYI2-!3 FY 12-13! I FUND FINAL FYII-'2 Approved I Current Budget Total Amount of I i GRANT NAME CODE Allocation Carryover budget DBMS BAR i. IDEA B Entitlement SI $102, I $ i,792, $ $ , IDEA B Preschool I $ $ I $86, $ $ I Coordinated Eariy $0.00 I $0.00 I $0.00 $0.00 $0.00 i Intervening Services I I (CEIS) 241L i " I PriV):nc School $0.00 $0.00 I $0.00 $0.00 $0.00, Pro onionate Share 241!5 I Risk Pool $9, I $0.00 $ $0.00 $ When submitting BARs, please keep in mind that CElS (Fund 24112) and Private School Proportionate Share (Fund 24115) are inclusive of your IDEA B Entitlement (Fund 24106) and IDEA B Preschool (Fund 24109) award, and not in addition to; therefore, your cumulative budget shall not exceed the total amount of funds awarded for Funds and For your reference, the BAR process is located on the PED website and can be accessed at: Funding under this award must be used in compliance with the applicable provisions ofidea-b, as follows: o Only to pay the excess costs of providing special education and related services to children with disabilities; o To supplement state, local and other federal funds and not to supplant such funds; and o Not to reduce a Local Educational Agency's (LEA) Maintenance of Effort (MOE) for the education of children with disabilities below the preceding year's level except as allowed by 34 CFR and 205. [20 U.S.C. 1413(a)(2)(A), 34 CFR ] If you have questions regarding allowable costs, please see the Office of Management and Budget (OMB) Circular A-87 at: a Since the district's/charter's sub-grant was considered approved, funds cannot be transferred from one fund code to another or between function codes without submitting an amended sub-grant, to include the required signatures and a BAR. Funds can never be transferred out of the private school's proportionate share or mandatory CEIS fund codes and will carry over in the next year under the same fund code. In addition, those funds set aside for mandatory CElS due to significant disproportionality must remain in the appropriate fund code (24112) for the carry over period. When submitting your district's electronic BAR to bring the district's budget authority in alignment with this award letter, please use the fund codes identified above and revenue code Please adhere to the following timehnes required for obligation, liquidation and RfR submission: o Submit your BAR and a copy of this letter through OBMS by February 28,2013. o The FY redistribution and carryover amounts indicated above must be obligated by June 30,2013 and expended by September 30, Final requests for reimbursement for this funding must be received no later than October 25,2013. The last day to submit requests for reimbursements for FY is July 5, 2013.

4 Subject: Special Education FA tetter February 2013 For questions, please contact: Ms. Patricia Hawkins, Fiscal Manager Special Education Bureau 120 South Federal Place, Room 206 Santa Fe, NM patricia.hawkins(cd,state.nm.us (505) Thank you for your continued cooperation in this process. Best regards, HiP~I'~f?! Deputy Secretary, Finance and Operations cc: Andrea Tasan, Director offinance, Central Consolidated Schools

Summer Work 000.00 1 24106.2100.561 L. OOO.OOIJ 24106.2100.56118.2000.802.0000.080 S 000.00 24106.2100.53330.

5 Summer Work L. OOO.OOIJ S Trailli $20,000.00' 24' TOTA Technology $ $127,053.

Arkansas Department of Education Special Education Finance & Budgeting Workshop

Arkansas Department of Education Special Education Finance & Budgeting Workshop 2009-2010 Presenters: Donald Watkins, Administrator Robert Coats, Budget Analyst Patricia Izquierdo, Finance Manager Clara