Mississippi Department of Education Federal Programs/School Improvement/Special Education Revision Procedures. Effective April 1, 2018
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1 Federal Programs/School Improvement/Special Education Revision Procedures Effective April 1, 2018 The Offices of Federal Programs, School Improvement, and Special Education are issuing the following guidance on processing and approving revisions within MCAPS and paper applications for the following federal programs: Title I, Title II, Title III, Title IV, Title V, Migrant Education, Homeless Education, 21 st Century Community Learning Centers, Neglected/Delinquent Programs (Title I, Part A and Title I, Part D Subparts 1 and 2), Title I School Improvement 1003(a), School Improvement Grants, IDEA, Part B, and IDEA Preschool. WHAT? A revision is any change to the approved application. Revisions in MCAPS WHEN? You will need to submit a revision within MCAPS for the following: Any transfers among functions and/or objects which exceed or are expected to exceed the approved cost/budget; Any revision of the LEA Plan or School Plan (regardless of whether there is an associated budget revision requiring prior approval); and Any changes in personnel who are specified in approved application. HOW? In order to start a revision to the LEA Plan, School Plan, and/or Funding Application, take the steps below: 1. Select Planning Tool or Funding Application from the left navigation column 2. Select appropriate year (e.g for FY17 Application) 3. Select appropriate plan for revision (e.g. Consolidated) 4. Change status to Revision Started 5. Make revisions as needed 6. Upload the MCAPS Revision Form to the Related Documents of the Funding Application, regardless of the reason. 7. After revisions have been completed, change status to Revision Completed a. Revisions to the Funding Application require business manager approval NOTE: Please ensure that every area requiring modification has been addressed within the LEA Plan, School Plan, and/or Funding Application as appropriate. Revision Procedures-March 2018
2 Revisions to Applications NOT in MCAPS WHEN? You will need to submit a revision for the following: Any cumulative transfers among direct cost categories which exceed or are expected to exceed ten percent (10%) of the total approved cost/budget Any revision of the scope or objectives of the project (regardless of whether there is an associated budget revision requiring prior approval); and Any changes in personnel who are specified in the approved application. HOW? Include the following documents with all revisions, regardless of the reason and submit those documents to the respective office via Revision Request Form Budget Revision Summary Form (if applicable) Highlight or mark changed areas in the revised project and/or revised project budget ADDITIONAL INFORMATION Incomplete revisions will delay review and approval. Funds may not be expended or reimbursed toward any account prior to the date the revision has been approved by program. If funds are expended prior to the approval of the revision, non-district funds must be used for the amount expended. LEA/subgrantee must remain in compliance with program specific guidelines and/or policies to ensure that revisions are submitted and approved within the period of availability of each program. The deadline to submit a revision will be provided by each program office. Upon receipt of the revision, staff will process and either approve or disapprove your request within MCAPS or via . For more information on revision, please contact the following offices: Office of Federal Programs: phone ( Office of School Improvement: phone (601) Office of Special Education: phone (601) Revision Procedures-March 2018
3 MCAPS Revision Form District Name Reason for Revision (Please provide detailed description) Revision Number (e.g. Revision 3) Fiscal Year (e.g. FY17) Program Name (e.g. Title I, Part A, SIG, SPED) Required Signatures: School Principal (SIG and 1003(a) ONLY) Federal Programs/Special Education/Project Coordinator Business Manager Superintendent/Executive Director Revision Procedures-March 2018
4 Revision Form (Applications NOT in MCAPS) District Name Reason for Revision (Please provide detailed description) Revision Number (e.g. Revision 3) Fiscal Year (e.g. FY17) Program Name (e.g. Homeless) Project Number: (e.g. HC 18-####) Required Signatures: School Principal (SIG and 1003(a) ONLY) Federal Programs Director/Project Coordinator Business Manager Superintendent/Executive Director FOR MDE USE ONLY DATE RECEIVED: Signatures: Program Coordinator: DATE APPROVED: Director: Bureau Director: Grants Manager: Bureau Manager: Revision Procedures-March 2018
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